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PresidentResponsibilities

Transition periodo Meet with advisors about plans, goals, and changes for

next yearo Meet with outgoing President for guidance, resources,

adviceo Meet with new Executive Vice President to establish

communication standards, responsibilities, and how to best work together

o Attain all folders, binders, etc. from previous officers, make sure all resources are up to date

Communicationo Faculty advisors

Hold meetings as necessary Communicate and approve ALL ideas/plans openly Use them as a resource- industry contacts,

department supporto Executives

Hold weekly meetings as planning occurs Create meeting agendas Communicate ideas, concerns, though-process Updates from EVP Include in conversations with advisors Work as a TEAM to drive the organization forward

o Officers Take attendance at all meetings, hold them

accountable! Have excuses sent to EVP prior to meetings Follow up on EVERYTHING! Send friendly reminders

Ensure all documents and resources are updated before school starts

o Contact infoo Officer contractso Responsibilities

Calendaro Create for upcoming yearo Keep in mind- sporting events, greek events, campus

events, holidays, school breaks, mid terms, finals, career fairs, etc

o Review with Executives and Faculty Advisorso Communicate to other officers

Hold New Officer meeting in March

o Discuss general responsibilities and expectationso Set goalso Brainstorm ideaso Sign officer contractso Establish action plan for the summero Have old officers meet with new officers and hand over

binderso Discuss summer correspondenceo Plan a social event to get to know new officers

Room reservationso Rooms in Kirkwood Hallo Check with Union (IMU-Catering Services) on reservations

for big events (Forum, Fashion Show)- plan a year in advance

o Confirm Mass Meeting locations Fill out reservation forms/contact SOA as necessary Retain all reservation forms and confirm with IMU 3

weeks prior to event Work with meeting support specialists for meeting

needs Room setup Registration table AV cart Projector Screen Sound Microphone?

o Bring Projector to all meetings Input Information for Mass Meeting PowerPoint

o Work with Communications team, President, & EVPo Based on Newsletter, upcoming events, speaker current

apparel news, etc.o Create PowerPoint to be played at beginning of each mass

meeting Mass Meeting Preparations

o Hold meetings with other VPs/ Communications team to establish:

Marketing Plan for all events Deadlines Upcoming Events Newsletter/power point info

o Structure: All officers arrive 45min prior for room, meeting, set-

up President Opens

Addresses power point, upcoming events Officer Position Announcements (first meeting) Speaker Introduction & Presentation Committee Meetings/Info Sessions or upcoming

events Study groups Professional Development Seminars Marketing team

o Field Seminar Interest (when needed) SAO and SOA (Student Activities Office and Student Organization

Accounts)o Update offices on new officerso Set up orientation for Finance officer with SOAo Re-register RSO and AMIFS on myinvolvement

Budgeto Based on last yearo Create with advisors, executives, and Finance

IUSA Aid and IMU Faciltity Granto Work with finance to update all resourceso Check over grants before submission

Speaker Relations Work with faculty advisors & President to secure

speakers for mass meeting Contact for travel & IU stay itinerary, bio/professional

background Create list of questions or theme-topic for

presentations Make sure we have all electronic resources they

need! Work with President to serve as Speaker “host” when

they arrive at meeting location Introduce speaker at meeting

Share speaker bio & background Submit Speaker bios for newsletter, alumni

newsletter, & website Thank you notes!

Must follow up with each speaker after meetings, panels, or mock interviews

End of Fall Semestero Distribute NEW officer applications

Revise as necessary Set deadline and interview schedule Create officer referral method

Drive the objectives, goals, and mission of the organization Be innovative and strategic in all decisions

Be a self-starter and take initiative, but don’t be afraid to DELEGATE!

Contact former President throughout the year with any questions, concerns, advice, etc

Executive Vice PresidentDescription

The Executive Vice President is a member of the two person Executive team and oversees their areas of the organization. The EVP is a leader of the organization and is responsible for carrying out the vision and objectives of RSO. The EVP will work in conjunction with the President to set goals, manage tasks, oversee their area of the organization, and ultimately drive the organization forward. They will also need to meet regularly with Directors and collaborate with them on projects. All Directors and Executives should be on the same page at all times, which means that open and frequent communication is key.

The EVP must work closely with the President, Advisors, and their Directors to ensure that all RSO events and initiatives operate seamlessly. The EVP set deadlines and checkpoints for Directors, and ultimately they are responsible for ensuring that all tasks that fall under their Directors’ and teams’ umbrella of responsibilities are completed on time and to the best of their ability. This means collaborating with cross functionally, and at times helping with projects and tasks. The EVP should be a resource for their Directors, should help teams with whatever they need, and should be the one to communicate their Director’s needs and work to the President and the advisors. The responsibilities of the each Director and team, as set forth in this document, are also the responsibility of the EVP.

The EVP should seek to motivate, inspire, and encourage their team at all times.

Responsibilities Ensure that ALL responsibilities, tasks, and objectives of each

Director and all teams are met on time Set meetings with the President, the Directors, and teams as

needed Communicate with Directors about team’s needs, accomplishments,

etc. Be a resource and leader for Directors, but also work alongside

them and help them as needed Meet regularly with President and Advisors so that the entire

organization is on the same page Create calendar with President and Faculty Advisors

o Keep in mind all sporting events, Greek events, campus events, religious holidays, school breaks (fall break) & midterms/finals

o Distribute to officer before school year ends

Room Reservationso Check with Union (IMU-Catering Services) on reservations for

big events (Forum, Fashion Show)- plan a year in advanceo Partner with Directors to communicate which rooms need to

be reserved for events Mass Meeting Preparations

o Hold meetings with President/Directors/Marketing team to establish:

Marketing Plan for all events Deadlines Upcoming Events Newsletter/power point info

o Structure: All officers arrive 45min prior for room, meeting, set-up President Opens

Ice breakers EVP addresses power point, upcoming events Officer Position Announcements Speaker Introduction & Presentation Philanthropy Activity Committee Meetings/Info Sessions or upcoming events

Study groups Professional Development Seminars Marketing team Field Seminar Interest

o Speaker Relations: Work with faculty advisors & President to secure

speakers for mass meeting Contact for travel & IU stay itinerary, bio/professional

background Create list of questions or theme-topic for presentations Make sure we have all electronic resources they need! Work with President to serve as Speaker “host” when

they arrive at meeting location Introduce speaker at meeting

Share speaker bio & background Submit Speaker bios for newsletter, alumni newsletter,

& website

Director of MembershipDescription

Directors are the team leaders of the organization and are responsible for carrying out the vision and objectives of RSO. The Director will work in conjunction with the President and EVP to set goals, manage tasks, oversee their area of the organization, and ultimately drive the organization. The Director will meet with the Executive officers and update them on the progress, success, and opportunities of their team. They will also need to meet regularly with other Directors and collaborate with them on projects. All Directors and Executives should be on the same page at all times, which means that open and frequent communication is key.

Directors must work closely with their teams to ensure that all RSO events and initiatives operate seamlessly. Directors set deadlines and checkpoints for team members, and ultimately they are responsible for ensuring that all the team tasks are completed on time and to the best of their ability. This means collaborating with the team, and at times helping with the team’s projects and tasks. Directors should be a resource for their team, should help individual team members with whatever they need it, and should be the one to communicate their team’s needs and work to the Executives and other Directors. The responsibilities of the each team member as set forth in this document are also the responsibility of the Director.

Responsibilities Ensure that ALL responsibilities, tasks, and objectives of

each team member and the team as a whole are met on time

Set meetings with the Executives, the Directors, and the team as needed

Communicate the team’s needs, accomplishments, etc. to the other Directors and Executives

Be the team’s resource and leader, but also work alongside team members and help them as needed

Update membership application, distribute applications, and collect applications (work with Finance to turn in dues)

Input membership forms upon receipt & add student to OnCourse page

o Send them a welcome email (include NRFSA info) Add members to NRFSA online Organize registration tables at all events

o Coordinate Membership team to bring laptops to use for check in

o In the case that a professor needs to track which students in their class comes to an event, the Director of

Membership, in conjunction with their team, should coordinate the effort and report it back to the professor (For example, at the Forum)

Update membership database in Excelo For efficiency of data input and use in order to track

members & their participationo Post to Oncourse, update database monthly (can be

uploaded to “grades” tab on Oncourse) Track points for members

o Calculate points according to Bronze Member and Gold Member Status

Analyze member demographics and attendance statistics to find opportunities for improvement

Report numbers of members and involvements to President and EVP(track changes between events)

Responsible for the motivating, encouraging, and engaging members

The membership team should work at all times to increase ENGAGEMENT and ATTENDANCE**

Director of Membership InvolvementDescription








Recruitment Eventso Organize RSO’s presence at various events to recruit

members Welcome Fest (all IU Student Organizations) at IMU

Register for Student Involvement Fair through my involvement (Student Life and Learning Office)

Work with Kelley School of Business and other student organizations

o Find new sources of members (journalism, fashion design students, fine arts & textiles)

Work with Marketing team to create a video to recruit and educate new members for use during class announcements

Create updated strategy to build teams among members by creating and executing a mentorship program

Create Member of the Month Award announced at Mass Meetings Work with Membership team to maintain or increase attendance

at RSO eventso Implement ways to keep students engaged!

Responsible for the motivating, encouraging, and engaging members

The membership team should work at all times to increase ENGAGEMENT and ATTENDANCE**

Director of FinanceDescription








Use the Excel spreadsheet to manage the RSO & AMIFS budgets Budget

o President, EVP & Faculty advisor will create after previous year concludes

o Each initiative will be allotted a certain amount of money Officers CANNOT exceed their budget throughout the

year YOUR responsibility is to monitor the expenses

SOA (Student Organization Accounts) Red Bindero Located in Franklin Hall 002 (on Indiana Ave)

Lower level, across from Bursaro Keep track of SOA card

Know which officer has it at all times Hold on to it when not in use Officers should contact you through phone or email

to request it, arrange a time to pick it up and drop it back off, and inform you of what it will be used for

o Attend training session At beginning of academic year for all IU organization

treasurerso Submit Check Requests

As officers submit receipts for purchase with the SOA card, or for reimbursement

**If officer are being reimbursed (for an RSO expense or Grant expense), they must fill out a Reimbursement Form (found in Red Binder or on SOA website (http://soa.indiana.edu/).

For Union Invoiceso Keep records of all Union Invoices so they

may be referenced in future year for our events

Invoices from other services (i.e. Bus Company for field seminar, etc.)

Be sure to fill out address for where to check needs to be sent, otherwise you will have to pick this up (whether it is for a business or an individual officer)

o Turn in Deposits For Member Dues after Membership officer has

entered information into database For other items/event that where money has been

collected I.e. T-shirts, Field Seminar, Banquet, Etiquette

Dinner Use income codes (as designated by SOA) according

to what the deposit is for (dues, banquet, fundraiser, etc)

o Update RSO Ledger accordingly (provided by SOA) Update RSO Budget accordingly (according to

individual officer’s budget) Establish action plan for the rest of the

semester/summer to be prepared for fall semester! Mark on RSO ledger exactly what deposit or check

request was for in detail! (So we can reference it later)

http://soa.indiana.edu/

Who the Check request was for: Business? Personal Reimbursement?

What did we purchase with it? Under which portion of our budget?

Inform officer where they stand after purchase Grant Funding

o IUSA AID Funding Access funding application online (http://www.indiana.edu/~iusaid/) Contact President, EVP, and the appropriate event

officer to fill out application with information for the event we are requesting funding for (Mainly, Retail & Design Forum or Fashion Show)

Create a preliminary budget with officers with the amount you will request for the Grant

o Keep in mind you may only receive 75% of that mount

Submit completed application online after submitting for approval to President and EVP

IUSA Aid will contact you with appointment time for presenting initiative to the AID Board

o Director of Finance & appropriate officers for the initiative should attend the meeting

IUSA AID will contact you several days afterward through email with grant amount RSO has been rewarded

Read instructions carefully! Will contain information regarding how to turn in group responsibility forms prior to event & receipts (+copies), reimbursement forms, feedback forms when it concludes

Inform officers of the grant funding awarded and what their exact budget will be

o The Grant money awarded may be further broken down into allotments of how it can be specifically spent

o Stress that officers cannot go over budget

o Grant funding it independent of RSO’s SOA account

o However Grant funding will be deposited into the SOA account temporarily until it is spent

http://www.indiana.edu/~iusaid/

o Any funding leftover after the event, you must transfer back to IUSA AID by submitting a check request for the appropriate amount

o Officers who utilize grant funding will still need SOA card for purchases, or may be reimbursed if a business does not accept the SOA card

o Follow up with SOA and IUSA after the event to make sure all paperwork is correct within 1 month after the event

IMU Facility Grant Provide by the Union for all

facility/set-up/technology costs (except for food)

See http://soa.indiana.edu/spacereservations.html for more info & last year’s application is in the binder

Mass Meetings Bring Box with Change for Dues

o Email SOA officer ([email protected]) & let them know that you need x-amount of change (how many singles, fives, etc.) for dues for RSO

o They will forward this to the Bursar and let you know when it will be ready for pick up

o Pick up the afternoon prior to the mass meeting & return following day (you will sign a slip releasing liability)

Collect dues as members arrive Deposit money at SOA (fill out deposit slip) the

following day and return change to Bursar! Communication

Key individuals to maintain constant contact with:

o President, EVP, Faculty Advisors on the status of the organization’s total budget

o Work with event-specific officers on event grants and costs

o Individual officer positions on their individual budgets

mailto:[email protected]

http://soa.indiana.edu/spacereservations.html

o SOA Office will answer any questions regarding our account, check requests, deposits, etc.

o IUSA AID for all grant funding inquirieso All Officers to inform them how the SOA

card works, when/how they can use it, your availability to pick the card up

Create an information sheet with how the SOA card works and where it can be used after your SOA card training session (see examples in binder)

Operate in the green, under budget Maximize our grant funding opportunities- search for new grants

online

Director of Marketing BrandingDescription


Directors must work closely with their teams to ensure that all RSO events and initiatives operate seamlessly. Directors set deadlines and checkpoints for team members, and ultimately they are responsible for ensuring that all the team tasks are completed on time and to the best of their ability. This means collaborating with the team, and at times helping with the team’s projects and tasks. Directores should be a resource for their team, should help individual team members with whatever they need it, and should be the one to communicate their team’s needs and work to the Executives and other Directors. The responsibilities of the each team member as set forth in this document are also the responsibility of the Director.




Communicate the team’s needs, accomplishments, etc to the other Directors and Executives


Create a strong branding and marketing strategy (work with President, EVP, and Marketing team)

o Consistent formats for applications, flyers, recruiting materials, etc

o Evaluate and coordinate marketing methods across channels

Website Social Media Flyers RSO Video

Responsible for all external marketing communications

o Distribute information to RSO members about upcoming events, news, etc to spread the word across all channels

Canvas Correspondenceo Upload resources as needed (include applications, flyers,

calendars, power points, resume examples, etc) Assign team deadlines and schedule team meetings as needed

o Follow up on all media channels weekly Work with SM Team to create a video to show in classrooms for

recruitment and education purposes Work with event specific officers to develop organization

branding packages for them to send to recruiters and speakerso Organization Profileo Welcome letter templateso Agenda templates

Responsible for coordinating Director of Social Media to take photos during every RSO Event

o Bring camera to each RSO event and take photos Upload photos onto Flickr or shared Box account (share with

entire team and other appropriate officers) Design marketing power points and flyer layouts

o Work with Marketing team and other appropriate officers on content

o Assess quantity neededo Order at Mr. Copy or FedEx Office Kinko’so Use SOA card to purchase marketing materialso Send to Director of Social Media for online marketing

Maintain RSO websiteo Work with website designer to keep website frequently

updatedo Upload photos from eventso Upload forms and relevant documents in a timely manner

This is crucial that members can access and easily download these documents

I.e. membership application, t-shirt order form, field seminar application, Magic application

o Post relevant information on website Research other student organization websites (both at IU and at

other schools) to look for ways to improve website

Director of Marketing CommunicationsDescription


Directors must work closely with their teams to ensure that all RSO events and initiatives operate seamlessly. Directors set deadlines and checkpoints for team members, and ultimately they are responsible for ensuring that all the team tasks are completed on time and to the best of their ability. This means collaborating with the team, and at times helping with the team’s projects and tasks. Directors should be a resource for their team, should help individual team members with whatever they need it, and should be the one to communicate their team’s needs and work to the Executives and other Directors. The responsibilities of the each team member as set forth in this document are also the responsibility of the Director.Responsibilities

Ensure that ALL responsibilities, tasks, and objectives of each team member and the team as a whole are met on time




Create a strong branding and marketing strategy (work with President, EVPs, and Communications team)

o Consistent formats for applications, flyers, recruiting materials, etc

o Evaluate and coordinate marketing methods across channels

Social Media Class announcements Email Canvas Announcements RSO Swag (pens, t-shirts, stickers, etc.)

Responsible for all internal marketingo Keep officers informed of upcoming announcements and

events with weekly emailso Contact officers for upcoming event details and

communicate those to the Director of Marketing Brandingo Work closely with Director of Marketing Branding to ensure

all marketing/branding is correct Assign team deadlines and schedule team meetings as needed

Follow up on all media channels weekly Develop marketing plan and schedules

o Collect officers’ class scheduleso Coordinate officer’s class schedules for apparel/business

classes to make announcementso Distribute and explain tools to officers for announcementso Follow up with officers that they made announcements and

keep them accountable Update bulletin boards in Memorial Hall

o Enlist team for help on RSO boardo Remind NRFSA, Forum, and Fashion Show officers to

update their own boards after their major events take place

o Suggested times to update boards: August (beginning of school) October (Forum) After shop.org (NRFSA) January (beginning of Semester) After Big Show (NRFSA) April (Fashion show)

Co-Directors of Social MediaMarketing Team

DescriptionDirectors are the team leaders of the organization and are

responsible for carrying out the vision and objectives of RSO. The Director will work in conjunction with the President and EVP to set goals, manage tasks, oversee their area of the organization, and ultimately drive the organization. The Director will meet with the Executive officers and update them on the progress, success, and opportunities of their team. They will also need to meet regularly with other Directors and collaborate with them on projects. All Directors and Executives should be on the same page at all times, which means that open and frequent communication is key.

Directors must work closely with their teams to ensure that all RSO events and initiatives operate seamlessly. Directors set deadlines and checkpoints for team members, and ultimately they are responsible for ensuring that all the team tasks are completed on time and to the best of their ability. This means collaborating with the team, and at times helping with the team’s projects and tasks. Directors should be a resource for their team, should help individual team members with whatever they need it, and should be the one to communicate their team’s needs and work to the Executives and other Directors. The responsibilities of the each team member as set forth in this document are also the responsibility of the Director. Responsibilities

Ensure that ALL responsibilities, tasks, and objectives of each team member and the team as a whole are met on time




Update RSO Facebook Pageo Add alumni and all of this year’s members (encourage all

members and recruiters to like our page)o Post on it weekly with reminders and events

Work with Marketing team on consistent strategyo Post photos on Facebook from events

Update RSO Twitter Pageo Add memberso Post on it weekly with reminders and events

Work with Marketing team

o Post occasional photos from eventso Create hashtags for events and communicate them to

memberso Retweet recruiters, companies, NRF, etc.

Update RSO Instagramo Add a photo for every single event RSO holdso Post promotional/informational photos of big events like

mass meetings and recruiting events o Maintain followers and number of people following us and

be active in liking and commenting on officer/member’s photos

Responsible for taking photos during RSO Eventso Bring camera to each RSO event and take photoso Upload photos onto website, FB, Twittero Take photos of each officer at new officer meeting and

upload onto website with a short bio about each officer I.e. Name, position, year

Maintain photo collection from RSO that faculty and RSO can access (flickr or box.iu.edu)

Increase number of likes and followers each year Analyze social media impressions, monitor activity, and interact

with members Gather information from Director of Marketing Communications

to update social media site weekly Assist Director of Marketing Branding in all aspects of branding

and marketing the organization to the campus

Co-Directors of PhilanthropyDescription




each team member and the team as a whole are met on time Set meetings with the Executives, the Directors, and the

team as needed Communicate the team’s needs, accomplishments, etc to

the other VPs and Executives Be the team’s resource and leader, but also work alongside

team members and help them as needed Develop goals and decide on philanthropies

o Monthly Philanthropy Events for each mass meetingo JB5K- Octobero Bowl for Kids Sake- Februaryo Make list for each month- plan out over the summer

Different cause each month September: Market Jill Behrman Run October: Halloween Candy Bags for Boys & Girls

Club in Bloomington November: Canned Food Drive December: Clothing Drive Clean Out January: 2nd semester Kick off; market BFKS

February: make Valentines for disabled or retirement center in Bloomington

Activities at the Boys & Girls Club Habitat for Humanity Volunteer hours at My Sister’s Closet, Global Gifts

(Merchandise Store) Develop an official RSO philanthropy (one specific cause or

organization that people will associate us with) Work directly with the Marketing team to promote the

philanthropieso When philanthropy events/team activities take place along

with necessary forms (attachments)o RSO Facebook, Twitter, Instagramo RSO Websiteo Oncourse page

Look into working with other student organizations, the Bloomington community, our recruiting partners, and other schools

Collaborate with the Director of Membership Involvement to implement a new strategy to increase participation!!!

Work to make the philanthropies more fun, exciting, and meaningful!

Co-Directors of ForumDescription

Directors are the team leaders of the organization and are responsible for carrying out the vision and objectives of RSO. The Director will work in conjunction with the President and EVP to set goals, manage tasks, oversee their area of the organization, and ultimately drive the organization. The Director will meet with the Executive officers and update them on the progress, success, and opportunities of their team. They will also need to meet regularly with other Directors and collaborate with them on projects. All Directors and Executive should be on the same page at all times, which means that open and frequent communication is key.


Responsibilities See Specific details in Binder Create Time & Action Plan Logistics: Events held in Indiana Memorial Union (IMU)

o Contact IMU Events/Catering Services to coordinate logistics of event (Whittenberger Auditorium should be reserved a year in advance)

o Create signs, directions, use t-stands, balloons Speakers: Faculty advisors will contact companies and potential

speakers over the summer to secure executiveso Responsibility of coordinating speakers will be passed to

Forum Director upon returning to school o Work with Director of Alumni Management to find potential

speakers Grant Funding Information-Will work with Finance team and VP to

completeo IUSA AID FUNDING

Access funding application online (http://www.indiana.edu/~iusaid/) Contact appropriate officers to fill out application

with information for the event we are requesting


funding for (Mainly, Retail & Design Forum or Fashion Show)





o VP of Finance & appropriate officers for the initiative should attend the meeting












Co-Directors of Field SeminarsDescription



Responsibilities See Specific details on Box Create Time & Action Plan Hold meetings with faculty Advisors and President throughout

planning process Identify location & retail companies to be visited

o Utilize alum database, personal connections, the interneto Work with Director of Alumni Management to find contactso Don’t be afraid to reach out to companies we don’t usually

partner with!o Visit a variety of retailers, within various retail categories,

so that students are not necessarily familiar to maximize their exposure to the industry!

Contact Retailerso Through formal letters, follow-up confirmation phone calls

or emailo You might have to contact them multiple times. Be polite,

but persistent! Book a block of hotel rooms for attendees the summer before

o Confirm reservations

o Provide roommate lists Reserve Coach Buses Create & Distribute Application forms for members Hold information sessions & provide trip details to participants as

necessary Make sure all money & forms are returned promptly

o Liability forms Work with the Director of Finance to prepare any deposits, cash

advances (i.e. tip for bus driver) Create trip itinerary Thank you notes/ small gift for all retailers visited Create & Distribute surveys to be completed by attendees

Co-Directors of Fashion ShowDescription



Responsibilities Fall Semester

o Plan Fundraisers % Nights at Noodles, Qdoba, Buffalouies, Chipotle,

Campus Candy Brainstorm other feasible ideas

o Create Time and Action Plan Including a timeline of when meetings will be held,

tasks accomplished Create a new strategy to involve Fashion Design students more

with RSOo Work with the Professional Development and Membership

teams to brainstorm and execute Fashion Design events Spring Semester

o Logistics Confirm Date & Location (1st /2nd Week of April, IMU

Alumni Hall) Contact IMU Events/Catering Services (Amy)

o Create a Theme Get approval from President & Professors

o Form Committees:

Establish responsibilities, tasks, size Hold a call-out meeting

o Models Tryouts- market tryouts and spread the word. Bring

high heels Meetings Contracts Attain contact information, sizes

o Contact Retailers Send formal letters, follow up with phone calls Work out how you will acquire/borrow merchandise

o Work with Design Students What projects they will submit? Try to categorize within the show See how much involvement they would like in the

show Model Themselves? Fit the models? Be Backstage?

o Marketing Work with Marketing team to design flyers and

promos Class Announcements Oncourse & AMID Database Promote on RSO FB, Twitter, Blog, Website IDS Article (before show & after) Union Local Retailers Dorms, Apartments, Greek Houses

o Programs Create according to committees, models, retailers, &

design students participating See past examples in binder

o Technology Work with union so you can get what you need from

them Spotlight Microphone on stage Music- find DJ Additional Lighting for runway? Projector screen to show video/power point of

retailers/designers in the show Work with Director of Social Media to ensure they will

be at the evento Set & Decorations

To encompass theme How will models come out? Union will provide staircase from stage to runway

riserso Hair & Makeup

Student help or use outside source? GRANT FUNDING

o IUSA AID FUNDING-Will work with Finance team to complete

Access funding application online (http://www.indiana.edu/~iusaid/) Contact appropriate officers to fill out application

with information for the event we are requesting funding for (Mainly, Retail & Design Forum or Fashion Show)





o VP of Finance & appropriate officers for the initiative should attend the meeting









Director of BanquetDescription



Responsibilities Create a slideshow and video at the banquet with photos, music

to document events and achievements over the yearo Work with the Director of Social Media to gather pictures

taken throughout the year o Find pictures online from NRF and other students

Contact IMU Events & Catering Services to coordinate logistics of event

o Create Menuo Confirm number of attendeeso Room Set up

Coordinate with Fashion Show any scheduling/logistics for the night

Tally membership points and determine award recipients (Membership team)

o Buy award certificate & award prizes for Officer of the Year, Member of the Year, Scholarships, other Awards, & Faculty appreciation

Create invitation and distribute to members Seek out sponsors to fund the event

o Create proposal for sponsor

o Create itemized budget for sponsor Collect RSVPs and give banquet money to VP of Finance Serve as Welcoming Committee for guests at banquet

Name tags at banquet for officers & members attending

Director of NRFSADescription



Responsibilities Set meetings with the Executives and other Directors as

needed and communicate with them on a regular basis Communicate with the NRF on upcoming events and contests Work with Director of Membership to ensure that all members

are added to NRFSA (online) Educate members on the NRF

o Follow the NRF’s blogs, smartbriefs, social media, etco Update NRFSA bulletin boardo Create and maintain a resource about the NRFSA with facts

and info (work with Marketing and Membership team to distribute)

o Work with Marketing team to better market NRFSA when recruiting new members

Plan and execute trip to the NRF Big Show in New York (January)o Work with Marketing team to market event and educate

members on evento Decide on cost of tripo Coordinate hotel rooms, transportation, registration, etc.o Confirm reservationso Provide roommate lists

o Create & distribute application forms for memberso Hold information sessions & provide trip details to

participants as necessaryo Coordinate with Professors about other appointments in

New Yorko Plan a group dinner for attendeeso Make sure all money & forms are returned promptly (work

with Finance) *including Liability formso Work with Director of Finance to prepare any deposits,

cash advances (i.e. tip for bus driver)o Create trip itineraryo Thank you notes to NRFo Create & distribute surveys to be completed by attendees

Oversee and Promote scholarship programs (Student Challenge, Ray M Greenly, & Next Generation Scholarship)

o Distribute application materialso Set internal deadline to review applications with Professorso Help with the selection on finalistso Communicate with all applicantso Coordinate trips to the Big Show and Shop.org for winnerso Promote winners by working with communications team

NRF Virtual Career Fairo Work with Professional Development team and Marketing

team to promote evento Help/educate students on the “virtual” career fair, assist

them in signing up Seek feedback from the NRF

Co-Directors of Professional DevelopmentDescription






Communicate the team’s needs, accomplishments, etc to the other Directors and Executives


Organize resume book or collect resumes from each officer to distribute to companies at each mass meeting and the Retail and Design Forum

o Work with the team to create an internship/job list as a resource for members to use

Recruiterso “Host” recruiters when they are on campus for fairs,

interviews, etc. in order to make the most of their time Pair them with an officer or outstanding member Great networking opportunity for members

o Look into various companies scheduled to visit IU (Networking sessions) and create resource listed above

o Open interview and information sessions through the Business school or CDC

o Post on RSO Oncourse page as an announcement, as a resource on RSO Oncourse page under Professional Development tab, and as a resource on RSO website page

Plan and coordinate luncheons, breakfasts, and small networking events when recruiters are on campus (usually around the career fair)

Plan and execute mock interviews and career panel (Fall) and roundtables (Spring)

Market the organization to corporate partners and recruiters Seek out new companies to do events with RSO and recruit our

memberso Work with Director of Alumni Management for list of

companies RSO has alumni at Validate and communicate the ROI of RSO to recruiters Partner heavily with CDC- every AMID student should be on

IUCAREERS Educate students on the variety of careers within retail

Director of Networking Events Professional Development Team

Description Directors are the team leaders of the organization and are

responsible for carrying out the vision and objectives of RSO. The Director will work in conjunction with the President and EVP to set goals, manage tasks, oversee their area of the organization, and ultimately drive the organization. The Director will meet with the Executive officers and update them on the progress, success, and opportunities of their team. They will also need to meet regularly with other Directors and collaborate with them on projects. All Directors and Executive should be on the same page at all times, which means that open and frequent communication is key.




Set meetings with the President, the Directors, and the team as needed

Communicate the team’s needs, accomplishments, etc. to the other Directors and President

Work alongside team members and help them as needed Assist Directors of Professional Development with any help they

may need Plan all networking luncheons, breakfasts, etc.

o Reach out to individual companies to hold said recruiting events, and then communicate with them to create and execute an event

o Create applications for events and chose members based on criteria agreed upon with President

o Host events or find officers who can, and write thank you notes for companies

Work with the Director of Marketing to create welcome resource for recruiters to give to them when they are on campus

Could include map of IU, fun things to do, good places to eat, contact information, etc

Create and continuously update a list of companies that are on campus throughout the year. Use the CDC and Kelley to get info (do not limit to just AMID & BUS.. also find out when they are on campus for marketing, web analytics, finance, etc.)

Should include company name, recruiter contact info, dates and times they will be on campus, career fairs or seminars they are attending, when they will arrive, through which service (CDC or USCO), internships/jobs available, deadlines to apply to positions

Partner with the Director of Internship Coordination to plan events for student’s regarding the internship process

Coordinate Workshopso One Prior to Retail & Design Forumo Career fair prep such as resume workshopso Contact CDC (Career Development Center) for a

representative to assist workshops and resourceso Topics to Include:

Body Language, interviewing skills/practice, resume, etiquette dinner, networking

Idea: Create a power point slideshow to be shown at mass meeting of appropriate dress attire for Retail and Design Forum, interviews, Pre-night networking

Idea: Create a power point slideshow to be shown at mass meeting of a “how to guide” for a pre-networking night

Create resources to be used by members through newsletters, Oncourse, & mass meeting announcements with themes each month to aid professional development of members over the course of the year

Director of Alumni/Internship RelationsDescription

Directors are the team leaders of the organization and are responsible for carrying out the vision and objectives of RSO. The Director will work in conjunction with the President and EVP to set goals, manage tasks, oversee their area of the organization, and ultimately drive the organization. The Director will meet with the Executive officers and update them on the progress, success, and opportunities of their team. They will also need to meet regularly with other VPs and collaborate with them on projects. All Directors and Executives should be on the same page at all times, which means that open and frequent communication is key.

Directors must work closely with their teams to ensure that all RSO events and initiatives operate seamlessly. Directors set deadlines and checkpoints for team members, and ultimately they are responsible for ensuring that all the team tasks are completed on time and to the best of their ability. This means collaborating with the team, and at times helping with the team’s projects and tasks. Directors should be a resource for their team, should help individual team members with whatever they need it, and should be the one to communicate their team’s needs and work to the Executives and other Directors. The responsibilities of the each team member as set forth in this document are also the responsibility of the Directors.

Responsibilities Create a database that includes all RSO officer’s & member’s

internship information o Member nameo Year in schoolo Majoro Company interned ato Time period of internshipo Contact information (phone, email)

Facilitate contact between members interested in specific companies and previous interns

Host informational events such as intern panels where students can gain more information on companies, interviewing, and the retail industry

Work with the Director of Membership Communications and Director of Social Media to create spotlights on the RSO website showcasing member’s internship experiences

Aid Professional Development Team create new ideas to help students with the internship search process

Search for alumni on sites such as LinkedIn and ask if they would be willing to give out contact information for private database

o Inform alumni only you will have accesso Database will be used to keep track of where alums worko Ask if they are willing to speak with students who are

interested in their company via email Create a private database that includes RSO alumni’s

information o Alumni nameo Companyo Position within companyo Contact information (phone, email)

Analyze alumni information to create statistics showing:o Variety of companies alums are employed ato Number of alums RSO still has relations witho Companies RSO should become more involved with

Maintain relationships with alumni in order to increase involvement with RSO, obtain new speakers for mass meetings, and aid Professional Development Team

web view(so we can reference it later) ... habitat for humanity . volunteer hours at my...

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