`. agenda about roh what is oculus why document management oculus demo
TRANSCRIPT
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“People Committed to Quality Service”
www.oculusnet.com
R O H Document Management Solutions
Capabilities Overview
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Agenda
About ROH
What is OCULUS
Why Document Management
OCULUS Demo
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What is ROH ?
Founded in 1971
Employee Owned
Pioneer in Regional Mainframe Computer Timesharing
12 Years Document Management System Experience
IW2 Contract
Florida State Contract
California State Contract
GSA Schedule
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Who are our DMS customers ?
Florida DEP- Finance and Accounting- Contracts- Personnel- Purchasing- Hazardous Waste - Hazardous Waste Cleanup- Waste Cleanup
- Solid Waste
- Bureau of Petroleum Storage- Office of the General Council
Florida Dept. of Juvenile Justice- Finance and Accounting- Background Screening
Florida Department of Revenue- Finance and Accounting
Florida Department of Education
- Student Loans
Johns Hopkins University- Office of the President- Benefits Administration- Financial Administration- Facilities Administration- Information Systems- Business Office- Research Administration- Professional Education- Dept. of Epidemiology- Dept. of Nutrition- Human Resources
Notable Federal, State and Local clients:
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Over 50 current international customers:
Sydney
London
Where are our customers ?
Maryland
Washington, DC
Texas
Ohio
Wisconsin
California Georgia
Minnesota
Florida
New York
Utah New Jersey
Pennsylvania
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Why Document Management
Document File and Retrieval $20.00 Misfiled Document $120.00
– 3% – 5% of documents are misfiled Lost Document $250-$750
– 7.5% of documents get lost File and retrieval including staff time for a three drawer file
cabinet $2,500/year 40% - 60% of staffs times is spent handling documents A document is copied an average of 19 times during its
lifecycleInformation based on studies performed by the
Association of Information and Image Management (AIIM)
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Why document Management
Determining Document Volumesby Department
Standard File Cabinet = * Avg. 27 inches deep @ avg. 75-125 pages / inch
Lateral File Cabinet = * Avg. 42 inches wide @ avg. 75-125 pages / inch
More folders = fewer images
Account for folder space
Account for double sided documents
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Critical Success Factors
• Rapid deployment
• Ease of use
• Open architecture
• Rapid ROI
• Qualified Partner
• Integrated Document and File management
• Training
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What ROH Clients Share
PRODUCT VERSATILITY+ EASE OF LEARNING+ RAPID DEPLOYMENT= RETURN ON
INVESTMENT
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What is OCULUS
Integrated software technologies that manage the lifecycle of documents.
Capture
Index
Store
Search
Route
Archive
Edit
View
Paper Storage
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What is OCULUS
Comprehensive Library that allows different document objects to be managed similarly.
Capture
Index
Store
Search
Route
Archive
Edit
View
Paper Storage
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What is OCULUS
Secure Repository that protects documents from network and environmental change.
Capture
Index
Paper Storage
Search
Route
Archive
Edit
View
Planned Access
Unauthorized
Store
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Intranet
Internet
Network
PC Files
Scanned Images
–Respository
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Key Features
Universal Web Browser Client– Runs In Internet Explorer or Netscape
Advanced Search Capabilities– Multi-Catalog / Multi-Profile Searching– Freetext / Boolean / Range Searching– Search and Results Screens Adjust Dynamically to Search
Parameters
Fast and Accurate Document Indexing– Field Validation / Field Masking– External Database Lookups
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Key Features
Complete Document Imaging Support– ISIS / TWAIN Compliant– Annotations / Markup / Redaction– Optical Character Recognition
Comprehensive Document Management Support– Insert From File (any object type)– View / Print / Fax / E-mail– Check-In / Check-Out– Edit / Version Control– Audit Trail Tracking– Supplemental Indexing– User- Group- Document-Level Security
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Key Features
Workflow Records Management Integrate OCULUS with other Best of Breed EEDMS
– Production Scanning Systems (Kofax Ascent Capture)– Forms Management (Formatta)
Integrate OCULUS with Business Applications– Mainframe Applications (terminal emulation clients)– Database Applications– Web Portal or “Web Overlay” Applications
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Key Features
Flexible Network Support– JAVA Server Components– Central Administration Tools (access from anywhere)
Open System Architecture– ODBC Compliant, J2EE Compliant– Application Programming Interface (VB & JAVA)– Responds to URL Calls from External Applications
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OCULUS Demo
Sounds good ?
–……..Let’s See It!!Let’s See It!!