© paradigm publishing, inc. 1. 2 word 2010 level 1 unit 2enhancing and customizing documents...

Contents© Paradigm Publishing, Inc. 1


Word 2010

Level 1

Unit 2 Enhancing and Customizing Documents

Chapter 5 Applying Formatting andInserting Objects


Applying Formatting and Inserting Objects

Insert a Section Break Create Columns Hyphenate Words Create a Drop Cap Insert Symbols and Special

Characters Insert the Date and Time Use the Click and Type Feature CHECKPOINT 1

Quick Links to Presentation Contents

Vertically Align Text Insert an Image Insert and Customize a Pull Qu

ote Draw Shapes Create and Modify WordArt Tex

t Create and Insert a Screenshot CHECKPOINT 2


Insert a Section Break

To insert a section break:1. Click the Page Layout

tab.2. Click the Breaks button

in the Page Setup group.

3. Click the desired section break type at the drop-down list.

Breaks button


Create Columns

When preparing a document containing text, an important point to consider is the readability of the document.

To improve the readability of some documents such as newsletters or reports, you may want to set the text in columns. One common type of column is newspaper, which is typically used for text in newspapers, newsletters, and magazines.


Create Columns…continued

To create columns:1. Click the Page Layout tab.2. Click the Columns button in

the Page Setup group.3. Click the desired number

of columns.

Columns button



To create columns with the Columns dialog box:1. Click the Page Layout tab.2. Click the Columns button

in the Page Setup group.3. Click the More Columns

option at the drop-down list.

4. Specify the column options in the Columns dialog box.

5. Click OK.Columns dialog box



To remove column formatting:1. Position the insertion

point in the section containing columns.

2. Click the Page Layout tab.

3. Click the Columns button in the Page Setup group.

4. Click the One option at the drop-down list.

One option



To insert a column break:1. Position the insertion point at the desired location.2. Click the Page Layout tab.3. Click the Breaks button in the Page Setup group.4. Click the Column option at the drop-down list.

Column option



In a document containing text formatted into columns, Word automatically lines up (balances) the last line of text at the bottom of each column, except the last page.

Text in the first column of the last page may flow to the end of the page, while the text in the second column may end far short of the end of the page.

You can balance columns by inserting a continuous section break at the end of the text.


Hyphenate Words

To automatically hyphenate:1. Click the Page Layout tab.2. Click the Hyphenation button in the Page Setup

group.3. Click the Automatic option at the drop-down list.

Automatic option


Hyphenate Words…continued

To manually hyphenate:1. Click the Page Layout tab.2. Click the Hyphenation button in the Page Setup

group.3. Click the Manual option at the drop-down list.4. Click Yes or No to hyphenate indicated words.5. When complete, click OK.

Manual Hyphenation dialog box


Create a Drop Cap

To create a drop cap:1. Click the Insert tab.2. Click the Drop Cap button in the Text group.3. Click the desired type in the drop-down list.

Drop Cap button


Create a Drop Cap…continued

To change drop cap options:1. Click the Insert tab.2. Click the Drop Cap button

in the Text group.3. Click Drop Cap Options at

the drop-down list.4. Change the desired

options in the Drop Cap dialog box.

5. Click OK. Drop Cap dialog box


Insert Symbols and Special Characters

To insert a symbol:1. Click the Insert tab.2. Click the Symbol button

in the Symbols group.3. Click the More Symbols


continues on next slide…More Symbols option


Insert Symbols and Special Characters…continued

4. Double-click the desired symbol in the Symbol dialog box.

5. Click Close.

Symbol dialog box


Insert Symbols and Special Characters…continued

To insert a special character:1. Click the Insert tab.2. Click the Symbol button

in the Symbols group.3. Click the More Symbols


4. Click the Special Characters tab.

5. Double-click the desired character.

6. Click the Close button.

Special Characters tab


Insert the Date and Time

To insert the date and time:1. Click the Insert tab.2. Click the Date and

Time button in the Text group.

3. Click the desired option in the list box.

4. Click OK.Date and Time dialog box


Use the Click and Type Feature

To use Click and Type:1. Hover the mouse at the left margin, between the left

and right margins, or at the right margin.2. Double-click the left mouse button.

mouse pointer hovering between the left and right margin


CHECKPOINT 11) To improve the display of line

text, consider doing this to long words.a. Splittingb. Hyphenatingc. Croppingd. Moving

3) The Special Characters tab is located in which dialog box?a. Paragraphb. Page Setupc. Fontd. Symbol

2) This is the first letter of the first word of a paragraph that is enlarged and set into the paragraph.a. cap letterb. lowered letterc. drop capd. enlarged cap

4) You can insert the date or time as this.a. fieldb. pointc. characterd. paragraph

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Vertically Align Text

To vertically align text:1. Click the Page Layout tab.2. Click the Page Setup

group dialog box launcher.

3. Click the Layout tab.4. Click the desired

alignment.5. Click OK.

Page Setup dialog box


Insert an Image

You can insert an image such as a picture or clip art in a Word document with buttons in the Illustrations group in the Insert tab.

Click the Picture button to display the Insert Picture dialog box where you can specify the desired picture file or click the Clip Art button and then choose from a variety of images available at the Clip Art task pane.


Insert an Image…continued

With options in the Adjust group in the Picture Tools Format tab you can remove unwanted portions of the image, correct the brightness and contrast, change the image color, apply artistic effects, compress the size of the image file, change to a different image, and reset the image back to the original formatting.

Adjust group



You can change the size of an image with the Shape Height and Shape Width measurement boxes in the Size group in the Picture Tools Format tab or with the sizing handles that display around the selected image.

Size group



Move an image to a specific location on the page with options from the Position button drop-down gallery. You can also move the image by dragging it to the desired location.

dragging



To insert a picture:1. Click the Insert tab.2. Click the Picture button in the Illustrations group.3. Double-click the desired picture in the Insert Picture

dialog box.

Picture button



To insert a clip art image:1. Click the Insert tab.2. Click the Clip Art button in

the Illustrations group.3. Type a search word or

topic.4. Press Enter.5. Click the desired image.

Clip Art task pane



Unless the Clip Art task pane default settings have been customized, the task pane displays all illustrations, photographs, videos, and audio files.

The Results should be option has a default setting of Selected media file types. Click the down-pointing arrow at the right side of this option to display media types.

To search for a specific media type, remove the check mark before all options at the drop-down list except for the desired type.


Insert and Customize a Pull Quote

To insert a pull quote:1. Click the Insert tab.2. Click the Text Box

button in the Text group.

3. Click the desired pull quote.

Text Box button


Insert and Customize a Pull Quote…continued

Click the Change Shape option to change the shape of the selected text box.

Click the Edit Points option and small black squares display at points around the text box.

Use the mouse on these points to increase or decrease a point of the text box.

Apply predesigned styles to a text box with options in the Shape Styles group.

You can also change the shape fill, outline, and effects. Change the formatting of the text in the text box with

options in the WordArt Styles group.


Draw Shapes

To draw a shape:1. Click the Insert tab.2. Click the Shapes button in

the Illustrations group.3. Click the desired shape at

the drop-down list.4. Drag in the document

screen to create the shape.

Shapes button


Draw Shapes…continued

To draw a text box:1. Click the Insert tab.2. Click the Text Box button

in the Text group.3. Click the Draw Text Box

option.4. Drag in the document

screen to create the text box.

Draw Text Box option


Create and Modify WordArt Text

To create WordArt text:1. Click the Insert tab.2. Click the WordArt button in the Text group.3. Click the desired WordArt option at the drop-down

list.4. Type the desired WordArt text.

WordArt button


Create and Insert a Screenshot

To insert a screenshot:1. Open a new document.2. Click the Insert tab.3. Click the Screenshot button in the Illustrations group.4. Click the desired screen thumbnail at the drop-down

list.

Screenshot button


Create and Insert a Screenshot…continued

To insert a screen clipping:1. Open a new document.2. Click the Insert tab.3. Click the Screenshot button in the Illustrations group.4. Click the Screen Clipping option at the drop-down list.5. Drag to specify the area in the document to capture.

Screen Clipping option


CHECKPOINT 21) This is the default vertical

alignment setting.a. Bottomb. Topc. Centerd. Justified

3) When you click a shape at the drop-down list, the mouse pointer displays as this.a. handb. minus signc. arrowd. crosshairs

2) You can insert this in a document which is a quote that is pulled from an article.a. quotientb. pulleyc. pull quoted. quote pull

4) With this feature, you can distort or modify text to conform to a variety of shapes.a. WordArtb. Clip Artc. SmartArtd. Text Box

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Applying Formatting and Inserting Objects

Insert section breaks Create and format text in columns Hyphenate words automatically and manually Create a drop cap Insert symbols, special characters, and the date and

time Use the Click and Type feature Vertically align text Insert, format, and customize pictures, clip art images,

text boxes, shapes, and WordArt

Summary of Presentation Concepts

© paradigm publishing, inc. 1. 2 word 2010 level 1 unit 2enhancing and customizing documents...

Documents

columns button

columns option

paradigm publishing

page layout

columns dialog box slide

column option slide

page setup group

column break