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Microsoft Office PowerPoint 2007 In Business

Core Chapter 1

Basic PowerPoint

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Objectives

Understand the importance of presentation skills required by business professionals.

Learn how to effectively plan, collect, and deliver proper information.

Explain the evolution of presentation tools.

Identify the basic functionality available when starting PowerPoint.

Explain how to create an effective outline in PowerPoint.

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Introduction Effective communication skills

Communication tool

Proper planning

Presentation failure

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Business Communication, Influence, and Decision Making

Good decision making

Industry standard

Meaningful information

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High Impact Communication and Decision-Making

Decisions can impact the economic well-being of the organization. Information

Decision

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PowerPoint training

Presentation skills

High Impact Communication and Decision-Making

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Presentation aids Flip charts Transparencies Electronic presentation software

PowerPoint – The Electronic Flip Chart and Transparency

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Slides Graphics and Charts Bullets

Theme and Templates

PowerPoint Concepts and Terminology

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Microsoft Office Suite

Audio, video clips, and links

E-mail and Web Sites

PowerPoint Concepts and Terminology (Continued)

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Presentation length

Slide reading

Slide balance

Font sizing

Common Mistake – Death by PowerPoint

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Plan well

Four step planning process Step 1:Objectives Step 2: Audience Step 3: Key messages/decisions Step 4: Time

Plan First, Validate, Then Create

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Incomplete Planning Required information Four step planning process Expectations Outline

Common Mistakes

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The outline should have the following five sections: Title Agenda Introduction Body Conclusion

Creating an Outline

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Audience up to speed

Introduction time

Wrap up

Common Mistake – Spending Too Much Time on the Introduction

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The PowerPoint Tour

Common look and feel

Blank presentation

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Figure 1.1 Blank PowerPoint Presentation

Current Slide paneSlides/Outline

pane

Notes pane

Ribbon

Quick Access toolbarMicrosoft

Office Homebutton

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The PowerPoint Tour (Continued)

Quick Access Toolbar Additional commands Default commands Relocation

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The PowerPoint Tour (Continued)

Ribbon panel Command groups Tab Some tabs and groups are displayed only as

needed Text block selection

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Figure 1.2 Home tab

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Figure 1.3 Insert tab

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Figure 1.4 PowerPoint Slides View

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Figure 1.5 PowerPoint Outline View

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Video Workshop – Communication and Decision Making

The purpose of this workshop is to complete the four step planning process and create an outline.1. Introduction to

PowerPoint2. Analyzing a

Presentation Request3. Compete the four step

planning process4. Create an outline

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Exercise: Planning a PresentationWhy Do I Need This?

Before you enter the business world, you will be required to deliver presentations in school. This exercise is an example of the type you will

receive as a student. Go to FedEx Web Site. (

http://www.fedex.com/us/about/) Using the Web Site, create a 15-minute

presentation on how FedEx expanded their portfolio of services, why they were able to do that, and the impact to their business results.

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Exercise: Planning a PresentationWhy Do I Need This? (Continued)

1. Answer the following questions in the planning process: What is the objective? Who is the audience? (Hint: Is it the professor,

the students, or both?) What are the key messages? How much time do you have?

2. Create an outline that covers the scope of the assignment in the allotted time.

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Problem & ExerciseWhat’s Wrong with this Presentation?

Read the Anecdotes “PowerPoint in Practice” in Chapter 1. Create an outline that answers the following

questions:1. What are the objectives?2. Who is the audience?3. What are the key messages/decisions?4. How much time do you have?

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Problem & ExerciseWhat’s wrong with this Presentation?

Questions for Discussion1. Which planning steps did the sales rep either

violate or completely ignore with their original methods?

2. What potentially bad business decisions could have been made by the area manager due to the poor communication in this situation?

3. How will you know if the area manager’s objectives or needs change?

4. What other business or academic scenarios can you think of that could benefit from creating a standard, reusable presentation?

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Conclusion

Effective presentation skills are required by business professionals.

Talking to whom is requiring the presentation is the key to proper planning, collecting. and delivering effective presentations.

Creating an outline after following the four step planning process is required.

PowerPoint is a part of the Microsoft Office suite that provides a consistent look and feel across applications.