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PERSONNEL COMMISSION

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

Personnel Commission Meeting Agenda April 14, 2020

of 3



15959 East Gale Avenue

City of Industry, California 91745

AGENDA REGULAR MEETING

April 14, 2020 4:30 P.M. in the Board Room and via tele-conference/video conference

Meeting called to order by at p.m.

ROLL CALL:

Henry Gonzales, Chair ______

Sandra Hernandez, Vice Chair ______

Frank Vasquez, Member ______

Israel Cobos, Personnel Director ______

Khrynston Samreth, Personnel Analyst ______

Michelle Quiroz, Personnel Assistant ______

COVID-19 Meeting Procedures

P a G e Ne E ec e O de N-29-20, dated March 17, 2020, Personnel Commissioners, Personnel Commission staff and the public will participate in the April 14, 2020 Personnel Commission meeting via tele-conference and

video conference. Currently, the HLPUSD district office is closed to avoid exposure to COVID-19. Participants in this meeting will

be able to join via tele-conference and video conference by calling or by using a link that will be provided on Monday, April 13,

2020. Additionally, you may submit your comments electronically by emailing [email protected].

Procedures for Participation: S d a c a e b c c e e e ea a a e da e d C ca a ea e a ed b e Pe e C C a b b c e electronically by emailing [email protected]. Submissions by email must be received prior to the posted start time of

the meeting 4:30 pm on April 14, 2020.

Please include in the subject line of the email: COMMENTS FOR THE MEETING OF APRIL 14, 2020. Please indicate if you are add e a ec f c a e da e a a P b c C e

Accessibility: Reasonable accommodations for individuals with disabilities will be handled on a case by case basis and in accordance with the Americans wi D ab e Ac a d G e Ne e E ec e O de N-29-20. Please call (626) 933-3920 to request an accommodation.

I. GENERAL FUNCTIONS

REFERENCE ACTION

1. Approve the agenda as submitted or amended. Moved by Seconded

Vote___

2. Approve minutes of the regular meeting of March 3, 2020. 1. Moved by

Seconded

Vote___

of 3

3. Approve minutes of the special meeting of March 10, 2020. 2. Moved by

Seconded

Vote___

4. Preliminary discussion of the Personnel Commission budget for the 2020-2021 fiscal year.

Sep. Doc.

A.

No Action Required

5. Director’s Report 3. No Action Required

6. Communications

a. CSEA b. SEIU c. Administration d. Audience members who filed a request to speak

II. SELECTION PROCESS

REFERENCE ACTION

1. Receive Test Plan information 4. No Action Required

2. Receive Provisional Assignment Report Sep. Doc.

B.

No Action Required

3. Approve ratification of the following Eligibility list(s):

Instructional Materials Attendant, List #0236/1219

Media Center Aide, List #0704/0120

Registrar, List #0330/1219

School Office Manager II, List #0342/1219

Sep. Doc.

C.

Moved by

Seconded

Vote___

4. Ratify removal of the following eligible(s) in accordance with the

Personnel Commission Rules 6.1.11 and 4.2.1:

Sep. Doc.

D.

Moved by

Seconded

Vote___

Cafeteria Worker I, List #0506/1018

Eligible(s) #40747249

Custodian II, List #0808/0719 Merged


Instructional Aide II – Special Education, List #0262/0264/0265/1219


Site Supervision Aide, List #0270/1219


III. CLASSIFICATION AND SALARY

1. None

IV. RULES AND REGULATIONS

1. None

of 3

V. CHARGES AND HEARINGS

1. None

VI. OTHER

REFERENCE ACTION

1. Unfinished Business No Action Required

2. C e C e No Action Required

3. Adjourn to Closed Session

Government Code 54957:

Public Employee Performance Evaluation

Title: Personnel Director

No Action Required

Adjourned to Closed Session _____ p.m.

Reconvened to regular meeting _____ p.m.

NEXT REGULAR MEETING Date: Tuesday, May 5, 2020 Time: 4:30 p.m.

Location: Board Room, District Office

ADJOURNMENT: p.m.

COVID-19 Meeting Procedures

P a G e Ne E ec e O de N-29-20, dated March 17, 2020, Personnel Commissioners, Personnel Commission staff and the public will participate in the April 14, 2020 Personnel Commission meeting via tele-conference and

video conference. Currently, the HLPUSD district office is closed to avoid exposure to COVID-19. Participants in this meeting

will be able to join via tele-conference and video conference by calling or by using a link that will be provided on Monday,

April 13, 2020. Additionally, you may submit your comments electronically by emailing [email protected].

Procedures for Participation: S d a c a e b c c e e e ea a a e da em or d C ca a ea e a ed b e Pe e C C a b b

comments electronically by emailing [email protected]. Submissions by email must be received prior to the posted

start time of the meeting 4:30 pm on April 14, 2020.

Please include in the subject line of the email: COMMENTS FOR THE MEETING OF APRIL 14, 2020. Please indicate if you are add e a ec f c a e da e a a P b c C e

Accessibility: Reasonable accommodations for individuals with disabilities will be handled on a case by case basis and in acc da ce e A e ca D ab e Ac a d G e Ne e E ec e O de N-29-20. Please call (626) 933-

3920 to request an accommodation.

Pursuant to Government Code 54957.5, a copy of all documents related to any item on this agenda that have been submitted

to the Commission may be obtained from the Commission office, 15959 E. Gale Avenue, City of Industry, CA 91745.

Persons requiring accommodation in order to view the agenda or participate in the meeting may make the request for

accommodation to the Personnel Commission at (626) 933-3920 at least 24 hours in advance of the meeting.

(Government Code 54954.2 (a) 1.)

Reference Item:

1

of 5



MINUTES OF THE REGULAR MEETING OF

March 3, 2020

PRELIMINARY SECTION

CALL TO ORDER The meeting of the Personnel Commission of the Hacienda La

Puente Unified School District was called to order by Mr. Henry

Gonzales, Chair, at 4:30 p.m., in the Board Room, 15959 East Gale

Avenue, City of Industry, California.

MEMBERS PRESENT Mr. Henry Gonzales, Chair

Ms. Sandra Hernandez, Vice Chair

Mr. Frank Vasquez, Member

STAFF MEMBERS PRESENT Mr. Israel Cobos, Personnel Director

Mr. Khrynston Samreth, Personnel Analyst

Ms. Michelle Quiroz, Personnel Assistant

OTHERS PRESENT See V Re e


AGENDA APPROVED AS SUBMITTED 504. Vote 2-0 Ms. Hernandez -Yes Mr. Vasquez-Yes

Ms. Sandra Hernandez, Vice Chair, moved to approve the agenda

as submitted.

APPROVED MINUTES AS SUBMITTED 505. Vote 2-0 Ms. Hernandez -Yes Mr. Vasquez-Yes

Ms. Hernandez moved to approve the minutes of the regular

meeting of February 4, 2020.

DIRECTOR S REPORT 506. Mr. Cobos welcomed everyone to the meeting.

507. Mr. Cobos provided recruitment updates on completed eligibility

lists, along with current and upcoming recruitments.

508. Mr. Cobos shared the New Hire Orientation on February 12th was

attended by fifteen employees. The next orientation is planned

for September.

509. Mr. Cobos noted that all three Personnel Commissioners

attended the CSPCA Annual Conference in San Francisco from

February 20-22. Feedback has been extremely positive about the

learning and overall conference experience.

510. Mr. Cobos stated that the Personnel Commission will be taking

part in the CSEA Professional Development day on April 6th. Staff

will be teaching four sessions on career paths at the district.

CalPERS will also be teaching a class about planning for

retirement at this event, which is open to all attendees.

of 5

511. Mr. Cobos advised that the Personnel Commission will be

teaching a class at the California Council on Adult Education

Conference on April 3rd in partnership with the Personnel

Commission at Basset Unified School District. This class will

presented to classified adult education employees from the

region.

512. Mr. Cobos mentioned the upcoming Employee Service Awards,

to be held on April 30th at the Hacienda Heights Community

Center. Everyone is invited to attend and celebrate our

employees.

513. Mr. Cobos noted that the April Personnel Commission meeting

will be held later in the month, on April 14th, due to spring break

514. Mr. Cobos indicated that he and Mr. Samreth, Personnel Analyst,

will provide an update on the Instructional Support study later in

the agenda.

COMMUNICATIONS 515. Ms. Joyce Garcia, SEIU Chief Steward, welcomed Mr. Vasquez to

the Commission. She thanked Mr. Cobos for helping to resolve

some issues with job descriptions. She shared that she will not be

able to attend the award ceremony on April 30th, but will have

someone step in for her.

516. Mr. Hal Longan, Director of Risk Management, shared his

department is working on employee education and assistance

with understanding their benefits, with participation from

benefit providers and administrators. This includes participating

in the upcoming Professional Development day and benefit fairs.

Mr. Longan also mentioned that they will be hosting a retirement

seminar on April 17th for both classified and certificated

employees.

II. SELECTION PROCESS

RECEIVED TEST PLAN 517. Received Test Plan. No Action Required.

RECEIVED PROVISIONAL ASSIGNMENT AND

WORKING OUT OF CLASS REPORT

518. Received Provisional Assignment and Working Out of Class

report. No Action Required.

RATIFIED ELIGIBILITY LISTS 519. Vote 2-0 Ms. Hernandez -Yes Mr. Vasquez-Yes

Approve ratification of the following Eligibility list(s):

Child Development Technician, List #0206/1119 Merged

Instructional Aide I Special Education, List #0260/1219

Instructional Aide I Special Education (Bilingual), List

#0261/1219

Instructional Aide II Special Education List #0262/1219

Instructional Aide II Special Education (Female) List

#0265/1219

Instructional Aide II Special Education (Male) List

#0264/1219

of 5

Instructional Aide II Special Education Hearing Impaired,

List #0266/1219 Merged

Site Supervision Aide, List #0270/1219

RATIFIED REMOVAL OF ELIGIBLES 520. Vote 2-0 Ms. Hernandez -Yes Mr. Vasquez-Yes

Approved ratification of the following Eligible(s) for removal in

accordance with Personnel Commission Rule 6.1.11:

Accounting Technician, List #0116/0219

Eligible(s) #1719995, #34446753

Family Services Specialist, List #0216/1019


Instructional Aide I Special Education, List #0260/0519


Office Assistant, List #0344/0819


III. CLASSIFICATION AND SALARY

INSTRUCTIONAL SUPPORT STUDY UPDATE 521. Mr. Cobos stated that this update is not a final report with

recommendations, but is meant to inform everyone about the

current status of the study, and what the next steps are. A great

deal of work has been completed.

Mr. Cobos and the Commissioners have participated in a site visit at Stimson Learning Center. Additional site visits

were requested.

CSEA asked for the study and additional site visits to be put on hold until there was a full Commission.

The February 2020 meeting was the first time there has been full Commission in almost a year and a half.

522. Mr. Samreth shared the previous work done to study all

Instructional Support classifications. Staff completed the

following tasks as part of the data gathering process:

Sent out surveys Conducted on-the-job observations of incumbents at

multiple sites

Led focus group sessions Interviewed subject matter experts

Staff reviewed the data and drafted revisions to classification

descriptions.

The scope and size of the study is as follows:

49 incumbents completed position description questionnaires

55 incumbents were observed on the job 12 incumbents participated in the Instructional Aide II

focus group discussion

of 5

In working toward completion of this study, based on

conversations with CSEA and the Commissioners, there will

additional site visits.

IV. RULES AND REGULATIONS

523. None.

V. CHARGES AND HEARINGS

524. None.

VI. OTHER

JOINT APPOINTED PERSONNEL COMMISSIONER

REPORT (See attached)

525. Mr. Cobos noted that all the actions taken with regard to the

appointment process for the Joint Appointed Personnel

Commissioner have been captured in the relevant meeting

minutes, January 16 October 17, 2019, which are available on

the Personnel Commission website. Staff will provide copies of

these minutes upon request.

Mr. Cobos presented an overview of the appointment process

timeline, sharing details from the minutes that described the

actions taken by the Commission, while maintaining all

necessary confidentiality.

Mr. Cobos invited anyone to share input or ask questions of

himself or any of the Commissioners.

UNFINISHED BUSINESS 526. None.

COMMISSIONERS COMMENTS 527. Mr. Vasquez shared that he learned a lot at the CSPCA conference he attended with the other Commissioners, and

plans to apply that knowledge to his work with the Commission.

528. Ms. Hernandez shared how much she enjoyed attending the

CSPCA conference, and that she found it to be very educational.

She also attended the next class in the Merit Academy, a d e thankful for the opportunity.

Ms. Hernandez thanked Mr. Cobos for his report on the Joint

Appointee appointment process and for his invitation for input,

and indicated that she will be submitting her own report on the

subject.

529. Mr. Gonzales complemented the department on the work they

are accomplishing, referencing recruitments and training.

Mr. Gonzales enjoyed attending the CSPCA conference with his

colleagues and learned a great deal. He looks forward to working

together with his fellow Commissioners with this additional

knowledge.

of 5

530. Mr. Vasquez shared that the Commissioners have all received

business cards, and invited attendees to take them and contact

the Commissioners.

CLOSED SESSION 531. Adjourned to closed session


Public Employee Performance Evaluation

Title: Personnel Director

Adjourned to closed session: 5:02 p.m.

Reconvened to regular meeting: 6:34 p.m.

Mr. Henry Gonzales, Chair, announced that no actions or

decisions were made while in closed session.

NEXT REGULAR MEETING 532. The next regular meeting is scheduled for

Tuesday, April 14, at 4:30 p.m. Meeting adjourned at 6:35 p.m.

Submitted by

Israel Cobos

Personnel Director

Approved by

Date Chair

PERSONNEL COMMISSION PERSONNEL COMMISSIONER JOINT APPOINTMENT

REPORT & TIMELINE 1/16/2019 Commissioners voted to approve Ms. Hernandez as the Joint Appointed Personnel Commissioner. 1/28/2019 Ms. Hernandez completed her Criminal History Check form. 1/30/2019 Information received from the DOJ regarding the Criminal History Check results of Ms. Hernandez. 1/31/2019 Letter sent to Ms. Hernandez regarding her removal from consideration for Personnel Commissioner per Personnel Commission Rule 4.2.1-G. 2/5/2019 Update given at PC Meeting that the process was still ongoing. 2/6/2019 Ms Hernande initiated the appeal process and requests a review of the Criminal History Check results. 2/27/2019 Update given at PC Meeting that the process was nearing a resolution. 4/25/2019 Ms Hernande received court documents successfull removing one of the two items listed on her Criminal History Check. 4/25/2019 Legal opinion sent to Commissioners and Personnel Director from CSEA Chief Counsel, Andy Kahn, Esq. 4/26/2019 Personnel Commission received the court document from Ms. Hernandez successfully removing one of the two items listed on her Criminal History Check. 5/7/2019 CSEA commented at the PC Meeting about the CSEA legal opinion that was sent to the Personnel Commission. 5/8/2019 Legal opinion sent to the Commissioners and Personnel Director from William Trejo, General Counsel. 6/4/2019 Commissioners discussed the Joint Appointment for Personnel Commissioner at the PC Meeting. Based on all available information, the Commissioners voted on whether or not to proceed with the installment of Ms. Hernandez. The vote was 1-1 and therefore did not pass. The Personnel Director shared that this appointment would be forwarded to State Superintendent. 8/6/2019 Update given at PC Meeting regarding the Commissioners not being in alignment on the next steps that were communicated back in June. Next steps were being resolved based on the alignment issue. (Jeanne did not want to send to the State Superintendent and Henry did); Comments

made by CSEA regarding the delay in the process. 8/19/2019 Packet sent to the State Superintendent s office 8/22/2019 Packet was received at the State Superintendent s office 9/3/2019 Update given at PC Meeting stating that the packet had been sent to the State Superintendent. 9/11/2019 Call received from the State Superintendent s office asking the Personnel

Commission to resend the information originally sent on 8/19/2019. 9/12/2019 Packet re-sent to the State Superintendent s office per his request. 10/1/2019 Update given at PC Meeting reiterating that the packet had been sent to the State Superintendent back in August and the response was pending. 10/14/2019 Personnel Commission received the decision letter from the State Superintendent s office appointing Ms Hernande as Personnel Commissioner. 10/17/2019 Special Personnel Commission Meeting to acknowledge the appointment and install Ms. Hernandez as Joint Appointed Personnel Commissioner.

Reference Item:

2

of 1



MINUTES OF THE SPECIAL MEETING OF

March 10, 2020

PRELIMINARY SECTION

CALL TO ORDER The meeting of the Personnel Commission of the Hacienda La

Puente Unified School District was called to order by Mr. Henry

Gonzales, Chair, at 5:30 p.m., in the La Puente Conference Room,

15959 East Gale Avenue, City of Industry, California.

MEMBERS PRESENT Mr. Henry Gonzales, Chair

Ms. Sandra Hernandez, Vice Chair

Mr. Frank Vasquez, Member

STAFF MEMBERS PRESENT Mr. Israel Cobos, Personnel Director

OTHERS PRESENT See Vi i o Regi e


AGENDA APPROVED AS SUBMITTED 533. Vote 2-0 Ms. Hernandez -Yes Mr. Vasquez-Yes

Ms. Sandra Hernandez, Vice Chair, moved to approve the agenda

as submitted.

II. OTHER

CLOSED SESSION 534. Adjourned to closed session


Public Employee Performance Evaluation/Public Employee

Appointment

Title: Personnel Director/Personnel Commissioner

Adjourned to closed session: 5:31 p.m.

Reconvened to regular meeting: 7:35 p.m.

Mr. Henry Gonzales, Chair, announced that no actions or

decisions were made while in closed session.

NEXT REGULAR MEETING 535. The next regular meeting is scheduled for:

Tuesday, April 14, at 4:30 p.m. Meeting adjourned at 7:35 p.m.

Submitted by

Israel Cobos, Personnel Director

Approved By

Date Chair

Reference Item:

3

Director’s Report: April 14, 2020

Completed Recruitments with Date List Established Instructional Materials Attendant (Open and Promotional) – 3/9 Media Center Aide (Open and Promotional) – 3/27 Registrar (Promotional Only) – 3/4 School Office Manager II (Promotional Only) – 3/2

Current Recruitments with Last Day To File Accounting Technician (Open and Promotional) – 4/8 Assistant Director of Food Services (Open and Promotional) – 2/28 Bus Driver (Open and Promotional) - Continuous Cafeteria Worker I (Open and Promotional) – 4/8 Custodian I (Open and Promotional) – 2/19 Custodian II (Open and Promotional) – 2/19

Upcoming Recruitments Cafeteria Manager II

Training

The California Council on Adult Education Conference scheduled for April 3 has been postponed due to COVID-19. The Personnel Commission was scheduled to teach two sessions with Bassett USD Personnel Commission to classified adult school employees in the region.

The Personnel Commission will be participating in a Personnel Testing Council-Southern California (PTC-SC) virtual training on April 8 about testing in the age of “social distancing”.

2020 Employee Service Awards

The 2020 Employee Service Awards scheduled for April 30 is postponed until further notice due to COVID-19. As soon as more information is known, an announcement will be made about future plans for the event.

Classification and Salary

As a follow up to the Instructional Support Study update given at the March 3rd Personnel Commission meeting, site visits were in process of being scheduled when school sites were closed due to COVID-19. Updates will be shared as more information is known.

Active Eligibility List Report

See next page

7/26/20199/20/2019

Media Center Clerk 9/3/20209/3/2019

Payroll Technician 7/26/2020Piano Accompanist 9/20/2020

Metal Worker

School Office Manager II 3/2/2020 3/2/2021

Speech Language Pathology Assistant - MergedTechnology Service Technician 5/2/2019 5/2/2020

1/31/20216/19/2019

Sign Language Interpreter - Adult School 10/29/2019 10/29/2020Site Supervision Aide 2/21/2020 2/21/2021

10/7/2019 10/7/2020

7/1/2020

6/24/2019School Office Manager I

Police Officer - Merged 7/1/2019Registrar 3/4/2020 3/4/2021Rehabilitation Program Assistant - Merged 6/24/2020

5/23/2020

9/24/2019

5/23/2019

2/27/2020 8/27/2020

HVAC Technician 5/31/2019 5/31/2020

Instructional Aide II - Special EducationInstructional Aide II - Special Education (Female) 2/27/2020 8/27/2020Instructional Aide II - Special Education (Male) 2/27/2020 8/27/2020

Instructional Aide I - Special Education 2/19/2020 8/19/2020Instructional Aide I - Special Education Bilingual 2/19/2020 8/19/2020

Computer Trainer/Help Desk Operator 11/25/2019 11/25/2020Family Services Specialist 1/23/2021Glazier 7/31/2020

1/23/20207/31/2019

Cafeteria Worker II 10/21/2020Campus Security Officer 10/31/2020Child Development Technician - Merged 8/14/2020

10/21/201910/31/20192/14/2020

8/28/2020

Date Established4/16/20198/28/20198/29/20195/16/2019

10/28/2019 4/28/2020

Bus Attendant 11/7/2019 11/7/2020Bus Driver 1/30/2020 1/30/2021

Grounds Worker I 12/12/2019 12/12/2020

Instructional Aide - Classroom 1/3/2020 1/3/2021Instructional Aide - Classroom Bilingual 1/3/2020 1/3/2021

IA II - Special Education, Hearing Impaired - Merged 2/11/2020 2/11/2021

Secretary II 12/18/2019 12/18/2020

Grounds Worker II 9/24/2020

11/18/2019 11/18/2020Office Assistant 11/12/2019 11/12/2020

Lead CustodianMedia Center Aide 3/27/2020 3/27/2021

Instructional Materials Attendant 3/9/2020 3/9/2021

10/14/2019

Active Eligibility Lists with Expiration Dates 4/11/2020

Cafeteria Manager I 1/21/2020 1/21/2021Cafeteria Manager III 10/14/2020Cafeteria Worker I

Assessment Technician 8/29/2020Athletic P.E. Technician (Female) 5/16/2020

ClassificationEligibility List Expiration

DateAccounting Technician 4/16/2020Administrative Assistant

Reference Item:

4

PERSO

NN

EL CO

MM

ISSION

TEST PLAN

Req to test received

Posted

ClosedDays PostedField of CompetitionWritten Test/T & E

Perf. Test

S.I.

List EstablishedBus. Days From Closing

Assistant

Recruiter

Analyst

Status

Accounting Technician

n/a03/09

04/0822

O&

PTB

DTB

DTB

DM

MJC

Active

Assistant D

irector of Food Services

01/2802/08

02/2815

O&

PTB

DTB

DTB

DJR

KS

Active

Bus D

river 110/24

11/09C

ontinuousO

&P

n/aTB

DTB

DK

SK

SA

ctive

Cafeteria W

orker IC

alendared03/04

04/0825

O&

PTB

Dn/a

TBD

JR

JCA

ctive

Custodian I

n/a01/27

02/1915

O&

P03/10

n/aTB

DM

MK

SA

ctive

Custodian II

n/a01/27

02/1915

O&

P03/10

n/aTB

DM

MK

SA

ctive

Instructional Materials A

ttendant11/01

12/0901/08

15O

&P

1/302/18

2/1803/09

40M

MK

SE

list

Media C

enter Aide

n/a01/10

02/0315

O&

P2/27

n/a3/13

03/2737

MM

KS

Elist

Registrar

11/1912/09

01/1318

Pn/a

2/32/25

03/0434

JRK

SE

list

School O

ffice Manager II

11/0112/09

01/1318

Pn/a

2/42/21

03/0232

JRK

SE

list1M

erged4/2/2020

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