© 2015 IBM Corporation

Cost Benefit Analysis WorkshopConsolidation of Disparate Environments

Shantan KethireddyApril 28, 2015

© 2015 IBM Corporation2

Cost Benefit Analysis Workshop: Consolidation of Disparate Environments

The Cost Benefit Analysis Workshop is designed to explore savings and efficiencies that can be gained by reducing data sprawl within an IT infrastructure.

The combination of DB2 for z/OS and the DB2 Analytics Accelerator may prove beneficial for addressing the costs associated with excessive disparate environments:

- Multiple extract / transform / load processes consume expensive computing resources;- Multiple RDBMS/Hadoop instances proliferate costs and reduce usability through discrete silos of

people/processes/infrastructure/storage/interfaces;- Numerous copies of data sourced from DB2 z/OS and spread across disparate environments increase the risk of data

fraud / theft; and- Additional administrative workload is required to develop and maintain processes and data repositories.

The Workshop focuses on your specific environment and business requirements, and forges a partnership between application and infrastructure teams:

- Application teams provide relevant insight into use cases and business usage- Infrastructure teams provide insight into current costs and technical configurations

The Workshop Recommendations provide a holistic approach to both technical architecture improvement and financial cost reduction.

© 2015 IBM Corporation3

Cost Benefit Analysis Workshop: Deliverables

The Cost Benefit Analysis Workshop process is structured in four parts:- Pre-workshop activities:

• Completion of Socialization documents: IBM engages with both infrastructure and application teams, using documents that encourage exploration of current data consumption patterns, and to discover and validate future business needs

• Pre-workshop questionnaire: Infrastructure teams provide specific costs for the environment- Workshop:

• Half-day, on-site session to verify requirements gathered above, develop initial architectural approach, and develop cost benefit analysis (CBA)

- Post-workshop refinement: • Short consultative sessions with IBM to validate technical architecture collateral, refine proposed technical

solutions, validate CBA assumptions, and provide proof points (within scope of the workshop)- Proposal:

• Validated architectural approach with cost benefit analysis containing:• Documented findings, in both detail and summary form• Documented flows and architecture (“paper demo”)• Cost Benefit Analysis Spreadsheet• Project Plan

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Cost Benefit Analysis Workshop: Samples

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Cost Benefit Analysis Workshop: Getting Started

Engage personnel who have a stake in the outcome of the study:

- Application Teams (REQUIRED):• Provide insight into business use of data• Supply knowledge of processes associated with data• Possess awareness of future application needs

- Infrastructure Teams: • Provide deep understanding of current environment • Supply knowledge of costs associated with implementation of current processes

- Executive Sponsorship: • Raise awareness of workshop internally• Articulate success criteria in business terms (workshop should be tailored to meeting key client initiatives)• Identify key financial stakeholders and validate budget exists

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Cost Benefit Analysis Workshop: Getting Started

Schedule time for Workshop Preparation and Execution: - Pre-workshop discussions:

• 2 days (non consecutive): identify key workshop participants, broadcast key workshop objectives, disseminate and collect socialization documents/pre-workshop questionnaires, setup dates for workshop

- Workshop Engagement: • Half day to full day reviewing pre-workshop material and development of initial approach (onsite with Web-Ex)

- Post-workshop refinement: • Several iterative 1 hour sessions: Present workshop collateral/proposals, follow-up on outstanding questions, identify areas where

deeper investigation required

- Proposal: • one to two hour meeting (often performed independently with different groups) to discuss / review recommendations. Infrastructure

presentation may be different from application team presentation