02 meb business & project kras & kpis

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  • 7/26/2019 02 MEB Business & Project KRAs & KPIs

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    Lot 586 & 579, 2nd Mile, Jalan Batu Tiga Lama, 41300 Klang, Selangor Darul Ensan, Malaysia

    Tel: (603) 33424323 (HL) Fax: (603) 33424327, 33429816 Website: www.muhibbah.com

    CORPORATE HUMAN RESOURCE DEPARTMENT

    MUHIBBAH ENGINEERING BERHADS

    BUSINESS KEY RESULTS AREAS (KRAs) AND KEY PERFORMANCE

    INDICATORS (KPIs)

    Document No: MEB-HRP-10

    (All printed and electronic copies except the one issued officially as controlled copyare considered as uncontrolled copy used for

    reference only)

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    Document No. MEB-HRP-10 Page 2 of 20

    MEB KRAs AND KPIs GUIDELINES

    Table of Contents

    1. OBJECTIVES ..................................................................................................................................... 3

    2. STRUCTURE..................................................................................................................................... 3

    3. FUNCTIONAL AREAS: INTERNAL AUDIT ............................................................................................ 4

    4. FUNCTIONAL AREAS: GROUP COMMUNICATION ............................................................................. 4

    5. FUNCTIONAL AREAS: PROJECT COST AUDIT ..................................................................................... 5

    6. FUNCTIONAL AREAS: INFORMATION TECHNOLOGY ......................................................................... 5

    7. FUNCTIONAL AREAS: LEGAL ............................................................................................................ 6

    8. FUNCTIONAL AREAS: FINANCE AND ACCOUNTS ............................................................................... 7

    9. FUNCTIONAL AREAS: HUMAN RESOURCE ........................................................................................ 9

    10. FUNCTIONAL AREAS: ADMINISTRATION ........................................................................................ 10

    11. FUNCTIONAL AREAS: HEALTH, SAFETY, ENVIRONMENT & SECURITY ............................................... 11

    12. FUNCTIONAL AREAS: QUALITY ASSURANCE AND QUALITY CONTROL (QAQC) ................................. 13

    13. FUNCTIONAL AREAS: MUHIBBAH EQUIPMENT ............................................................................... 14

    14. FUNCTIONAL AREAS: PROJECT MANAGEMENT .............................................................................. 15

    14.1 SUBFUNCTIONAL AREAS: CONTRACT .............................................................................................. 15

    14.2 SUBFUNCTIONAL AREAS: PROCUREMENT ....................................................................................... 15

    14.3 SUBFUNCTIONAL AREAS: CIVIL AND STRUCTURE ARCHITECT ......................................................... 16

    14.5 SUBFUNCTIONAL AREAS: TENDER AND PROPOSAL......................................................................... 16

    14.6 SUBFUNCTIONAL AREAS: PROJECT MANAGEMENT ........................................................................ 17

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    MEB KRAs AND KPIs GUIDELINES

    1. OBJECTIVES

    Muhibbah Engineering Bhd (MEB) requires your cooperation and passion to perform at your best to

    achieve the desired business results and deliver value to clients in the process. To facilitate high

    performance across the Company, Human Resource department has embarked on an initiative to

    define the Key Results Areas (KRAs) and Key Performance Indicators (KPIs) needed for different

    roles and functions and the competencies needed to achieve them. The KRAs and KPIs, which form

    the core of this directory, are aimed at providing a reference point in setting clear key performance

    indicators that are essential in helping the individual functional group to set Specific, Measureable,

    Achievable, Relevant and Time-bound (SMART) goals.

    This dictionary forms as guide in assisting the employee in determining their KRAs, KPIs and work

    objectives which relate to their business and work requirements.

    2. STRUCTURE

    There are two major features in this directory. They are:

    1. Key Results Areas (KRAs):

    They are the functions of the job.

    Defines the areas in which the person is expected to focus his/her efforts and important

    results that person must achieve.

    2.

    Key Performance Indicators (KPIs): They are specific measurement of achievement within your KRAs.

    The KPIs are divided into five (5) measurement categories:

    i.

    Quantity

    ii.

    Quality

    iii. Cost

    iv. Timeliness

    v. Safety

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    MEB KRAs AND KPIs GUIDELINES

    3. FUNCTIONAL AREAS: INTERNAL AUDIT

    PROPOSED KEYRESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS(KPIs)

    Internal Control Percentage of operational audit conducted against planned.

    Percentage of audit compliance with relevant regulatory body /

    authority.

    Investigations of fraud and irregularities.

    Percentage of fraud and irregularities cases closed against numbers

    managed.

    Percentage or number of management audit conducted against

    planned.

    Percentage of audit/risk/compliance learning session conducted forstaff against planned.

    Risk Management Business viability assessments.

    Audits of company-wide management processes.

    Corporate

    Governance

    Percentage / numbers of corporate governance reviews conducted

    against plan.

    Due diligence reviews for corporate acquisitions / mergers.

    Number of business ethics conducted.

    Note: The above proposed KRAs & KPIs are for reference

    4. FUNCTIONAL AREAS: GROUP COMMUNICATION

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Group

    Communication Percentage / numbers of corporate communication initiatives

    implemented against planned.

    Numbers of engagement sessions on corporate communication policy

    and procedure conducted for company-wide.

    Percentage improvement for website against improvement plan.

    Web analysis of visits, page accessed, downloads, etc.

    Feedback survey for the services provided to internal client.

    Government

    Liaison

    Numbers of engagement session conducted with the Government

    agencies / authorities

    Events

    Management

    Percentage communications participated/ implemented against

    planned.

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    5. FUNCTIONAL AREAS: PROJECT COST AUDIT

    PROPOSED KEYRESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS(KPIs)

    Project Cost

    Control

    Percentage of project cost audit / control conducted against planned

    Number of irregularities occur identified in the project

    Findings of fraud/irregularities identified in the project

    Amount of fraud/irregularities

    Percentage of fraud and irregularities cases closed against numbers

    managed

    Percentage of audit/risk/compliance learning session conducted for

    staff against planned

    Number of communication sessions conducted across the CompanyImplementation of

    New Policies and

    Procedures

    Number of project policies and procedures reviewed

    Number of project policies and procedures implemented

    Number of introduction of new policies and procedures conducted in a

    year

    Implementation of

    Best Practices

    Number of benchmark conducted against selected company in the

    industry

    Timeliness on the adoption of best practices

    6. FUNCTIONAL AREAS: INFORMATION TECHNOLOGY

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    User Support Number of reduced complaints: planned versus actual

    Number of resolved complaints: planned versus actual

    Percentage of complaints against target

    Percentage of resolved complaints against target

    Customer service satisfaction index

    Response time timeliness

    Service turnaround time

    Software / Project

    Development

    Percentage of software development / project implemented against

    planned

    Percentage of software development / project completed against

    planned

    System & IT

    Infrastructure

    Percentage of new system and infrastructure / project implemented

    against planned

    Percentage of new system and infrastructure / project completed

    against planned

    Administration and

    Procurement

    Number of vendor

    Response time for request

    Cost savings

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    7. FUNCTIONAL AREAS: LEGAL

    PROPOSED KEY

    RESULTS AREAS(KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Legal Number of document processed

    Number of document reviews

    Number of document re-worked

    Percentage of document accuracy

    Percentage of document completeness

    Average turnaround time on documents

    Documents update timeliness

    Percentage of documents update timeliness

    Contract Number of disputes

    Number of lawsuits Number of reduced lawsuits

    Number of successful out-of-court settlement

    Arbitration /

    Dispute

    Percentage of client agreement compliance

    Ratio between in-court against out-of-court settlement

    Percentage of disputes resolved

    Ratio between won/loss

    Percentage of repeated lawsuits

    Number of repeated lawsuits

    Percentage of reduction in litigation

    Ration between for/against cases thrown out of court

    Percentage/Number of documentation rework/resubmissionContractual

    Services/Work

    Number of document / contract processed

    Number of document / contract reviewed

    Number of document re-worked

    Number of errors on document / contract

    Percentage of document / contract accuracy

    Percentage of document / contract completeness

    Number of re-clarification of terms & information

    Average turnaround time on documents

    Documents update timeliness

    Percentage of documents update timeliness

    Merger andAcquisition

    Value/size of negotiated deal

    Value/size of financing required

    Percentage of risk profile reviews

    Regulatory compliance

    Percentage of variation from agreement/process

    M&A duration timeliness

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    8. FUNCTIONAL AREAS: FINANCE AND ACCOUNTS

    PROPOSED KEYRESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS(KPIs)

    Finance and

    Accounts

    Operations

    Cash-flow: planned versus actual

    Percentage of variance on cash-flow forecast

    Project Gross Margin: planned versus actual

    Creditor payment: plan versus actual

    Average creditor payment period: plan versus actual

    Creditor payment: Percentage/Number of delays

    Asset optimization: planned versus actual

    Percentage of asset optimized against target

    Debtor Turnover days

    Creditors Turnover days

    Aging list: planned versus actual

    Receivables: planned versus actual

    Number/Amount of taxation exemption

    Budget compliance: Percentage of expense management variance

    against target

    Expense over-run

    Number of fresh budget request

    Percentage of budget/cost over-run/under-run

    Cash-flow: percentage of variance over target

    Number of cash-flow forecast revision: planned versus actual Percentage of Gross Margin variance over target

    Creditor payment compliance

    Invoicing accuracy: Number of re-issue

    Number of payment errors

    Dollar spent on external asset: planned versus actual

    Aging list percentage of deviation from planned

    Number of invoice re-work

    Number of invoice errors

    Receivable: percentage of variance over target

    Number of receivables

    Audit quality: Number of reviews Audit standards compliance

    Number/Percentage of cheque re-issued

    Number of billing/invoicing errors

    Number of re-issue on billing/invoices

    Capital funding timeliness

    Budgeting timeliness

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Finance andAccounts Operations

    (Continued from

    previous page)

    Cash-flow forecast timeliness Creditor payment timeliness: planned versus actual

    Invoicing timeliness

    Payment timeliness

    Billing/Invoicing timeliness

    Audit timeliness

    Cheque issuance timeliness

    Cheque signing timeliness

    Management fees collection timeliness

    Financial Reporting

    & Documentation

    Number of report

    Number of project asset & equipment database update

    Number of missing documents

    Number of errors against target

    Number of re-work: planned versus actual

    Percentage of re-work against target

    Compliance to required standards: compliance percentage

    Percentage of deviation from standards

    Compliance rating

    Database quality: Number of inaccuracies

    Number of report mistakes

    Number of report re-work

    Quality of tracking Taxation data completeness

    Re-work cost

    Cost savings

    Taxation / Insurance penalty

    Re-work cost

    Cost savings

    Submission timeliness

    Report distribution timeliness

    Report turnaround time

    Database update timeliness

    Report documentation timeliness

    Processing turnaround time

    Taxation submission timeliness

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    9. FUNCTIONAL AREAS: HUMAN RESOURCE

    PROPOSED KEYRESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS(KPIs)

    HR Audit, Planning

    and Policies

    Streamlining

    Percentage of HR Policies and Procedures rolled-out against planned

    Percentage of HR Policies and Procedures audited/reviewed against

    planned

    Percentage of HR Projects implemented against planned

    Variance of HR expenses against budgeted

    Accuracy of report provided

    Learning and

    Development

    (L&D)

    Percentage of L&D courses implemented against planned in the

    Training Calendar

    Average time taken of L&D arrangement for staff going for courses

    Percentage of Liaison with identified universities/colleges against

    planned

    Percentage of Induction programme implemented against planned

    Percentage of Management related events conducted against planned

    Remuneration &

    Employees

    Relations

    Management

    Percentage of Employees Engagement conducted against planned

    Number of communications sent-out to the masses throughout the

    year

    Number of counselling / PIPs sessions conducted throughout the year

    Number of Domestic Inquiries conducted throughout the year

    Accuracy of Employees Movement conducted

    Accuracy of Staff Report provided

    Timeliness of Staff Report/Document provided

    Timeliness of responding to benefits and welfare inquiries.

    Accuracy of Personal File and tidiness in respective places

    Recruitment and

    Placement

    Rate of fulfilment for vacancies

    Average time taken to fill positions

    Percentage of CVs/Resumes forwarded to Immediate Managers being

    called for interviews and subsequently hired

    Accuracy of report provided

    Manning Rate of fulfilment for vacancies (foreign workers)

    Average time taken to fill positions Accuracy of report provided

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    10. FUNCTIONAL AREAS: ADMINISTRATION

    PROPOSED KEY

    RESULTS AREAS(KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Reception Percentage of call received and escalated to the right person

    Frequency of updating the contact list

    Number of compliments / complaints received

    Service rating index

    Driver Frequency of arriving at specified location on time

    Cleanliness of the vehicle

    Number of road / police summons received

    Number of compliments / complaints received

    Service rating index

    Cleaners

    Number of toilets / space cleaned Frequency of cleaning

    Number of compliments / complaints received

    Service rating index

    Tea Lady Timely delivery of beverages

    Number of compliments / complaints received

    Service rating index

    Despatch Number of delivery reaches on time

    Number of compliments / complaints received

    Service rating index

    Asset

    Management

    Number of asset properly maintained

    Number of asset procurement tracked and managedAdministrator

    Number of complaints / compliments received

    Percentage of initiatives implemented in response to complaints

    Budget against actual utilised by Admin

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    11. FUNCTIONAL AREAS: HEALTH, SAFETY, ENVIRONMENT & SECURITY

    PROPOSED KEY

    RESULTS AREAS(KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Health, Safety,

    Environment and

    Security

    Number of HSES issues identified

    Number of unidentified HSES issues

    Number of control measures identified

    Number of implemented measures

    Number of incidence report

    Number of incidence resolved

    Number of outstanding HSES issues

    Number of compliance deviation

    Compliance index

    Percentage of compliance

    Number of un-reported incidence

    Ratio of reported versus unreported incidence

    Number/Frequency of incidence re-occur

    Percentage of incidence re-occurring

    Health & Safety compliance index

    Environment compliance index

    Ratio of reported versus unreported incidence

    Percentage of incidence re-occurring

    Safety compliance

    Regulatory compliance

    Control measures effectiveness rating Number/Percentage of control measures accepted

    Cost HSE non-compliance

    Compensation

    HSES issues identification timeliness

    HSES issues resolved timeliness

    HSE Audit Number of audit/inspection conducted

    Number/Percentage of audit/inspection gaps closed

    Number of surveillance carried out

    Number of audit/inspection re-visit

    Audit feedback rating

    Audit process compliance

    Surveillance rating

    Percentage of surveillance compliance

    Timeliness of audit/inspection gaps closed

    Audit completion timeliness

    Pre-audit communication timeliness

    HSE Management

    Number of plan reviews

    Number of summons/penalties

    Number of outstanding HSE/Quality/Risk issues

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    HSE Management(Continued from

    previous page)

    Number of re-work on plan

    Percentage of plan complied

    Number of project planning revisits

    Number of project planning revisions

    Percentage of compliance to project plan

    HSE performance compliance index

    HSE performance index improvement percentage

    HSE awareness index

    HSE compliance

    HSE Awareness

    and Education

    Number of training conducted

    Number/Frequency of HSE education

    Number of communication sessions

    Post-training knowledge ratings

    Post-communication ratings

    Frequency/Number of knowledge proficiency checks

    Proficiency checks ratings

    Number/Percentage of gaps closed

    Proficiency readiness index

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    12. FUNCTIONAL AREAS: QUALITY ASSURANCE AND QUALITY CONTROL (QAQC)

    PROPOSED KEY

    RESULTS AREAS(KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Quality Process

    Management

    Number of process audit

    Number of gaps closed

    Number of identified quality issues

    Number of quality issues exposed

    Percentage of quality issues exposed

    Percentage of issues closed

    Number of summons/penalties

    Number of outstanding quality issues

    ISO compliance

    Regulatory compliance

    Safety compliance

    Quality audit quality: Number of reviews

    Quality audit compliance

    Quality audit compliance index

    Regulatory compliance index

    Number of gaps re-occur

    Number/Frequency of unidentified quality issues

    Number/Percentage of quality issue re-occur

    Percentage of management buy-in

    Organizational quality compliance

    Quality compliance by division: Number/Percentage distribution Cost of re-audit

    Cost of quality issue unexposed

    Quality audit completion timeliness

    Quality issue closure timeliness

    Quality action timeliness: within time

    Reporting and

    Documentation

    Number of report

    Number of project asset & equipment database update

    Number of missing documents Percentage/Frequency of report

    submission not on time

    Number of errors against target

    Number of re-work: planned versus actual

    Percentage of re-work against target

    Compliance to required standards: compliance percentage;

    Percentage of deviation from standards

    Compliance rating

    Number of report mistakes

    Number of report re-work

    Quality of tracking

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    QAQC Awarenessand Education

    Number of training conducted

    Number/Frequency of QAQC education

    Number of communication sessions

    Post-training knowledge ratings

    Post-communication ratings

    Frequency/Number of knowledge proficiency checks

    Proficiency checks ratings

    Number/Percentage of gaps closed

    Proficiency readiness index

    13. FUNCTIONAL AREAS: MUHIBBAH EQUIPMENT

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Equipment

    Operations

    Management

    Number of technical evaluation/ inspections

    Equipment availability

    Number of equipment optimized: planned versus actual

    Equipment utilization percentage

    Equipment maintenance cost: planned versus actual

    Equipment operating cost: planned versus actual Percentage on budget over-run

    Percentage of budget variance

    Number of fresh budget request

    Equipment amenities cost: planned versus actual

    Cost savings

    Equipment Utilization Plan submission timelines: planned versus actual

    Equipment downtime : planned days versus actual days

    Maintenance schedule timeliness: planned days versus actual days

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    14. FUNCTIONAL AREAS: PROJECT MANAGEMENT

    14.1 SUBFUNCTIONAL AREAS: CONTRACTPROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Project Cost

    Control

    Budget preparation upon Letter of Award received (within 3 months)

    Timeliness Monthly expenditure update and report (by 28th

    of each

    month)

    Timeliness Monthly Sub-Contract vs Expenditure updates (by 25th

    of

    each month)

    Project Cost

    Control (Contract

    Administration)

    Timeliness review and submission of Progress Claims (by 25th

    of each

    month)

    Timeliness review and submission of Notice of Claims (by 21 days uponinstruction received)

    Timeliness review and submission of Additional Claims (by 30 days

    upon notice of claims)

    Number of error for claims submitted

    Timelines review and obtaining Management approval for Additional

    Claims submitted by subcontractors

    Timeliness of Progress Claims submission to Client (by 25th

    of each

    month)

    Timeliness of Additional Claims submission (by 30 days from notice of

    claims)

    Timeliness review and issuance of all subcontractors / supplierpayment certificates ( 14 days upon receive of invoice)

    Timeliness evaluation of subcontractors additional claims (within30

    days upon the claims received)

    Timeliness finalisation of subcontractors / suppliers account (within 3

    months upon receive of final claims

    Documentation Quality of filing for all correspondence, payment certificates etc

    14.2 SUBFUNCTIONAL AREAS: PROCUREMENT

    PROPOSED KEY

    RESULTS AREAS(KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Procurement

    Management

    Timeliness and quality when performing quantity taking off

    measurement

    Quality of procurement facilitated in meeting the scope, specifications

    and other requirements measurement

    Reducing cost of procurement by negotiating favourable terms and

    conditions and best price for the Company

    Timeliness in awarding subcontractors for subcontracting works

    Quality and comprehensiveness of information received from

    subcontractors or vendors

    Timeliness of Purchase Order issuance for procurement of material Timeliness of producing procurement activity report

    Documentation

    Quality of filing for all correspondence, quotation and etc

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    14.3 SUBFUNCTIONAL AREAS: CIVIL AND STRUCTURE ARCHITECT

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Design Details and

    Drawings

    Timeliness of design details and drawings for tender costing and

    submission measurement

    Quality of design details and drawings submitted (no significant cost

    impact)

    Compliance to the tender requirements (without rejection due to

    design)

    Analysis and

    Design

    Calculations

    Timeliness of analysis and design calculations for tender costing and

    submission

    Quality of analysis and design calculations submitted (no significant

    cost impact)

    Compliance to the tender requirements (without rejection due toanalysis and design calculations)

    14.5 SUBFUNCTIONAL AREAS: TENDER AND PROPOSAL

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Tender and

    Proposal

    Timelines of submission for draft

    Timeliness of submission for final document

    Quality of submission complying to SOP / Internal requirements

    Quality of submission complying to External requirements

    Technical

    Submission

    Timelines of submission for draft

    Timeliness of submission for final document

    Quality of submission complying to SOP / Internal requirements

    Quality of submission complying to External requirements

    Data Compilation Timeliness of updating tender & proposal/technical submission in

    database

    Technical Support Providing quality of technical information for tender team

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    14.6 SUBFUNCTIONAL AREAS: PROJECT MANAGEMENT

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Project

    Management

    Number of project plan developed

    Percentage of project plan developed against rework/amendment

    Number/Frequency of updates

    Number of technical specifications

    Number of improvements on technical specifications

    Number of planning reviews

    Number of planning re-work

    Percentage of re-work

    Number of changes to project plan

    Percentage of changes to project plan

    Quality of technical specification: Number of re-work Technical specification acceptance rate

    Technical specification compliance

    Project plan timeliness

    Master schedule timeliness

    Project completion time: plan versus target

    Project Financial

    Management

    Project Gross Margin: plan versus actual

    Percentage of gross margin variance

    Cash-flow: planned versus actual

    Percentage of variance on cash-flow forecast

    Creditor payment: plan versus actual

    Average creditor payment period: plan versus actual

    Creditor payment: Percentage/Number of delays

    Asset optimization: planned versus actual

    Percentage of asset optimized against target

    Debtor Turnover days

    Creditors Turnover days

    Aging list: planned versus actual

    Receivables: planned versus actual

    Number/Percentage of cheque re-issued

    Number of billing/invoicing errors

    Number of re-issue on billing/invoices

    Expense management: planned versus actual Cost of re-work

    Cost of mistakes

    Cash-flow forecast timeliness

    Creditor payment timeliness: planned versus actual

    Invoicing timeliness

    Payment timeliness

    Billing/Invoicing timeliness

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    Page 18 of 20

    MEB KRAs AND KPIs GUIDELINES

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    ManpowerPlanning

    Management

    Manpower planning numbers: planned versus actual

    Turnover of people: Numbers

    Number of certified people

    Number of manpower planning deviations

    Percentage of attrition

    Quality of manpower deployment: Number of re-deployment

    Number of unconfirmed people

    Performance planning/appraisal satisfaction rating: planned versus

    actual

    Frequency/Number of knowledge/experience proficiency checks

    Manpower cost: planned versus actual

    Manpower overtime: planned versus actual Percentage of overtime over-run

    Recruitment timeliness

    Manpower deployment timeliness

    Clients

    Management

    Percentage of resolved dispute against actual

    Percentage of complaints resolved

    Client requirement compliance (meeting clients

    expectation/specifications)

    Percentage of issue/complaints re-occurred

    Client service satisfaction index/rating

    Number of re-clarification on information

    Quality of technical advice

    Number/Percentage of technical advice implemented

    Number of abandoned/unattended technical advice

    Cost incurred

    Dispute turnaround time (hours/days)

    Response turnaround time (complaints, requests, actions)

    Communication turnaround time

    Technical advice timeliness

    Procurement

    Management

    Number of Subcontractors / Vendors

    Number of tenders

    Number of equipment & material planning (EMP)

    Gross margin improvement Number of procurement forecast planning

    Number of reviews of forecast

    Number of ad-hoc request resolved

    Number of request prioritization planning

    Number of wrong/right deliveries

    Procurement process compliance

    Tender quality: Number of revision

    Tender quality: Percentage of revision

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    ProcurementManagement

    (Continued from

    previous page)

    Tender quality: Number of re-tendering exercise

    Percentage of vendor quality compliance

    Number of EMP reviews

    Number/Percentage of EMP deviation

    Number of EMP budget review

    Number of fresh request for EMP budget

    Percentage of pricing compliance

    Percentage of forecast accuracy/deviation

    Number of re-planning held

    Vendor support availability

    Number/Percentage of product rejected

    Number/Percentage of unresolved request Equipment & material quality compliance

    Cost savings

    Cost reduction

    Equipment & material planning timeliness

    Vendor availability timeliness

    Ad-hoc request resolved timeliness

    Response turnaround time to internal request/ad-hoc request

    Delivery timeliness

    Progress Report

    and

    Documentation

    Number of report

    Number of project asset & equipment database update

    Number of missing documents

    Number of updates

    Progress report and expected time to complete

    Percentage/Frequency of report submission not on time

    Percentage/Frequency of report distribution not on time

    Report acceptance rate

    Number of errors against target

    Number of re-work: planned versus actual

    Percentage of re-work against target

    Compliance to required standards: compliance percentage;

    Percentage of deviation from standards

    Compliance rating Database quality: Number of inaccuracies

    Number of report mistakes

    Number of report re-work

    Quality of tracking

    Re-work cost

    Cost savings

    Submission timeliness

    Report distribution timeliness

    Note:The above proposed KRAs & KPIs are for guide and reference purposes only. You may develop and use

    other than the above and relevant to your functional areas.

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    MEB KRAs AND KPIs GUIDELINES

    PROPOSED KEY

    RESULTS AREAS

    (KRAs)

    PROPOSED KEY PERFORMANCE INDICATORS

    (KPIs)

    Health, Safety,Environment and

    Security

    Number of HSES issues identified

    Number of unidentified HSES issues

    Number of control measures identified

    Number of implemented measures

    Number of incidence report

    Number of incidence resolved

    Number of outstanding HSES issues

    Number of compliance deviation

    Compliance index

    Percentage of compliance

    Number of un-reported incidence

    Ratio of reported versus unreported incidence Number/Frequency of incidence re-occur

    Percentage of incidence re-occurring

    Health & Safety compliance index

    Environment compliance index

    Ratio of reported versus unreported incidence

    Percentage of incidence re-occurring

    Safety compliance

    Regulatory compliance

    Control measures effectiveness rating

    Number/Percentage of control measures accepted

    Cost HSE non-compliance Compensation

    HSES issues identification timeliness

    HSES issues resolved timeliness

    QAQC

    Management

    Number of process audit

    Number of gaps closed

    Number of identified quality issues

    Number of quality issues exposed

    Percentage of quality issues exposed

    Percentage of issues closed

    Number of summons/penalties

    Number of outstanding quality issues ISO compliance

    Regulatory compliance

    Safety compliance

    Quality audit quality: Number of reviews

    Quality audit compliance

    Quality audit compliance index

    Regulatory compliance index

    Number of gaps re-occur

    Note: The above proposed KRAs & KPIs are for guide and reference purposes only You may develop and use