Name of Institution

1

Intra-Office Communication

MEMO

Amity Business School

Name of Institution

2

Less Formal in Tone and Without

Formal Elements

e.g. – Salutation/Greetings or even

Signatures

Amity Business School

Name of Institution

3

Short, in a Friendly Tone.

Directly states the SUBJECT after

the following --

Amity Business School

Name of Institution

4

From____________ Subject_______________

To_______________ Date__________________

Or

To ________________ Date ________________

From ______________

Subject ____________

No Dear Sir/Yours sincerely etc

Amity Business School

Name of Institution

5

Principles:

Necessary and Sufficient Information

Do not Assume that Everyone knows

Everything related to the issue

discussed in the Memo

Amity Business School

Name of Institution

6

Be Clear, Concrete and Specific

Easy-to-Understand

Explain with Ease and

Co-operation

NO Emotional Appeal

Amity Business School

Name of Institution

7

USES:

To Provide Information

To issue Instruction

To Convey a Policy Decision

To Offer Suggestions

To Record/Report an Agreement

To Establish Accountability

Amity Business School

Name of Institution

8

CIRCULAR

Amity Business School

Name of Institution

9

Letter Head

Circular No:

Date:

SUBJECT LINE

Body of the Circular

Signatures of Recipients:…. ………………..

Name of Institution

10

NOTICE

Amity Business School

Name of Institution

11

……………….

Notice/ SUBJECT LINE

Date:

Body of the Notice

Signature of Issuing Authority

…. ………………..

Amity Business School