041516 fcsi conference (read-only) · “the%most%important%thing%in%communication...
TRANSCRIPT
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What Did You Say?
2016 FCSI-‐TA ConferenceApril 15, 2016
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Learning Objectives
At the close of this session, participants will be able to:
• Develop skills that enhance a proactive, collaborative approach to communication.
• Demonstrate greater insight into the role of a consultant and his/her approach to communication.
• Exhibit the ability to adapt your approach and style to be most effective in the areas of active listening and social awareness.
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Competency Focus
Communication• The ability to effectively exchange and create a free flow of information with and among various stakeholders at all levels of the organization to produce impactful outcomes.
Social Awareness• The ability to accurately pick up on emotions in other people and understand what is really going on with them. Listening and observing are the most important elements of social awareness.
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“The most important thing in communicationis to hear what isn’t being said.”
Peter Drucker
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Communication Guidelines
• Be brief and concise (15-‐30 seconds)• More Questions/Fewer Solutions• Summarize Frequently– “Here’s where we are”– “I hear you saying”
• Invite everyone to share views
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Effective communication is one of the building
blocks of career success
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Start with Conversation Goals
• What do I need to talk about?• Why do I need to talk about it?• What outcome am I seeking?• How do my outcomes compare with the listener’s outcomes? Should I adapt?
• When the conversation is completed, the result I seek is: ________________________________
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Communication Tips
• Be open, direct, and honest
• Practice active listening– 20/80 rule:
20% talking 80% listening
– “I hear you saying”
• Probe and question
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Communication Skills Survey
Take the communication skills survey in your handout
After completing the survey, take a few minutes to reflect and set some actionable goals for
improving your communication skills
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“The biggest communication problem is we do not listen to understand.
We listen to reply.”
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“I remind myself every morning. Nothing I say this day will teach me
anything. So if I’m going to learn,I must do it by listening.”
Larry King
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Active Listening
The ability to focus attention solely on the speaker, seeking understanding
about their perspectives and accurately interpreting the unspoken or partly expressed
thoughts and feelings.
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Active Listening
The ability to focus attention solely on the speaker, seeking understanding
about their perspectives and accurately interpreting the unspoken or partly expressed
thoughts and feelings.
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Active Listening Tips
• Engage with speaker• Don’t interrupt• Ask open-‐ended questions
• Summarize and paraphrase to check understanding
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Poor Listening Habits
• Listening but not hearing• Rehearsing• Interrupting• Hearing what is expected• Feeling defensive
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Let’s Practice Active Listening Demo
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Emotional Intelligence
Personal Competence
• Self-‐Awareness
• Self-‐Management
Social Competence
• Social Awareness
• Relationship Management
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Social Awareness
Elements• Pick up on emotions of
others • Understand what is really
going on
Skills required• Listening• Observing• Focus• Discern critical information
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Social Awareness Exercise
Choose a card that represents your life at this time either personally or professionally.
Take a break and come back to the Circle.
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Reflect
What did you learn about Active Listening?
What did you observe relative to Social Awareness?
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“The important thing is not to stop questioning.”
Albert Einstein
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Activate Your Skills
On the last page of your handout there is an exercise you can do in the next two weeks to
develop your active listening and communication skills.
Email me and let me know what you [email protected]
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“We have but two ears and one mouth so that we can listen twice as much as we speak.”
Thomas Edison
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THANK YOU!
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Sources• Coyle, Daniel. The Talent Code. New York: Bantam, 2009.• Dubrin, Andrew J. Coaching and Mentoring Skills. Upper Saddle River:
Prentice Hall, 2005.• Greaves, Travis Bradberry & Jean. Emotional Intelligence 2.0. San Diego:
TalentSmart, 2009.• Headquarters, Gallup World. State of the American Workplace:Employee
Engagement Insights for U.S. Business Leaders. Research Study. Washington D.C. : Gallup, 2013.
• Kreitner, Angelo Kinicki and Robert. Organizational Behavior. New York: McGraw-‐Hill, 2008.
• Management, SHRM-‐Society for Human Resource. "Content Validation Study of the SHRM Competency Model." 2014.
• Stoltzfus, Tony. Coaching Questions: A Coach's Guide to Powerful Asking Skills. Lexington: Stolzfus, 2008.