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  • Individuals with disabilities requiring auxiliary aids or services in order to participate in municipal meetings may contact Boyne City Hall for assistance:

    Cindy Grice, City Clerk, 319 North Lake Street, Boyne City, Michigan 49712 (231) 582-0334

    Scan QR code or go to

    www.cityofboynecity.com

    click on boards &

    commissions for complete

    agenda packets & minutes

    for each board

    Meeting of the BOYNE CITY

    PARKS AND RECREATION COMMISSION Thursday, September 10, 2020

    5:00 p.m. Veterans Park Pavilion

    1. CALL TO ORDER

    2. ROLL CALL A. Excuse absence(s)

    3. APPROVAL OF MINUTES

    A. Approval of the August 13, 2020 meeting minutes

    4. CITIZENS COMMENTS (non-agenda items – limit to 5 minutes)

    5. DIRECTOR’S REPORT

    6. CORRESPONDENCE A. None

    7. REPORTS OF OFFICERS, BOARDS, AND STANDING COMMITTEES A. Park Inspection Reports B. User Groups

    8. UNFINISHED BUSINESS A. Avalanche Signage

    9. NEW BUSINESS A. Charlevoix County Community Foundation Geographical Enrichment Grant B. Student Board Member C. Veterans Park Pavilion Fees D. Accept the resignation of Heather Huffstutler

    10. GOOD OF THE ORDER

    11. ANNOUNCEMENTS A. Next regular meeting October 8, 2020 @ 5 p.m.

    12. ADJOURNMENT

  • Parks and Recreation Commission August 13, 2020

    Approved:

    Meeting of August 13, 2020

    RECORD OF THE PROCEEDINGS OF THE REGULAR BOYNE CITY PARKS AND RECREATION COMMISSION MEETING HELD AT 5:00 P.M. AT ROTARY PARK ON TUESDAY, AUGUST 13, 2020.

    Call to Order Meeting was called to order by Vice Chair Sterling at 5:04 p.m.

    Roll Call Meeting Attendance

    Present: Tom Smith, Diane Sterling, Rob Weick, Hugh Conklin

    Absent: Mike Sheean, Greg Vadnais, Lisa Alexander, Heather Huffstutler (NO QUORUM)

    City Staff: DPW director Tim Faas

    Public Present: none

    Approval of Minutes Citizens Comments (on non-agenda items) Director’s Report Correspondence Reports of Officers, Boards, and Standing Committees

    No action was taken

    None

    Faas handed out the hard copies of the final Parks & Recreation Plan 2020-2024

    for the Commissioners. Faas updated the Commission on the Boyne Forest Trail

    parking lot and trailhead project which requires relocating the lot due to the

    presence of the landfill liner. Conklin asked if it made sense to delay until next

    year given the financial uncertainty and the delay. Faas explained that the delay

    in approval from the State should not take too long anticipating the project

    could still be built this year. Faas gave an update on the Avalanche Trail

    Signage project expecting the final designs to be ready for the September

    meeting. Faas also updated the Commission on the tennis court reconstruction

    which was recently completed.

    None

    Park Inspection Reports – Conklin reported the following items from recent park inspections:

    1. Fountain at the top of Avalanche is still non-functional

    2. Signage from downtown along E Main is needed to direct trail users to

    the new Boyne Valley Trail

    3. STOP sign at the intersection of E Main @ Boyne Avenue needs to be

    trimmed

    4. The soap dispenser at Peninsula Beach rest room is missing

    5. Signage at the River Mouth Rest Room is needed directing people to the

    rest rooms at the Veterans Pavilion and City Hall

  • Parks and Recreation Commission August 13, 2020

    Unfinished Business

    New Business

    Board Member(s) Adjournment

    6. Lawn area by the small boat launch is really damaged

    7. Is there a plan for furniture for Veterans Pavilion, under the new

    canopies?

    8. When will the board walk along the Boyne River be rehabilitated?

    9. Aren’t the mobi-matts at Peninsula Beach supposed to be rolled up and

    stored each season?

    10. Is DPW planning to fill the holes at 6:05 the soccer field at Rotary Park?

    Faas said he would address the items noted.

    Smith reported the TOMMBA map & sign at the top of Avalanche along the

    ridge as missing. Conklin mentioned TOMMBA was replacing the signs due to

    animal damage.

    User Groups – None

    None

    Sterling asked if student members were considered as members to the Parks &

    Recreation Commission. After some discussion, Faas said he would report back

    at the next meeting on the matter.

    The September 10, 2020 regular meeting of the Parks and Recreation Board was adjourned at 6:05 p.m. ________________ _________________ Barb Brooks, Recording Secretary

  • CITY OF BOYNE CITY To: Parks & Recreation Commission From: Tim Faas, Director of Public Works Date: September 7, 2020 Subject: September Update Report Over the past month, Public Works has been engaged in the following items.

    1. Hugh and Michael have both reached out regarding erecting wayfinding signage from the downtown area to the Airport Trailhead along the new Boyne Valley Trail. Michael suggested a meeting with the Boyne Valley Trail committee to discuss signage and trail maintenance standards amongst the various entities responsible.

    2. We have received the soil erosion and driveway permits from the County for the Old Horton Bay Road property. I expect the EGLE approval soon. Construction on the parking lot & trailhead is scheduled for the last week of September.

    3. The erosion control projects are moving forward, albeit slow. The drawings are mostly completed for the seven (7) priority sites.

    4. The recent heavy rain events caused a wash out of the stone on the steep hill at the Boyne River Nature Area. The repairs will be done this month.

    5. Two of the six memorial benches have been placed. The four other benches in Veterans Park are still on hold due to high ground water conditions. A Hemlock tree will be ordered with the city tree planting contract in October for a memorial to Pharmacist Bob Huff. Another tree will be added for the blue spruce that died in front of Café Sante in Sunset Park (to be donated by the Garden Club).

    6. Heather Huffstutler sent us an email advising us she is resigning from the Commission since she has moved outside of the city limits.

    7. I am still working with our net supplier to come up with a mid-court net for the pickleball courts that are located back-to-back. The original supplier we had in mind do not manufacture that type of net any longer.

    DocuSign Envelope ID: 810605A8-5EAC-4E62-A92C-F64C2A46AB0E

  • CITY OF BOYNE CITY To: Parks & Recreation Commission From: Tim Faas, Director of Public Works Date: September 8, 2020 Subject: Avalanche Trail Signage In 2019 the City of Boyne City received a $9,200 from the Charlevoix County Parks Millage allocation to install wayfinding signage along the multi-use trails at Avalanche. The project included the design, manufacturing and installation of forty (40) signs at key points along the roughly three (3) miles of hiking trails. The layout of the sign locations and the specific sign designs were completed between December 2019 and August 2020, noting that the Wood Shop was closed from mid-March through late May due to the COVID-19 pandemic. A mock up design was received a couple of weeks ago and placed in the lobby of city hall for comments. To date, the comments have been very favorable with the following questions logged:

    1. Will the signs be glued or glued and screwed to the wooden posts to prevent theft?

    2. Is there a plan to develop a master trail map depicting both the mountain bike trails and the hiking trails?

    3. What do the different colored signs mean?

    4. What do the numbers mean? I’d like your input on the final design so we can give the Wood Shop the approval to proceed with manufacturing. The installation is scheduled for the last week of September or first week of October.

  • CITY OF BOYNE CITY To: Parks & Recreation Commission From: Tim Faas, Director of Public Works Date: September 8, 2020 Subject: Charlevoix County Community Foundation Grants Applications for the Geographic Enrichment Cycle grants are due by October 1, 2020. The primary focus of this new category of grants is on a project that:

    1. demonstrates collaboration,

    2. addresses new needs or tries new approaches for existing needs,

    3. encourages people to help themselves,

    4. focuses on prevention of problems, and

    5. avoids duplication of services. The City of Boyne City is an eligible applicant. While not exactly this new category of grant, the City of Boyne City did receive a $2,500 grant last year for the construction of a storage shed at the Ridge Run Dog Park. This year I would recommend the City of Boyne City apply for the following: Boyne Valley Trail S

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