Employee Manual Ver. 2.3.56

1. How to Use Employee Screen........................................................................................................................11.1 Employee Log-in.........................................................................................................................................11.2 Time Card (Operation Menu)...............................................................................................................2

1.2.1 Time Card...........................................................................................................................................21.2.2 Request List........................................................................................................................................51.2.3 Schedule List......................................................................................................................................51.2.4 Change Password..............................................................................................................................5

2. Record Time with Mobile Browser..................................................................................................................62.1 Mail Settings................................................................................................................................................62.2 How to Access.............................................................................................................................................62.3 Features of Mobile Browser Recording System..........................................................................................7

2.3.1 Record Time.......................................................................................................................................72.3.2 Display Attendance Status.................................................................................................................72.3.3 View Time Card..................................................................................................................................7

2.4 Time Card Screen for Mobile Browser........................................................................................................82.4.1 Check Record.....................................................................................................................................82.4.2 Check Schedule.................................................................................................................................82.4.3 Request..............................................................................................................................................82.4.4 Change Password............................................................................................................................10

1. How to Use Employee ScreenEmployee screen is accessed through Internet Explorer to view time card record and view/submit requests.

1.1 Employee Log-in1) Launch Internet Explorer and type the log-in URL (same for both administrators and employees).2) Type ID and password, then click [Login].3) After authentication, [Time Card] screen is displayed.

Contact your company’s administrator for the log-in URL, ID and password.[Time Card] screen can be accessed from [Time Recorder] screen.

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1.2 Time Card (Operation Menu)　

This section describes the operation menu on [Time Card] screen.

Operation Menu Description Section

Time CardDisplay time card recordSubmit schedule/overtime requests

1.2.1

Request List Display request history of past 60 days 1.2.2Schedule List Display schedule patterns that employees are allowed to request 1.2.3

Change Password Change log-in password 1.2.4LOG OUT Lot out from Time Card screen

1.2.1 Time Card

Control Description Section

Schedule Request Submit schedule request by month a

Record (request)Submit request to modify timecard (can be used if employee forgets to record time)

b

Schedule (request) Submit request for work schedule and vacations cTimeCard Export Export time card data to PDF file

a. Mass Schedule Request1) Select schedule pattern from the list on [Request Schedule] screen.

2) For half-day leave, select from [AM Paid Leave] or [PM Paid Leave] from the list.

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3) Enter a message/reason in [Request Reason].

4) Click [Request] button.

b. Record (Request)1) Select record type from the list on [Edit Record] screen.

2) Enter record time in [Time].

3) Enter a message/reason in [Request Reason].

4) To request deletion of existing recorded time, mark [Delete] checkbox.

5) Click [Request] button.

c. Schedule (Request)1) Select schedule pattern from [Schedule Pattern] list on [Edit Record] screen.

2) For half-day leave, select from [AM Paid Leave] or [PM Paid Leave] from the list.

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3) Enter a message/reason in [Request Reason].

4) Click [Request] button.

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1. 1.1

1.2

1.2.1

1.2.2 Request List

Display request history of past 60 days.

1.2.3 Schedule List

Display the schedule pattern list that a logged-in employee is allowed to request.

1.2.4 Change Password

Change log-in password by entering the current password and the new password.

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2. Record Time with Mobile BrowserThis section details how to access the time recording screen from a mobile device.

2.1 Mail SettingsMail settings may need to be changed in order to receive a Time Recorder URL notification email with a mobile device. Please refer to the corresponding settings for the carrier of your device (some models excluded).

2.2 How to Access1) Open the notification email “Time Recorder URL Information” sent by an administrator.2) Access the URL found in the email.

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2.3 Features of Mobile Browser Recording SystemThis section details control names of the time recording screen for a mobile device and its’ descriptions.

Time recorder is not available when network has no connection or during KING OF TIME server maintenance.

2.3.1 Record Time

1) Tap [Work-IN] to record time. When recording is completed, the confirmation screen is displayed.

Recording [Work-OUT], [Break-IN] and [Break-OUT] is the same procedure.

2.3.2 Display Attendance Status

Tap [Attendance Status], and the daily attendance status is displayed.

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No. Control Description(1) Section Display section name(2) Name Display employee name(3) Work-IN Tap to record work-in(4) Work-OUT Tap to record work-out(5) Break-IN Tap to record break-in(6) Break-OUT Tap to record break-out

(7)Attendance

StatusDisplay attendance status of the day

(8)Positioning Information

Display acquisition status of positioning information

(9) Time Card Access to Time Card(10) Update Refresh the browser

2.3.3 View Time Card

Tap [0] Time Card, and the time card is displayed.

2.4 Time Card Screen for Mobile BrowserThis section describes components of the Timecard screen and its functions.

2.4.1 Check Record

1) Display the screen to show recorded times per month.2) Tap [->] button to view the recorded times of the day.3) Tap [Time Sum] button to view the total working hours of the month.

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No Control Description

(1) Check Record

Display monthly recording time. 2.4.1

(2) Check Schedule

Display monthly schedule pattern 2.4.2

(3) Request Display the request screen 2.4.3

(4) Change Password

Change log-in password 2.4.4

2.4.2 Check Schedule

1) Display the daily schedule.2) Tap [->] button to view the recorded times of the day.3) Tap [Time Sum] button to view the total working hours of the month.

2.4.3 Request

1) Display the request screen which allows submitting requests such as work schedule and vacations.

a. Schedule Request1) Choose the date from the calendar to submit request for schedule.2) Choose schedule pattern from [Schedule Request].3) For half-day leave, select [AM Paid Leave] or [PM Paid Leave] from the list.4) When break is not taken, select [Invalid Auto Break]5) Enter a message and tap [Request]

b. Time Record Request1) Choose the date from the calendar to submit time record request.2) Tap [->] on Delete column to submit delete request for the existing time record.

Tap [->] on Edit column to submit edit request.

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c

a

b

3) Tap [New Request] to submit request for new time record.4) Select [Work-IN], [Work-OUT], [Break-IN] or [Break-OUT] from [Type].5) Enter record time in [Record Time].6) Enter a message and tap [Apply].

c. Confirm/Cancel Request1) Select from [Schedule Request] or [Time Record Request]. 2) Each screen displays submitted requests in past 60 days.3) Tap [->] on Delete column to cancel a request.

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2.4.4 Change Password

Enter the current password and new password, then tap [Change Password].

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Attention:

1) Contents may not be used for any other purpose without written permission.2) Changes may be made to the information in this manual; these changes will be

incorporated in new editions of the publication.

Copyright© HumanTechnologies, Inc. All Rights Reserved.

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