using orgsync to target the specific needs of student organizations damon brown, director of student...
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Using OrgSync to Target the Specific Needs of Student
Organizations
Damon Brown, Director of Student Activities and InvolvementDani Rossman, Coordinator of Student Organization Services
Kelly Schiess, Vice President of Program BoardCentral Michigan University
OrgSync on Campus: History
Implemented almost four years ago to replace homegrown system
Met opposition from students SGA Voting Snafu Student had adapted to other systems
Implementation and Relaunch
Goal: Form alliance with leaders in key organizations to assess how OrgSync can
meet their needs
Students Spread the Message
Video: http://www.youtube.com/watch?v=jwu9SA3dSyU
Designing Our Process
Hosted open round table discussions Listened to students concerns Allowed students to be honest with their feelings
Develop relationships with key leaders What problems are they experiencing? Don’t “fix” what’s not broken
Be an OrgSync example! Move office processes to OrgSync
Student Activities
Problem: Homecoming Student Recognition (Ambassadors) Use a nomination form Triggers student application All Reviewers can access application online
Problem: Campus wide calendar of events sparse Use OrgSync to track all Office and
Student Organization Events Weeks of Welcome 2013!
Website and Events on OrgSync
Program Board
Problem: Tracking attendance at events Swiping to Track Attendance Assess students who come to events through post event forms
Problem: Recruiting and Organizing Volunteers Maintain members only portal for messaging and coordination Create form for tracking volunteer positions
Problem: Summer communication between executive board members Manage Discussion Board among members
Problem: Members unfamiliar with OrgSync Create To-Do list scavenger hunt
Greek Community
Problem: Engagement at Recruitment Workshop Create polls to engage participants during session Encouraged more student to join portal
Problem: Tracking Attendance at Events with Mandatory Attendance by Chapter Use separate computers/events for each chapter
Student Government Association
Problem: Attendance was disorganized Utilized OrgSync card swipe at meetings Still working to perfect method
Problem: Using Blackboard and OrgSync was causing confusion Transition to one system
Problem: No means to uphold Bylaw requiring all budgets be public Will be utilizing OrgSync Checkbooks to display all SGA budgets
Problem: Tracking Office Hours Create discussion board and students enter hours or when they will
not be there
The Job is Never Done
Response to OrgSync is changing “I’ve used OrgSync with [Insert Group]!” Student Perspective
Annual turnover in organizations is unavoidable Continue to build relationships with and train new
students Begin talking about OrgSync from day 1
Identify the right students Getting the Leader on board is important, but…
Finding your bus driver is key
Where we are now!
4040 students in a student organizations (Self Added!)
32406.91 Hours Logged
10227 Unique Users logged into OrgSync since July 1, 2012 (This includes faculty, staff, alumni, and current students.)
11,035 Events for 2013-2014 School Year