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HOBOKEN BOARD OF EDUCATION158 FOURTH STREET, HOBOKEN, NJ 07030

(Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030)

AGENDAMONDAY, JANUARY 7, 2013

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7:00 pm PUBLIC MEETING

CALL TO ORDER: Board Secretary

OPEN PUBLIC MEETING STATEMENT:

This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Properpublic notice of the meeting was published in the local papers on December 22 and December 23, 2012and January 5 and January 6, 2013.

If any Board member or member of the public in attendance believes that the meeting is in violation ofthe Open Public Meetings Act, the Hoboken Board of Education requests that they make a statement at

this time.

The Board wishes to make those in attendance aware that this meeting is being recorded on video and willbe broadcast by the Board at a later date on CATV Channel 77.

The Hoboken Board of Education is committed to preserving the decorum of the public process and ismindful that we live in the electronic age of computers, cell phones and other electronic communicationsdevices. Nevertheless, we respectfully request that all meeting participants kindly silence their electronicdevices during the course of the meeting, and if use of the device is necessary, we ask that you pleaseleave the meeting room if you need to conduct personal business.

SALUTE TO THE FLAG


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ORGANIZATION MEETING

ADMINISTER OATH OF OFFICE TO THREE NEWLY-ELECTED BOARD MEMBERS:

Thomas KluepfelJean Marie MitchellRuth McAllister

ROLL CALL:

PRESENT ABSENT

Biancamano, PeterGarcia, Carmelo

Gold, Leon

Kluepfel, Thomas

Markle, Rose MarieMcAllister, Ruth

Mitchell, Jean MarieRhodes-Kearns, Frances

Sobolov, Irene

Also Present:


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RESOLUTION No. FI-0001-12-13

SUBJECT: APPROVAL OF ADOPTION OF CODE OF ETHICS

RESOLVED, that the Hoboken Board of Education adopt the following Code of Ethics as per N.J.S.A.18A:12-21 et seq. and By-law 9271.

The members of the Hoboken Board of Education recognize that they hold authority not as individualsbut as members of the Board. In order to make a clear public statement of its philosophy of service to thepupils of the district, the Board adopts this code of ethics:

a. I will uphold and enforce all laws, rules and regulations of the State Board of Education, and courtorders pertaining to schools. Desired changes shall be brought about only through legal and ethical

procedures.

b. I will make decisions in terms of the education welfare of children and will seek to develop andmaintain public schools which meet the individual needs of all children regardless of their ability,race, creed, sex or social standing.

c. I will confine my board action to policymaking, planning and appraisal and I will help to framepolicies and plans only after the Board has consulted those who will be affected by them.

d. I will carry out my responsibility, not to administer the schools, but, together with my fellow boardmembers, to see that they are well run.

e. I will recognize that authority rests with the Hoboken Board of Education and will make no personalpromises nor take any private action that may compromise the Board.f. I will refuse to surrender my independent judgment to special interest or partisan political groups or

to use the schools for personal gain or for the gain of friends.

g. I will hold confidential all matters pertaining to the schools which, if disclosed, would needlesslyinjure individuals or the schools. In all other matters, I will provide accurate information and, inconcert with my fellow Board members, interpret to the staff the aspirations of the community for itsschools.

h. I will vote to appoint the best-qualified personnel available after consideration of the recommendationof the chief administrative officer.

i. I will support and protect school personnel in proper performance of their duties.j. I will refer all complaints to the chief administrative officer and will act on the complaints at public

meetings only after failure of an administrative solution.


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The Board shall see that all members of the Board receive training in understanding and adhering to this

code of ethics and shall discuss it annually at a regularly scheduled public meeting. Each member shallsign documentation that he/she has received a copy of it and has read and understood it.


NOMINATION OF PRESIDENT OF THE BOARD

Nominee Nominated by Seconded by

VOTES CAST:

Biancamano, Peter

Garcia, Carmelo

Gold, Leon

Kluepfel, Thomas

Markle, Rose Marie

McAllister, Ruth

Mitchell, Jean Marie

Rhodes-Kearns, Frances

Sobolov, Irene

is voted Board President by a count of ___ to ___.


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NOMINATION OF VICE-PRESIDENT OF THE BOARD

Nominee Nominated by Seconded by

VOTES CAST:

Biancamano, Peter

Garcia, Carmelo

Gold, LeonKluepfel, Thomas

Markle, Rose Marie

McAllister, Ruth


Rhodes-Kearns, Frances

Sobolov, Irene

is voted Board Vice-President by a count of ___ to ___.


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SUBJECT: APPROVAL OF COMMITTEES

RESOLVED, that the President shall appoint Board members to serve a one (1) year term on thefollowing Board standing committees which are deemed appropriate for the period January 1, 2013through December 31, 2013.

Governance/Personnel Committee:

1. (Chair)2.

3.

Finance Committee:

1. (Chair)2.3.

Facilities/Technology/TransportationCommittee:

1. (Chair)2.3.

Athletics/Performing Arts Committee:

1. (Chair)2.

3.

Curriculum/Programs Committee:

1. (Chair)2.3.

Wellness Subcommittee:

1. (Chair)2.3.

Note: The President will serve Ex-officio on all Committees.


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SUBJECT: OPEN PUBLIC MEETINGS ACT

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,approves the following:

Open Public Meetings Act Establish Meeting Dates, Time and Place

RESOLVED that the Hoboken Board of Education, pursuant to Chapter 231, PAL (Open Public Meetings

Act) does hereby proclaim the public meetings of the Board of Education will be held in the HobokenBoard of Education Meeting Room, located at 1115 Clinton Street , Hoboken, NJ 07030, at 7 p.m., as setforth below unless indicated otherwise:

BE IT FURTHER RESOLVED that the purpose of the Regular Meetings shall be the normal conduct ofbusiness of the Board of Education and any other items brought to the Boards attention by the BoardMembers, Board Attorney, Superintendent and Business Administrator/Board Secretary;

BE IT FURTHER RESOLVED that the Board of Education does hereby designate the Hudson Reporterand The Jersey Journal as official newspapers to receive notices of meetings; and

BE IT FURTHER RESOLVED that notices of meetings of the Board of Education will be posted in the

Hoboken Board of Education Administration Office (located at 158 Fourth Street, Hoboken, NJ 07030)and posted on the District website (http://www.hoboken.k12.nj.us/hoboken/).

BE IT FURTHER RESOLVED that the Board of Education reserves the right to adjourn or recess ameeting at any time to discuss such matters that may be considered in closed session. However, the Boardwill first adopt a resolution stating the general nature of the subject to be discussed, and, as precisely aspossible, the time and circumstances under which disclosure to the public will be made; and

BE IT FURTHER RESOLVED that, in order to conduct its meetings properly and efficiently, the Boardshall require the following procedures pertaining to public participation at Board meetings:

Any individual desiring to speak shall give his or her name, address, and the group, if any, that isrepresented.

The presentation shall be as brief as possible but no more than five (5) minutes per individual. The Board vests in its president, or other presiding officer, authority to terminate the remarks of any

individual if he/she deems it in the best interest of those present to do so.

BE IT FURTHER RESOLVED that individuals or organizations desiring notification of Board Meetingsshall request such notification through the Board Secretarys Office and be charged an annual fee of$25.00, paid in advance.


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BE IT FURTHER RESOLVED that the Board of Education will meet on the following dates:

2013 Regular Meeting Schedule

Month Day Year Type of Meeting

January 7 2013 Re-Organization

January 22 2013 Regular

February 12 2013 Regular

March 12 2013 RegularApril 16 2013 RegularMay 14 2013 RegularJune 11 2013 RegularJune 25 2013 Regular

August 20 2013 RegularSeptember 10 2013 Regular

October 8 2013 RegularNovember 12 2013 RegularDecember 10 2013 Regular

Unforeseen circumstances may force the rescheduling of these meetings. In such cases, notice will begiven as provided in the Open Public Meetings Act.


SUBJECT: ADOPTION OF OFFICIAL NEWSPAPERS

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,

approves the following:

To authorize the Jersey Journal and Star Ledger be adopted as the official newspapers to be used for theadvertisement of meetings and legal ads and all other necessary public notifications for the 2012-2013school year and the Hoboken Reporter be used on an as-needed basis, be and hereby is submitted.


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SUBJECT: PARLIAMENTARY PROCEDURES

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,adopts Roberts Rules of Order as the official parliamentary procedure manual to be used to conductmeetings and appoint the board secretary and board attorney to act as the parliamentarians for the 2012-2013 school year.


SUBJECT: APPOINTMENT OF REPRESENTATIVES REQUESTING FEDERAL AND STATE

FUNDS

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,approves that the Superintendent of Schools and the Business Administrator/Board Secretary for theHoboken Board of Education, or their designees, be designated as the Boards agents to request state andfederal funds under the existing State and Federal Laws for the period from the date of this OrganizationMeeting to the Board Organization Meeting in the next calendar year.


SUBJECT: BOARD POLICIES/REGULATIONS

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,approves the adoption of all existing Board Policies and Regulations.


SUBJECT: APPOINTMENTS

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,approves the following appointments 2012-13 school year:

a. Gender-Equity Officer Adriana Coppola

b. Affirmative Action Officer for Contracts Business Administrator/Board Secretary

c. English As A Second Language Plan Maria Morales


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SUBJECT: MULTI-YEAR PLANS

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, re-approves the existing multi-year plans:

(a) The Long Range Facility Plan(b) The Three-Year Comprehensive Maintenance plan(c) Technology Plan(d) Comprehensive Equity Plan(e) New Teacher Induction/Mentor Plan

RESOLUTION NO. FI-0012-12-13

SUBJECT: WAIVER OF COVERAGE

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator,approves the following:

WAIVER OF COVERAGE

STATE HEALTH BENEFITS PROGRAM

WHEREAS, employees are now permitted to waive their SHBP medical and prescription coverage

provided they have other health care coverage, and

WHEREAS, a State Health Benefits Program Coverage Waiver/Reinstatement Form and ActiveEmployee Health Benefits Application must be submitted through the Human Resources Office to theSHBP in order to waive SHBP medical and prescription coverage, and

WHEREAS, to reinstatecoverage under the SHBP, an employee must once again complete a State HealthBenefits Program Coverage Waiver/Reinstatement Form and Active Employee Health BenefitsApplication, and

WHEREAS, the employee must notify the SHBP within 30 days of the loss of the other coverage andprovide proof of loss of that coverage, and

WHEREAS, reinstatement will be effective immediately following the loss of the employees other healthplan coverage,

NOW THEREFORE BE IT RESOLVED, that the Hoboken Board of Education offers the opt out plan toall active eligible employees, and


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BE IT FURTHER RESOLVED, those active eligible employees who are eligible for other health care

coverage will receive an incentive payment of 25% of their premium plan not to exceed $5,000.00,whichever is less, and

BE IT FURTHER RESOLVED, the incentive payment will be made twice a year on the closest pay dateto December 15 and June 15 each year.

The decision of the Hoboken Board of Education to allow its employees to waive coverage, and the

amount of incentive to be paid, cannot be subject to the collective bargaining process.

RESOLUTION NO. FI-0013-12-13

SUBJECT: FLEXIBLE SPENDING

RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, re-approves the following:

RESOLVED that the form of Cafeteria Plan, effective October 1, 2012, and that the proper officers of theDistrict are hereby authorized and directed to execute and deliver to the Administrator of the Plan, one ormore counterparts of the Plan.


SUBJECT: APPROVAL OF APPOINTMENT OF LAW FIRM AS COUNSEL TO THE BOARD

RESOLVED, that the Hoboken Board of Education approves the contract extension for the professionalservices of Porzio, Bromberg & Newman P.C., Morristown, New Jersey, as Special Board Counsel torepresent the Board on all legal and special education matters as requested, and shall render legal servicesas required, at the rate of $185 per hour for all attorneys and $125 per hour for paralegals for the January1, 2013 through June 30, 2013 at a cap of $75,000.00 not to exceed $150,000.00 for the fiscal year 2012-2013, the Political Disclosure form was received at least ten (10) days prior to this resolution.


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SUBJECT: APPROVAL OF APPOINTMENT OF DELEGATE TO NJSBA

WHEREAS, the Hoboken Board of Education desires to send a delegate and alternate to the New JerseySchool Boards Association; and

WHEREAS, the Hoboken Board of Education Policy 0153 states that such designation be established bythe Board; and

THEREFORE BE IT RESOLVED, that the Hoboken Board of Education recognizes the appointment ofas delegate and _______________ as alternate to the New Jersey School Boards

Association (N.J.S.A. 18A:6-46), effective immediately until the next reorganization meeting as

prescribed by law.


SUBJECT: APPROVAL OF DELEGATE TO HUDSON COUNTY SCHOOL BOARDS

ASSOCATION

WHEREAS, the Hoboken Board of Education desires to send a delegate to the Hudson County SchoolBoards Association; and

WHEREAS, the Hoboken Board of Education By-law 9100 states that such designation be established by

the Board President appointment; and

THEREFORE BE IT RESOLVED, that the Hoboken Board of Education recognizes the appointment ofas delegate to the Hudson County School Boards Association, effective

immediately until the next reorganization meeting as prescribed by law.


SUBJECT: APPROVAL OF REQUEST FOR PROPOSALS FOR INSURANCE BROKERSERVICES JANUARY 1 THROUGH JUNE 30, 2013 AND JULY 1, 2013 THROUGH JUNE 30,

2014

RESOLVED, to approve the advertisement and receipt of Request for Proposals (RFP) for InsuranceBroker Services for January 1, 2013 through June 30, 2013 and July 1, 2013 through June 30, 2014.


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SUBJECT: APPROVAL OF REQUEST FOR PROPOSALS FOR WORKERS

COMPENSATION INSURANCE JANUARY 1 THROUGH JUNE 30, 2013 AND JULY 1, 2013

THROUGH JUNE 30, 2014

RESOLVED, to approve the advertisement and receipt of Request for Proposals (RFP) for WorkersCompensation Insurance for January 1, 2013 through June 30, 2013 and July 1, 2013 through June 30,2014.

Business Administrator AgendaResolution Nos. FI-0001-12-13 through FI-0018-12-13

Motioned by Seconded by Roll Call Vote

YES NO ABSTAIN

Biancamano, Peter

Garcia, Carmelo

Gold, Leon

Kluepfel, ThomasMarkle, Rose Marie

McAllister, Ruth


Rhodes-Kearns, FrancesSobolov, Irene

01 07 13 reorganization meeting

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