© 2008 FMSC, School of Medical Sciences Education Development, Newcastle University

Presentation Skillsusing PowerPoint

Rebecca McCreadyLearning and Teaching Advisor

© 2008 FMSC, School of Medical Education Development, Newcastle University

In this Session

Planning and Structuring Designing and creating Presentation techniques

© 2008 FMSC, School of Medical Education Development, Newcastle University

Planning the Presentation Spend at least 10 mins Consider:

Who your audience isWhat they want to hearWhat you want to tell them

Note down single words or phrases

Pencil and paper

© 2008 FMSC, School of Medical Education Development, Newcastle University

Deciding the Structure

Clear introduction and conclusion20% of talk for conclusion

Decide what structure the main part of your presentation will be:Linear?Forked?Branched?

Note down main slide headings

© 2008 FMSC, School of Medical Sciences Education Development, Newcastle University

Designing and Creating your Presentation

© 2008 FMSC, School of Medical Education Development, Newcastle University

Slide Design

Simple colour schemeBlack on white – OHP or SlidesLight text on dark background –

Data Projector High contrast text Avoid patterned backgrounds Use a Master Slide design

© 2008 FMSC, School of Medical Education Development, Newcastle University

Slide Design

Fonts2 typefacesConsistent text sizesKeep text size largeSpell-check work

Consistency and clarity

© 2008 FMSC, School of Medical Education Development, Newcastle University

Content

Text Graphs, diagrams Images Animations and transitions Add-ins, i.e. sound, video etc

1 slide per minute

© 2008 FMSC, School of Medical Education Development, Newcastle University

Summarise your Text

What is ‘summarising text’ and why should we avoid long sentences in a presentation?Putting a lot of information onto a

single slide makes it difficult to read any information on it. It also makes the slide very busy and the audience will lose interest.

© 2008 FMSC, School of Medical Education Development, Newcastle University

Why Summarise?

By summarising text you:Keep controlMaintain focus and attentionMake your points explicit

5-9 bullet points per slide

© 2008 FMSC, School of Medical Education Development, Newcastle University

Tables versus GraphsUse graphics and animation to emphasise points.

© 2008 FMSC, School of Medical Education Development, Newcastle University

Using Images

Use images and text carefullyUse images instead of text

Use an image editorIrfanViewChange size and quality before

insertingKeep file sizes low

© 2008 FMSC, School of Medical Education Development, Newcastle University

Animations

Use them sparingly Be consistent Emphasise a point Avoid effects that move objects Build up points Control the pace Simple to complex diagrams

© 2008 FMSC, School of Medical Education Development, Newcastle University

XII XIIa

XI XIa

IXaIX

X Xa

VIIIaVIII

VII

VIIa TF

X

Prothrombin

Intrinsic Pathway

+

Extrinsic Pathway

VaV

Thrombin

Fibrinogen Fibrin monomer

Blood Coagulation Cascade

© 2008 FMSC, School of Medical Sciences Education Development, Newcastle University

Individual Work

Now work on your own presentation, or through the online tutorial athttp://fms-itskills.ncl.ac.uk/ppt

© 2008 FMSC, School of Medical Sciences Education Development, Newcastle University

Presentation Techniques

© 2008 FMSC, School of Medical Education Development, Newcastle University

Review your Presentation

Does your talk match the title? Is your presentation appropriate?

For your audience For your brief

Have you covered all you want? What your audience want to hear What you want to convey

Are your overheads sufficient cues?

© 2008 FMSC, School of Medical Education Development, Newcastle University

Rehearse and Refine

Practise thoroughlyIn front of the mirrorIn front of a good friend or

colleagueBe prepared!

Adjust your presentationGet feedback from your ‘audience’Pitfalls and difficulties from your

own experience

© 2008 FMSC, School of Medical Education Development, Newcastle University

Delivering your Presentation Speak to the audience

Eye contactGestures and movementEnthusiasmSpeak slowly

Breathe deeplySteady your nervesMakes your voice deeper and

louder

© 2008 FMSC, School of Medical Education Development, Newcastle University

Remember

Less is more Be critical of your work Practise thoroughly Have notes, not scripts Don’t rush

© 2008 FMSC, School of Medical Education Development, Newcastle University

In Conclusion

Plan and structure first Use PowerPoint to design and

create Practise and refine Confidence in delivery

© 2008 FMSC, School of Medical Education Development, Newcastle University

Help and Advice

MedIT.Exercises@ncl.ac.uk http://fms-itskills.ncl.ac.uk

Includes a tutorial, checklist, flowchart and other materials