All new faculty hire cases will need to include the “Proposal to Hire Worksheet” which captures in summary form the essential information necessary for the case to move through the process. This worksheet eliminates the need for the funding plan to be included in the Chair/Director cover letter.

Complete cases received by the Tuesday deadline can generally be expected to go to Executive Committee in two weeks.

Draft letters of offer will be replaced with the “Offer

Worksheet” which streamlines the Offer Group’s review and approval of commitments for new hires

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APPOINTMENT REQUEST Proposal to Hire Worksheet

Date submitted by Dept/Program: ___________________ INCLUDE ALL INFORMATION APPLICABLE TO CASE – REQUIRED Name: ______________________ Rank: ___________________ Proposed start date: _________ List appointments in all departments, programs, schools, & colleges, including courtesy appointments and titles, if different from Rank above: Unit: ____________________ Title: _________________ Effort: ____% TENURE: Yes No Unit: ____________________ Title: _________________ Effort: ____% TENURE: Yes No Unit: ____________________ Title: _________________ Effort: ____% TENURE: Yes No Authorized position #: __________ How funding sr upgrade of jr position? ____________________________ _________________________________________________________________________________________ Funding plan, if no authorized position: ________________________________________________________ _________________________________________________________________________________________ If dual career assistance is being requested: Partner’s Name: _____________________________ Date Dual Career Coordinator contacted ____________ Assistant Professor Checklist Memo from Chair(s)/Director(s) to College EC Curriculum vitae Candidate’s teaching statement Sample syllabi (if any, limit of 2) Classroom visitation report & syllabi evaluation (if

any) Summary of candidate’s teaching record E&E reports or similar summaries (if any) Other evidence of teaching experience/performance

(if any)

Candidate’s research statement Letters of recommendation Views of unit(s) housing non-tenure-track

appointment(s)* Membership of the search committee* Approved Pool Composition Report or waiver of

posting* Memo of Understanding (MOU), for joint appts

Associate Professor/Professor Checklist

Memo from Chair(s)/Director(s) to College EC Curriculum vitae Teaching statement Sample syllabi (limit of 2) Classroom visitation report & syllabi evaluation (if

any) Summary of the candidate’s teaching record E&E reports or similar summaries Other evidence of teaching experience and

performance (if any) Candidate’s research statement Copy of letter soliciting an external review

Description of external reviewers who provided evaluations

Description of external reviewers who declined to provide an evaluation (include copy of their correspondence)

Original letters received from external reviewers Views of unit(s) housing untenured appointment(s)* Membership of the search committee* Approved Pool Composition Report or waiver of

posting Memo of Understanding (MOU), for joint appts Single-sided copies of written work in same order as

on CV 3

List appointments in all departments, programs, schools, & colleges, including courtesy appointments and titles, if different from Rank above:

Unit: _________ Title: _________ Effort: ____% TENURE: Yes No

 

Unit: _________ Title: _________ Effort: ____% TENURE: Yes No

Unit: _________ Title: _________ Effort: ____% TENURE: Yes No

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Faculty Members may be appointed in multiple units, schools & colleges and are referred to as Joint Appointments. They may vary in type, such as: Tenure-track or tenured appointments in multiple

units with effort split between units to support the position

Tenure-track or tenured appointment in one unit along with an appointment in a non-tenure granting unit (i.e., English & Residential College)

Courtesy (or dry) appointment in one unit with a tenure-track or tenured appointment in another unit

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What is an MOU? A Memorandum of Understanding is a

document that outlines the agreement between multiple units regarding funding, teaching, third year review and promotion, etc. for a new faculty member.

(See Appendix 9 of the LSA Appointments at the Rank of Assistant Professor document)

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Identify position number and identify funding:

Authorized position #: __________

How funding sr upgrade of jr position? ____________________________________

_________________________________________________________________________________

Funding plan, if no authorized position: ___________________________________

_________________________________________________________________________________

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Each approved or authorized position is assigned a position # by the college and is normally budgeted at the junior level, which for 07-08 is a salary rate of $90,000.

When a unit does not have an authorized position or when the salary for the position will exceed $90,000, the worksheet must include a detailed funding plan.

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We have changed the process for offer letters: Units no longer start with template offer letter, rather

commitments are now captured on an Offer Worksheet Receipt of an Offer Worksheet triggers review and

discussion by the Offer Group and facilitates negotiation and approval of commitments for new hires.

Once approved, units are notified that they may now submit a draft

offer letter Draft offer reviewed by in Divisional

Affairs (Kathe Harrison) and the unit is notified of approval

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1.0 Offer Worksheet submitted to LSA Divisional Affairs

By Noon Tuesday

Letter of Offer Approval Process

2.0 Review for completeness & log date Offer Worksheet received

Not Approved

5.0 Offer Worksheet finalized with date of approval, sent to unit with request for Letter of

Offer

Approved

4.0 Offer Group Meeting to discuss Offer Worksheet (Thu 9am)

9.0 Finalized Offer info entered into Commitment

System

7.0 Offer Letter matched to info on Offer Worksheet; Unit Chair or Director notified OK to issue written/verbal offer

6.0 Letter of Offer generated & submitted to Divisional Affairs for review & approval

3.0 Electronic distribution of Offer Worksheet to Offer Group

4.1 Further Negotiations

8.0 Electronic transmittal of approved Offer Worksheet to Finance

Outside Parameters

4.2 Final figures are communicated to Divisional Affairs

4.3 Divisional Affairs notified to take back

to Offer Group

10.0 Verification & Unit Notification of

Commitments on MRS

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All cases should be submitted with

a Proposal to Hire Worksheet The offer approval process will now

begin with the submission of an

Offer Worksheet rather than a draft

letter of offer. Units may opt to submit the Offer Worksheet and the

case materials at the same time to minimize delays in making an offer to the candidate but it is not required.

There is a two-week timeline from submission to DEC/EC review.

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The policies & procedures for hiring an Assistant Professor has been updated and is on the web. We are working to finalize the senior hire information asap!

The link is http://www.lsa.umich.edu/lsa/facultystaff/academic_affairs/policies/

If you’re not sure how to proceed don’t hesitate to contact our office Kathe (kdavids@umich.edu) 615-0658 Kari (kmatth@umich.edu) 615-0659

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