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Instrrlgtigns, for e -tendering P.rocess

Information to be disseminated to prospective bidders through I\IB & REF regarding on line Bidding.

New work 20 1 8/tender20 1 8- 1 9/worker/tender/1 4

I The Bid documents can be download from wcb site http://cprgc.rajasthan.gov.in Detail of thisBid notification and pre-qualification criteria can also be seen in NIB exhibited on websitevnMw.dipron_l,l, .o,rgas well as www.sppp.rajasthan g.ol.in. Bids are to be submitted online ineleetronic format on wcbsite ht@://eproe.rajasthan.gpv.in. 1'

2. Office Address :Rajsthan University of Health and Sciences (Raj.)-302033Telephone No. 0141-2795501Email address : ruhsstore@gmail.eom

a

RISL P-:p*sqpinq fees-fin- sddiliqn to Bi{ -f--o-r.m* ffge{ & Bid-.$scs.ri-t-v (EMD) l(rejelccircular no 19/2011 dated:- 30.09.2011)

4.l. The Bid document can be downloaded from website hQ://eproc.tajasthan.gov.in. and costof Bid form dqnrnloaded from the website shall be deposited by the Bidder separately by wayof D.D beforc openlng ofthe Teehnical Bid.

2. In addition to Bid Form Feeso Processing Fees, Rs 500 has to be deposited by way of D.Din favor of M.D RISL before opening of the Technical Bid.

5. Bid Seeurity @amest money) and Bid fees (in the form of Bankers Cheque/DD in favour of

Registrar, Rajsthan University of llealth and Sciences, Jaipur payable at Jaipur.

6. The following all documents must be attached with Technical Bid (First Cover) failing which

Bid will be out rightly rejected

l. Authorization in respect of this NIB. (BID Submission Report)2. Latest GST Clearance Certificate.3. Bid Security @arnest money) as mentioned in NIB. The certified copy of relevant

document in respect of Exemption from Bid Security @amest money) also submitted.

4. Scanned copy of Bid document Terms and Conditions of Bid and technical compliancebid (duly filled) as uploaded by the deparfrnent with Digitally Signed.

5. Scanned eopy of DDs of fees and Bid Security @lvD) & others ce_gificate as required inBid. '':'

Incomplete & conditional Bid in any respect will be rejeoted without any information.

8. Registrar RUHS, Jaipurhas reserve the right to reject all lany part of Bid reeeived from thefirms/Bidders without assigned any reason thereof .

Instruction to Bidders for online tendering (e-tendering)1 Thc bidders who are interested in bidding can download Bid documents from

httn ://eoroe.rai asthan. qov.in2. To participate in online Bids, Bidders will have to produce Digital Signature Certificate

(type II or type III) as per information Teehnology Act-2000 using which they ean sign their

elechonie bids. Bidders can procure the same from any CCA approved oettifying agenoy ,

i.e. TCS safe eryp! N eode etc or they may contaet e-Proeurement Qell, Departnr6nt of It &

C, Govemment of Rajasthan for further assistance. Bidders who already have a valid Digital

Certificate need not procure a new Digital Certificate.

Contaot No : 0141-4022688 (Help desk 10 am to 6 pm on all working days)

E-mail : eproc@rajasthan.gov.in

Address: e-Procurement Cell, RISL, Yojana Bhawan, Tilak Marg, C-Seheme, Jaipur

3 Bidder shall submit their offer on-line in Eleetronic formats both for technieal and financial

proposal , however D.D. for Bid Fees, Processing Fees and Bid Seeurity (E.M.D.) should be

Submittcd manually in the office of Bidding Authority before date & time of opening of

technical bids and scanned copy of D.D. should be also be uploaded along with the onlinebid.

4 Before elechonically submiuing the Bids, it should be ensured that all Bid papers including

conditions of con@ct are digitally signed by the Bidder.

5 Training for the bidders on the usage of e-Tendering System is also being arranged by

RISL on regular basis. Bidders interested for haining may contact e-Procurement Cello

RISL for booking the training slot.

6 Bidders are also advised to refer " Bidders manual" available under " Downloads" section for

furttrer details about the e-tendering process.

SIGNATURE OF BIDDER\Yith Rubber Stamp

New work 20 I 8itender/20 I 8-19/worker/tender/1 5

Annexure A: Compliance with the Code of Integrity and No Conflict of InterestAny person participating in a procurement process shall -

(a) Not offer any bribe, reward or gift or any material benefit either directly or indirectly

in exchange for an unfair advantage in procurement process or to otherwise influence

the procurement process;

(b) Not misrepresent or omit that misleads or attempts to mislead so as to" obtain a

financial or other benefit or avoid an obligation;

(c) Not indulge in any collusion, Bid rigging or anti-competitive behavior to impair the

transparency, fairness and progress of the procurement process;

(d) Not misuse any information shared between theprocuring Entity and the Bidders with

an intent to gain unfair advantage in the procurement process;

(e) Not indulge in any coercion including impairing or harming or threatening to do the

same, diiectly or indirectly, to any part or to its property to influence the procurement

process;

(f1 Not obstruct any investigation or audit of aprocurement process;

(g) Disclose conflict of interest, if any; and

(h) Disclos e any previous transgressions with any Entity in India or any other country

during the last three years or any debarment by any other procuring entity.

Conflict of Interest:-

The Bidder participatin g in a bidding process must not have a Conflict of Interest.

A Conflict of Interest is considered to be a situation in which a party has interests that could

improperly influence that party's performance of official duties or responsibilities,contractual obligations, or compliance with applicable laws and regulations.

(i) A Bidder may be considered to be in conflict of interest with one or more parties in a

bidding process if, including but not limited to:

a. Have controlling partners/shareholders in common ; orb. Receive or have received any direct or indirect subsidy from any ofthem; or

c. Have the same legal representative for purposes of the Bid; ord. Have a relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the Bid of another

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Bidder, or influence the decisions of the procuring Entity regarding the bidding process;

f.

frhe Bidder participates in more than one Bid in a bidding proTSS-: Participation by a

Bidder in more than one Bid will result in the disqualification of all Bids in which the

Bidder is involved. However, this does not limitthe inclusion of the same subcontlactor'

not otherwise participating as a Bidder, in more than one Bid; or

The Bidder or any if its"affiliates participated as a consultant in the preparation of the

desisn or technical specifications of the Goods, works or services that are thersubject of

the Bid; org. Bidder or any of its affiliates has been hired (or is proposed to be hired) by the

procuring

Entrty as engineer-in-charge/ consultant for the contract'

AnnexureB:DeclarationbytheBidderregardingQualificationsDeclaration bY the ^Bidder

In relation to my/ our Bid submitted to" ' ' ' ' "' for procurementof. .. .. ..'in response to their Notice Inviting Bids No'Dated.

public Procurement Act, 2012, that:

a. I/we possess the necessary professional, technical, financial and managerial resources and

competence required by the Bidding Document issued by the procuring Entity;

b. I/we have fulfilled my/our obligation to pay such of the taxes payable to the Union and

thestateGovernmentoranylocalauthorityasspeci|redintheBiddingDocument;

c. I/we are not insolvent, in receivership, bankrupt or being wound up, not have my/our

affairs administrated by a court or a judicial officer, not have my/our business activities

suspended and not the subj ect of legal proceedings for any of foregoing reasons;

d. I/we do not have, and our directors and officers not have, been convi":* ot any criminal

offence related to my/our professional conduct or the making of false statements or

misrepresentations as to my/our qualifications to enter into a pfocurement contract

within a period of three years preceding the commencement of this procurement process'

or not have been otherwise disqualified pursuant to debarment proceedings;

e. I/we ,do not have a conflict of interest as specified in the Act' Rules and Bidding

Document, which materially affects fair competition;

Date:

Place:

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WNgil:T 1FINQZT trAH fr{4fu€I -

Signature of bidder

Name:

Designation:Address:

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Annexure C: Grievance Redressal during Procurement Process

The designation and address of the First Appellate Authority isPro.v.c. RUHS.

The designation and address of the Second,{ppellate Authority is Hon'ble v.c. RUHS.(1) Filing an appeal

If any Bidder or prospective bidder is aggrieved that any decision, action or omission of

the Procuring Entity is in contravention to the provisions of the Act or the Ruies or the

Guidelines issued thereunder, he may file an appeal to First Appellate Authority, as

specified in Bidding Document within aperiod of ten days from the date of such decision

or action, omission, as the case may be, clearly giving the specifie ground or grounds on

which he feels aggrieved: #Provided that after the declaration of a Bidder as successful the appeal may be filed only

by a Bidder who has participated in procurements proceedings:

Provided furttrer that in case a Procuring Entity evaluates the Technical Bids before the

opening of the Financial Bids, an appeal related to the matter or Financial Bids may be

filed only by a Bidder whose Technical Bid is found to be acceptable.

(2)The officer to whom an appeal is filed under para (1) shall deal with the appeal as

expeditiously as possible and shall endeavour to dispose it of within thirty days from the

date of the appeal.

(3)If the officer designated under para (1) fails to dispose of the appeal filed within the

period specified in para (2), or if the Bidder or prospective bidder or the Procuring Entity

is aggrieved by the order passed by the First Appellate Authority, the Bidder orprospective bidder or the Procuring Entity, as the case may be, may file a second appeal

to Second Appellate Authority specified in the Bidding Document in this behalf within

fifteen days from the expiry of the period specified in para (2) or of the date of receipt of

the order passed by the First Appellate Authority, as the case may be.

(4) Appeal not to lie in certain cases

No appeal shall lie against any decision of the Procuring Entity relating to the followingmatters, namely:-(a) Determination of need of procurement;(b) Provisions limiting participation of Bidders in the Bid process;(c) The decision of whether or not to enter into negotiations;

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(d) Cancellation of procurement process;(e) Applicability of the provisions of confidentiality.

(5)Form of Appeal

(a) An appeal under para (1) or (3) above shall be in the annexed form along with as

many copies as there are respondents in the appeal.

(b) Every appeal shall be accompanied by an order appealed against, if any affidavitverifying the facts stated in the appeal and proof payment of fee.

(c) Every appeal may be presented to First Appellate Authority or Second Appellate

Authority, as the case may be, in person or through registered post or authorised

representatrve.

for filing appeal

Fee for.first appeal shall be rupees two thousand five hundred and for second appeal

shall be rupees ten thousand, which shall be non-refundable.

The fee shall be paid in the form of bank demand draft or banker's cheque of a

Scheduled Bank in India payable in the name of Appellate Authority concerned.

(7) Procedure for disposable of appeal

(a) The First Appellate Authority or Second Appellate Authority, as the case may be,

upon filing of appeal, shall issue notice accompanied by copy of appeal, affidavit and

documents, if a4y, to the respondents and fix date of hearing.(b) On the date fixed for hearing, the First Appellate Authority or Second Appellate

Authority, as the case may be, shall,-

(i) hear all parties to appeal present before him; and(ii) peruse or inspect documents, relevant records or copies thereof relating to the

matter.

(c) After hearing the parties, perusal or inspection of documents and relevant records or

copies thereof relating to the matter, the Appellate Authority concemed shall pass an

order in writing and provide the copy of order to the parties to appeal free of cost.

(d) The order passed under sub-clause (c) above shall also be placed on the State Public

Procurement Portal.

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(6)Fee

(a)

(b)

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FORM No. 1

I see rule 83 ]

Memorandum of Appeal under theRajasthan

Transparency in Public Procurement Actr20l2

Appeal No. ......... .'of ..the ... .....'.(First/ Second Appellate Authority) ?

1. Particulars of appellant:

O Name of the appellant:(ii) Official address, if any:

(iii) Residential address:

2. Name and address of the respondent (s):

0)

(ii)

(iii)

3. Number and date of the order appealed against

And name and designation of the officer/authority

Who passed the order (enclose copy), or a

Statement of a decision, action or omission of

the Procuring Entity in contravention to the provisions

ofthe Act by which the appellant is aggrieved:

4. If the Appellant proposes to be represented by a representative, the name and

postal address of the representative:

5. Number of affidavits and documents enclosed with the appeal:

6. Grounds of appeal:(Supported bY an ufnAu"iO

7. Prayer. q:Place.

Date..

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Appellant's Signature

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Annexure D: Additional Conditions of Contract

L. Correction of arithmetical errors

provided that aFinancial Bid is substantially responsive, the Procuring Entity will conect

arithmetical errors during evaluation of Financial Bids on the following basis:

i. If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the tbtal price

shall be corrected, unless in the opinion of the Procuring Entity there is an obvious

misplacement of the decimal point in the unit price, in which case the total price as

quoted shall govern and the unit price shall be corrected;

ii. If there is an errors in atotal corresponding to the addition or subtraction of subtotals, the

subtotals shall prevail and the total shall be corrected; and

iii.If there is p discrepancy between words and figures, the amount in words shall prevail,

unless the amount expressed in words is related to an arithmetic error, in which case the

amount in figure shall prevail subject to (i) and (ii) above.

if the Bidder that submitted the lowest evaluated Bid does not accept the correction of

erxors, its Bid shall be disqualified and its Bid Security shall be forfeited or its Bid Security

Declaration shall be executed.

2. Procuring Entify's Right to Vary Quantities

i. At the time of award of contract, the quantity of Goods, works or services originally

specified in theBidding Document may be increased or decreased by a Specified

percentage, but such increase or decrease shall not exceed Fifty percent, ofthe quantity

specified in the Bidding Document. It shall be without any change in the unit prices or

other terms and conditions of the Bid and the conditions of contract.

ii. If the procuring Entity does not procure any subject matter of procurement or procures

less than the quantity specified in the Bidding Document due to change in circumstances'

the Bidder shall not be entitled for any claim or compensation expect otherwise provided. -':.in the conditions of Contract.

iii.In case of procurement of Goods or services, additional quantity may be procured by

placing a repeat order on the rates and conditions of the original order. However, the

additional quantity shall not be more than 50o/o of the value of Goods of the originalNew work 20 1 8/tender/20 1 8- 1 9/worker/tender/2 I

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contract and shall be within one month from the date of expiry of last supply. If the

Supplier fails to do so, the Procuring Entity shall be free to affange for the balance

supply by limited Bidding or otherwise and the extra cost incurred shall be recovered

from the Supplier.

3. Dividing quantities among more than one Bidder at the time of award (In case of

procurement of Goods ) ?

As a general rule all the quantities of the subject matter of procurement shall be procured

from the Bidder, whose Bid is accepted. However, when it is considered that the quantity

of the subject matter of procurement to be procured is very large and it may not be in the

capacity of the Bidder, whose Bid is accepted, to deliver the entire quantity or when it is

considered that the subject matter of procurement to be procured is of critical and vital

natureo in.such cases, the quantity may be divided between the Bidder, whose Bid is

accepted and the second lowest Bidder or even more Bidders in that order, in a fair,

transparent and equitable manner at the rates of the Bidder, whose Bid is accepted.

Appellant's Signature

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