Old Dominion University is an equal opportunity, affirmative action institution.

DEPARTMENT OF MATERIEL MANAGEMENT • 4401 Powhatan Avenue, Suite 111 • Norfolk, Virginia 23529 Phone: (757) 683-3105 • Fax: (757) 683-5108 • www.odu.edu/procurement

January 21, 2009 ADDENDUM NO. 01 TO ALL BIDDERS: REFERENCE:

RFP NO. 09-221-0013-CCC

DATE ISSUED: January 21, 2009

COMMODITY: HVAC Cooling Solution for Server and UPS Room

FOR DELIVERY TO: Old Dominion University Materiel Management Department 4401 Powhatan Ave., Room 111 Norfolk, VA 23529-0308

PRE-PROPOSAL CONFERENCE: January 23, 2009, NLT 9:00 AM Local Time. Bidders are hereby notified of the following change in requirements: Page: Section: 1 of 28 Pre-Proposal Conference Date, now reads:

January 23, 2009, NLT 9:00 AM

1 of 28 Pre-Proposal Conference – Optional, second sentence, now reads: The PRE-PROPOSAL CONFERENCE will be conducted at 9:00 AM on January 23, 2009 in room 3316 of the Engineering and Computational Sciences building, located at 4300 Elkhorn Avenue, Norfolk, Virginia, 23529.

16 of 28 Z. PREPROPOSAL CONFERENCE:, first paragraph now reads:

An optional preproposal conference will be held at 9:00 AM on Friday, January 23, 2009 in room 3316 at the Engineering and Computational Sciences building, located at 4300 Elkhorn Avenue, Norfolk, Virginia, 23529. The purpose of this conference is to allow potential Offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

All changes are highlighted and noted in blue italics. All other details and information shall remain the same. NOTE: A signed acknowledgment of this addendum must be received at the location indicated on the RFP either prior to the proposal closing date and hour or attached to your bid. Signature on this addendum does not substitute for your signature on the original bid document. The original bid document must be signed.

Sincerely, Neil Cutler

Neil Cutler, CPPB, VCO Procurement Officer

Name of Firm _________________________________________ Authorized Signature/Title _______________________________ Date ____________________

Old Dominion University is an equal opportunity, affirmative action institution.

DEPARTMENT OF MATERIEL MANAGEMENT • 4401 Powhatan Avenue, Suite 111 • Norfolk, Virginia 23529 Phone: (757) 683-3105 • Fax: (757) 683-5108 • www.odu.edu/procurement

January 26, 2009 ADDENDUM NO. 02 TO ALL BIDDERS: REFERENCE:

RFP NO. 09-221-0013-CCC

DATE ISSUED: January 26, 2009

COMMODITY: HVAC Cooling Solution for Server and UPS Room

FOR DELIVERY TO: Old Dominion University Materiel Management Department 4401 Powhatan Ave., Room 111 Norfolk, VA 23529-0308

PRE-PROPOSAL CONFERENCE: January 23, 2009, NLT 9:00 AM Local Time.

PROPOSAL CLOSING DATE: February 13, 2009, NLT 2:00 PM Local Time. Bidders are hereby notified of the following change in requirements: Page: Section: 1 of 28 Due Date and Time, now reads:

February 13, 2009, NLT 2:00 PM

7 of 28 Section III, B.9. last sentence should read: Although the pre-proposal conference is not mandatory the Offeror shall be required to conduct an onsite

evaluation of the existing systems that must be coordinated with Mr. Tim Hendrickson – 757-683-4634 – thendric@odu.edu. The required site visit must be conducted by 2:00 PM, Friday, January 30, 2009.

12 of 28 Section V. V. eVA Business-To-Government Vendor Registration, now reads:

The eVA Internet electronic procurement solution, website portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution either through the eVA Basic Vendor Registration Service or eVA Premium Vendor Registration Service. All bidders or offerors must register in eVA; failure to register will result in the bid/proposal being rejected. a. eVA Basic Vendor Registration Service: $25 Annual Registration Fee plus the appropriate order

Transaction Fee specified below. eVA Basic Vendor Registration Service includes electronic order receipt, vendor catalog posting, on-line registration, electronic bidding, and the ability to research historical procurement data available in the eVA purchase transaction data warehouse.

b. eVA Premium Vendor Registration Service: $25 Annual Registration Fee plus the appropriate order Transaction Fee specified below. eVA Premium Vendor Registration Service includes all benefits of the eVA Basic Vendor Registration Service plus automatic email or fax notification of solicitations and amendments.

c. For orders issued prior to August 16, 2006, the Vendor Transaction Fee is 1%, capped at a maximum of $500 per order.

d. For orders issued August 16, 2006 and after, the Vendor Transaction Fee is:

2(i) DMBE-certified Small Businesses: 1%, capped at $500 per order.

(ii) Businesses that are not DMBE-certified Small Businesses: 1%, capped at $1,500 per order.

Note 1 Deadline for formal questions to the University shall be submitted electronically to the Procurement

Officer by the end of business of 12:00 PM, Monday, February 2, 2009. Therefore, it is imperative that the Offeror schedule the on-site evaluation with Tim Hendrickson (757-683-4634) prior to Friday, January 30, 2009. The target date for the University’s formal response to the Offeror questions, addressed via addendum, should be no later than 5:00 PM, Wednesday, February 4, 2009.

Note 2 Those contractors that are interested in obtaining floor plan drawings in a PDF and AutoCAD (for MEP

only) format shall contact the Procurement Officer (Neil Cutler - 757-683-3105) to obtain a copy of the drawings on a CD. The Offeror shall be responsible to field verify all measurements as noted in drawings.

Question I would like to request the engineering cost estimate of this project? Answer The University does not provide this information during the solicitation process nor is it available under

the FOIA. Only after a Notice of Award has been posted may a budget figure be provided to the public. Question What major items (equipment) are included for RFP #09-221-0013-CCC? Answer Under the Virginia Public Procurement Act (VPPA) the use of Competitive Negotiation is allowed for the

procurement of non-professional services. The issue of a Request For Proposals (RFP) has been written where the University’s objective is to reach the “best” solution that is going to be efficient and effective at the most competitive price. Therefore, under the RFP process the Offeror’s responsibility is to identify and provide as part of their solution any additional equipment and/or the modification of any existing equipment required under the proposed solution.

Question Can we get a copy of the sign-in sheet of those firms that attended the pre-proposal conference? Answer Yes, please see the attached Conference Register in a PFD format. All changes are highlighted and noted in blue italics. All other details and information shall remain the same. NOTE: A signed acknowledgment of this addendum must be received at the location indicated on the RFP either prior to the proposal closing date and hour or attached to your bid. Signature on this addendum does not substitute for your signature on the original bid document. The original bid document must be signed.

Sincerely, Neil Cutler

Neil Cutler, CPPB, VCO Procurement Officer

Name of Firm _________________________________________ Authorized Signature/Title _______________________________ Date ____________________