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Excel 2013Level 1

Unit 1 Preparing and Formatting a WorksheetChapter 4 Enhancing a

Worksheet

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Enhancing a Worksheet

Format a Worksheet Page Insert Headers and Footers CHECKPOINT 1 Customize Print Jobs Complete a Spelling Check Use Undo and Redo Find and Replace Data Find and Replace Cell Formatting Sort Data Filter Data CHECKPOINT 2

Quick Links to Presentation Contents

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Format a Worksheet Page

An Excel worksheet contains default page formatting. By default, a worksheet contains these defaults:

left and right margins of 0.7 inch top and bottom margins of 0.75 inch prints in portrait orientation has a page size is 8.5 inches by 11 inches

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Format a Worksheet Page - continuedTo change worksheet margins:1. Click PAGE LAYOUT tab.2. Click Margins button.3. Click Custom Margins

option at drop-down list.

continues on next slide…Custom Margins option

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Format a Worksheet Page - continued4. At Page Setup dialog

box, change top, left, right, and/or bottom measurements.

5. Click OK.

Page Setup dialog box

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Format a Worksheet Page - continuedTo center a worksheet horizontally and/or vertically:1. Click PAGE LAYOUT tab.2. Click Margins button.3. Click Custom Margins option

at drop-down list.4. Click Horizontally option

and/or Vertically option.5. Click OK.

Horizontally and Vertically options

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Format a Worksheet Page - continuedTo change page orientation:1. Click PAGE LAYOUT tab.2. Click Orientation button.3. Click desired orientation at

drop-down list.

Orientation button

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Format a Worksheet Page - continuedTo change the page size:1. Click PAGE LAYOUT tab.2. Click Size button.3. Click desired size at drop-down list.

Size button

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Format a Worksheet Page - continued If a worksheet contains more than 7 inches of cells

across the page, a page break is inserted in the worksheet and the remaining columns are moved to the next page.

page break

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Format a Worksheet Page - continuedTo insert a page break1. Select column or row.2. Click PAGE LAYOUT tab.3. Click Breaks button.4. Click the Insert Page Break

option at drop-down list. Insert Page Break option

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Format a Worksheet Page - continuedTo display the page break view:1. Click Page Break Preview

button.

continues on next slide…

Page Break Preview button

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Format a Worksheet Page - continued

page break preview

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Format a Worksheet Page - continuedTo print column and row titles:1. Click PAGE LAYOUT tab.2. Click Print Titles button.3. Type row range in Rows to

repeat at top option.4. Type column range in

Columns to repeat at left option.

5. Click OK.

Page Setup dialog box

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Format a Worksheet Page - continuedTo scale data:1. Click PAGE LAYOUT tab.2. Click desired option.

Scale to Fit group

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Format a Worksheet Page - continuedTo insert a background picture:1. Click PAGE LAYOUT tab.2. Click Background button.3. Navigate to desired picture

and double-click picture.

Sheet Background dialog box

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Format a Worksheet Page - continuedTo print gridlines and/or row and column headings:1. Click PAGE LAYOUT tab.2. Click the Print check box in the

Gridlines and/or Headings section in Sheet Options group.

OR3. Click PAGE LAYOUT tab.4. Click Sheet Options dialog box

launcher.5. Check Gridlines and/or Row and

column headings check boxes.6. Click OK.

Sheet Options group

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Format a Worksheet Page - continuedTo print a specific area of a worksheet:1. Select cells to print.2. Click Print Area button.3. Click Set Print Area option

at drop-down list.

Set Print Area option

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Insert Headers and Footers

To insert headers or footers:1. Click INSERT tab.2. Click Header & Footer button.

continues on next slide…

Header & Footer button

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Insert Headers and Footers - continued3. Click Header button and then

click predesigned header or click Footer button and then click predesigned footer.

OR4. Click INSERT tab.5. Click Header & Footer button.6. Click desired header or footer

elements.

Header button

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Insert Headers and Footers - continued

Next Page button

At the Print backstage area, you can preview your headers and footers before printing.

If your worksheet will print on more than one page, you can view different pages by clicking the Next Page button or the Previous Page button.

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Insert Headers and Footers - continuedTo insert headers and footers in Page Layout view:1. Switch to Page Layout view.2. Click Click to add header text or Click to add footer text.3. Type header or footer.

Click to add footer text

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Insert Headers and Footers - continuedTo insert headers and footers at the Page Setup dialog box:1. Click PAGE LAYOUT tab.2. Click Page Setup group dialog

box launcher.3. At Page Setup dialog box,

click Header/Footer tab.4. Make desired selections.5. Click OK.

Page Setup dialog box

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Insert Headers and Footers - continued

Header dialog box

To create different odd and even page headers, click the Different odd and even pages check box to insert a check mark and then click the Custom Header button.

This displays the Header dialog box with the Odd Page Header tab selected.

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CHECKPOINT 11) The default left and right margins

are set at this inch measurement.a. 0.5b. 0.7c. 1.0d. 1.25

3) By default, these do not print.a. titlesb. headingsc. bordersd. gridlines

2) This is the default orientation.a. Panoramicb. Standardc. Portraitd. Landscape

4) This is the name for text that prints at the top of each worksheet page.a. headerb. footerc. repeaterd. titles

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Customize Print Jobs

Settings category

With options in the Settings category at the Print backstage area, you can specify what you want printed.

By default, the active worksheet prints.

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Customize Print Jobs - continued

Pages text boxes

With the Pages text boxes in the Settings category, you can specify the pages that you want printed of your worksheet.

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Complete a Spelling Check

To complete a spelling check:1. Click REVIEW tab.2. Click Spelling button.3. Replace or ignore

selected words. Spelling button

Spelling dialog box

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Use Undo and Redo

To use Undo:1. Click the Undo button on the Quick Access toolbar.OR2. Use the keyboard shortcut Ctrl + Z.

Undo button

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Find and Replace Data

To find data:1. Click Find & Select button.2. Click Find at drop-down list.3. Type data in Find what text box.4. Click Find Next button.

Find what text box

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Find and Replace Data - continuedTo find and replace data:1. Click Find & Select button.2. Click Replace at drop-down list.3. Type data in Find what text box.4. Type data in Replace with text box.5. Click Replace button or Replace All button.

Replace All button

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Find and Replace Data - continued

Options button

Display additional find and replace options by clicking the Options button. This expands the dialog box.

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Find and Replace Cell Formatting

Format buttons

Use the Format buttons at the expanded Find and Replace dialog box to search for specific cell formatting and replace with other formatting.

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Sort Data

To sort data:1. Select cells.2. Click Sort & Filter button.3. Click desired sort option

at drop-down list.

Sort & Filter button

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Sort Data - continued

To complete a custom sort:1. Select cells.2. Click Sort & Filter button.3. Click Custom Sort at drop-down list.4. Specify options at Sort dialog box.5. Click OK.

Sort dialog box

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Sort Data - continued

To sort more than one column:1. Display Sort dialog box.2. Specify first column to sort

in Sort by option box.3. Click Add Level button.4. Specify second column in

first Then by option box.

Then by option box

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Filter Data

To filter a list:1. Select cells.2. Click Sort & Filter

button.3. Click Filter at drop-

down list.4. Click down-pointing

arrow of heading to filter.

5. Click desired option at drop-down list.

filter arrow

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Filter Data - continued

Number Filters option

If a column contains numbers, click the filter arrow, point to the Number Filters option, and a side menu displays with options for filtering numbers.

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CHECKPOINT 21) The Spelling button is located on

this tab.a. HOMEb. REVIEWc. INSERTd. PAGE LAYOUT

3) The Sort & Filter button is located on this tab.a. PAGE LAYOUTb. INSERTc. REVIEWd. HOME

2) This command will reverse certain commands or delete the last data typed in a cell.a. Ignoreb. Cancelc. Undod. Redo

4) You can place a restriction, called this, on data in a worksheet to temporarily isolate specific data.a. a filterb. a sortc. a selectiond. a trial

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Enhancing a Worksheet

Change worksheet margins Center a worksheet horizontally and vertically on the page Insert a page break in a worksheet Print gridlines and row and column headings Set and clear a print area Insert headers and footers Customize print jobs Complete a spelling check on a worksheet Find and replace data and cell formatting in a worksheet Sort data in cells in ascending and descending order Filter a list using AutoFilter

Summary of Presentation Concepts