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Systems Engineering Project ReportUnits 1&2/3&4 2019 Box Hill High School

<<Your Project Title>>

**Student Name****Student Form**

**Insert Photo of your FINAL Project here**

Report Submission Date Units 3&4: Friday 13th September 2019Report Submission Date Units 1&2: Tuesday 22th October 2019

Student NameProject Title

Acknowledgements

Appreciate any assistance such as new ideas, programming, manufacturing, design, etc, that you have received from any person out of your team. Example:

Thanks must be given to .... for assistance provided with ...

Help and guidance was also received from ... with ...

I would like to thank NAME OF THE PERSON for his assistance in THE PROJECT TASK in my project. I also received effective help and guidance from NAME OF PERSON in overall aspects of the project/in choosing the right sensor/in manufacturing my system/etc.

Note: this is the only section of your report where use of first person is appropriate.

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Contents

Contents..............................................................................................................................................................................3

Project Overview.................................................................................................................................................................5

1 Introduction.................................................................................................................................................................6

1.1 Problem Statement............................................................................................................................................6

1.2 Project Constraints & Limitations.......................................................................................................................6

1.3 Project Objectives..............................................................................................................................................6

1.4 Evaluation Criteria..............................................................................................................................................6

2 Research and Inspiration.............................................................................................................................................6

2.1 Inspiration..........................................................................................................................................................7

2.2 Existing Technologies.........................................................................................................................................7

2.3 Processes............................................................................................................................................................7

2.4 Sub-Systems.......................................................................................................................................................7

3 Design Options............................................................................................................................................................7

3.1 Design Option 1..................................................................................................................................................7

3.2 Design Option 2..................................................................................................................................................7

3.3 Design Option 3..................................................................................................................................................7

3.4 Design Option 4..................................................................................................................................................7

3.5 Design Selection & Justification..........................................................................................................................7

4 Final Design................................................................................................................................................................. 8

4.1 Design Overview................................................................................................................................................8

4.2 Mechanical Structure.........................................................................................................................................8

4.3 Control System...................................................................................................................................................8

4.3.1 Block Diagram................................................................................................................................................8

4.3.2 Sensors...........................................................................................................................................................8

4.3.3 Processor.......................................................................................................................................................9

4.3.4 Actuators.......................................................................................................................................................9

5 Project Management...................................................................................................................................................9

5.1 Time Management.............................................................................................................................................9

5.1.1 Gantt Charts.................................................................................................................................................10

5.2 Deliverables......................................................................................................................................................12

5.3 Time Management Evaluation.........................................................................................................................12

5.4 Project Budget..................................................................................................................................................12

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5.5 Required Materials...........................................................................................................................................12

6 Risk Assessment.........................................................................................................................................................13

7 Project Production.....................................................................................................................................................15

7.1 Construction Processes....................................................................................................................................15

7.2 Record of Progress...........................................................................................................................................15

7.3 Diagnostic Testing............................................................................................................................................16

7.4 Project Modifications.......................................................................................................................................16

8 Evaluation..................................................................................................................................................................16

8.1 Evaluation of systems engineering processes..................................................................................................16

8.1.1 Investigation................................................................................................................................................16

8.1.2 Design and planning stages..........................................................................................................................16

8.1.3 Efficiency of production activities................................................................................................................16

8.2 Difficulties Encountered...................................................................................................................................16

8.3 Project Outcomes.............................................................................................................................................16

8.4 Possible Improvements and Recommendations..............................................................................................17

8.5 What You learnt...............................................................................................................................................17

References.........................................................................................................................................................................18

Appendix A – Technical Specifications...............................................................................................................................19

Appendix B – Source Code.................................................................................................................................................19

Initially do not touch this page. Remember to update the contents after you have completed all sections of the report. Remove this paragraph at the end (after updating the contents).

When writing this report ensure you use the correct styles, headings etc in Word so that this table automatically generates nicely, most of this formatting has been done for you

If you do not know how to use styles in word, try some basic use of google and read about it, teaching yourself how to use it now will make all future reports for studies easier. (don’t ask Steve, he does not know).

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Project Overview/ Executive Summary

The summary (sometimes referred to as the executive summary) provides a brief overview of the contents of the report. The summary is usually no more than half a page (it is not an introduction to the topic).

The summary should outline all the key features of your report, including the topic, what was constructed and the main outcomes.

A busy manager who doesn’t have time to read the report should be able to understand what is contained in the report by reading the summary.

For example:

The problem researched was ...

Potential solutions include ...

The solution decided upon was ...

1 Introduction

1.1 Problem StatementExplain the task set, this should be an elaboration and a refinement on the Project Proposal submitted in week 1 of class.

Tell us about the project, what should it do?

1.2 Project Constraints & LimitationsWhat are the constraints limitations and considerations of the chosen project? Set the scope for the project

1.3 Project Objectives Set primary and secondary objectives

Your objectives should be listed clearly, make sure you prioritize them,

1) Objective 12) Objective 23) …

1.4 Evaluation CriteriaDefine the project criteria based on your objectives and how tests/assess will be used to against them in the following table.

Criteria Method of testing/assessing criteria<List and explain the criteria and methods for testing your system. Add or delete rows as necessary.>

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2 Research and Inspiration

Under the following headings or headings of your choice relevant to your project summarise the research completed. Include information from sources that are relevant to your project and elaborate on it, make sure you reference any content that is not your own. You may refer to research that is documented in the folio

Always REFEENCE research, all images, information etc. should be referenced using the Harvard referencing system, you must include in text citations and a reference list. You can either do this manually or use a program such as end note. The reference list should be located in section 9 of this report.

2.1 Inspiration

2.2 Existing Technologies

2.3 Processes

2.4 Sub-Systems

3 Design Options

From your conceptual sketches develop between 3 and 5 design options

Detail their specifications and the advantages and disadvantages of each option. USE ANNOTATED IMAGES OF YOUR SKETCHS & DRAWINGS to better communicate your ideas.

3.1 Design Option 1

3.2 Design Option 2

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3.3 Design Option 3

3.4 Design Option 4

3.5 Design Selection & JustificationSelect one of the design options for further development. Include justification for the selected design

4 Final Design

4.1 Design OverviewIn this section, you need to present the details of your design. This is the final outcome of your brainstorming on various possible designs that would lead to achieve the objectives listed in the previous section. You are strongly encouraged to present a schematic diagram of your proposed design with all elements labelled in it.

Figure 1: Captions should appear below figures like this. Remember to enumerate figures sequentially from 1, and give reference to figures like this: “As it is shown in Figure 1, …” To create a caption right click on the image you have inserted and select insert

caption.

In a separate paragraph, list every component that your proposed design needs. For each component, explain its role in the design, and clarify what task or objective that component contributes to, and how?

You can and should make reference to the drawings included in your folio with the submission of this report, ensure they are named and refer to them by name in the report eg, “3 rd angle of component X”. This section of writing is for you to explain your design, how it works and how it all fits together, make sure you consider how you will manufacture what you have designed.

Also detail any and all modifications made since the submission of your design report and their reasons

4.2 Mechanical StructureExplain and present the mechanical structure of your system here. Explain how it does what it is designed to. USE PICTURES (this section should be a minimum of 5 pages, add headings relevant to your project)

Include all relevant calculations

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4.3 Control System

4.3.1 Block Diagram**insert block diagram showing your subsystem interactions**

Explain the functions of each block briefly; further explain each of the component types under the following headings.

4.3.2 SensorsExplain what sensors are to be have used in the system and for what purposes. What are the technical specifications of each sensor?

4.3.3 ProcessorExplain what processor have you used at the heart of the mechatronic system. Whether it is PICAXE or any other processor, you must present pseudo code or a flow chart of your program here, explaining how each step or block of the pseudo code or flow chart performs a specific task. You will add the annotated source code of your program in an appendix.

4.3.4 ActuatorsExplain what motors have been for what purposes. Present the technical specifications of motors and explain why they are sufficient for their intended action. If using other types of actuators such as pressurised air, justify it and still present technical specifications. If the specifications are too detailed, add them in an appendix and simply refer to the parts of them that are relevant here.

5 Project Management

5.1 Time ManagementThis section presents the plan for managing the project. This plan should follow a logical sequence. List a number of tasks you will need to complete for the design and build of the system. For each task, determine the timing of completion in a Gantt chart like the one shown in Table 1.

Consider interaction of tasks (e,g. programming was delayed due to 6 week delay to ship from the supplier)

Keep each revision of your Gantt chart in this report, label them clearly.

Eg, Initial plan week 3, revision week 6, revision week 12.... final revision week 20 etc...

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5.1.1 Gantt ChartsThe date indicates the Friday of each week and correct dates for the 2018 school year have been entered. For tasks that are due on a certain day or will be completed on a particular date you can write that in the cell as well as highlighting it. Assessment tasks are currently highlighted in red, with appropriate dates (all dates are day/month). Add rows as needed.

Table 1 Semester 1 2019 Revision 1

Date 01/02 08/02 15/02 22/02 01/03 08/03 15/03 22/03 29/03 05/04 12/04 19/04 26/04 03/05 10/05 17/05 24/05 31/06 07/06 14/06 21/06 28/06

Project Week 1:1 1:2 1:3 1:4 1:5 1:6 1:7 1:8 1:9 1:10 Break Break 2:1 2:2 2:3 2:4 2:5 2:6 2:7 2:8 2:9 2:10

Project Proposal Due

Weekly Submissions

Write the title of Task 1 then put fill in the time it takes. Eg refining proposed project and getting it approved

Write the title of Task 2Eg starting concept sketches

Write the title of Task 3

Unit 1 exam

Draft Report & Folio Submission

Unit 1 Progress Interview


Table 2 Semester 2 2019 Revision 1

Date 05/07 12/07 19/07 26/07 02/08 09/08 16/08 23/08 30/08 06/09 13/09 20/09 27/09 04/10 11/10 18/1025/10 01/1

108/1

1

Project Week Break Break 3:1 3:2 3:3 3:4 3:5 3:6 3:7 3:8 3:9 3:10 Break Break 4:1 4:2 4:3 4:4 4:5

Weekly Submissions

Unit 2 Final Report & Folio Submission

Unit 2 Final Presentation

Unit 2 Exam

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5.2 DeliverablesUnder this subheading you will introduce and explain the Gantt chart for the project and the tasks.

5.3 Time Management EvaluationExplain what tasks were completed earlier, which took longer, which tasks were gradually added or omitted after you submitting the design report.

Add a Gannt chart representing when the tasks were completed in contrast with with the planned timeline to assist in explanation.

5.4 Project BudgetPlace a paragraph or paragraphs that explain the budget for the project

5.5 Required MaterialsItem Supplier Quantity Unit Price Total Price

Arduino Uno Jaycar 1 $39.95 $39.95Your next item ????????? ? ????????? ?????????

Grand Total $??????

Include in your materials list components you plan to use from FET stock

Include a paragraph explaining when you plan on purchasing items, and how, remember that internet orders take time to ship etc.

6 Risk Assessment

Fill in the following tables relevant to your project. You will need to list all tools, equipment, machines and processes that are required to complete the project. This must be completed before you start building. This must include all processes from drilling holes to the use of all hazardous equipment, you must have these all listed, risk assessed and approved by your teacher prior to commencing your build. You can add to this list as you go but the additions must be approved by a teacher before you complete the task. Remember you must be trained (and have this recorded in your OnGuard passbook) in all tools, equipment, machines and processes before you use them. If this is not done you will receive low marks.

RISK ASSESSMENT

Equipment or Task/Process

Hazard Identification(list all possible hazards)

Risk Assessment(Use risk score matrix found below this

table)

Risk Control Measures

Consequence Likelihood Risk Rating Engineering Procedures PPE


RISK RATING MATRIX

Likelihood

Consequence

Insignificant(no injury)

Minor (M)(Injury / ill health requiring

first aid)

Moderate(injury / ill health requiring

medical attention)

Major(injury / ill health

requiring hospital attention)

Severe(Fatality)

Almost Certain(the event is expected to

occur in most circumstances)High High Extreme Extreme Extreme

Likely(the event will probably

occur in most circumstances)Medium High High Extreme Extreme

Possible(the event may occur at some time, say 1 in 15

instances)

Low Medium High High Extreme

Unlikely(the event may occur at some time, say 1 in 60

instances)

Low Low Medium High Extreme

Rare(the event may occur only in exceptional circumstances)

Low Low Medium High High

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7 Project Production

7.1 Construction ProcessesExplain the manufacturing of the project, list the processes and tools/machines used

7.2 Record of ProgressTrack all the tasks and steps completed throughout the project, this should be based on weekly submissions.

Make note of achievements for the week, the decisions you have made, the testing performed, and what is planed to do in the next week. Also include any modifications to the project plan or design as well as why these modifications were required. Each entry should include a photograph of progress once you commence with drawings, testing and construction.

Week 1

Week 2

Etc..

MAYBE USE A TABLE?


7.3 Diagnostic TestingDetail all the testing and diagnostics performed and their results to ensure the project will work. Some diagnostics will be performed on particular subsystems only during construction

PERFORM at MINIUMUM 3 SPECIFIC TESTS, AND for each test RECORD THE FOLLOWING

TEST PURPOSE TEST STAGES TEST EQUIPMENT DATA/INFORMATION OBTAINED EXPECTED RESULTS ACTUAL RESULTS (GRAPHS ARE A REALLY GREAT WAY TO SHOW THESE TO ALLOW ANALYSIS, RAW

DATA CAN BE PUT IN THE APPENDIX IF IT IS PAGES OF NUMBERS ETC) ANALYSIS OF RESULTS & CONCULSION INCLUDE A PHOTO/S OF TEST SETUP

Present as best fits the testing completed (consider a table etc.)

7.3.1 Diagnostic Test 1 (DATE & TIME)



7.4 Project ModificationsAs part of diagnostic testing or general construction you will encounter and identify issues with the design. Detail modifications to the project or design to better meet objectives. In some cases there will be a need to re-define objectives or project scope due to these issues.

8 Evaluation

8.1 Evaluation of systems engineering processes Evaluate the effectiveness of the following systems engineering processes.

8.1.1 InvestigationThis is the research stage of the project.

8.1.2 Design and Planning Stages Summary of decision making and timelines. How effective were they? Did the final design reflect what was actually built? Were the materials used the same as planned or were they different?

8.1.3 Efficiency of Production Activities This should make reference to the project work plan, record of progress and report of modifications.

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Was it logical and achievable? (How does the record compare to what was initially planned? Were budget and time constraints met?)

8.2 Difficulties Encountered Evaluate the problems faced and how they were handled.

8.3 Project OutcomesAsses the final project against initial project criteria. Evaluate the suitability of the system and the extent to which it matches the investigation, design and production records. Make reference to the factors which influenced the design, planning, production and evaluation criteria.

8.4 Possible Improvements and RecommendationsThis should include evaluation of the areas for improvement on the finished system and also management of the stages of the systems engineering process.

8.5 What You LearntIn 100-250 words explain the major things which has been learnt from this project

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References

Use Harvard style referencing include everything related to your research and selected component documentation.

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Appendix A – Technical Specifications

In appendices, present the material that is too detailed to be included in the main text. For example, copy the technical specifications of particular electronic chips or sensors or actuators you have used in the system (each in one appendix). If you copy and paste from somewhere, remember to use the right font size and spacing, otherwise the document will look ugly and unprofessional. Copy and paste texts and graphics separately, and for the graphics, take care to copy them in high resolution. Low resolution diagrams and blocks are usually not readable and very annoying to the reader

Appendix B – Source Code

You must include the source code of your program in an appendix. The source code needs to be well commented, with each line explained for what it is meant to do, in such a way that the reader can easily understand how your program works

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