© m s gis & mapping implementing gis © m s gis & mapping training and information a...

© M S GIS & Mapping

Implementing GISImplementing GIS


Training and Information

A Successful Project

A Case Study - The Geo Pres Project

To Finish a Project and Proceed with the Maintenance Phase


Training and InformationTraining and Information• The importance of information from the very beginning

• Information vs. Training

• Different types of Training/Education

• Different types and ways of information

• Target group analysis

• The end user in focus

• Information as a component in relevant plans


Information vs. TrainingInformation vs. Training

Information

- sharing knowledge

- affecting attitudes

- giving messages

- preparing decisions

Training

- creating knowledge

- increasing capability

- increasing skill

- mixing theory and practice


Different Different TTypes of ypes of IInformationnformation

Types of information

Presentations

Basic information to read

Basic information for principles discussions

Presentation material

Information for wide circulation

Target group analysis

-Who is the reciever?

-For what purpose are you informing?

-How to design the information

-Informing to what extent?


A Successful ProjectA Successful Project

• Implementation a project – Key words

• The importance of an IT- / GIS-strategy

• The link between users and development process

• Establishing the project organisation

• Acceptance processes


Key WordsKey Words

To carry out a development and implementation of a GIS is to undertake the responsibility to provide

• requested functionality

• on right time

• at an agreed cost


IT- / GIS-strategyIT- / GIS-strategy

• Information management principles

• The GIS organisation and its mandates

• Standards to be followed (data, HW, SW)

• Integration with other IT functionality

• Application development and implementation principles

• Data support


The Importance of the GIS strategy

Data Applications Hardware Software

Operative Manuals system GIS-strategy

Training Attitudes

Ethics Information flows Organisation


The The LLink ink BBetween etween UUserssers and and DDevelopmentevelopment

• User participation

• User influence

• Activity description – activity analysis modelling

• Test – verification

• Continuity in the organisation


TheThe PProject roject OOrganisationrganisation

• Project manager

• Clear mandate and authority

• Full support from the Top Management

• Enough time for the project

• Reputation and/or position within the organisation

• Written role, task and authority

• Good social and human qualifications


TheThe PProject roject OOrganisationrganisation(cont´d.)

• Steering group

• Represent the business and not themselves

• Represent their area of responsibility and not themselves

• Reputation and/or position within the organisation

• Role, task and authority, written and signed

• Loyal to taken decisions

• Responsible for informing their part of the business


Acceptance Acceptance PProcessesrocesses

• Changing the competence and manning of the project

• Representation from the organisation

• Knowledge support

• Management principles

• Access to geo data


A Case Study – The GeoPres A Case Study – The GeoPres ProjectProject

• The GeoPres project - A good example

• Important components in the implementation process

• Purchasing service

• The different steps in an implementation process


GeoPresGeoPres

The Enterprise wide GIS for the Swedish Armed Forces

• The Project Group

• User participation throughout the project

• Requirements specification

• Education from the very beginning


GeoPresGeoPres(cont´d.)

The Project Team

• Representatives from all branches and systems

• End user in focus

• Technical GIS-expertise from the Armed Forces

• The revision of the project team after the SW purchase



Project team before SW purchase

Repr System A

Project Manager

Repr Navy Repr Army Repr Air ForceRepr System A

Repr System A

Reference GroupProject Secretary



Project team after SW purchase

Project Manager

Development Education Information Geo data

Reference GroupProject Secretary

Licenses & Support


Important Education Important Education CComponentsomponents

• Technical issues• Computers• Network• Applications• Data• Storage

• Human issues• Management• Organization• Competence• Information• Instructions• Attitudes• Ethics

Education from the very beginning

• Education of teachers in being started before the ”product” was ready

• The teachers in being are excellent informers !!!


Purchasing ActivitiesPurchasing Activities

• Using internal skills vs. Buying external expertise

• Internal skills

• Are costly as well!• Who will carry out the normal duty• Is the knowledge good enough

•External expertise

• The assignment must be distinct • Purchase of service• Costs• The knowledge is only borrowed


Planning phase

• Analysing the task

• Check with strategies and policies

• Initiate the project

• Manning the project

• Prepare for an introduction

• Complying with standards

Different steps in the project

Development phase

• Preparing for the systems implementation

• Preparing for manning of the operational system

• Training and education

• Prepare for maintenance and administration

• Management operators


Different steps in the projectDifferent steps in the project(cont´d.)

• Purchase• Using external expertise

• Laws and regulations

• Quotations evaluation

• Evaluation manuals

• Maintenance and administration• GIO, GIS network

• IT department

• Geo data management


To Finish a Project and Proceed To Finish a Project and Proceed with the Maintenance Phasewith the Maintenance Phase

• Accrediting, authorisation and verification

• Success factors and pitfalls

• The importance of accurate geo data

• GIS maintenance and administration


Accrediting, Authorisation, VerificationAccrediting, Authorisation, Verification

Accrediting is a Go-clearance for use when• The application / system corresponds to the activity descriptions and the requirements specification.

• The application / system complies with decided standards and strategies

• The application / system is well documented

• Manuals

• Security verification


Accrediting, Authorisation, VerificationAccrediting, Authorisation, Verification

Authorisation is a Go-clearance for use with • approved deviation from decided rules and standards

Reasons for authorisation

• Possible to trace

• Patterns for new applications / systems

Why, How, When, By whom, For which purpose, Recorded

Verification is an approval for use of an application / system concerning• Authority and responsibility for the application/system

• O/S, networks, databases

• Working together with other applications


Success Success FFactorsactors and and PPitfallsitfalls

Key factors

• Leadership

• Farsighted

• Carefulness

• Think twice!

• Learn from others


Success Success FFactorsactors and and PPitfallsitfalls(cont´d.)

Success factors to utilise

• A suitable project organisation

• Full support from the Top Management

• Continuity in manning of the project

• Thoroughly worked plans

• End user in focus

• Enough time


Success Success FFactors and actors and PPitfallsitfalls• Poor leadership

• Insufficient support from the Top Management

The Project Manager becomes insecure in his role

The whole project can be put in doubt

More difficult to solve conflicts

• Lack of long-term seeing

•Continuity in manning of the project

Risk for restart of the project, loss of time

Loss of competence


The Importance of Geo DataThe Importance of Geo Data

• Decisive factor for success. A perfect application or system without accurate geo data is doomed to fail.

• Building accurate geo data is a time consuming process.

• Accurate geo data is also needed for prototyping and testing.

• Make necessary agreements with geo data producers.

• Geo data eats external memory. Consider separate geo data server!

• Geo data is a common asset to everybody.


’’Shared data’ – the first step - the most Shared data’ – the first step - the most important corporate data bases for a cityimportant corporate data bases for a city

Backdropmaps

Estatedata

Citizensdata

Addresses

ID


GIS Maintenance & AdministrationGIS Maintenance & Administration

System/Information owner

System/Information administrator

Finish a project – when and why?

Continued geo data support

Continues information, education and training

Make the geo data known, searchable and accessible - metadata

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