South East Central Railway

2017 UNIFIED SCHEDULE OF POWERS 2017

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PREAMBLE

1) This Unified Schedule of Powers [USOP] consists of following 8 Parts:

a. Part A USOP MISCELLANEOUS MATTERS.

b. Part B USOP ESTABLISHMENT MATTERS.

c. Part C USOP WORKS MATTERS.

d. Part D USOP STORES MATTERS.

e. Part E USOP SALES MATTERS.

f. Part F USOP MEDICAL MATTERS.

g. Part G USOP RPF MATTERS.

h. Part H USOP DISASTER MANAGEMENT MATTERS.

i. Annexure A - Provisions requiring GMs Personal Sanction/Approval.

2) Delegation of Powers to GM as per Railway Board letter No. F(X) II/2015/PW/7 dated 12.06.2017 and modified partially by various orders issued by Railway

Board from time to time has been incorporated in this USOP.

3) Henceforth any reference to SOP will be done in the form of USOP2017 only.

4) The delegation of powers made in this SOP is in exercise of the powers conferred on General Manager as detailed in Annexure II of Chapter V of the Indian

Railway Financial Code Volume I, other Indian Railway Codes and orders issued by Railway Board from time to time in consultation with FA&CAO.

5) No re-delegation is permissible except in cases where it is specifically authorized. The authority for re-delegation has been indicated in terms of references to

(a) GMs delegation given by Board (b) Codal provisions and (c) Railway Boards letters issued from time to time.

6) The exercise of powers by various authorities is subject to availability of funds against the appropriate head of account under the relevant demand.

7) Correction slips embodying amendments to the specific items in the Schedule will be issued as and when necessary.

8) Proposal submitted for GMs sanction will be cleared by AGM unless GMs personal sanction/approval is required as per extant rules. The provisions requiring

GMs personal sanction corresponding to Establishment Matters and other than Establishment Matters are given separately in Annexure A.

9) Suggestions if any for further modification of the delegation of powers may be submitted to the Dy. General Manager (G).

10) The revised schedule of powers is in supersession to previous SOP and shall come into force with immediate effect.

11) The Schedule of powers is available on SECRly website at www.secr.indianrailways.gov.in and also in DGM/Gs shared folder.

12) While referring the USOP in any letter or note, the same should be as examples given below:

a. For Item 6 of Miscellaneous Matters it should be referred as USOP 2017 Part A Item No. 6 and so on.

b. For item 15 of Works Matters, it should be refer as USOP 2017 Part C Item No. 15 and so on.

13) Hence forth all the corrigendum will be issued to USOP only. The Correction Slips will be issued as per examples given below:

o For 2nd Correction Slip to USOP, the same will be issued as Correction Slip 2 to USOP 2017.

o In this the item amended will be shown as Correction Slip No.2 USOP2017 Part A Item No.10 and so on.

14) Item with * sign will require Finance Concurrence.

15) In case of any clarification, the item may be read with the authority indicated against each item.

16) The sanctioning Authorities may take cognizance of subsequent modifications/instructions issued by Railway Board, if any, from time to time, either to freeze /defer any such

instances, while sanctioning any proposal, and take sufficient care in consultation with associate finance.

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Index

PART A: MISCELLANEOUS MATTERS 4 35

PART B: ESTABLISHMENT MATTERS 36 - 70

PART C: WORKS MATTERS 71 - 87

PART D: STORES MATTERS 88 - 130

PART E: SALES MATTERS 131 - 140

PART F: MEDICAL MATTERS 141 - 155

PART G: RPF MATTERS 156 - 161

PART H: DISASTER MANAGEMENT MATTERS 162 - 165

ANNEXURE- A 166 - 169

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-A : PART- A: MISCELLANEOUS MATTERS

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USOP PART- A: Miscelleneous Matters

Item No. Description Page No.

1* 1.1 Creation of cash Imprest to meet office contingencies in each case. 10

1.2 Santion of Cash imprest for loading of Franking machine/BNPL by Postal Authority. 10

1.3 Sanction of cash imprest for purchase of Service / postage stamps. 10

1.4 Sanction of Cash Imprest for purchase of fuel for track welding and Track machine. 10

1.5 Sanction of Imprest for maintenance of track Machine excluding fuels. With limited powers on single or three

quotations.

10

1.6 Sanction of general imprest cash to Station Manager/Station Master. 10

1.7 Cash imprest for principal of Training Institutions / schools approved by railway board. 10

1.8 Sanction of fuel Imprest /fixation of fuel quota for departmental motor vehicles, motor trolley and DG sets etc. 10

2 2.1 Purchase of books/journals/titled CDs/Newspapers (for PR Matters) for offices other than Running rooms and

training institution.

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2.2 Purchase of Books, newspaper &periodicals for running rooms and other training Institutes. 11

2.3 Purchase of rubber Stamp, office seal, Spl. seal, Embossing seal etc. 11

2.4 Purchase of sports materials for Training institutions 11

3* Payment of subscription towards Institution Membership and Membership in recognized Professional

Bodies/Institutions

11

4* 4.1 Purchase of Office Machine like Xerox, Duplicating Machine, Fax, etc 11

4.2 Hiring of Office Machine like PC, Xerox, Duplicating machine, Fax etc 11

5 5.1* Procurement of Desktop PCs, Thin Clients, each costing Upto 40,000 (Any CPU and any type of monitor). 12

5.2 Purchase of nonstock consumables 12

5.3* Procurement of Local Area Network Infrastructure (Preferably secured wireless LAN). 12

5.4* Annual Maintenance Contract of hardware and software. 12

5.5* Procurement of Digital Signature Certificate & Encryption Certificate. 13

6 6.1 Laptop/Notebooks for officers in lieu of desktop. 13

6.2 Repair & Maintenance of Laptop. 13

7* Supply of briefcase to Officers. 14

8 8.1 Transfer of Rly Quarter from one Dept. to another Department. 14

8.2.1 Conversion of Railway building to office/commercial/other service purpose (not required for housing Railway staff).

8.2.2 Conversion of Railway quarter into Service Building /Office etc. and vise versa.

8.2.3 Conversion of Gaz/Non Gaz quarter into Transit/Rest House for Gaz/Non Gaz Officer/Staff respectively & visa versa.

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9* 9.1 Sanction of expenditure on ceremonial occasion. 14

9.2 Other functions which are attended by President/Prime Minister/Minister of Railways. 15

9.3.1 To the incurrence of expenditure in connection with the entertainment of visitors, distinguished officials 15

9* 9.3.2 Hospitality charges in connection with Publicity & Public Relations. 15

9.4 Entertainment charges for conducting Official Meeting, PNMs Conferences etc. 16

9.4.1 To serve refreshment during informal meeting.(Amount may be drawn in advance without finance concurrence). 16

9.4.2 To serve light refreshments during official meeting. 16

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Item No. Description Page No.

9.4.3 Working lunch during official meeting. 16

10 Loan of Rly materials viz. table etc to Railway school Rly Institution, Rly wing of Bharat Scout & Guide, Railway

Officers Club etc.

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11 11.1 Grant of reward to persons other than Railway employees. 17

11.2 To grant of awards to the persons who have done Exemplary works to avert accidents and saved passengers life 17

12* Payment of bill for transshipment/Unloading of sick wagons. 17

13* Provision & shifting of Railway Telephones on leased line. 17

14* 14.1 Provision & shifting of nonrailway Telephone (Fixed lines) including casual & temporary connection for Special Occasions. 17

14.2 Provision of STD facility. 17

14.3 Payment of telephone rental & call charges for Rly employees who are authorized to use private phone for official

purposes.

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14.4 Hiring of data/communication channel. 17

15 Expenditure at accident site for: 17

15.1 Providing food and beverages and arranging transport for injured/ stranded passengers. 17

15.2 Food For staff attending to breakdown/accident duties. 18

15.3 Sanction of expenditue to supply Food to labour temporarily employed in accidents / breaches for transhipment. 18

16 Physical Metallurgical &Chemical analysis of sample or test of articles or materials/Weighbridge caliberation

examination fee by:

18

16.1 Govt. Chemical Examiner/Others Govt Agencies. 18

16.2 Other outside Agencies 18

16.3 Outsourced Agencies recommended by Govt. 18

17* Hiring of road/water transport where Railway facility are unsuitable or not available: 18

17.1 For carriage of Railway Stores. 18

17.2 For carriage of station earnings from station to bank. 18

17.3 Surprise checks of road side stations and mid sections including safety checks, ticket checking, Raids etc. 18

17.4 For carriage of sick persons in case of accidents and natural calamities. 19

17.5 For parliamentary Other committees,