04. cin-configuration,master data and mm process
TRANSCRIPT
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For internal use only
Configuration , Master data and MM processesJun 2014
India Country information SAP
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Plant Settings Excise Additional Data
Company Code
Plant
CST
LST
PAN
Plant excise Indicator
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Excise Registration ID
2011 Capgemini. Allrights resered
Ins
A n#m&er assigned to each premises or
location that has registered as a man#'act#rer
(ith the excise a#thorities.
)ention (hether A*$" S*$" C*SS
applica&le. I' &lan+ (ill not &e aaila&le 'or
inp#ts
)ax no. o' line
items in o#tgoing *IPermits ded#cti&le ,
non ded#cti&le *$
at -
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Company Code Settings
2011 Capgemini. Allrights resered
Ins
ser can edit
$r acco#ntd#ring
tili3es 'rom
PLA in 4irst month 'or
excise year
*xcise inoice
selection
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Plant Settings
2011 Capgemini. Allrights resered
Ins
Plant de'ined as $epot
or not
)#ltiple plants to one
*xcise egistration I$
-s per *I can &e set as
&elo(
)#lti - 6 )#lti Credit
)#lti - 6 Single credit
Single -
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Excise Group
2011 Capgemini. Allrights resered
Ins
*xcise eg I$ lin+ed
to *xcise gro#p 8
Plant
$epot de'inition at
*xcise -rp 8 Plant
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Series Group
2011 Capgemini. Allrights resered
Ins
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Excise Tax Indicators
2011 Capgemini. Allrights resered
Ins
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Customer Master
*CC No.
*xcise egistration No.
ange
$iision
Commissionerate
C#stomer *xcise Indicator; In con
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endor Master
*CC No. *xcise egistration No. ange $iision Commissionerate endor Type
; )an#'act#rer; )an#'act#rer>s $epot or Consignment Agent; 4irst Stage $ealer o' indigeno#s excisa&le goods; Second Stage $ealer o' indigeno#s excisa&le goods; Importer" 'rom his depot or his consignment agent; 4irst or Second Stage $ealer o' indigeno#s excisa&le goods
endor *xcise Indicator; In con
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Material Master
)aterials are classi'ied &y chapters I$>s; o( are de'ined Chapter I$sD; Com&ination o' )aterial E Chapter I$ and )aterial Type; I' material is +ept in seeral plants and it has the same Chapter I$ across all the plants" then the plant can
&e le't &lan+; F*$" A*$" S*$ rates 'or Chapter I$ and 'inal excise indicator stat#s are maintained
Inp#t o#tp#t relations ?Cenat $etermination@ lin+s excisa&le ra( materials to 'inished goods; This helps the system determine (hether to ta+e Cenat credit or not
; *xcise $#ty is mar+ed as aaila&le 'or seto''" i' the ra( material there is at last one excisa&le 'inishedprod#cto Gther(ise is added to inentory al#e
Assessa&le al#e and N$P; 4or those send o#t on
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Various Taxes Applicable in India 1/3 Hithholding tax
$ed#ction o' tax on 'e( serices receied. *xample rent" contracting charges" pro'essional
'ees.
*xcise tax Tax on man#'act#ring o' goods only. *xcise has di''erent components" called Fasic *xcise $#ty" Additional
*xcise $#ty" Special *xcise $#ty" *d#cational Cess o' *xcise $#ty. *xcise $#ty paid on P#rchase o' ra(
material ?inp#t tax@ can &e ad
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Various Taxes Applicable in India 2/3
C#stomsTax on Import o' goods. C#stoms d#ty has 'e( components.
Fasic C#stoms d#ty" Cess on C#stoms d#ty. No ad
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Various Taxes Applicable in India 3/3
Sales tax
This tax is applica&le on sale o' -oods. ere (e hae di''erent tax a#thorities.
Central Sales Tax ?CST@ this is Applica&le (hen sale happens &et(een partiesin t(o di''erent stats. Inp#t tax can not &e ad
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Pricing Proced#re
Creation o' ne( condition types ?C*SS" CST" AT etc.@ Lin+ing these condition types (ith Tax Proced#re ?TAJINN@
F#siness Process
Capt#re 8 Post endorKs *xcise Inoice d#ring -oods eceipt
Need to create separate s#&Econtracting challan ?594/@ &e'ore sendinggoods to s#&Econtractors
)aster $ata
Chapter Id" )aterial Chapter Id com&ination
C*NAT determination
endor *xcise $etails
G#tp#t Types
sage o' S#&EContracting challan ?proided in CIN@
2010Capgemini. All
15
CIN Impact on Purchasin
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CIN Impacts on !"
Sales and $istrition
; Pricing Proced#re
*xports 8 Sales to C#stomer
Creation o' ne( condition types ?CIN speci'ic@
; F#siness Process
Creation o' *xcise Inoice
; G#tp#t Types
Ne( G#tp#t Types 'or Sales Inoice
2010Capgemini. All
17
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#eisters $or CIN
Sales 8 $istrition
; -2%$
; -1
P#rchasing
; C*NAT egister; -2%A 6 I 8 -2%A 6 II
; -2%C 6 I 8 -2%C 6 II
; -2%$
4inance 8 Controlling; PLA
; C*NAT egister
2010Capgemini. All
19
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%ey &lements o$ 'ocali(ation ) Country Version
; *xcises gro#ps 'or Plants *xcise gro#p a CIN entity in SAP that controls organi3ational records and excise doc#ment n#m&ering and excise Acco#nt
determination. The relationship &et(een Plants and *xcise -ro#p is N 1.
Separate *xcise registration need to &e o&tained &y each physical location.
Payment o' *xcise d#ty is made (hen yo# trans'er material 'rom man#'act#ring plant to $istrition center.
*xcise ecord maintenance is di''erent at man#'act#ring site and at the $istrition center.
*ery man#'act#ring excise registered location need to maintain records o' #antitatie in'ormation o' goods receied and
iss#ed. Inp#t tax receied on - and o#tp#t tax paid on iss#es or #sed in internal cons#mption o' commercial prod#ct.
*ery $istrition center needs to +eep #antitatie in'ormation goods receied and iss#ed. Also they need to doc#ment (ise
trac+ o' *xcise paid goods that are receied and corresponding goods iss#ed 'or sale and amo#nt o' original d#ty to &e
passed on to the C#stomer.
; F#siness Place F#siness place is CIN SAP element that is #sed 'or trac+ing tax on sales. al#e Added Tax AT is leied on sale o' prod#cts. here are di''erent types o' ariations o' AT. AT or LST is applica&le
(hen selling and p#rchasing parties are in the same state. Hhen selling party and P#rchasing parties are in t(o di''erent states Central sales tax ?CST@ is leied on the sale instead o'
AT or LST. AT registration n#m&er is attached to F#siness place. TAJ Acco#nt determination can &e maintained at siness place
leel. This trac+ing is essential to +no( ho( m#ch tax is paya&le" and (hat is the inp#t tax to &e claimed. The relationship &et(een Plants and F#siness place is N1
Section code 'or Company code
Section code is the CIN organi3ational element that is #sed 'or Hithholding tax ?no(n as Tax ded#cted at
So#rce in India T$S@. Section code (ill &e #sed (hereer one has an acco#nting set #p.
2010Capgemini. All
1:
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)aster $ata 'or CIN
1.Condition Types
2.Tax Codes
%.Condition ecords/. $ata )aintained in T.code 1I$
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2020
&xcise "uties)GPIN Conditions Types 'or Taxes
4or Proc#rement
F*$ seto'' B
)G IN F*$ seto'' ty
)IP IN F*$ inentory B
)I IN F*$ inentory t )J1 IN A,P F*$ seto''
*CP INA,P ecs seto'' B
*CI IN ecs inentory B
*J1 IN A,P ecs seto'' T
*J% IN A,P ecs in T
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LST,CST,AT Conditions
IPS IN Sales tax Set o'' ?AT@
IPC IN C Sales tax in.
IPL IN L Sales tax in ?AT@.
Serice Tax Conditions
ST A,P Serice Tax*C% A,P *CS 'or ST
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Tax Codes 'or Proc#rement
1 *$ 17B O C*SS GN *$ 2B O CST 2B A-AINST 4G) C ?IS@
2 *$ 17B O C*SS GN *$ 2B O CST /B A-AINST 4G) C ?IS@
% *$ 17B O C*SS GN *$ 2B O CST NIL ?IS@
/ *$ 17B O C*SS GN *$ 2B O TN-ST /B ?TN@
5*$ 17B O C*SS GN *$ 2B O TN-ST %B O SC 5B A-AINST4G) 19 ?TN@
7 *$ 17B O C*SS GN *$ 2B O AT /B ?A@
9 *$ 17B O C*SS GN *$ 2B O CST 10B ?IS@
: *$ 17B O C*SS GN *$ 2B O AT 20B ?A@
M *$ 17B O C*SS GN *$ 2B O TAJ NIL A-AINST 4G) C ?IS@
J1 *$ 17B O C*SS GN *$ 2B O TAJ NIL A-AINST 4G) 19 ?TN@
J2 *$ :B O C*SS 2B O CST /B A-AINST 4G) CJ% *$ :B O C*SS 2B O LST /B ?TN@
J/ *$ M.7B O C*SS GN *$ 2B O CST /B A-AINST 4G) C ?IS@
J5 *$ M.7B O C*SS GN *$ 2B O AT /B ?A@
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232%
)aintain Condition ecord 'or Proc#rement.
Condition ecord 'or each tax codes and condition codes has to &e maintained
'or Plant" endor and )aterial Com&ination in T.Code 411.
Condition record 'or condition type )GP
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242/
Select ey com&ination as Plant,endor, )aterials
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Create Condition record 'or Tax code " Plant" endor and )aterial
N#m&er
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o# get the )aster $ata Screen
Create ChapterEid
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He Create Chapter I$ 'or
)aterial )aster . All Chapter
I$ (here Cenat
determination Is Applica&le
sho#ld &e )aintained 4irst.
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282:
Create !e" EntriesCreate !e" Entries
Sae the Chapter I$
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292M
Maintain Material # C$apter%id Com&ination
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30%0
Clic+ on Ne( *ntries and enter the 'ollo(ing details
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31%1
ere (e indicate a
material as S#&Econtracting
4or all s#&contracting )aterial
? sent and receied @ pls tic+ on
S#&contracting FGJ
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32%2
ere (e de'ine
material type as
Cons#ma&les
Assets
Tools
Non Conerti&le
a( )aterial
-1
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33%%
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34%/
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35%5
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36%7
*nter the )aterial no. in Inp#t
and G#tp#t Norms (ith Plant
assignment along (ith *xcise
$eclaration date .
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37%9
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38%:
Clic+ on Ne(
*ntries and #pdate
endor *xcise
details
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39%M
P#t *xcise Indicator as
01 6 100 B Taxa&le
0 E Nil Tax
02E50B Taxa&le
The System (ill determine this
endor as s#&
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41/1
Similar to endor"
)a+e *ntries 'or yo#r
C#stomer also
)a+e s#re that yo#
assign Appropriate
*xcise Indicator to
yo#r C#stomer.
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43/%
ere (e maintain *xcise Indicator
'or the Plant in a com&ination o'
CoCodeEEPlantsQ4irst )onth o'
*xcise earQNo. angeQ*xcise
Indicator
*xcise Indictor 'or all
)an#'act#ring Plants in a
Company Code (ill &e R1
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45/5
He )aintain the 4inal *xcise Indicator
'or endor 8 Plant.
Similarly maintain 'inal excise indicator
'or C#stomer and Plant.
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46/7
This ta&le (ill &e maintained i' there isany excise rate other then *xcise rates
&ased on )aterial Chapter I$ and 4inal
*xcise Indicator . ? e.g.E S.S .I endors "
ty &ased excise amo#nt @ .In
p#rchase order 'irst *xcise rates (ill &e
searched in exceptional ta&le and thenin ta&le &ased on 4inal excise indicator
and material chapter I$ . The
exceptional rates (ill &e maintained (ith
com&ination o' )aterial n#m&er and
endor Code as 'ollo(s
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47/9
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SAP also s#pport Sales Tax
Seto''. He de'ine the B on the
com&ination o' Plant 8 )aterial.
Also (e can de'ine A*$ 8 S*$
on #antity Fasis
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49/M
Standard SAP 'usiness
ProcessesProc#rementProc#rement o' a( )aterial 6 $omestic 8 Import
Proc#rement o' Capital -oods ?Assets" Cons#ma&les 8 Tools@
S#&contracting
et#rn to endor ?122 )t@
Gther )oements li+e 901"902 etc
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5050
Procurement of Ra" Material % Domestic(
1. o# Create P#rchase Grder ia )*21N or a Sched#le Agreement ia )*%1L
(ith Pricing (hich incl#des *xcise $#ty.
2. Hhen the goods arries" the Stores enters the goods receipt ia )I-G and
capt#re the *xcise Inocie.
%. *xcise Team has to post the excise inoice seperatly and ere The System
Creates )aterial $oc#ment to ecord -oods eceipt Creates an Acco#nting $oc#ment to de&it the inentory acco#nt and
credit the -,I clearing acco#nt Creates Part I 8 Part II *ntry in egister -2%A or -2%C
% Acco#nting $oc#ment is created to de&it C*NAT Acco#nts and Credits
C*NAT clearing Acco#nt.
/ o# enter the endor Inoice in the system ia )IG. The system creates an
acco#nting doc#ment crediting the endor and de&iting the -,I $oc#ment.
Fy this yo#r -,I $oc#ments gets Cleared o''.
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5151
ST*P 1 )aintain )aterial N#m&er and Chapter I$ Com&ination and material type
as a( )aterials
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5252
ST*P 2)aintain *xcise ate 'or the chapter I$ (ith releant alidity dates
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535%
ST*P %Create p#rchase order (ith the tax code releant 'or excise d#ties and
Clic+ the taxes tton to see the details
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545/
In the taxes details chec+ the F*$ and *CS details ? Condition Types )J1 8 *J1@" A'ter chec+ing sae
the p#rchase order and the system (ill generate the p#rchase order n#m&er.
System determine *xcise $#ty as
per Condition record maintained
'or )aterial" Plant" endor and Tax
code com&ination .
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5555
At the time o' goods receipt o' the p#rchase order system (ill trigger to ta& in header
leel ?*xcise Inoice@ and item leel ?*xcise Item@ and proide the re#ired details
in the ta&
ere (e can Capt#re or
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5657
p
Capt#re 8 Post *xcise
Inoice (hile doing
-oods eceipt
In the excise ta& proide the endor excise n#m&er and date" chec+ and con'irm the other
details. In the le't top corner the con'irm the stat#s as Capt#re and post excise inoice"
This (ill ena&le the system to capt#re and post &oth -2%A Part I and -2%A Part II
entries in &ac+ gro#nd.
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5759
A'ter -" To chec+ the excise entries Select the endor excise inoice no in
the T.Code 1I*J .
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585:
In the display mode chec+ and con'irm the a&oe details" To chec+ the Part 1"
Part 2 and d#ty al#es go the a&oe said ta&s
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595M
$etails o' -2%A Part II and d#ty al#e *ntries
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6070
Acco#nting $oc#ment Created in PartEII *ntries
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6171
At the time o' )IG" The F*$ 8 *CS got credited in respectie acco#nts
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637%
Create Import P#rchase order (ith the a&oe highlighted details li+e C#stoms
$#ty" C$" *CS on C$" Cess on C#stoms and Special C#stom d#ty.
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647/
Clic+ here to Proide the C#stoms endor"
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6575
Assign C#stoms endor 'or all C#stoms condition types
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6677
Assign Tax code as 0 'or all Import P#rchase Grder
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6779
A'ter Inoicing the C#stoms endor" Capt#re the *xcise details in T.code 1I*J
6 Capt#re *xcise Inoice" C$ (ill &e capt#red as F*$" Special Additional $#ty ?SA$@
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687:
e'er the capt#red excise inoice at the time o' -oods receipts" This Process (ill
create Part 6 1 entries 'or the register.
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7090
Chec+ the $#ty al#es and credit aailed details
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7292
Proc#rement o' Capital Items
1.o# Create P#rchase Grder ia )*21N or a Sched#le Agreement ia
)*%1L (ith Pricing (hich incl#des *xcise $#ty.
2.Hhen the goods arries" the Stores enters the goods receipt ia
)I-G. ere The System Creates
)aterial $oc#ment to ecord -oods eceipt
Creates an Acco#nting $oc#ment to de&it the inentory acco#nt
and credit the -,I clearing acco#nt
%.Creates Part I 8 Part II *ntry in egister -2%A or -2%C
Acco#nting $oc#ment is created to de&it 50 B in C*NAT and
50B in Cenat GnEold A,C
Acco#nts and Credits C*NAT clearing Acco#nt.
/.o# enter the endor Inoice in the system ia )IG. The system
creates an acco#nting doc#ment crediting the endor and de&iting
the -,I $oc#ment. Fy this yo#r -,I $oc#ments gets Cleared
o''.
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739%
)aintain )aterial com&ination o' material n#m&er" chapter I$ and )aterial
Type 6 Cons#ma&les" Assets and Tools
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749/
Create P#rchase order (ith the releant Tax code and press Taxes tton
to see the details.
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7595
Tax details (ill hae &een capt#red as F*$ 6 17 B (ith al#e and *CS
as 2 B (ith al#e" A'ter chec+ing all the details sae the p#rchase order
and note do(n the doc#ment n#m&er.
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7697
At the time o' -oods receipt 'or the p#rchase Grder" Inp#t the endor excise inoice
n#m&er and Inoice and chec+ other details &e'ore saing the doc#ment
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7799
At the time o' processing o' -" *xcise inoice (ill &e capt#red and post at the &ac+gro#nd" To chec+ the excis
inoice go to T.Code 1I*J and select the endor excise inoice to see the details" The a&oe screen shot sho(
the posted excise inoice (ith d#ty al#es 50 B credit aailed 'or present 'iscal year and remaining 50B Credit
d#e 'or next 'iscal year.
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789:
Acco#nting doc#ment the F*$ de&ited 50B in Cenat CapF*$ A,c and
50B in Cenat hold A,c
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799M
At )IG" Cenat Clearing acco#nt and *CS (ill get de&ited.
Su&contracting
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80:0
Su&contracting
S#&contracting (itho#t payment o' *xcise $#ty
The Process 4lo( is
1. o# Create a s#&contract order ia )*21N (ith RNIL TAJ CG$*.
2. o# Create a Trans'er Posting $oc#ment ia )F1F (.r.'. to S#&contract
Grder.
%. o# Create a S#&contracting Challan (idely called as 594/ Challan ia
1I401./. o# do -oods eceipt (ith that Challan e'erence ia )I-G.
5. o# econcile receied ty. (ith Challan ty. ia 1I4.
(hen yo# send materials to a s#&contractor 'or processing" yo# are not
re#ired to pay any excise d#ty" een tho#gh the materials hae le't yo#r
premises. o(eer" i' the materials hae not &een ret#rned to yo# (ithin a gienlength o' time o' 1:0 days@" yo# (ill hae to reerse any excise credit that yo#
posted (hen yo# p#rchased the materials. In the case o' materials that yo#
hae man#'act#red inEho#se" yo# (ill hae to post credit entries to the extent o'
the C*NAT rate o' the assessa&le al#e o' the materials.
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82:2
Inp#t material details 'or s#&contracting
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83:%
Sending inp#t materials to s#&contractor
Tcode )F1F
)ot type 5/1 (ith re'erence to P#rchase order
Note (hile sending materials to the s#&contractor please ens#re that yo# re'er to p#rchase order
'or creating trans'er posting the materials
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84:/
A'ter creating Trans'er posting system (ill display the doc#ment n#m&er
and please care'#lly note the same. This (ill &e #sed &y yo# (hen yo# are
creating the s#&contracting challan as a&oe .
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85:5
Creating 594/ Challan
Tcode 1I4
Please enter the trans'er posting ?5/1@ doc#ment n#m&er along (ith year"
series gro#p and excise gro#p
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86:7
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87:9
ere yo# enter some speci'ic instr#ction to the endor a&o#t the
processing method etc
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88::
#pon saing the transaction system (ill release 594/ ?Annex#re II@
Challan doc#ment n#m&er as mentioned &elo(. o# (ill &e #sing
this doc#ment n#m&er 'or '#rther reconciliation and clos#re o' challan
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90M0
Eassigning annex#re II challan n#m&er and attaching (ith the material
doc#ment 'or ty reconciliation
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91M1
pon saing system (ill generate - doc#ment n#m&er and note it
'or ty reconciliation (ith the annex#re that yo# sent (hile dispatching
the inp#t materials to the s#&contractor
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92M2
ty reconciliation (ith respect to - ty &y #sing - doc#ment n#m&er
Tcode 1I4
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93M%
Assign the #antity to the Challan no.
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94M/
To See the open ty and reconciled ty #se the transaction code
TCG$* 1I4
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95M5
eport 6 Annex I $etails 'or the $C N#m&er
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96M7
(e (ill ass#me that the &alance materials proided to endor has &een
ret#rned &y him and 'ollo(ing siness process (ill explain the steps to
&e 'ollo(ed in SAP system. He hae to ma+e 5/2 doc#ment (ith re'erence
to P#rchase Grder
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97M9
Note do(n the material doc#ment n#m&er 'or reconciliation (ith
doc#ment n#m&er
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98M:
econciliation o' 5/2 doc#ment n#m&er (ith the $C
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99MM
Assign the #antity
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100100
Sae the doc#ment and 'ollo(ing message (ill appear
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101101
See the AnnexEI details in T.code 1I4
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et#rn to endor
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10310%
1. et#rn the goods to the endor that hae &een re
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10410/
The scenario here is (e are ret#rning the goods (hich hae &een receipted
earlier" (ere are ret#rning 5 g to the endor. -o to )I-G to process the
transaction
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105105
In )I-G 'or ret#rn deliery proide the material doc#ment and the F*$
that has to &e reersed and a'ter process the transaction and note do(n the
)aterial doc#ment n#m&er.
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106107
A'ter Processing the material Transaction" -o to T.Code 1IS and chec+
the posted inoice details.
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107109
In the display o' endor excise inoice" Chec+ and con'irm the a&oe
highlighted details.
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10810:
Chec+ the -2%A Part1 and Part 2 *ntries
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10910M
Acco#nting *ntries
-1 egister pdation
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110110
1.A'ter the receipt o' 4- or Scrap 'or -1 entry as per the 1I$
2. *xec#te Transaction Code 1I5 and proide inp#t details asposting date and doc#ment n#m&er" Classi'ication as )A and
register as -1
%. In the o#tp#t screen
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111111
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112
112
*xec#te Transaction Code 1I5 and proide inp#t details as posting date and
doc#ment n#m&er" Classi'ication as )A and register as -1
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113
11%
System (ill Propose )aterial applica&le 'or -1 &ased on master data" se
Create tton to #pdate the proposed entry to -1 egister
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(((.capgemini.com