☆仮 e202204 gsaps phd general applicationguide
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Graduate School of Asia-Pacific Studies (GSAPS)Waseda University
Application Guide
General Admissions<April 2022 Admission>
Ph.D. in InternationalStudies
＊The GSAPS office may take additional measures and this guidelines may be updated due to the COVID-19 pandemic.
Admissions OfficeGraduate School of Asia-Pacific Studies (GSAPS)
Address Nishi-Waseda Bldg. 7F, 1-21-1 Nishi-Waseda, Shinjuku-ku, Tokyo, Japan 169-0051
E-mail [email protected]
TEL +81-(0)3-5286-3877
URL https://www.waseda.jp/fire/gsaps/en/
＊If you would like to visit us, please confirm the office hours on our website and/or contact us by e-mail in advance,since it may change according to COVID-19 situation or any other reasons.
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＜＜Important Notes＞＞
① Read the application guide thoroughly.
We won’t answer to any inquiries regarding the topics which are already indicated in the application guide.
② Communicate well enough with your recommenders in advance to ask for your recommendation letters.
You need to send the “request” to your recommenders on online application system to ask him/her to
submit your evaluations/recommendation letters.
We are not responsible for the trouble due to the lack of your communication with your recommenders.
③ Confirm whether you are duly in the right application form on online application system
before input/upload of your data.
Online Application Form is different by Language/Program/Admission Category.
④ Check carefully if there are any mistakes before finally submitting the online application.
The online application system can tentatively save by section.
Please carefully check your input in each section before you finally submit the application.
⑤ Complete the application by the application deadline by clicking “Complete the Application” button on
online application system.
No applications are received after the deadline. So, secure the sufficient time before application.
Your application can be submitted without waiting submission of recommendation letters.
⑥ Check the delivery status of your application materials by yourself.
We do not inform applicants of the receipt status of application materials.
⑦ If you changed your address during the screening process, make sure to contact us immediately.
If you moved, please let us know immediately without waiting for the final screening result.
It will make us difficult to send important documents or notice if you do not provide us with
the new address.
⑧ GSAPS Admissions Office strictly checks whether you have neither falsified, fabricated, nor plagiarized
the document(s), statement(s), or information submitted for your application.
If such a dishonest act is identified, the results of the entrance examinations become invalid.
Besides, submitted application documents/statements and screening fee will not be returned.
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International Studies Program
Graduate School of Asia-Pacific Studies, Waseda University
Admissions Policy
Focusing on the Asia-Pacific region, GSAPS seeks not only to conduct interdisciplinary research from the global and
regional perspectives in the fields of regional history, politics, economics, industry, business management, society,
culture and various international concerns, but also to deepen understanding of a growing Asia-Pacific region, and
to mold future experts and researchers who can assume responsibility of the region's future.
GSAPS seeks students from both the domestic and international arenas, who are keen to learn and motivated to
excel, and aim for a better future for the global society.
For our Ph.D. Program, GSAPS seeks candidates who have high-level of understanding and specialized knowledge in
their field of research, and aim to become specialists and researchers who can contribute effectively to global
society, including the Asia-Pacific region.
In respect of admissions evaluation, on top of agreeing to the fundamental ideology of the Graduate School, GSAPS
attaches great importance to the following three factors.
1. Accurate understanding of the various global problems and the knowledge to identify and formulate solutions
2. Ability to think rationally and logically
3. Communications skills, including language ability required in global society
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I. Overview.......................................................................................................................................................5
1. Eligibility...............................................................................................................................................6
2. Number of Students Admitted ................................................................................................................6
3. Application Schedule .............................................................................................................................6
4. Screening Method .................................................................................................................................6
5. Project Research....................................................................................................................................6
II. Roadmap to Enrollment.................................................................................................................................8
III. Application Procedures.................................................................................................................................9
Step 1 Download Prescribed Formats .....................................................................................................9
Step 2 Create a New Account for Online Application ................................................................................9
Step 3 Prepare Application Documents .................................................................................................10
Step 4 Complete the Payment of Screening Fee.....................................................................................18
Step 5 Upload/Send Documents and Complete Application ....................................................................25
Step 6 Application Number and Result Announcement ..........................................................................26
Step 7 Entrance Procedures .................................................................................................................28
IV. Special Notes .............................................................................................................................................32
For your information: List of Language Proficiency Tests .................................................................................34
Contents
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1. Eligibility
Applicants must fulfill one of the following requirements.
1. Holders of a Master's Degree, Professional Master's Degree, or Professional Doctoral Degree in Law or those
who are scheduled to receive such a degree by March 2022.
2. Holders of a Master's Degree, Professional Master's Degree, or an equivalent from an institution overseas or
those who are scheduled to receive such a degree by March 2022.
3. Those designated by the Minister of Education, Culture, Sports, Science, and Technology. (Please contact the
GSAPS Admissions Office for details.)
4. Those who have completed postgraduate programs and received a degree equivalent to a Master's Degree
from United Nations University or those who are scheduled to receive such a degree by March 2022.
5. Those who have been recognized by Graduate School of Asia-Pacific Studies as possessing academic credentials
equivalent or superior to those of holders of a Master's Degree, Professional Master's Degree, or Professional
Doctoral Degree in Law through an individual entrance requirements screening process and are scheduled to
reach 24 years of age by March 2022.
* Prospective applicants who are unsure if they can fulfill the requirement 5 must confirm their eligibility with the
GSAPS Admission Office prior to the application.
<< About Individual Entrance Requirements Screening Process >>
For the prospective applicants who are unsure if they can fulfill the requirement 5 and wish to go through the
individual entrance requirements screening process, it is required to submit specific application documents to
GSAPS Admissions Office by the prescribed day. Please note that for April 2022 admission, we already closed the
application for individual entrance requirement screening on June 28 (Mon), 2021, as shown in our website.
【 NOTE 1】
If you submitted a certificate indicating that you are expected to meet the qualifications required to enter the Ph.D.
program at GSAPS in order to meet the eligibility requirements stated in the application guidelines at the time of
application, you must submit a certificate indicating that you have indeed met the requirement prior to enrollment.
You will not be permitted to enter the Ph.D. Program at GSAPS, even if you pass the screening, unless you submit
the relevant certificate.
【 NOTE 2】
Faculty of Waseda University including Waseda University Junior / Senior High School, Waseda University Honjo
Senior High School and Art and Architecture School are not able to become a student of the University, although
there are few exceptions according to the university regulations. If you have any question, please ask the office of
your affiliation.
I. Overview
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2. Number of Students Admitted
30 students per academic year for the Ph.D. Program, which is the total number for April and September
admissions.
3. Application Schedule
Online Application System Opening Period September 1 (Wed) 9:00 – September 15 (Wed) 23:59, 2021
Application Period (Screening Fee Payment
Period)September 1 (Wed) – September 15 (Wed), 2021
Notification of the Application Number October 14 (Thu), 2021
1st Screening Result Announcement November 11 (Thu) 10:00, 2021
2nd Screening (Interview)Date specified by GSAPS
between November 12 (Fri) – November 17 (Wed), 2021
Final Screening Result Announcement November 25 (Thu) 10:00, 2021
Period of Entrance Procedures(Only for Successful Applicants)
November 26 (Fri) – December 15 (Wed), 2021
Matriculation Date April 1 (Fri), 2022
*All the timeline (Date/Time) in this application guide indicates Japan Standard Time (JST).
4. Screening Method
The decision whether to accept or reject will be based on the comprehensive evaluation of both of the 1st screening
(Document screening) and the 2nd screening (Interview by video conference system/telephone/e-mail). Only the
successful applicants of the 1st screening can take the 2nd screening.
- GSAPS Admissions Office does not accept submission of application documents in person.
- The contents of application documents once submitted cannot be changed.
- Documents will NOT be returned once submitted, regardless of any special circumstances on the part of the
applicant.
- Even if the applicants choose Japanese as a medium of screening/thesis, interviewers may ask questions in
English in the 2nd screening.
5. Project Research
Doctoral degree candidates are required to complete and submit their thesis to earn the Ph.D. degree. Besides the
guidance from their advisors, candidates may also choose to take additional master’s level courses for credit. Most
students focus exclusively on their thesis, attending the project research seminars. Therefore, all the Ph.D.
applicants are required to choose only ONE Project Research Seminar/Faculty fit to your own research
field/interest from the list in the next page available in this academic year and input it in the online application
system by checking the information provided on the websites at the bottom of the next page.
The final selection of the Project Research takes into comprehensive consideration the student’s research
plan/desire and other documents presented during the admission process as well as interview result in the 2nd
screening.
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Project Research Seminar available for April 2022 Admission
*Available project researches are subject to change. If there will be any, we will notify on our website before the
application period.
Field /Area of
ResearchName of Facu lty Project Research
Area Studies AOYAMA, Rumi Politics and International Relations of Contemporary
China
HAYSE, Shinzo Asia-Japan Relations in Modern History
LIU-FARRER, Gracia Self, Culture, Society under Globalization
MIICHI, Ken Religion and Politics in Contemporary Southeast Asia
NAKAJIMA, Seio Development and Prospects of Creative Industries in
Contemporary Asia
ROBERTS, Glenda S. Contemporary Japanese Society
International
Relations
BACON, Paul Martyn Comparative Regionalism (Europe and Asia)
※Available in English language only
LEHENY, David Culture, Identity, and Politics in the Asia-Pacific
NABESHIMA, Kaoru Industrial Upgrading in East Asia
SHINOHARA, Hatsue History of US-Japanese Relations, International History
UEKI, Chikako International Relations and Security in Asia-Pacific
International
Development /
Policy Studies
KATO, Atsushi Economic Development and Governance
KATSUMA, Yasushi Social Development and International Human Rights
KIKUCHI, Tomoo International Capital Flows and Economic Growth
KURODA, Kazuo Policy Analysis of Comparative and International
Education
MATSUOKA, Shunji Environment and Sustainable Development
MITOMO, Hitoshi ICT and Media Studies
GSAPS Website (Project Research Seminar) https://www.waseda.jp/fire/gsaps/en/admissions/project/
GSAPS Website (Faculty) https://www.waseda.jp/fire/gsaps/faculty-en
Waseda University Researcher Database https://w-rdb.waseda.jp/search?m=home&l=en
Waseda University Syllabus Search https://www.wsl.waseda.jp/syllabus/JAA101.php?pLng=en
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II. Roadmap to Enrollment
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Applicants are required to complete the payment of the screening fee and submit the application documents asdirected below during the application period. The deadline will NOT be extended under any circumstances.
Step 1 Download Prescribed Formats
Access our website and download the necessary documents.
https://www.waseda.jp/fire/gsaps/en/admissions/format
Step 2 Create a New Account for Online Application
Application documents must be submitted through the designated online application system, “The AdmissionsOffice (hereinafter TAO)”. Access the link below and click “Create a new account” to start preparing your application.https://admissions-office.net/en/portal
After creating your TAO account, please find “Waseda University, Graduate School of Asia-Pacific Studies (GSAPS) /
International Studies Program【英語履修/English-based program】Ph.D. Course：General Admissions” from the
“Decision Plan” menu. (If you choose to write the thesis in Japanese at GSAPS, please choose the form of 【日本
語履修/Japanese-based program】 for the appropriate admissions category.)
Follow the detailed instructions shown on the system and this Application Guide, when filling out or uploading the
materials.
Application System Opening Period September 1 (Wed) 9:00 – September 15 (Wed) 23:59, 2021 (JST)
NOTE
By creating your account on TAO, you are deemed to agree to the “Terms of Use” and “Handling of PersonalInformation” designated by Samadhi Co., Ltd., the service provider of TAO. Please note Waseda University has anextra agreement with Samadhi, thus by starting your application to Waseda University via TAO, you are deemed toagree to the “Terms of Use” specified in the following link;https://waseda.box.com/v/TAO-Terms-of-Use-WasedaU . You do not need to create the “Profile” in order to apply for this admission. The GSAPS Admissions Office does not
use the information filled in this section. (You are required to input your personal information In “Applicant’sinformation” section of online application form.) There are a number of forms you must fill in to complete your application. You may start your application from
any section, but you CANNOT press “Save and Next” until you complete the sections marked “＊”.
It is very important that you check “Message” on TAO and your registered e-mail account regularly, since theGSAPS Admissions Office may contact you concerning your application. Be sure to add our sending domains(list.waseda.jp and admissions-office.net) to your list of accepted e-mail senders to ensure that you receive oure-mails. The GSAPS Admissions Office will not be responsible for any consequences caused by the applicants’failure to receive, read, and/or reply to the messages sent from our office.
III. Application Procedures
Create your account with the legal name in alphabet
written on your passport. （If you do not possess a
passport at the time of application, use the name in
the certificate of family register or citizenship.）
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Step 3 Prepare Application Documents
Application documents must be fully completed in order to be qualified for screening. If there are any
imperfections in the submitted documents, you will be placed at a disadvantage.
Online Application Form isdifferent by language/program/admissions category you choose. If you choose English for your
degree thesis, please input/upload your information in 【Waseda University / Graduate School of Asia-Pacific Studies
(GSAPS) / International Studies Program /【英語履修/English-based program】Ph.D. Course：General Admissions】as
“Decision Plan”. Ifyouchoose Japanese, pleasemake sure tobe in the form of【Waseda University/ Graduate School of
Asia-Pacific Studies (GSAPS) / International Studies Program /【日本語履修/Japanese-based program】博士後期課程】
for the appropriate admissions category.
All documents should be issued in English or in Japanese unless otherwise instructed.
For documents in other languages, upload copies of official translation in either Japanese or English along
with the documents issued in the original language. Documents must be translated either by the issuing
institution, translation agency or other appropriate office officially approved by the government.
Follow the instructions on the online system regarding the types of files (extensions) which can be uploaded.
Please be reminded that we may request additional documents if necessary.
NO Documents 〇: Required
* if applicable
Reference
① TAO Online Application Form P.11
② Copy of Passport (required only for non-Japanese) * P.11
③ ID Photo P.11
④
Proof of Language ProficiencyA) English Proficiency Test Scores: TOEFL/TOEIC/IELTS (Academic)OrB) Japanese Proficiency Test Score: JLPT N1/EJU
P.12
⑤ Research Plan P.13
⑥ Master's Thesis P.13
⑦ SummaryofMaster's Thesis P.13
⑧ Publications * P.13
⑨ List of Previous Publications * P.14
⑩ Certificate of Graduation/(expected) Completion/Degree P.14
⑪ Certificate of Academic Transcripts and Grading Scale P.15
⑫ Copy of Payment Receipt P.15
⑬ Recommendation Letters P.16
⑭Copies of Both Sides of Residence Card or Special PermanentResident Certificate (required only for non-Japanese who alreadypossess the status of residence in Japan)
* P.18
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IMPORTANT
Successful applicants will be requested to submit the authentic copies or their certified/notarized copies of thedocuments such as certificate of graduation/completion and academic transcripts to the GSAPS Admissions Officeat the time of enrollment procedures. (*For detail of <Certified/Notarized Copy>, see below.)If the contents in the authentic copies or certified/notarized documents submitted after acceptance differ from thedigital copies uploaded on the online application system, or if you are unable to submit authentic orcertified/notarized documents, your acceptance to GSAPS will be revoked. Therefore, please be sure to prepareand keep the authentic or certified/notarized copies of the documents to prove your graduation/completion/degree/academic records at your hand.*In case those who were expected to complete the graduate program at the time of application and pass thescreening, it is requested to submit the authentic copies of the certificate of completion and the final transcriptissued after completion. For those who were expected to complete the graduate program in the universities inmainland China (excluding Hong Kong, Taiwan and Macau), it is required to submit them by requestingCHESICC/CDGDC to send directly to GSAPS .
<Certified/Notarized Copy>If you are not able to submit the authentic copies of the certificates for some reasons, make sure to preparecertified/notarized copies. A certified/notarized copy means a copy of the document that has been deemedequivalent to the authentic document with an official seal from the issuing institution (e.g. university) or anotherinstitution (e.g. a notary public). The official seal or signature proves and certifies that the copy is true to theauthentic ones. A simple photocopy is NOT acceptable.
<How to prepare a certified/notarized copy>1. Prepare the authentic copies of the documents2. Ask the issuing institution or another official institution (e.g. notary public) to
make a copy of the authentic certificate3. The institution will put an official “certified or notarized copy” stamp and/or add a
comment certifying that the copy is equivalent to the authentic document alongwith their official seal/signature on the document.
- Input the information of the applicant such as your profile/language proficiency/intended project research, etc.,
and also upload/input ②-⑭ described below.
- Prepare digital file (png, jpeg, jpg, or pdf) of the pages bearing your photograph, name, and passport number. Ifyou do not have a passport at the time of application, upload the certificate of family register or citizenship.
- If you hold multiple passports, upload the data of all of the passports.- Non-passport holders are recommended to apply for a passport soon to get a visa.
③ ID Photo- One color photograph of yourself must be uploaded to the designated section on the online system. The photo
must be taken no more than three months prior to the application. The photo must show the front face of theapplicant, with no hats, taken against a plain background, and with no border decorations. The photo mustclearly identify the applicant, and unclear digital photos will not be accepted.
- Upload an authentic photograph. Do not use any filter or edit your photograph.- The submitted photo will be used within Waseda University as a personal identification, and will be registered as
a part of your personal information on the university’s online portal.
① TAO Online Application Form
② Copy of Passport (required only for non-Japanese)
Copy of authentic
Document
Comment
Seal or Signaturee.g. Certified/Notarized copy
Date & Official Name of the Institution
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④ Proof of Language Proficiency- Applicants are required to submit the following proof of language proficiency according to the language they
choose for screening/their degree thesis at GSAPS.
Applicants who choose English forscreening / thesis writing at GSAPS・For Native English Speaker：Proof of English language ability is not compulsory.・For Non-Native English Speaker：Proof of English language ability【English language proficiency test score
(TOEFL, TOEIC or IELTS (Academic)) or an official certificate that indicatesEnglish as the medium of instruction issued by one’s home university *1】
*1: This certificate must officially state that the applicant is expected to graduate in/complete or hasgraduated in/completed a degree program entirely in English, issued by his/her home university.In case the applicant is expected to graduate in/complete or has graduated in/completed a degreeprogram entirely in English in the countries which use English as the official language such as USA, UK,Australia, etc., the official certificate of (expected) graduation/completion and transcript by one’s homeuniversity will serve as a proof of English language ability, and no need to submit the score of the Englishlanguage proficiency test(s) and/or the certificate of the English medium of instruction.
Applicants who choose Japanese for screening / degree thesis writing at GSAPS・For Native Japanese Speaker: Proof of English language ability (Refer to above)・For Non-Native Japanese Speaker: Proof of Japanese language ability *2
*2: The official tests as the proof of Japanese language ability are:- Japanese Language Proficiency Test (JLPT) administered jointly by the Japan Education Exchanges and
Services, and the Japan Foundation: Score report passing the Level 1 or N1Or- Score report of Examination for Japanese University Admission for International Students (EJU):
In case the applicant is expected to graduate in/complete or has graduated in/completed a degree programat the universities in Japan entirely in Japanese, the official certificate of (expected) graduation/completionand transcript by one’s home university will serve as a proof of Japanese language ability, and no need tosubmit the score of the Japanese language proficiency test(s).
- Submission method differs depending on the test you submit. Please refer to the chart below for details.<English Proficiency Test>Scores within 2 years after the test date must be sent directly from the testing institution following theinstructions below. If you only have scores for tests taken more than 2 years ago, send the authenticscore reports to GSAPS by postal mail with the trackable service by yourself.
TOEFLScores must be sent directly from the ETS. Use 2713 (GRAD SCH ASIA-PACIFICWASEDA U) for the institution code. For Department Code, choose 88(International Relations), or 99 (Any department not listed).
TOEIC
Scores must be sent directly from the testing institution via postal mail. Use thepostal address on the top page of this application guide to arrange a certificateto be sent directly to our office.For sending score reports of the test taken in Japan, refer to the detailedinstructions via the following webpage and take necessary procedures.https://www.iibc-global.org/english/toeic/test/lr/guide05/score.htmlFor sending the score reports of the test taken overseas, contact respective
testing institution for details.
IELTS (Academic)Scores must be sent directly from the testing institution online. To arrange acertificate to be sent directly to our office, choose “Graduate School ofAsia-Pacific Studies, Waseda University” for online submission.
<Japanese Proficiency Test>
JLPT Level 1/N1Scores must be sent directly from the testing institution via postal mail. Use thepostal address on the top page of this application guide to arrange a certificateto be sent directly to our office.
EJU
For scores within 2 years after the test date, input your examinee’s number ofEJU on TAO. For scores for the tests obtained more than 2 years ago, send theauthentic score reports to GSAPS by postal mail with the trackable service byyourself.
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Notes:- There are no specified valid period/minimum scores qualified for application.- TOEFL-ITP (Institutional Testing Program) and TOEIC-IP (Institutional Program) are accepted.- TOEFL MyBest Scores will NOT be accepted.- Only in case that you submit the original score reports for the above English Proficiency tests and EJU taken more
than 2 years ago, you may send them to GSAPS Admissions Office by postal mail with the trackable service byyourself, attaching the GSAPS designated format “Request Form for Return of Submitted Materials” due tonon-reissuable materials. They will be returned after the announcement of final screening result. (Please notethat GSAPS Admissions Office does NOT accept the test score reports which have been taken within 2 years and
sent by applicants themselves.)- For April 2022 Admission, special measures for COVID-19 have also been taken as mentioned in the URL below.
You may submit the test scores indicated in the notice below.https://www.waseda.jp/fire/gsaps/news-en/4353
⑤ Research Plan- Fill out the research plan in the designated format (WORD file) downloadable from GSAPS website (URL is shown
in the online application form TAO) concretely including the topics below (1,600 words or less in English, or 4,000letters or less in Japanese), and upload it in PDF format.
1. The central issue/theme or hypothesis you wish to research2. How you compare it to existing research (How is it different, how will it expand the current body of knowledge?)3. How you propose to approach it/what methods you intend to use4. Your future goals upon completion of the program
⑥ Master’s Thesis- Upload it in PDF format.
*If the Master’s Thesis is not completed: Please submit a draft of the thesis.*If a Master’s Thesis is/was not required to obtain the Master’s Degree:
- Please submit academic articles such as research / term papers, indicating that a Master's Thesis was notrequired. An outline of research / term papers is also required to submit in this case. The outline should bewritten according to the instruction described below "Summary of Master's Thesis".
⑦ Summary of Master’s Thesis- Upload it in PDF format.- Applicants whose Master's Thesis is not completed are also requested to submit a summary of Master’s Thesis.
Applicants who submit academic article(s) instead are also requested to submit a summary of the academicarticle(s).
*Must be completed in the language that applicants choose for screening/thesis in TAO.
If the submitted Master’s Thesis was written in Japanese or English- Summary written in Japanese：6,000 letters or less in Japanese- Summary written in English：2,500 words or less in English (double-spaced)If the submitted Master’s Thesis was written in a language other than Japanese or English- Summary written in Japanese：12,000 letters or less s in Japanese- Summary written in English：5,000 words or less in English (double-spaced)
⑧ Publications (If applicable)- If applicants have published any academic research/articles, etc., a maximum of two additional documents may
be submitted.*Only publications which do not infringe copyright are allowed to submit online.*If you intend to send physical copies, please send them to our Admissions Office by postal mail with the trackable
services. Please note that the publication will not be returned.
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⑨ List of Previous Publications (If applicable)- Submission of this form is optional. However, if applicants submit Publications above, this list describing their
titles must also be submitted. Please complete it according to the instruction in the designated form (WORD file)downloadable from GSAPS website (URL is shown in the online application form TAO) and upload it in PDFformat.
⑩ Certificate of Graduation/(Expected) Completion/Degree- Upload the documents officially issued by your home university/certificate issuing institution/notary public. If
your home university/certificate issuing institution directly send them to GSAPS Admissions Office viaonline/e-mail or by postal mail, it is acceptable.
- Those who submit a certificate of expected completion of graduate program and become a successful applicantmust submit an official certificate of completion at the time of entrance procedures.
- The certificate of graduation/ (expected) completion must clearly specify the date of graduation/(expected)completion.
- In case the transcripts include the “Name of degree conferred” with its conferred date, no need to submitthese documents.
- Applicants must submit official certificates of graduation/ (expected) completion and degrees conferred for allundergraduate and graduate schools attended.
- For applicants who are not able to prepare a certificate of expected graduation/completion due to thedocument issuing system, upload a letter issued by the school which you belong, mentioning this matter.
- If you have graduated/completed a university/universities in mainland China (excluding Hong Kong, Taiwan, andMacau), please refer to the following instructions.
Certificates required for applicants from Chinese universities (excluding Hong Kong, Taiwan and Macau)
Applicants who graduated from /completed universities in mainland China (excluding Hong Kong, Taiwan, and
Macau) are required to arrange verification e-mails for both “Certificate of Graduation/Completion (Diploma)”
and a “Degree Certificate” instead of physical copies of certificate of graduation/completion and degree certificate.
Make sure to complete both of the steps below;
STEP 1 Verification of Certificate of Graduation/Completion (Diploma)
Arrange an official English version of the "Online Verification Report of Higher Education Qualification Certificate" to
be sent directly to our office ([email protected]) from CHESICC via e-mail.
・ Visit CHESICC website ( https://www.chsi.com.cn/en/pvr/ ) for more information.
・ Verification report must reach our office by the deadline of the application period.
・ Only report sent directly from CHESICC will be considered valid.
Note: In case you are expected to complete the graduate program at the time of application, “Online Verification
Report of Student Record” including “Anticipated graduation (completion) date” by CHESICC is also acceptable,
instead of the certificate/letter of expected completion issued by your home university.
STEP 2 Verification of Degree Certificate
Arrange the “Credentials Report” to be sent directly to our office ([email protected]) from CDGDC via
e-mail. For this certificate, Chinese version is also acceptable.
Visit CDGDC website ( http://cqv.chinadegrees.cn/en/ ) for more information.
CredentialsReport must reach our office by the deadline of the application period.
Only report sent directly from CDGDC will be considered valid.
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- Upload the documents officially issued by your home university/certificate issuing institution/notary public. Ifyour home university/certificate issuing institution directly send it to GSAPS Admissions Office via online/e-mailor by postal mail, it is acceptable.
- Upload a document which includes the information of the grading scale/system of the program in youruniversity. If the transcript(s) bears the information of grading scale, you do not need to prepare additionaldocuments. If not, prepare a photocopy of website, school profile, or any other official document issued by youruniversity which certifies the grading scale/system.
- All courses taken at the undergraduate and/or graduate levels must be included in the academic transcript. If youare applicable to any of the conditions stated below, follow the instructions.
- Those who are expected to complete the graduate program at the time of application should submit the mostupdated transcript at that time. Then, those who were expected to complete the graduate program at the time ofapplication and become successful applicants must submit a final transcript at the time of entrance procedures.
- There is no minimum GPA requirement for application.
Condition InstructionsYou have completed/am enrolled in agraduate program after anundergraduate program.
Submit academic transcripts for both undergraduate and graduateprograms.
You have studied abroad in myundergraduate and/or graduateprograms.
Submit the academic transcript issued by the host institution, if thecredits earnedat thehost institutionare accredited as required credits forthe graduation but those details (e.g.numberof credits, nameofsubjects,and grades)arenot indicated in theofficial transcript issuedbyapplicants’home university.
You are a transfer student.Submit both previous and current undergraduate academictranscripts.
You took a leave of absence/leave formilitary service.
Include a certificate issued by your home university/another publicinstitution which confirms that the school had granted the leave.
- If you have graduated/completed the universities in mainland China (excluding Hong Kong, Taiwan andMacau), it is preferred to arrange to send an English version of “Verification Report of China Higher EducationStudent’s Academic Transcript” directly from CHESICC to the GSAPS Admissions Office. The academic transcriptissued by your home university is also acceptable. Visit CHESICC website ( https://www.chsi.com.cn/en/pvr/ ) for more information. Verification report must reach our office by the deadline of the application period.
⑫ Copy of Payment Receipt- Upload a digital photo or screenshot of the screening fee payment receipt.
Refer to “Step 4 Complete the Payment of Screening Fee” for more details.
⑪ Certificate of Academic Transcripts and Grading Scale
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⑬ Recommendation Letters
- Send the request to your recommenders for your evaluations/recommendation letters in “RecommendationLetters” section of TAO, by clicking “Send Request” button. Make sure that the e-mail address of therecommender(s) is officially used for his/her occupation. As a basic rule, GSAPS Admissions Office does NOTaccept the free e-mail address(es) with the domain name such as yahoo/Gmail/qq, etc. as recommenders’ ones.Ask your recommenders to input evaluations, upload recommendation letters and submit them on TAO.Share the instructions on the following page or the following URL with your recommenders.https://www.waseda.jp/fire/gsaps/assets/uploads/2021/06/InstructionforRecommenders.pdfEven in the case you have requested the recommendation letters on TAO in the past, it is not permitted to reusethem. DO NOT check the box of “Reuse Request Form Previously Used”.
- Applicants must request evaluations/recommendation Letters to different 2 recommenders respectively. As abasic rule, one of the two recommenders should be one who has supervised the applicant and should be wellacquainted with the academic profile of the applicant (like a faculty member in their home university).
- Recommender must be able to write the letter either in Japanese or English.- Any letters submitted in a different format or method from TAO will NOT be considered valid. Contact the GSAPS
Admissions Office well in advance if there is any problem.- In some cases, the GSAPS office will contact the recommenders to verify the information on the form.- Any falsification of documents/information will lead to the rejection of the application and other serious
measures.
IMPORTANT
- Evaluations/Recommendation letters have to be submitted during the application period on TAO. Make sure tocommunicate well with your recommenders in advance.
- It is recommended that you should send “Request” to your recommenders at the earlier time of applicationperiod, so that your evaluations/recommendation letters can be duly submitted by the application deadline.You can send requests to recommenders before you complete other sections of your application forms.
- Even before your recommenders submit your evaluation/recommendation letters on TAO system, you cancomplete/submit online application. Please note that you complete your online application within theapplication period.
Once your recommender starts to input your
recommendation following the instruction by the request
e-mail by TAO, “Opening Status” changes from Unopened to
Opened. “Request Status” changes from In Progress to
Submitted when your recommender completes the
recommendation letter.
17
Instructions for the Recommenders
Graduate School of Asia-Pacific Studies, Waseda University, uses an online application system, “The AdmissionsOffice (TAO)”. In order for our applicants to complete their applications, we would appreciate your cooperation withsubmitting “Recommendation Letter” online as instructed below.
① Request E-mail from TAO
You will receive a request e-mail from TAO([email protected]), when ourapplicant sends a request for
“Recommendation Letter” on the onlineapplication system. Please access the linkprovided in the e-mail to proceed.
*Please add the sending domain (admissions-office.net) to your list of accepted e-mail senders to ensure that youreceive the messages sent from TAO.
② Create an account
Choose “Recommender” tab and click “Create a new account”. Please use the same e-mail address at which youhave received the above request message. A confirmation e-mail will be sent to you once you create a newaccount.
③ Complete “Recommendation Letter”
Click the applicant’s request and enter required information either in English or Japanese. Please upload PDF file ofyour recommendation letter. Your recommendation letter will NOT be disclosed to the applicant.
④ Submit “Recommendation Letter”
Click “Submit” to submit the completed “Recommendation Letter”.
Please confirm that the status is changed from Entered to Submitted
after you finalize your letter.
推薦者の方へ
The Admissions Office (TAO)は、早稲田大学アジア太平洋研究科が使用しているオンライン出願システムです。当研究科志願者が出願を
完了できるよう、以下の順をご確認の上、「推薦状」の作成にご協願います。
① 依頼メールの受信
志願者がTAO上で推薦者に作成依頼を送信すると、TAO ([email protected])より推薦状作成の依頼が届きます。メール内
のリンクからウェブサイトにアクセスしてください。※所定ドメイン(admissions-office.net)からのメール受信ができるように設定願います。
② アカウント作成
「推薦者」タブの「アカウントを作成する」をクリックし、TAO のウェブサイトからアカウントを作成してください。メールアドレスは、推薦状作成依
頼を受け取ったメールアドレスを使用してください。アカウント作成後、登録確認のメールが送信されます。
③ 推薦状の
TAOにログイン後、対象の志願者欄をクリックし、本語もしくは英語で必要項をごください。推薦状の PDFファイルをアップロードして
いただきます。なお、した内容は志願者本には公開されません。
④ 推薦状提出
作成後、「推薦状を提出する」ボタンをクリックし、TAO へ推薦状を提出してください。提出状況が済から提出済みに変更されているこ
とをご確認ください。
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⑭ Copies of Both Sides of Residence Card/Special Permanent Resident Certificate (required
only for non-Japanese who already possess the status of residence in Japan)If you are a domestic applicant with non-Japanese nationality, upload digital copies of both sides of your ResidenceCard or Special Permanent Resident Certificate. If you do not have either of the above card/certificate, upload adigital copy of the passport page with your photo and all pages with personal information including your visa status.
Step 4 Complete the Payment of Screening FeePayment of the screening fee must be completed from either within or outside of Japan before submitting theapplication. Please be reminded that you are required to upload a digital copy of the receipt of your screening feepayment. Applications from candidates who have not paid this fee will not be accepted. Please note that paymentof the screening fee before/after the screening fee payment period (September 1 – September 15, 2021) will notbe accepted.
1. The Amount of Screening Fee
- The amount of the screening fee will differ depending on the application category (i.e. the country of residenceat the time of application (regardless of nationality)).
- In case Japanese citizens and non-Japanese who possess a resident status in Japan apply from overseas, theymust submit the “written proof of residence/stay in a country outside of Japan” such as a letter of enrollment in aforeign educational or research institution, or employment in an enterprise outside of Japan, and so on to provethat they are outside of Japan at the time of application. Please consult GSAPS Admissions Office beforehand.
（in Japanese yen）
CategoryApplication from inside of Japan
(Residents of Japan)
Application from overseas(Residents of countries
other than Japan)
Qualification
Applicants residing in Japan at the time ofapplication(No nationality restriction, includinginternational applicants who possessresident status in Japan, excludingtemporary visitors)
Applicants residing outside of Japan at the timeof application(No nationality restriction, including Japaneseresiding overseas)
ScreeningFee
(Japanese Yen)¥35,000 ¥5,000
* The application fee is waived in the following cases.
1. In the case of current MA Program students at GSAPS, the Graduate School of Japanese Applied Linguistics
(GSJAL) or the Graduate School of International Culture and Communication Studies (GSICCS), which belong to
the Faculty of International Research and Education of Waseda University, who wish to continue their study in
the GSAPS Ph.D. Program immediately after their graduation from the MA Program
2. In the case of applicants who continuously enroll as a non-degree student (not sponsored) at GSAPS, GSJAL, or
GSICCS immediately after their graduation from the MA Program at GSAPS, GSJAL, or GSICCS, and wish to
continue their study in the GSAPS Ph.D. Program within four years after their entrance into the MA Program at
GSAPS, GSJAL, or GSSICS
*Applicants who apply from specified countries may be eligible to apply for the application fee waiver program.
Please refer to the “Application fee waiver program for applicants from specified countries” followed below.
*Applicants who are Japanese Government (Monbukagakusho: MEXT) Scholarship recipients at the time of
application and are eligible to enroll in GSAPS as Japanese Government (Monbukagakusho: MEXT) Scholarship
recipient continuously will get the refund for the application fee after enrollment.
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* As a general rule, application documents and screening fees are not returned. A full screening fee will be
refunded if you fall into one of the categories below.
1) You paid a screening fee but failed to submit the required application documents.
2) You paid a screening fee but submitted the application documents after the deadline.
3) You paid a screening fee and submitted the application documents, but your application was rejected before
screening due to the following reasons.
・The submitted application materials are not complete enough to meet the application requirements.
・You do not meet all the eligibility criteria.
If you fall into one of the categories above, please contact the GSAPS Admissions Office.
*If you have made a payment by credit card, handling fees which may be incurred for refund must be paid by the
applicant. Also, if you have made a payment by wire transfer from the bank outside of Japan, all handling fees to
be charged for refund to that bank must be paid by the applicant.
2. Method of payment for the Screening Fee
Please pay the screening fee by using one of the following methods. Any handling fees shall be paid by applicants.
<Payment in Japan>
Payment at a Convenience Store
- Please pay the screening fee at a convenience store nearby.- To make the payment at a convenience store, you must complete the designated application procedure in
advance by accessing the “screening (Entrance Exam) fee convenience store payment site”(http://e-shiharai.net/) [Japanese only]. After completing the online procedure, please make the payment at aconvenience store. For more details of payment procedures, please refer to the chart in the next page.
- After making the payment, detach the “収納証明書/Certificate of Payment of the Screening Fee” on the
Screening Fee Handling Description, and upload the scanned data or a photo to the designated space on TAO.- The payment can be made 24 hours a day, seven days a week, including Saturdays, Sundays and holidays.
However, please note that application via the website will be closed at 11:00 PM (JST) on the last day of thepayment period. Similarly, you will not be able to make a payment at a convenience store after 11:30 PM(JST) on the last day of the payment period.
- If a family member or an acquaintance of an applicant conducts the procedure for the applicant, the familymember or the acquaintance must enter the applicant’s information.
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Take a photo of the payment receipt which includes your name, payment
date and amount, and upload it to your application form
on the online application system (TAO).
Please select 「大学院」 from 「受験料・選考料のお払い」.
21
<Payment in Japan/from overseas >
Payment by Credit Card, Union Pay or Alipay (Online Payment)
- To make a payment by credit card or online payment system (Union Pay or Alipay), please access the onlineapplication payment website (https://e-shiharai.net/ecard/) and complete the required procedure.
- Make sure to select the payment to GSAPS and NOT to make wrong payments to other schools.- After completing the transaction, make a screenshot of the “Result” page and upload it to the designated
space on TAO. For more details of payment procedures, please refer to the chart in the next page.- The payment can be made 24 hours a day, seven days a week, including Saturdays, Sundays and holidays.
However, the payment must be completed by 11:00 PM (JST) Japan time on the last day of the paymentperiod.
- The payment can be made with a credit card held in the name of a person other than the applicant. However,the applicant’s information must be entered in the “Basic Information” page of the screening (examination)fee payment website.
22
Save the screenshot of “Result” page and upload it to your application form
on the online application system (TAO).
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<Payment from overseas>
Payment through an overseas banking institution
Please follow the directions below and pay the screening fee by Telegraphic Transfer. If the local bank requires a
separate handling fee, please pay the fee to the bank in addition to the following remittance. Please upload the
data of the payment proof to the online application system.
Type Telegraphic Transfer
Payment method Advise and Pay
Bank transfer fee Payer’s Responsibility
Lifting charge Payee’s Account
Amount to be remitted In cases where screening fee is 35,000 JPY：
37,500 JPY（Screening fee of 35,000 JPY plus bank transfer fee of 2,500 JPY）
In cases where screening fee is 5,000 JPY：
7,000 JPY（Screening fee of 5,000 JPY plus bank transfer fee of 2,000 JPY）
Purpose of remittance Screening Fee
Message to payee Applicant's Full Name in English
Bank name MUFG Bank, Ltd.
Branch Edogawabashi Branch
Account number 0035967FKA
Payee Waseda University
Address of Bank 1-48-13, Sekiguchi Bunkyo-ku Tokyo 1120014, Japan
Swift code BOTKJPJT
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3. Screening Fee Waiver Program for Applicants from Specified Countries
Waseda University provides a screening fee waiver program for applicants from specified countries. Eligible
applicants are required to read the following instructions and upload the necessary documents to the online
application system TAO.
(1)
Outline
Applicants who wish to be admitted into an undergraduate or graduate school of Waseda
University are eligible to apply for an screening fee waiver if they reside in one of the countries
designated by Waseda University AND hold nationality of one of those countries.
(2)
Eligibility
The following conditions must be fulfilled:
1) The applicant must reside in one of the countries classified as "Least Developed Countries" or
"Low Income Countries which are not LDCs" in the list of ODA recipients as published by
OECD/DAC AND hold nationality of one of those countries (the applicant's country of
residence and nationality do not necessarily have to be identical).
*For the list of eligible countries, refer to “Eligible Countries” below.
* Applicants residing in Japan are not eligible.
2) Applicants with dual nationality are only eligible if both nationalities are included in the list of
eligible countries described in 1) above.
(3)
Eligible
Countries
Afghanistan, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Central African Rep.,
Chad, Comoros, D.P.R.Korea, Democratic Republic of the Congo, Djibouti, Eritrea, Ethiopia,
Gambia, Guinea, Guinea-Bissau, Haiti, Kiribati, Laos, Lesotho, Liberia, Madagascar, Malawi, Mali,
Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Sao Tome and Principe, Senegal,
Sierra Leone, Solomon Islands, Somalia, South Sudan, Sudan, Tanzania, Timor-Leste, Togo, Tuvalu,
Uganda, Yemen, Zambia , Zimbabwe
(4)
Procedures
When applying to GSAPS, please upload the following documents to TAO instead of the
certificate of payment for the screening fee (copy of the result page etc.). You must submit these
documents before the admissions application deadline. They will not be accepted after the
deadline under any circumstances.
1) Application Form for Screening Fee Waiver (Form is downloadable from GSAPS Website.)
→ Upload to “Proof of the payment of screening fee” section on TAO
2) Copy of passport (including all details of the applicant)
→ Upload to “Applicant’s information: Section B” on TAO
* Applicants who apply for the screening fee waiver program are not required to pay thescreening fee. However, if payment was made before the application for the screening feewaiver program, the screening fee will not be reimbursed.
* In the event that the applicant is found to be ineligible for the screening fee waiver program orhave made a false claim, the application for admission to Waseda University itself might berevoked immediately.
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Step 5 Upload/Send Documents and Complete Application
Section on TAODocuments to be
uploaded/sent(* If applicable)
Checklist(* If applicable)
ApplicantPersonalInformation
② Copy of Passport*
③ ID Photo
⑭ Copies of both sides ofResidence Card/SpecialPermanent ResidentCertificate*
My name registered in TAO is the same as shown on my passport.
I have confirmed my e-mail address is correct.
Intended ProjectResearch
My preferences of Project Research/Faculty have been enteredcorrectly.
EducationalBackground
GraduationCertificates/Transcripts
⑩ Certificate ofGraduation/ (Expected)Completion/Degree
⑪ Certificate of AcademicTranscripts/GradingScale
I have listed up all the schools I attended since from primaryschool.
I have confirmed the information written on the certificate iscorrect (e.g. spelling of my name, date of birth, date ofgraduation, etc.).
I have taken the appropriate procedures to request the certificateissuing institution to send directly to GSAPS.*
I have submitted grading scale/grading system.
I have graduated from undergraduate/completed a graduate
program in a university in mainland China (excluding Hong Kong,
Taiwan and Macau) and completed the required steps (see
P.14/15). *
Proof ofLanguageProficiency
④ Certificate of Proof ofLanguage Proficiency
I have arranged the scores to be directly sent to the GSAPS office.
I have sent the authenticated copy to GSAPS for the certificatewhich cannot be sent directly from the issuing institution.*
I have arranged to submit the certificate of English as a mediumof instruction issued by my home university instead of Englishproficiency test scores. *
Research Plan ⑤ Research Plan I have written the research plan within the designated length.
Master’s Thesis ⑥ Master’s Thesis I uploaded the master’s thesis.
I uploaded the most updated draft thesis, as I have notcompleted the master’s thesis.*
I uploaded the research paper, as I was not required to submitthe master’s thesis.*
Summary ofMaster’s Thesis
⑦ Summary of Master’s
Thesis
I have written the papers within the designated length.
I uploaded the summary of draft thesis, as I have not completedthe master’s thesis.*
I uploaded the summary of research paper, as I was not requiredto submit the master’s thesis.*
Publications ⑧ Publications* I uploaded 1 or 2 publication(s) other than master’s thesis.*
List of PreviousPublications
⑨ List of PreviousPublications* I made the list as I submitted publications.*
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Proof ofScreening feePayment
⑫ Copy of PaymentReceipt, etc.
I have completed the payment of screening fee to GSAPS duringthe designated period.
RecommendationLetters
My recommender(s) meets the requirements (see P.16).
I communicated well with my recommender(s) in advance andduly request them to submit the recommendation letter(s) onTAO.
I have authenticated/certified copies of my application documents which are ready to be submitted once I amaccepted into GSAPS.
I have attached official translation to the documents written in languages other than English or Japanese. (seeP.10)
I have completed my application by pressing “Complete the Application” button by the deadline.
I have checked my application status changed from
to on TAO.
Step 6 Application Number and Result Announcement
1. Notification of Application Number
After the application period, all applicants whose application documents are accepted will be notified of theirapplication number on TAO.
Notification ofApplication Number
October 14 (Thu), 2021
①After you log in TAO, click your submitted Decision Plan from “Applications” tab.
27
②Click Show admission ticket button to check your application number.
2. Result Announcement Schedule and Methods
The screening results will be announced as follows:
First ScreeningResult
Announcement
November 11 (Thu) 10:00, 2021 (JST)
The application numbers of the successful applicants will be posted on GSAPS
website at the time of the day indicated above.
The details of the 2nd screening will be announced to the successful applicants of
the 1st screening on TAO.
Final ScreeningResult
Announcement
November 25 (Thu) 10:00, 2021 (JST)
The application numbers of the successful applicants will be posted on GSAPS
website at the time of the day indicated above.
“Letter of Admission” will be sent out to the successful applicants by post on the
same day. Besides, “Guide to Entrance procedures” will be also announced on
GSAPS website.
IMPORTANT The GSAPS Admissions Office will not answer any inquiries with regard to the reasons for the results
and/or details of the screening via e-mail, by telephone, in person, or by any other means.
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Step 7 Entrance Procedures
Details about the entrance procedures and documents required for entrance are explained in the “Guide to
Entrance Procedures”, which will be announced to the successful applicants on the GSAPS website. This section
provides an outline of the procedures. Please keep these points in mind and be sure to follow the correct
procedures for entrance.
- Only successful applicants who have paid the tuition and fees and submitted the necessary documents by the
entrance procedures deadline below will be admitted. Under no circumstances can entrance procedures be
conducted after the deadline.
Period of Entrance Procedures November 26 (Fri) – December 15 (Wed), 2021
*Additionally, the second entrance procedures (online registration) have to be taken in February 2022.
- Please note that the matriculation date cannot be changed (defer/postpone to a different month/year) once acceptedfor the relevant admissions. However, should successful international applicants choose to serve their military obligationbefore matriculation and wish to enter GSAPS after completing their military obligation, the matriculation date may beextended. Please contact the GSAPS Admissions Officefordetails.
1. Payment of the Entrance Procedure Fee
The entrance fee, tuition, and other fees for the first semester must be paid within the following period.
Payment Period November 26 (Fri) – December 15 (Wed), 2021
The tuition and fees for the academic year 2022 is as follows.
(Units: JPY)
1st year Amount 2nd year Amount 3rd year Amount
For
Entrance
Procedures
(Spring
Semester)
Fall
Semester
Spring
Semester
Fall
Semester
Spring
Semester
Fall
Semester
Entrance Fee (Registration Fee) 200,000 - - - - -
Tuition 387,500 387,500 487,500 487,500 487,500 487,500
Waseda University Student
Health Promotion Mutual Aid
Association Fee
1,500 1,500 1,500 1,500 1,500 1,500
Sub-Total 589,000 389,000 489,000 489,000 489,000 489,000
978,000 978,000 978,000
Total 2,934,000
* The Entrance Fee is waived for a successful candidate who is currently enrolled in, graduated from, completed, or
withdrew from an undergraduate, graduate, or specialized program of Waseda University.
* Tuition and fees stated above may change in the second year or later.
* Additional fees may be necessary if registering particular courses after entrance.
29
Note:- As a rule, we do not return submitted documents nor refund the tuition and fees once remitted. However, in case
you must withdraw prior to entrance due to unforeseen circumstances, only the Spring Semester Tuition andSpring semester Student Health Promotion Mutual Aid Association Fee will be considered for refunds, but not theentrance fee.
- If you have been accepted by a Waseda graduate school and completed the payment of the entrance procedurefee to that school and are later accepted by another Waseda graduate school which you prefer to enter, you canenter the preferred graduate school and request to have the amount you have already paid transferred to thatschool. However, this procedure can be done only when the entrance procedure periods of the two schools donot overlap.
2. Submission of Entrance Procedure Documents
In addition to payment of entrance procedures fee, it is required to submit the entrance procedure documents bythe deadline. Besides, please be reminded that successful applicants are required to submit the authenticatedcopies at the time of entrance procedures for the materials uploaded at the time of application.
3. Student Visa
International students who are admitted to Waseda University are able to apply for a status of residence “Student”.Those with the status of residence “Student” are eligible to apply for tuition reduction/exemptions and scholarshipsfor international students. Those with a status of residence other than “Student” are eligible to enter WasedaUniversity but please be aware that they cannot use various services and systems intended for internationalstudents as stated above.Please take note that students are not eligible to enroll in the university with a “Temporary Visitor” visa status.Carefully read below and take the necessary measures.
Visa Application ProceduresIn order to apply for a status of residence, you will first need to obtain a certificate of eligibility (COE) from theImmigration Bureau of the Ministry of Justice of Japan, located in Japan. Limited to students with foreign citizenshipand living outside of Japan who have completed enrollment procedures, Waseda University will apply for a COE tothe Immigration Bureau on the students’ behalf.
After the COE is issued, Waseda University will send it to the student with a “Certificate of Admission” by mail.Upon receiving the COE, you will need to take the COE and other documents (e.g. your passport) to the Japaneseembassy or consulate in your country of citizenship/residence to apply for a “Student” visa. The COE expires in 3months of issuance, so be sure to acquire your visa within 3 months and enter Japan. Since it takes 2 to 3 months forthe whole process such as receiving documents for proxy application, application by proxy to the ImmigrationBureau, assessment and issuance of COE, please be careful not to start late with little time before enrollment.
30
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NOTE:- If you hold a dual citizenship of Japan and another country, you cannot apply for the COE/student visa.- If you currently have a status of residence “Student”, please process the “application for extension of period of
stay” as necessary. You are able to apply for an extension of period of stay up to three months before your statusof residence expires. Please contact the Center for International Education (CIE) Waseda University for furtherdetails.http://www.cie-waseda.jp/visastatus/en/prospective/studentstatus.html
- If you have a status of residence “Temporary Visitor”, as a general rule, you will need to temporarily leave Japanand apply for status of residence “Student.” For details on how to apply for a status of resident “Student,” pleaserefer to the above.
- If you currently have a status of residence such as “Long Term Resident,” “Dependent,” etc., there is no needfor you to undertake any procedures. However, if you wish to change your status of residence to “Student,” youwill need to apply for a change of status of residence. For more details, please contact the Center forInternational Education (CIE) Waseda University.http://www.cie-waseda.jp/visastatus/en/prospective/currentresidence.html
- Waseda University acts on your behalf to apply for a “Student” status of residence only. If you wish to apply forother types of status of residence, you need to make an application by yourself at the Immigration Bureau.
- If you do not submit the necessary documents or the submitted documents are incomplete, Waseda will not beable to apply for a COE on your behalf.
- The Immigration Bureau may require you to submit additional documents.- An applicant who wishes to withdraw from enrolling in Waseda after receiving the COE must follow the
procedure for the withdrawal of enrollment and immediately return the COE to Waseda University. If you areaccepted by another university in Japan, please make sure that you do not apply for a COE at more than oneuniversity. If there are multiple applications, the COE cannot be issued.
- The Immigration Bureau is solely responsible for decisions regarding status of residence. If issuance is delayed orapplication is not approved, Waseda University cannot be responsible for the cancellation fee of your air ticketand other inconveniences. Please be careful when you book your flight. (For Entrance fee, Tuition and Fees,please refer to “Note” in p.29.)
<Required for those who wish to have GSAPS to apply for the COE on their behalf>If your nationality is not Japanese and you are not a legal resident of Japan, and wish to have GSAPS apply for yourCertificate of Eligibility (COE) on your behalf, please submit the following documents after being admitted to GSAPS.
① COE Application Forms (Designated form)- Fill in the forms for applicant (part 1-3) with all necessary information referring to the example provided on the
GSAPS website.- You are required to submit the original documents via courier service once you are accepted into GSAPS. The
form must be printed single-sided on A4 size white paper when submitted. Please make sure to attach aphotograph on the application form when you submit documents by post.
② Copy of Passport- Submit photocopies of the pages bearing your photograph, name, and passport number.
5. Visa Application
1. Submission of required
documents
WasedaUniversity
Immigration Bureauof the Ministry of
Justice
YouJapaneseEmbassy /Consulate
6. Issuance of Student visa2. Application for the
COE on your behalf
4. Mailing of the COE3. Issuance of
the COE
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③ Documents to prove that applicants can defray all the expenses during stay in Japan (Original)- Be sure to prepare the original documents such as below:
the certificate of the deposit balance of a bank account held by the person responsible for covering theapplicant’s expenses
the written proof of the receipt of a scholarship showing amount and duration
- In principle, please submit the bank balance certificate for the account of ordinary savings, time deposit orchecking/current deposit.
- If there are multiple supporters including the applicant his/herself, applicants are requested to submit aseparate document for each supporter.
- Certificates must be prepared in Japanese or English. If the bank does not issue a certificate of deposit balance inEnglish, attach an English or Japanese translation (No need to notarize).
- Only certificates issued in/after October 2021 are valid.- The Certificate of Deposit Balance must be confirmed to have a balance of 2 million(2,000,000) Japanese yen or
more (or an amount of currency equivalent to 2 million Japanese yen or more if the account is denominated incurrencies other than Japanese yen).
④ Written Oath for Defraying Expenses (Designated form) (Original)
- The holder of the bank account stated in the above-mentioned “Certificate of deposit balance of a bank account”
must prepare the “Written Oath for Defraying Expenses” in Japanese or English and sign directly on the printed
form (digital signatures are not accepted). Photocopies are not acceptable.
- Should applicants choose to defray the expenses on their own, this document is not required.
- If there are multiple supporters, applicants are requested to submit a separate document for each supporter.
- If your financial supporter is “Government/sponsoring agency”, you do not have to submit this designated form,but use the above-mentioned written proof of the receipt of a scholarship as a document certifying the provision offunds along with the amount of funds provided and the provision period.
4. Scholarships
Waseda ranks at the top of Japanese universities in terms of both the number of scholarship recipients and the totalfunds disbursed. All Waseda-funded scholarships are outright grants rather than loans.
Students who wish to apply for scholarships after enrollment need to fill in the appropriate scholarship registrationform and submit it by the designated date. Details will be explained at the GSAPS academic orientation for newstudents.
An overview of different scholarship programs can also be found on following websites:
GSAPS information for scholarship https://www.waseda.jp/fire/gsaps/en/admissions/tuition
Life Support for International Students by Centerfor International Education, Waseda University(Scholarships)
https://www.waseda.jp/inst/cie/en/life
Scholarship and Financial Assistance Section,Waseda University
https://www.waseda.jp/inst/scholarship/ (Only in Japanese)
5. Dormitories
Please refer to the following website and please contact the Residence Life Center for any inquiries regardinghousing.
Waseda University Residence Life Center https://www.waseda.jp/inst/rlc/en/
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1. Special Accommodation
If you expect to require special care during the entrance examination or after entering the university due to adisability or serious medical condition, etc., please contact the GSAPS Admissions Office at Waseda Universityimmediately. In addition, contact us if a serious injury or illness is expected to affect your ability to take theentrance examination. Please contact us immediately even if you find yourself in such situation after submittingyour application.
2. Handling of Personal Information
Waseda University utilizes applicant information (addresses, names, dates of birth etc.) collected at the time ofapplication in order to carry out operations such as the entrance examination, announcement of the screeningresults, and enrollment procedures. We will take necessary and proper measures to protect such information fromleakage, disclosure, or unauthorized use. All or part of the above operations may be outsourced to an agency. Insuch case, the agency will be contractually required to maintain necessary and proper management. Please notethat the personal information may be used as materials for studies and researches to improve our entranceexaminations. The information will be statistically processed to prevent any individuals from being identified.
3. Dishonest Act
Waseda University has provided the following guidelines so that all examinations can be properly administered and
all examinees have an opportunity to perform in a fair and equitable environment. Please read the guidelines
carefully and approach the examination in a serious manner.
1. You may be deemed to have committed a dishonest act if Waseda University determines that you have falsified,
fabricated, or plagiarized the document(s), statement(s), or information submitted for your application.
2. You may be deemed to have committed a dishonest act if Waseda University determines that you did the
followings during the interview:
①Bringing in or referring to the materials not to be permitted
②Gaining answers from others during the examination (interview)
③Not following instructions from the examination (interview) supervisors
④Pretending to be an applicant and taking the examination (interview) for the applicant
⑤Conducting other acts impairing the fairness of the examination (interview)
3．The following responses may be taken if a dishonest act is identified.
The applicant may not be allowed to continue taking the examination or allowed to take any other
entrance examination given by Waseda University during the year. (Screening fees will not be returned.)
The results of all entrance examinations taken by the applicant at Waseda University during the year
may become invalid.
4. Exemption clausesPlease review the following material carefully so that you will know what to expect during the WasedaUniversity Admissions Exam.
Unforeseen problems that are beyond human controlIn cases of unforeseen circumstances that are beyond human control, such as a natural disaster (e.g., typhoons,earthquakes, flooding, tsunamis) and/or accident, such as fire, power failure, and so on, measures includingdelaying the start of the exam or postponing the exam, etc. may be taken. However, in such an event, we willbear no responsibility for any resulting inconvenience, expense, or other personal loss that the examinee mayincur.
IV. Special Notes
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5. Policy Statement on Gender and Sexual Diversity
For the purpose of administering entrance exams in an efficient manner and carrying out admission procedures,Waseda University collects information regarding your gender on legal documents. The information is collected onlywhen the reason is deemed reasonable, and these cases are limited to a minimum.https://www.waseda.jp/inst/diversity/news/2020/04/21/8631/
At Waseda University, people of diverse individualities, whether because of their nationality, gender (limited notonly to men and women, but ranging across a wide spectrum of gender identities), disabilities, or any other aspectof their being, coexist. The university aims to create an academic community that will respect the point of view ofeach individual. In this academic community, everyone will be able to engage in their studies and in education,research, and work in a way that will open the door to new possibilities; and this will result in the furtherdevelopment of the university.For more information, please visit the website of Gender and Sexuality Center at Waseda University.https://www.waseda.jp/inst/gscenter/en/
6. Frequently Asked Questions (FAQ)
Please visit the following website, for further information regarding admissions and details of the school.https://www.waseda.jp/fire/gsaps/en/admissions/faq
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For your information: List of Language Proficiency Tests
Japanese Language Proficiency Test
* Japanese Language Proficiency TestBy Japan Education Exchanges and Services/Japan Foundation【Taking exam in Japan】
Tel. 03-6686-2974 URL. https://www.jlpt.jp/e/index.html【Taking exam outside Japan】
URL. https://www.jlpt.jp/e/application/overseas_list.html
* Examination for Japanese University Admission for International Students (EJU)By Japan Students Services Organization【Taking exam in Japan】
Tel 0570-55-0585 URL. https://www.jasso.go.jp/en/eju/index.html【Taking exam outside Japan】
URL. https://www.jasso.go.jp/en/eju/examinee/contact/index.html
English Language Proficiency Test
* TOEFL: Test of English as a Foreign LanguageBy ETS: Educational Testing Service
Institution code : 2713（GRAD SCH ASIA-PACIFIC WASEDA U）【Taking exam in Japan】
Tel.03-6204-9830 URL. http://ac.prometric-jp.com/common_contents/academic_reg_en.html【Taking Exam outside Japan】
URL. http://www.ets.org/toefl/* TOEIC: Test of English for International Communication【Taking exam in Japan】
By The Institute for International Business CommunicationTel. 03-5521-6033 URL. https://www.iibc-global.org/english.html
【Taking Exam outside Japan】By ETS: Educational Testing ServiceURL. http://www.ets.org/toeic
* IELTS: International English Language Testing SystemBy The British Council【Taking exam in Japan】
URL. https://www.britishcouncil.jp/en/exam/ieltsURL. https://www.eiken.or.jp/ielts/en/
【Taking Exam outside Japan】URL. https://www.ielts.org