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SUFACMeeting Minutes for February 21, 2015

I. Call to OrderSUFAC Chair Reed Heintzkill called the meeting to order at 9:15pm.

II. Roll Calla. Members Present : Reed Heintzkill, Eric Kissinger, John Landrum, Lea

Truttman (OFO), Nikolas Austin, Allison LeMahieu, Milton Byers, Sami Dannhauser, Marc Minani, Penghan Yi, Jessica Murphy, Erica Kuehn, Nicholas Toyne, Nate Rousseau

III. Recognition of Guests:

IV. Approval of Agenda and Minutes: Reed entertained a motion to approve the agenda. Milton motioned. Allison seconded. Voice Vote. Agenda passed.

V. Reportsa. OFO : N/A b. Senate: N/Ac. SGA Exec: N/Ad. Vice Chair: N/Ae. Chair: We are applying both the decision day and general guidelines

to the budgets. It will be a long meeting but hopefully we will go through things quickly. If anyone needs a break, let me know as a point of personal privilege. If you need to go then make a proxy vote and write it down on your list. If you weren’t here for the presentation of the org, you shouldn’t vote on their budget.

VI. Discussion Items:VII. Action Items

a. WGBX Budget: Eric entertains a motion to approve the WGBX request. Milton motions. Han seconds.Reed motioned to enter Committee of the Whole. Nick T. motioned. Jessica seconded. Reed acclimated.

Discussion: There were questions raised about the $1500 for music,

memberships, and the $500 promotional giveaway. Allison suggested changing the promotional giveaway to $250 to fit the guidelines. Reed mentioned that their Loud City membership was not used last year. John POI: you are allowed to overrule the guidelines with a 2/3

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majority vote. Allison suggesting funding half the music (capital item 1) and if they feel that they need more next year then they can request it again. Jessica commented that the Loud City membership should be canceled because they didn’t lose it last year. John POI: The Loudcity and the Shoutcast is the webcast subscription service that they need. One is for the website and the other is for the royalties. It was decided to keep the Loudcity budget. The total allocation of the amended budget is $6075.00.

Eric motioned to exit committee of the whole. Sami motioned. Nate seconded.

Eric motioned to approve WGBX budget. Milton motioned to approve the WGBX reallocation request. Nate seconded. Nick T called the question. Motion Passed 10-0-1.

b. Phlash TV Budget: Eric entertains a motion to approve the Phlash TV request. Allison motions. Milton seconds.Reed motioned to enter Committee of the Whole. Jessica motioned. Han seconded. Reed acclimated.

Discussion: Han commented that he did not feel like the GoPro camera is

not necessary because when they were asked how they were going to use it, they did not have an answer for the board. It is a part of the guidelines that new technology is not funded unless it is critical to the daily function of the org. Reed commented that since SUFAC funded new equipment for them last year, the board should consider whether it is a good use of funds to purchase more equipment this year. Milton asked if they are asking to purchase another of the same camera that they already have? Han commented that they were not funded by SUFAC last year for two cameras but they were given one camera instead. Their reasoning for having two cameras is having multiple viewpoints and being able to attend two events simultaneously with the two cameras. Milton commented that some of these items are necessary for them to improve as an org so we should not cut a large portion of their requests. The question was never asked about how they used the equipment they were funded for last year. Nik A. commented that the equipment they currently have is enough equipment to be functional so it is questionable whether they need

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more gear. Jessica proposes fully funding for the camera system and partially funding the gear. In two years, they should have enough for the rest of the production gear with their own revenue. They said that they want to be more independent and raise money themselves without the seg fee. Milton responded that they only requesting these items and that they would be able to be self-sustainable if we funded these items. Reed commented that we cannot consider the size of the org but we can consider the utility of the org and its contribution to the campus community. Allison motioned to amend the committed portion of the request. Jessica seconded. The board agreed on partial funding of the honorariums. Milton commented that this is a recreational activity so it does not seem necessary to pay them for their hobby. However, they are doing contract jobs so it seems right to fund them partially. John commented that SUFAC generally grants honorariums to individuals in the org who go above and beyond the normal work efforts to maintain the function of the org, for example, the SGA president. The total honorarium request was decreased to 80% because it seemed to be a more reasonable amount of funding, ($2770.60). The committed was decreased to $10,305.00. The total allocation is $12,682.60.

Eric motioned to exit committee of the whole. Jessica motioned. Han seconded. Voice vote. Motion passed.

Eric entertained a motion to approve Phlash TV budget. Allison motioned to amend the request to $12,682.60. Milton seconded. Motion Passed 9-1-1.

c. SGA Budget: Eric entertains a motion to approve the SGA request. Erica motions. Nate seconds.

Discussion: Reed commented that we would need a 2/3 majority vote to

override the trip request.

Eric entertained a motion to approve SGA budget. Nick T called the question. Motion Passed 10-0-1.

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d. Sheepshead Budget: Eric entertains a motion to approve the Sheepshead request. Jessica motions. Han seconds.

Discussion: Reed commented that the capital amount is over the limit for the two allocations. Eric replied that we would need a 2/3 vote to pass this budget. Milton commented that Sheepshead has been very successful and providing quality work so he approves funding the request over the guidelines.

Eric entertained a motion to approve Sheepshead budget. Allison called the question. Motion passed 10-0-1.

e. Fourth Estate Budget: Eric entertains a motion to approve the Fourth Estate request. Milton motions. Han seconds.Eric motioned to enter Committee of the Whole. Jessica motioned. Nate seconded. Voice vote. Motion passes.

Discussion: Reed commented that in the last year, they did not fill all the

positions for their honorariums so we can consider that we can approve these positions and still may get the honorariums back. One person cannot receive more than one honorarium. Nik A. commented that their honorariums seem steep.

Eric motioned to exit committee of the whole. Allison motioned. Milton seconded. Voice vote. Motion passes.

Nick T called the question. Motion passed 9-1-1.

f. SLO Food Alliance Budget: Eric entertains a motion to approve the

SLO request. Nick T. motions. Han seconds.

Discussion: Eric commented that Food Day is one of the main requests we

are considering for this budget. Reed commented that the itemized list has been provided and the food request numbers have been updated according to the other collaborating orgs. The itemized list was a list of what was served last year. The board agreed that the

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travel request to the organic and sustainable education conference should be cut to fit the guidelines of $40 per person per day. The total allocation is now $5566.00 after adjusting the travel request.


g. Healthy Fork Budget: Eric entertains a motion to approve the Healthy Fork request. Sami motions. Nick T. seconds.

Discussion: There was question about the support for the Mauthe Center.

Milton commented that it is a fundraiser so they should be able to do whatever they want. Reed commented that there is no revenue. Nick T. said that they are using money from us for fundraising. Reed stated that it is questionable whether the gift to the Mauthe center is a charitable donation or a fee. One option is to approve it but request an invoice. The board decided to cut this part of the budget. Allison asked about the location for the freezer? Reed replied that there was no further discussion about that but they will need to find a place for the freezer to store their materials. Right now, they are storing their food in the Aviand’s freezer. Nick T. asked if there is any rational reason to say no other than debating whether the freezer should be placed? What is stopping us from funding it since that is what is necessary for them to function as an org? Reed commented that there is practical consideration that if there is a good place for it then do we want a refrigerator being in the student org offices long term? Nick T. asked if the food can be stored in the Mauthe Center or if it has to stay here because of the Aviand’s contract? Reed replied that this information is not applicable to their decision. John replied that if it is approved and they cannot get the proper documents or approval then the money will come right back to us. The total allocation is $5600.00.

Nick T called the question. Motion Passed 10-0-1.

h. Dietetics Budget: Eric entertains a motion to approve the Dietetics request. Allison motions. Erica seconds.

Discussion:

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Reed commented that the food itemized list has been provided. Eric commented that the travel 1 is over the maximum so the board decided to cut that down to fit the guidelines. The total allocation is $6013.16

Eric entertained a friendly motion to approve the Dietetics budget. Nick T. motioned to friendly Allison’s motion for $6013.16. Allison accepted. Nick T called the question. Motion Passed 11-0-0.

i. PEAC Budget: Eric entertains a motion to approve the PEAC request. Jessica motions. Nate seconds.

Discussion: Reed commented that this is another eco org participating in Food Day. Milton commented that everything looks in order.


j. CRU Budget: Eric entertains a motion to approve the CRU request. Allison motions. Sami seconds.

Discussion: Eric commented that the contractual is above the maximum

SUFAC guideline. Reed commented that their travel is well above guidelines and food is ok. Nick T. said that since we are making an exception for the travel then we should cut the contractual. It is fair to help them with their travel expenses but compromise by cutting the contractual. Allison commented that the guideline is $3500 so they would not be over the guidelines. There was a type on the form so it is not an issue.

Marc agrees with Reed that it is a reasonable expense.

Sami called the question. Motion passed 11-0-0.

k. Habitat for Humanity Budget: Eric entertains a motion to approve the Habitat for Humanity request. Han motions. Milton seconds.

Discussion:

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Eric commented that despite their travel being above guidelines and being outside of the Midwest, this is the purpose of the organization. Milton commented that their travel is for a good cause so he agrees with funding it. Reed commented that they usually have high participation. Eric commented that this is a good use of seg-fee. Nick T. commented that we just need a 2/3 majority. Reed commented that during the presentation, they discussed that they do not have available local sites to build houses here in Wisconsin so they generally go to warmer climates.

Nick T. called the question. Motion passed 11-0-0.

l. InterVarsity Budget: Eric entertains a motion to approve the InterVarsity request. Sami motions. Erica seconds.

Discussion:Nick T. commented that the travel is above guidelines. He

asked if they indicated a priority in trips during their presentation if funds were cut? John commented that they did state their trips are ordered based on priority. Eric commented that the round trip mileage isn’t there because transportation isn’t there on the spreadsheet. Reed commented that when asked for justifications for breaking the guideline they stated that if the registration fees were lower that more people would want to attend. Allison stated that the cost per person per day is way above guidelines. She commented that they are contributing a lot on their own and asking a lot from their members so maybe an exception should be made. Allison proposes that SUFAC approves the last trip despite being over the guidelines.

Jessica called the question. Motion failed 7-4-0 because it was not a 2/3 majority.

Eric entertained a motion to approve InterVarsity for $3806.00. Milton motioned. Nate seconded. Motion passed 11-0-0.

m. Campus Kitchens Budget: Eric entertains a motion to approve the Campus Kitchen’s request. Han motions. Nate seconds.

Discussion:

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Reed commented that total committed is over guidelines but it is all broken down. Nick T. commented that it is also the major thing that they are asking for in their budget.


n. CLAS Budget: Eric entertains a motion to approve the CLAS request. Sami motions. Han seconds.

Discussion: Milton commented that we were considering cutting their

travel request. It has already been changed in the official request according to Reed.

Milton called the question. Motion passed 11-0-0.

o. American Fisheries Budget: Eric entertains a motion to approve the American Fisheries request. Han motions. Sami seconds.

Discussion: Reed commented that they did not come to present because

there was a miscommunication but their budget is small enough that they do not need to. Their corrected travel request is now within guidelines according to Reed. The total allocation is $1131.54.

Erica called the question. Motion passed 11-0-0.

p. International Club Budget: Reed entertains a motion to approve the International club’s request. Sami motions. Han seconds.

Discussion: Reed commented that the food items are over guidelines and

the travel seems to be in guidelines except that they request one more trip than our guidelines allow. Reed said that the International dinner is an annual event. We have a limit of $150 on welcome/farewell events so Milton suggested cutting program 1 and 2 to $150 each to fit the guidelines. The food expense is now $2250, which is still above guidelines. Milton commented that the Asian New Year event was their lowest priority if we needed to cut an item. Allison commented that they bring in revenue for international dinner. John commented

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that they traditionally have charged students per plate at the dinner. They are asking for funding to charge the students less. John commented that we usually do not let the expected revenue to influence decisions because usually it doesn’t turn out as expected. Everyone pays to get into this event.

Reed explained that the Wisconsin Dells is their lowest priority trip. Milton commented that he doesn’t understand why we would fund the haunted house trip but not the Wisconsin Dells trip. There was talk of it being a way of experiencing American culture. Nick T. commented that the haunted house is an annual thing while this is the first time they are requesting the Wisconsin Dells trip. Reed commented that Student life has a sponsored event where they are taking students to Wisconsin Dells so that would be an opportunity for the international students to go since we fund Student Life.

Since they have a large number of people, transportation is justified. Milton commented that it is also good to make an exception since a large number of them do not have driver’s licenses.

The total allocation is $2824.34

Reed entertained a motion to approve the International club’s budget. Han motioned. Marc seconded. Allison called the question. Motion passed 10-0-1.

Reed entertained a motion to recess for lunch. Allison motioned. Nate seconded.

q. SASU Budget: Eric entertains a motion to approve the SASU request. Milton motions. Nate seconds.

Discussion: Milton asked if we are cutting the MASU trip? Reed

commented that they were confused about what year they were requesting for. They decided to cut the travel to fit the guidelines for $40 per person per day guideline. They do not know the location of the MASU conference next year but it is likely that it will stay in the Midwest and even if it is slightly outside our restrictions, we can make the exception. It should be acceptable according to the board as long as it is cut down to fit the guidelines. Allison agrees that Missouri, the location the conference was at last year, is the Midwest so those types of locations are acceptable. Milton asked about the Halloween dance

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decorations? Is the request reasonable? Milton also asked if it is a conflict to fund this “holiday”? The board does not consider it to be an issue. Eric asked if an itemized list was provided? No, it is under $150 and it would be difficult to itemize decorations. Eric commented that it is assumed that they will store and reuse the decorations. John commented that some decorations are not reusable, such as streamers and balloons. The total allocation is $9462.91.

Allison friendly the amendment for $9462.91. Milton accepted. Milton called the question. Motion passed 10-0-1.

r. BSU Budget: Eric entertains a motion to approve the BSU request. Milton motions. Nate seconds.

Discussion: Reed commented that capital item 2 was removed at the org’s

discretion. Also, there is no issue with them charging for the Soul Food Dinner event. Everything except the Soul Food Dinner is within guidelines so we need a 2/3 majority to approve.


s. OLA Budget: Eric entertains a motion to approve the OLA request. Han motions. Nate seconds.

Discussion: Reed commented that Trip 1’s request is out of guidelines because it is about $51 per person per day. We would need 2/3 majority vote to approve unless we want to cut it down. Milton commented that we should fund it because this is their only travel request and it is not a significant amount higher than the guidelines. Their total allocation is still under SUFAC guideline limits. Reed stated the question is whether they gave us a valid reason to consider an exception and break our guidelines. They stated that this is a leadership conference that gives students a lot of opportunities and it is not very far away in Chicago. A majority of the board wants to cut the trip to fit guidelines. Total allocation is $5755.00.

Nik A. motioned to friendly Han’s motion. Han accepted. Nik A. called the question. Motion passed 8-2-1.

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t. Women of Color Budget: Eric entertains a motion to approve the Women of Color request. Nick T. motions. Marc seconds.

Discussion: Eric commented that there was a form error that made the total contribution equal to the org contribution. They provided an itemized list as requested. Their contractual request is at the guideline limit, $3500. The rest of the budget looks to be within guidelines.

Han called the question. Motion passed 10-0-1.

u. Intertribal Budget: Eric entertains a motion to approve the Intertribal request. Nik A. motions. Nate seconds.

Discussion: Reed commented that there was discussion on the moccasin

and dreamcatcher workshops. They are organizing these workshops for the students and their members instead of organizing a powwow for the public. The budget looks good according to the board.


v. Ducks Unlimited Budget: Eric entertains a motion to approve the Ducks Unlimited request. Han motions. Milton seconds.

Discussion: Jessica asked if we want to consider their flag as a banner?

Allison commented that other organizations might be upset if we fund this and we would have to make the exception for other orgs as well. Milton commented that this flag is supposed to represent their org long term at their meetings and events compared to a one-time banner promoting a specific event. Nick T. and Reed commented that they could fundraise the money for the flags themselves. The board decided to cut this expense.

Nick T. motioned to friendly the amendment to approve for $714.00. Han accepted. Nick T. called the question. Motion passed 9-1-1.

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w. Curling Club Budget: Eric entertains a motion to approve the Curling Club request. Milton motions. Nate seconds.

Discussion: Reed commented that according to the guidelines, club sports

must pay 1/3 the cost of all capital items so they would need to make this contribution as well. The board agreed. Reed commented that the board previously expressed that they approved of the memberships because of the contract/deal made with the Green Bay curling club.

Reed commented that the big issue is whether we should enforce our Midwest guidelines for travel concerning nationals. The board agreed that they want to keep it in the Midwest. John commented that the board has already made an exception for SASU for the Missouri trip. Nick T. commented that was an estimate and we are not sure of the location but it is likely for the conference to be held in the Midwest. Milton commented that it seems unfair to not fund them if Nationals happen to be outside the Midwest after all their hard work of getting there. Nick T. commented that we should grant them this with the stipulation that it is in the Midwest because they have stated that they are predicting it to be in the Midwest. They have 6 trips planned, which is over the general guidelines but according to our D-day guidelines, this is allowed. The total allocation is $5042.19.

Nate motioned to friendly the amendment to approve for $5042.19. Milton accepted. Han called the question. Motion passed 9-1-1.

x. Dance Team Budget: Eric entertains a motion to approve the Dance Team request. Sami motions. Han seconds.

Discussion: Reed reminded the board that they are requesting uniform

repair kits and a second set of poms. Nick T. asked if we decided if the dance team is a club sport? Reed commented that this is a group that participates in sectional or national competitions. The board decided that this would be considered a club sport. Reed commented that the board would expect a 1/3 contribution on the capital items from the org. Reed commented that the poms do not last very long according to the dance team since we only replace equipment every 2 years. Milton commented that we should fund them both since they are scored for their poms.

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Reed commented that in the past, the students have managed the choreography but now they need an instructor so now we need to decide if we are willing to fund this expense. Milton commented that he doesn’t understand what the problem is since they no longer have students with a dance background and need someone to teach them choreography. Nick T. commented that it seems likely that there are other students on campus that could choreograph routines. Milton commented that he approves of this expense because it is difficult to find someone capable of teaching a large group of people routines. Nick T. commented that this is within the guidelines but it seems odd that there is no one here that could teach them the routines.

The food and travel requests are within guidelines. Milton and Nate clarified that the dance team said that they were going to pay SUFAC back for the uniforms. The total allocation is changed to $7240.78.

The board decided to suspend friendly motions for amendments.


y. Bowling club Budget: Eric entertains a motion to approve the Bowling Club request. Sami motions. Han seconds.

Discussion: Reed commented that the bowling ball giveaway is a raffle. Allison asked if we set aside a certain amount of money for them and if they don’t use it, does it come right back? Reed responded yes. Reed commented that we need a 2/3 majority vote to approve the travel expenses that exceed the guidelines. Nik A. commented that 3 trips are different because they are conferences. Milton commented that if they don’t make it to these conferences then the money might not be spent anyway. Reed commented that they are asking us to make an exception for these trips. Nick T. commented that this is the main purpose of their club and it is a major thing that they are asking for. Eric commented that these competitions are a vital function of the org.

Milton asked why some members are not willing to make an exception? This is a necessity for the club to compete for the function of their org that may matter in their odds for state championship. In

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comparison, Milton and Reed commented that Curling club is taking much less students than Bowling club. Reed commented that the fact that we have guidelines is a rational reasoning for not breaking guidelines and making an exception. Reed commented that Milton makes a good point that we should not penalize student orgs for being larger or successful. Nik A. asked if there could be a compromise where they just go over budget but not at the excessive amount that they are requesting now. The board decided to cut the request and allow one extra trip over guidelines. The total allocation is for $7781.94.


z. Computer Science Budget: Eric entertains a motion to approve the Computer Science request. Nik A. motions. Han seconds.

Discussion: Reed commented that they never received an itemized list for the robot parts that they are requesting. Reed commented that they are over the limit for contractual so it would need 2/3 majority vote. Allison commented that we could cut their lowest priority project, however, we would still need to have a 2/3 vote.

Han called the question. Motion passed 11-0-0.

aa. Women’s Club Volleyball Budget:

Discussion: The budget looks good.

Eric entertained a motion to approve the Volleyball’s budget in full. Allison motions. Han seconds. Nick T. called the question. Motion passed 11-0-0.

bb. Anime Club Budget:

Discussion: We will inform then in the decision letter that they need to find a proper storage place for the anime DVDs. The budget looks good.

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Eric entertained a motion to approve the Anime Club’s budget in full. Allison motions. Han seconds. Nick T. called the question. Motion passed 11-0-0.

cc. 360 Degrees of Fitness Budget:

Discussion: They are going to change the trip to fit the guidelines of $40 per person per day.

Eric entertained a motion to approve the 360 Degree’s of Fitness budget in full. Han motions. Marc seconds. Nick T. called the question. Motion passed 11-0-0.

dd. Ultimate Frisbee Budget:

Discussion:

Eric entertained a motion to approve the Ultimate Frisbee’s budget in full. Allison motions. Han seconds. Nick T. called the question. Motion passed 11-0-0.

ee. Alternate Theater Budget:

Discussion:

Eric entertained a motion to approve the Alternate theater’s budget in full. Nick T. motions. Sami seconds. Nick T. called the question. Motion passed 11-0-0.

ff. Psi Chi Budget:

Discussion:

Eric entertained a motion to approve Psi Chi’s budget in full. Nick T. motions. Sami seconds. Nick T. called the question. Motion passed 10-0-1.

gg. Sigma Tau Delta Budget:

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Discussion: There was concern over how they are going to travel to California at such a cheap budget. It was decided to cut the travel request.

Eric entertained a motion to approve Sigma Tau Delta’s budget. Allison motions. Han seconds. Nick T. called the question. Motion passed 11-0-0.

hh. SCA Budget: Discussion: Nik A. asked where the first trip will be held because the other trips say they are going to be held in the Midwest. It is only about 100-200 miles so it is safe to say that it will stay within our guidelines.

Eric entertained a motion to approve SCA’s budget in full. Nick T. motions. Han seconds. Nick T. called the question. Motion passed 11-0-0.

ii. Student Wea Budget:

Discussion: They told us to remove the tablecloth. We decided not to fund

the camera because it is not necessary for the function of the org. They also need a storage place for supplies. It was decided to fund the books, as long as they are stored properly. It was decided to cut the trip request due to guidelines.

Eric entertained a motion to approve Student Wea’s budget for $1761.60. Han motions. Sami seconds. Nick T. called the question. Motion passed 9-2-0.

jj. Student Finance Association Budget:

Discussion:

Eric entertained a motion to approve SFA’s budget in full. Nick T. motions. Han seconds. Nick T. called the question. Motion passed 11-0-0.

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kk. Social Work Club Budget:

Discussion: Reed commented that they said that they only want to pay for

the outside people and not the students. Milton commented that we could say that they can’t charge student either. Reed replied that they would need more money then but they could come back with a contingency request. Nik A. asked if it fits guidelines then we have to vote yes? The board responded no. Even if the food costs double the amount if they do not charge students than they will still fit guidelines. Milton commented that he would rather them come back to request more money than to charge students. SUFAC has agreed that they should charge everyone or don’t charge at all. Marc suggested cutting it so that they can come back and explain it in more detail for a contingency request. The board decided not to cut the banquet but to put the stipulation that no one should be charged and they can come back with a contingency request if necessary.

Eric entertained a motion to approve Social Work Club’s budget for $1553.80. Sami motions. Allison seconds. Nick T. called the question. Motion passed 11-0-0.

ll. ASA Budget:

Discussion: Reed commented that they may or may not need a speaker but they put it in. The budget looks good.

Eric entertained a motion to approve ASA’s budget in full. Jessica motions. Milton seconds. Nick T. called the question. Motion passed 10-0-1.

mm. SHRM Budget:

Discussion: Reed commented that we need to consider whether we want to pay for their cords and if we consider it to be apparel. Milton said that it doesn’t even exceed the budget for a giveaway so this is reasonable. The board decided to fund the cords.

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Eric entertained a motion to approve SHRM’s budget in full. Sami motions. Milton seconds. Nick T. called the question. Motion passed 11-0-0.

nn. Camping and Climbing Club Budget:

Discussion:

Eric entertained a motion to approve Camping and Climbing’s budget in full. Allison motions. Milton seconds. Nick T. called the question. Motion passed 10-0-1.

oo. Design Lounge Club Budget:

Discussion: They changed their trip 1 to fit our guidelines as previously discussed in the office according to Reed. Milton thinks it looks good.

pp. Feminist’s 4 Action Budget:

Discussion: Trip one is over the limit so the board decided to lower it to fit the guidelines. Nik A. doesn’t approve of the fundraiser where they selling ice cream at a higher price for women than for men. Milton asked if the $16 is worth making the cut? Reed said that it is better order to stay with the guidelines.

qq. Gamers’ Club Budget:

Discussion: No opposition to funding in full.

rr. Geology Club Budget:


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ss. German Club Budget:


tt. History Club Budget:


uu. Jazz Society Budget:


vv. MISS Budget:


ww. PHD Club Budget:


xx. Phi Eta Sigma Budget:


yy. Phoenix Philanthropy Club Budget:

Discussion: The banner was cut due to guidelines.

zz. Phoenix Students for Life Budget:

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aaa. PRSSA Budget:

Discussion: The banner was cut due to the guidelines.

bbb. Red Cross Club Budget:


ccc. Round River Alliance Budget:


ddd. RPG Club Budget:


eee. The Critical Left Budget:

Discussion: They may or may not have members next year because their lead members are graduating. There was concern over whether personalized lanyards should be considered attire or a promotional giveaway. Eric commented that this sounds like a promotional giveaway so it was decided to cut it to $250.

fff. TriBeta Budget:


ggg. HIVE Budget:

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Discussion: They want funding for top bar hive kit to sell the honey. The board decided to change it to no expected revenue for the year, which slightly increases their budget. They’re not completely sure if all the bees made it through the winter. An active student senate originally set up this group last semester and we encouraged them to turn it into a student org. The total allocation is $923.00.

hhh. Pre-Dental Budget:


Reed motioned to package the following budgets: Design lounge ($1220.67), Feminists 4 Action($3480.32), Gamer’s Club ($2583.33), Geology Club ($2254.80), German Club ($1139.00), History Club ($1689.28), Jazz Society ($2100), MISS ($935.00), PHD Club ($1570.00), Phi Eta Sigma ($570.00), Phoenix Philanthropy ($159.00), Phoenix for Life ($843.33), PRSSA ($497.97), Red Cross Club ($780.00), Round River Alliance ($1835.00), RPG Club ($550.00), Tribeta ($3489.60), HIVE ($923.00) for a total of $29,455.62. Nick T. motioned. Allison seconded. Roll call vote. Motion passes 11-0-0.

VIII. AnnouncementsReed commented that org allocation is $311,596.00.

IX. Auxiliary Org Approvals Reed commented that we need to reflect back on the auxiliary budgets so we have material to put in the decision letters.

i) Dean of Student’s budget

Reed entertained a motion to approve Dean of Student’s budget in full. Milton motioned. Han seconded. Motion passes 11-0-0.

ii) Health and Counseling

For Health and Counseling, she had a 1% increase for staff, which isn’t drastic as Milton commented.

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Reed entertained a motion to approve Health and Counseling’s budget in full. Sami motioned. Milton seconded. Motion passes 11-0-0.

Allison commented that student athletes on campus do not pay seg-fees. Nik A. asked if we could bring it up in contention? Reed commented that every athletes gets a different scholarships. Some are full-scholarships that pay everything and there are also partial scholarships. The scholarship is paying those fees. Our fees are often paying their scholarship. John commented that there are a lot of athletes that are not on scholarship. Athletes are not exempt from seg-fees according to Reed but there are different sources that the money is coming from to pay these fees.

iii) Student Life/Good Times Programming Reed entertained a motion to approve Student life’s budget in full. Milton

motioned. Sami seconded. Motion passes 11-0-0.

iv) Athletics Reed commented that Athletics has been asking for an increase in the last

few years but we have always kept them at the same rate. A suggestion was to fund the sports complex but not increase the athletic budget so that they are set at the same exact fund as the previous year. Reed commented that we have a lot more discretionary power over student org budgets and we don’t have as much power over auxiliary budgets. The chancellor has the final say but our role is to provide input or suggestions on the budget, not necessarily the authority to change or deny the budget. John commented that they take our suggestions into consideration after the presentation.

Reed entertained a motion to approve Athletics budget in full. Han motioned. Sami seconded. Motion passes 11-0-0.

v) Kress and RecreationReed commented that this is often lumped together with Athletics but it is more of a direct student service because it is for all the students to use, not just athletics.

Reed entertained a motion to approve Kress Event Center budget in full. Milton motioned. Sami seconded. Motion passes 11-0-0.

vi) KEC Facilities Paul Pinkston does not run the Kress Center but he maintains it and the

grounds. There was discussion that upkeep would go down a bit because installing the soccer field turf would save money.

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Reed entertained a motion to approve KEC facilities budget in full. Sami motioned. Han seconded. Motion passes 10-0-1.

vii) KEC Debt Service

Reed entertained a motion to approve KEC debt service in full. Milton motioned. Sami seconded. Motion passes 10-0-1.

viii) University Union

It is the intention of student government to end the contract with Aviand’s. Allison commented that we need about a $500,00 to start the process of creating a self-operating service so they want to continue the contract with Aviand’s for 2 years until they are ready to switch. Reed commented that the letter will reflect our intention to cancel our contract with Aviand’s.

Reed entertained a motion to approve University Union budget in full. Jessica motioned. Han seconded. Motion passes 11-0-0.

ix) Sports Complex There has been a lot of hesitation and we like the way that the chancellor approached us so we want to help support him and the goals for this project. The current budget situation does not seem like it is going to have an impact on these plans. This will be funding for the next 8 years. Nik A. asked if this is for the turf? Reed commented that it is for the turf, bathroom facilities, etc. but basically we are paying for the turf.

Reed entertained a motion to approve funding for the Sports complex in full. Sami motioned. Han seconded. Motion passes 8-3-0.

x) Sustainability fundSGA uses this fund for sustainability projects. The sustainability committee

funds student sustainable projects, for example the HIVE project and water refill stations. Milton asked which project would be finished first, the childcare project or the soccer complex? Reed responded that there is still a lot of support for the childcare project but they are trying to make a business plan. John commented that the soccer complex would be built first because the money for it has already been raised while the money for the childcare center has not been raised yet.

X. Set SUF Rate

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Reed commented that our total allocation is $6.1million. Reed also commented that enrollment is looking better than projected.

Reed entertained a motion to set the seg-fee at $1526.02 for the next fiscal year. Sami motioned. Han seconded. Roll call vote. Motion passes 11-0-0.

John commented that any questions from student orgs should be directed at Reed or Eric because conflicts may arise.

Reed commented that he is going to try to keep meetings to every other week. Eric and Reed will have suspended office hours next week and after that they will have normal office hours. Eventually, we will enter summer session, which gives the Chair and Vice chair the authority to approve requests without the board. We will be working on our decision letters and will be released over spring break.

XI. Adjournment: Reed entertained a motion to adjourn the meeting. Jessica motioned. Marc seconded. Meeting adjourned at 6:09 pm.

Respectfully submitted by:Sarah BattenSUFAC Administrative Assistant

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sufac · web viewsga exec: n/a vice chair: n/a chair: we are applying both the decision day and...

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