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Granville Township

Minutes of Regular Meeting, December 11, 2013

Present: Granville Township Trustees Paul Jenks, Dan VanNess, and Bill Mason, Fiscal Officer

Jerry Miller and Betsey Hampton, Recording Secretary

Department Heads: Superintendent Travis Binckley, Chief Jeff Hussey

Guests: Chuck Peterson, Granville Sentinel

Melanie Schott, Granville Township Trustee-elect, 664 W. Broadway

Dr. Laurel Kennedy, Denison University

Linda Neuenschwander, 362 Bryn Du Dr., Granville, Ohio

Bill Wilken, 474 Glyn Tawel Dr., Granville, Ohio

Mary Lee Van Meter, 446 Llanberis Dr., Granville, Ohio

Dick Van Meter, 446, Llanberis Dr., Granville, Ohio

Rich Gallagher, 761 Burg St., Granville, Ohio

Steve Layman, Granville Township Open Space Consultant

Granville Township Fire Department staff and some of their family members

Trustee Jenks called the meeting to order at 7:00 PM followed by the Pledge of Allegiance.

Trustee Jenks reported the meeting agenda would be changed to accommodate the guests and

enable them to return to their work in a timely manner.

Meeting Minutes:

Trustee Jenks reported there have been three sets of meeting minutes to be approved.

Joint Union Cemetery Meeting Minutes- November 6, 2013:

Trustee Mason made a motion to approve the November 6, 2013, Joint Union Cemetery Minutes

as submitted. Trustee Jenks seconded the motion and it passed with an affirmative vote with

Mason-Yes, and Jenks-Yes. Trustee VanNess was not in attendance at that meeting.

Special Township Trustee Meeting- November 20, 2013:

Trustee Jenks reported a special Trustee meeting was held to discuss employee benefits. Trustee

Jenks made a motion to approve the minutes from the November 20, 2013, Special Trustee

Meeting. Trustee Mason seconded the motion and it passed with an affirmative vote with

Mason-Yes, and Jenks-Yes. Trustee VanNess was not in attendance at the meeting.

Minutes of November 13, 2013:

Trustee Jenks reported the third meeting was the November 27, 2013, regular Trustee meeting.

Trustee VanNess made a motion to approve the November 27, 2013, minutes as submitted.

Trustee Mason seconded the motion and it was approved by a unanimous vote after no further

discussion.

Fire Department Swearing-in Ceremony:

Chief Hussey announced a swearing in ceremony for full time Granville Fire Fighter/

Paramedics and the promotion of Brad Essick to a Lieutenant with the Granville Fire

Department.

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Chief Hussey welcomed guests to the swearing in ceremony and thanked them for their presence

and support. Chief Hussey commented the circumstances leading to the promotions are not ideal

as Captain Thompson, a long time Granville Fire Fighter, is retiring due to a medical condition.

Chief Hussey thanked Captain Thompson for attending the ceremony and commented Captain

Thompson invested time with the three Fire Fighters.

Chief Hussey introduced the three officers and read their biographies:

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Trustee Mason administered the oath of office to the Fire Fighters.

Trustee Jenks congratulated the new officers. On behalf of all the Trustees, Trustee Jenks

thanked Chief Hussey and all the Fire Fighters for everything they do for the community.

Chief Hussey congratulated the newly appointed and promoted Fire Fighters, and thanked the

Trustees and guests. Chief Hussey invited guests to come to the Fire Station for cake and

refreshments.

Public Comment:

Trustee Jenks reported there will be two public comment periods. The first period will be for

public comments concerning everything except Open Space and the Granville Golf Course. The

second public comment period will begin with a presentation by Steve Layman and will include

comments concerning Open Space and the Granville Golf Course.

First Public Comment Period: Everything except Granville Golf Course:

There was no public comment.

Land Management/ Open Space:

Second Public Comment Period:

Trustee Jenks introduced Steve Layman and requested he report concerning what is being

proposed to protect the Granville Golf Course. Mr. Layman began with a brief history of the

Granville Open Space program. Mr. Layman reported in 1995 the Granville Community

organized to fight the annexation of the 288 acre Keny farm into Newark. The community was

highly motivated and involved. The case eventually was heard by the Supreme Court where it

lost. In 1999 the farm was annexed, sold, and there are now 400 homes on what was the Keny

farm. Mr. Layman stated during the battle, forward thinkers saw property and development

rights did exist and voted to create a Green Space initiative. One of the purposes was to provide

the community protection from unwanted development. Mr. Layman reported to date, through

the Green Space program, Granville Township Trustees have acquired 11 conservation

easements and titles for 10 properties. Over 1,000 acres has been protected. Mr. Layman noted

some people may not support the Green Space levy, but it exists and is a valuable tool to protect

the community from unwanted development.

Mr. Layman reported specifics concerning the Granville Golf Course. Mr. Layman reported

there are 6 shareholders for the Granville Golf Course Corporation. The youngest shareholder,

Bob Kent, is 78 years old. Mr. Layman indicated something different is going to happen with

the Granville Golf Course ownership, and possibly change the use of the Granville Golf Course.

Mr. Layman reported the Granville Golf Course is prime development ground. There is easy

access, water, sewer, great views, interesting topography, etc. Mr. Layman reported any out of

town developer would be interested in the Granville Golf Course land. Mr. Layman commented

based on the Keny Farm experience, it can be assumed an out of town developer could come in

and eventually be permitted to develop the Granville Golf Course land. Mr. Layman commented

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it can be assumed a court may allow the one acre per house which is in effect in Bryn Du. This

would result in approximately 128 homes.

Mr. Layman reported there is not at this time a development plan or a plan by Granville Golf

Course to sell to a development company. Mr. Layman reported the Granville Golf Course has

been approached by development companies, but owners are not looking to sell to a development

company at this time.

Mr. Layman commented for the good of Granville, the Township Trustees have been looking

into using Green Space funds to protect Granville Golf Course. Mr. Layman commented the

Granville Community approved a levy to acquire Green Space funds to be used for the greater

good of the community. Mr. Layman reported the Trustees are looking into using Green Space

funds to buy the development rights for the Granville Golf Course to ensure it will not be

developed in the future.

Mr. Layman reported the discussion first began two years ago, but he was not involved. There

was discussion between the Village of Granville, Granville Township, and the Granville Golf

Course owners. Mr. Layman reported he began working on the issue six months ago. Mr.

Layman was asked to review the Granville Golf Course and see what was possible, if something

could be worked out with the Village, etc.

Mr. Layman reported his process began with the Village of Granville. Mr. Layman opined the

Village zoning issues initially were believed to protect the property from development. Mr.

Layman reported the Village of Granville hired land use attorneys to determine if the Village’s

zoning ordinances could protect the Granville Golf Course from development. Mr. Layman

reported the Village of Granville’s Council was convinced their zoning could have impact on the

shape of the development, but could not prevent development. It is possible a developer could

be approved for a subdivision with one house per each acre.

Mr. Layman reported he negotiated with the owners’ representative, Bob Kent. Mr. Layman

indicated a memorandum of understanding (MOU) was signed between Mr. Layman and the

Granville Golf Course Corporation. Mr. Layman noted he was a representative of the Trustees,

but was not authorized to speak for the Granville Township Trustees. Mr. Layman indicated the

Granville Golf Course agreed to sell the development rights to 138.529 acres for $2,172,600 in

the MOU. Mr. Layman reported the MOU has several contingencies. The first contingency

required a resolution of support from the Village of Granville Council. There would not be a

deal without a resolution of support from the Village Council. The second contingency is the

Township Trustees have to accept Mr. Layman’s assignment for the MOU. Mr. Layman advised

the Trustees will be asked to accept Mr. Layman’s assignment at tonight’s meeting. A third

contingency is the acceptance of an appraisal. Mr. Layman reported the appraisal has been

completed and may be reviewed. Another contingency is the acceptance of the conservation

easement. The conservation easement will restrict the rights of the Golf Course, but is not yet

prepared and cannot be voted on at this time. A final contingency is approval by legal counsel.

Mr. Layman reported the next step after agreement on the MOU was to order appraisal of the

property. Mr. Layman stated how properties are appraised and people who are knowledgeable of

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golf courses were consulted, and people who are knowledgeable concerning development were

consulted. Mr. Layman recommended a Member of the Appraisal Institute (MAI) appraiser be

used. Jim Horner was hired to conduct the appraisal. Mr. Layman provided a copy of the

appraisal. If the Trustees agree to accept the appraisal, it will be public record.

Mr. Layman reported the appraiser’s conclusions. Mr. Horner valued the 138 acres as land

available to be developed at $5,500,000. Mr. Horner valued the property as a golf course at

$1,500,000. Mr. Layman noted the development rights for the property are worth $4,000,000.

Mr. Layman reported the agreement with Mr. Kent is for the development rights to be sold for

$2,172,600. Mr. Layman commented this is a tremendous discount to the real value.

Mr. Layman reported Village Council has reviewed all provisions. Mr. Layman reported formal

support is being sought from the Village Council. Mr. Layman met with Village Council to

discuss the details and it was clear they favor protecting the development rights. Village Council

has some provisions. Village Council appointed an ad hoc committee to discuss those provisions.

Mr. Layman reported Village Council wanted to participate and use their money to buy a piece

of the easement. Mr. Layman commented this is important as the Ohio Revised Code (ORC)

does not allow Township Green Space money to be used to acquire an easement on property with

buildings such as the clubhouse, shelter house, maintenance sheds, cart garage, etc.

Trustee Jenks reported the Township can use Green Space money to purchase easements on land

with buildings such as farm buildings, etc. Trustee Jenks indicated if the land is used for

recreation, such as Bryn Du, it cannot include buildings. There was further discussion

concerning this issue. Mr. Layman reported Mr. Kent was aware of limitations concerning the

buildings and was prepared to agree to deed restrictions, etc. The Granville Golf Course did not

want to exclude the buildings. The Village of Granville resolved that problem. The Village of

Granville would like to buy the easement on the clubhouse, shelter house, maintenance sheds,

cart garage, driving range, etc. Mr. Layman reported he and Mr. Kent thought this was a good

idea.

The second provision for the Village Council was first right of refusal. The Village Council

would like the right to buy the Golf Course if it is ever sold. Mr. Layman reported this exceeded

his authority. Mr. Layman informed Mr. Kent the Village wants first right of refusal. Mr. Kent

agreed to the first right of refusal unless shares are sold internally or given to heirs, or unless the

land is donated to a 501 C 3 organization. Mr. Layman reported the conditions were acceptable

to the Village. Mr. Layman reported the Village is still working on its conservation easement.

The language will allow first right with the described exclusions. Mr. Layman noted there is a

large 501 C 3 which may be interested in owning the Granville Golf Course. If the Granville

Golf Course donates the property to a 501 C 3, the first right will not go away. If the 501 C 3

later sells the property, the Village will have the first right to buy.

Mr. Layman reported he met Mr. Kent at the property and walked the boundaries of the Village

easement. Mr. Layman presented a map of the Village’s easement. There was further discussion

concerning the size of the Village easement.

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Mr. Layman reported there is not a legal description and a survey of the property was delayed

due to the cold and snow. Mr. Layman stated the boundaries of the Granville Golf Course are

defined and there will be an official legal description before final voting is considered.

Mr. Layman reported on December 4, 2013, Village Council passed two resolutions. Mr.

Layman provided the first resolution, which is as follows:

Resolution No. 2013-60

Thursday, December 5, 2013 at 3:24PM

RESOLUTION NO. 2013-60

A RESOLUTION AUTHORIZING THE NEGOTIATION OF A PRESERVATION AND CONSERVATION EASEMENT OVER PART OF THE

GRANVILLE GOLF COURSE

WHEREAS, the Village of Granville is the sum of many complementary assets including residential, commercial, cultural, historical,

educational and recreational; and

WHEREAS, the Granville Golf Course, originally designed by Donald E. Ross and opened in 1925, is a major historical and recreational

asset to the community and is one of the iconic locations within the Village of Granville; and

WHEREAS, while the current PUD zoning imposes some limitations on development, Village Council recognizes that options exist for

possible future development of the Golf Course in accordance with Ohio law; and

WHEREAS, the Granville Township Trustees are custodians of tax supported monies, voted and paid by Village and Township residents

known as Open Space funds, that are designated by Ohio law for the acquisition and related development of lands or rights for parks,

forests, wetlands and other natural areas; and

WHEREAS, the Granville Township Trustees are in the process of acquiring a conservation easement, which would restrict the current and

future use of that area to a golf course or open space, using Open Space funds; and

WHEREAS, as opined by the Licking County Prosecutor, certain developed portions of the Golf Course (clubhouse, parking lot, workshop

and adjacent property) cannot be acquired through the use of Open Space funds as dictated by state statue and are therefore excluded from

the Township’s conservation easement; and

WHEREAS, an opportunity exists for the Village of Granville to acquire a preservation and conservation easement over that part of the Golf

Course that is excluded from Township’s conservation easement; and

WHEREAS, in the event that the Granville Township Trustees do acquire a conservation easement over much of the Golf Course, the

Granville Village Council believes that it is in the best interest of the community to join with the Township Trustees in the preservation of the

improved portion of the Golf Course including the clubhouse and surrounding area in order that it remain open space, golf course operations

or other uses deemed appropriate by Village Council.

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NOW THEREFORE, be It resolved by the Council of the Village of Granville, Ohio that:

Section I: The Village Council joins with the Granville Township Trustees to preserve the Granville Golf Course as a recreation, open space

and historic amenity.

Section II: The Village Council directs the Village Manager to negotiate a preservation and conservation easement over that part of the Golf

Course, not to exceed fifteen (15) acres, which is excluded from any Open Space conservation easement that is acquired by Granville

Township. Council further directs staff to identify funds to purchase such a preservation and conservation easement from the Golf Course

owners.

Section III: This resolution shall take effect immediately upon passage.

Passed this 4th day of December, 2013.

Mr. Layman summarized the Village will support the Township concerning the acquisition of an

easement on the Granville Golf Course and will invest money for a parcel of ground not to

exceed 15 acres. The acreage is approximately 12.6 acres. There is an agreed upon price of

$16,000 per acre. The money paid by the Village will reduce the Green Space fund obligations.

If the Village pays $200,000, the Township will pay $200,000 less for its easement.

Mr. Layman reported Village Council is pleased and is happy with the cooperation provided by

the Township Trustees. Mr. Layman reported the Village Council sees this as an example of two

governments working together as they did on Bryn Du.

Mr. Layman requested the Trustees do three things:

1. Accept Mr. Layman’s assignment and MOU so it is not between Mr. Layman and Mr.

Kent, but is between Granville Township Trustees and the Granville Golf Course.

2. Accept the appraisal of the property.

3. Assignment to the Village of Granville of the 12.6 acres on which they want to purchase

an easement. If the Township approves, it will assign its interest in the 12.6 acres to the

Village of Granville.

Mr. Layman reported this will be all that can be accomplished until the legal description of the

property, title work, conservation easements are approved, and everything is approved by legal

counsel. A vote on the easement will not be conducted until later this month or at the beginning

of 2014.

Trustee VanNess questioned if the Village of Granville wants first right of refusal on only the

12.6 acres it is purchasing an easement on or the entire property. Mr. Layman reported the

Village first only wanted first right on the property it was purchasing an easement on, but Mr.

Layman advised them it would not work. If a golf course company wants to buy the golf course,

and the Village buys the club house, etc., there would not be a golf course to sell without the

buildings. The Village therefore wants first right for the entire 138 acres and the Granville

Course owner’s agreed. The Granville Golf Course would not grant first right only on the 12.6

acres.

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Trustee Mason commented there are 6 owners of the Granville Golf Course and Bob Kent is

their representative. Mr. Layman reported Mr. Kent is the managing member.

Trustee Jenks opened the Public Comment period and asking speakers to state their name and

address.

Judy Preston, Granville Township Land Management Committee, commented she has concerns

such as what language will be in the conservation easement. Ms. Preston reported the Land

Management Committee looks at and inspects the conservation easement properties for the

Township. The Golf Course will be different from what has been done previously. Current

easements allow one dwelling, two dwellings, barn, etc.

Trustee Mason encouraged Ms. Preston to look at the property similar to other pieces of land and

commented it is not too different. It is open land and was approved and scored by the Open

Space Committee. The responsibilities of the Land Management Committee will be to make

sure someone does not build on the property that is not allowed by the conservation easement,

etc. Trustee Mason advised an attorney is working on the conservation easement and has looked

at the other Township conservation easements. Trustee Mason indicated the attorney

commented due to the other easements, this one should be easy to prepare. Trustee Mason noted

what is missing is the property description.

There was discussion concerning what the Land Management Committee would inspect. Trustee

VanNess commented the ORC will not let a structure be built on the Township’s easement. Ms.

Preston indicated if the property is sold, it may not be a golf course and what is in the

Township’s easement will matter. Trustee Jenks commented the easement is a work in progress,

therefore, everything will not be concluded tonight.

Trustee Jenks reported the Village previously said the Granville Golf Course was protected from

development. They later decided it was not protected. Trustee Jenks reported Mr. Layman put

together a conditional agreement which does not commit the Township to anything. The

Trustees will vote whether to accept the appraisal. Trustee Jenks commented the easements for

the Township and the Village are being prepared by the Prosecutor’s Office, the Township’s

outside council, and the Village’s outside council. Trustee Jenks indicated there are a number of

steps needed to progress and the Township will stop at each step and see if things make sense,

etc. Trustee Jenks commented Land Management will be able to look at the property and

easement first as it is somewhat unique. Trustee Jenks reported people have questioned how an

easement on a golf course will be different than an easement on a farm. Trustee Jenks reported

the Open Space levy focuses on what cannot be open space. The Open Space program states the

land cannot be developed. Trustee Jenks commented he believes the easement will state the land

cannot be developed, but could possibly become something else, park, orchard, etc. Trustee

Jenks commented Open Space is covered under 5705.19 (H) (h), and is specific concerning what

can and cannot be done with the money. Trustee Jenks commented 5705.19 (H) (h) says the land

cannot be developed. Trustee Jenks reported the Land Management Committee inspects the

farms on which the Township has easements to make sure people are not building. There was

further discussion concerning this issue.

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Trustee Jenks reported the Township is in the first stage of crafting the easement and there will

be community input, advice from Mr. Layman, etc. Trustee Jenks noted the Township did not do

anything until the Village took action as the Township did not want to spend any Green Space

money if the Village thought it could protect the Golf Course from development. Trustee Jenks

commented the Township also wanted to make sure the Village thought the Golf Course was

worth protecting. Trustee Jenks commented from a tax base, the property will bring in more

money if it is developed and has homes than it will as a golf course, etc. Trustee Jenks stated the

Township wanted to make sure the Village also wanted to prevent development which could

have broadened the tax base.

Mr. Layman reported the draft of the easement also prohibits any type of industrial farming. The

property could become an orchard or corn field, but not a hog or chicken farm.

Linda Neuenschwander, 362 Bryn Du Drive, addressed the Trustees and advised she is a member

of the Bryn Du Homeowners’ Association. Mr. Neuenschwander presented a resolution to the

Trustees from the Bryn Du Homeowners’ Association supporting the Township’s resolution to

use Green Space funds to purchase development rights on the Granville Golf Course. The

Trustees thanked Ms. Neuenschwander.

Bill Wilken, 474 Glyn Tawel Drive, addressed the Trustees. Mr. Wilken reported he previously

submitted a letter to the Trustees requesting the Trustees support using Green Space funds to

purchase an easement on the Golf Course. Mr. Wilken commented many people who settled in

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the Village, especially those who live close to the Golf Course, were under the assumption the

Golf Course was forever protected as Green Space by the Hilengreen Development agreement.

Mr. Wilken reported it required legal investigation by the Village to determine the Granville

Golf Course was not protected from development. Mr. Wilken indicated he understands some

people may see purchasing the easement as an expensive initiative. Mr. Wilken commented the

Green Space levy will be up for renewal, and if the Granville Township Trustees say to the

Village residents no Green Space easements will be purchased in the Village, and only

unincorporated areas will have Green Space easements, it may endanger renewal of the Green

Space levy. Mr. Wilken questioned why the Village residents should support the Green Space

levy if the Township does not give the Village residents any protection from development.

Trustee Jenks thanked Mr. Wilken for his comments.

Mary Lee Van Meter, 446 Llanberis Dr., addressed the Trustees. Mrs. Van Meter reported she

came to the Trustee meeting to obtain information concerning the issue. Mrs. Van Meter

commented she is already overwhelmed with the information as she had not known anything

concerning the issue. Mrs. Van Meter reported the issue of purchasing an easement on the

Granville Golf Course came up a few years ago, but then seemed to go away. Mrs. Van Meter

reported she heard there was a previous agreement with Mr. Kent concerning development, etc.

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Mrs. Van Meter commented she is shocked. Mrs. Van Meter reported she came to find out the

timeline and to see if there would be other community meetings concerning the issue.

Trustee Mason questioned whether Mrs. Van Meter was referencing the Hilengreen agreement.

Trustee Jenks commented the Hilengreen agreement was with Mr. Kent’s predecessor, Bill

Wright. Trustee Jenks commented the question is whether Mr. Kent succeeded to the agreement

and whether the agreement was properly filed. Mrs. Van Meter asked if these questions have

been resolved, and Trustee Jenks advised they have. Trustee Jenks reported when the issue was

brought to the Trustees’ attention, the Village first said everything was properly done, the land is

protected, and do not spend Green Space funds. Trustee Jenks reported the Trustees agreed at

that time it would be foolish to spend funds if the land is already protected. The Village

conducted a thorough investigation and determined there is a risk of development and the

property is not properly protected. Trustee Jenks advised the word protected means several

things. Trustee Jenks reported the property may be built upon, but the Village would have some

control only over the density. The Village cannot restrict building. Trustee Jenks commented

this was not determined by the Township, but by the Village.

Mrs. Van Meter questioned if the Township’s goal is no building for the property. Trustee Jenks

reported Open Space funds require nothing be built on the property if an easement is purchased.

Mrs. Van Meter commented she understands there is a problem with the Golf Course land. Mrs.

Van Meter agreed one solution would be to purchase an easement for the land with Open Space

funds. Mrs. Van Meter questioned whether any other solutions have been explored for

preserving the Granville Golf Course rather than using Open Space money.

Trustee Jenks questioned what Mrs. Van Meter would suggest. Mrs. Van Meter commented she

has only had 48 hours to think about the issue. Mrs. Van Meter questioned whether the land

could be purchased for a community center, etc. Trustee Jenks reported there has been

discussion concerning what to do to protect the Granville Golf Course. The Village’s and

Township’s lawyers have looked at it, etc.

Mrs. Van Meter questioned whether something could be done with the Township’s General Fund

which does not have the same restrictions as the Open Space Funds. Mrs. Van Meter

commented the Golf Course land is fantastic and is in the center of the community. Mrs. Van

Meter noted there was recently an interest in creating a community center for Granville and

questioned whether having a community center or park at the Golf Course was at all considered.

Mrs. Van Meter commented it sounds as though the Granville Golf Course owners are willing to

accept 3.5 million dollars for the property. 2.1 million from the Township and Village, and 1.5

million if the property is sold. There was further discussion concerning these estimates. Mrs.

Van Meter questioned whether other options were considered for this amount of money which

would prevent development.

Trustee Jenks stated the only money the Township would have for such a purchase would be

from the General Fund. Trustee Jenks reported the Governor of Ohio eliminated the estate tax in

Ohio in 2013. Trustee Jenks reported the Township’s main source of funds for the General Fund

came from the estate tax. Trustee Mason reported the General Fund now only receives 1/10 of 1

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mil, which is only $30,000 per year. Trustee Mason reported the General Fund is used to run the

Township. Trustee Jenks commented there is an amount in the General Fund now, but this

money will erode. There was further discussion concerning the General Fund money.

Mrs. Van Meter questioned whether a second option, a levy to buy the land outright without any

restrictions, was considered. Trustee Jenks indicated a levy could be sought. Trustee VanNess

commented the owners of the Golf Course do not want to sell the Granville Golf Course outright,

therefore this option is off the table. Trustee Jenks commented they may be willing to sell it as a

Golf Course, but not for anything else at this time. Trustee Jenks reported to protect the land it

would need to be sold to a government. Trustee Jenks noted the Village has the same problem

with funds as does the Township. Trustee Jenks commented the Village is addressing the issue

by including the right of first refusal. Trustee Jenks reported the Golf Course owners may only

sell the property to each other, give it to their heirs, or donate it to a non-profit.

There was discussion concerning the right of first refusal. Mrs. Van Meter commented there are

not any current buyers, and no one knows if anyone wants to buy the property. Mrs. Van Meter

commented they are being forward thinking due to the ages of the investors. Mrs. Van Meter

questioned why the Township could not ask for first right of refusal if and when someone tries to

buy the property. Trustee Jenks commented if the current or subsequent owners want to sell the

property the Village has the right to be the first person in line. Trustee Jenks commented the

Village could then place the issue on a levy. Mrs. Van Meter commented without spending any

money now, why can’t the Township let it go until there is a possible buyer.

Mr. Layman commented there are buyers, but there is not an eminent sale. Mr. Layman reported

it appears the owners’ first choice is to allow the Township and Village to buy easements on the

property and preserve it as Green Space. Mr. Layman reported they are not ready to surrender

all the equity and do not want to give away $5,500,000 in real estate, but are willing to sell the

development rights for below what they would receive if they listed the property with a broker.

Mr. Layman stated in the first right agreement the Golf Course owners reserved the right to

donate the land to a 501C 3. There was further discussion concerning this issue.

Trustee Jenks addressed the question concerning the next step to be taken. Trustee Jenks

commented there are four or five things which need to be done to complete the deal. Trustee

Jenks advised there will be public meetings before each step is completed. Trustee Jenks

reported the Township cannot complete the deal in private. Mrs. Van Meter questioned if the

public meetings would be held after the holidays. Trustee Jenks replied he does not know as it

will depend on when things happen, such as when final draft of the easement is written, when it

is reviewed, etc. Trustee Jenks advised Mrs. Van Meter she can explore other options with

Trustees or the Village, investigate on her own, etc. Trustee Jenks advised things will progress

as documents and deals are ready to be reviewed.

Mrs. Van Meter commented it will not progress in an order which will allow the community to

have a part. Trustee VanNess advised he would not make that statement.

Dick Van Meter, 446, Llanberis Dr., questioned why the deal has to progress so quickly at this

time when it has been two years since the issue began. Mr. Van Meter questioned why the

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Township cannot wait until after the holidays. Mr. Van Meter commented now people are

focused on other things and it seems to be a funny time to push the issue through. Mr. Van

Meter questioned why the Township cannot wait until January or February when the people who

are paying for the Open Space Funds would be able to explore this issue and other options.

Trustee Mason reported the Township has been working on the issue for two years. Mr. Van

Meter responded he has not been working on the issue for two years and is just now finding out

about the issue. Trustee Mason reported the issue has been in the newspaper.

Mr. Van Meter read a quote from a newspaper article by Chuck Peterson which included a quote

from Village Director Steve Stilwell concerning the zoning on the property. Mr. Van Meter

reported every time the issue has come up tonight, the language used is the land may be in

jeopardy or could be in jeopardy. Mr. Van Meter commented these terms are too subjective if

the Township is going to spend 2 million dollars or taxpayer money. Mr. Van Meter commented

he would like to see the issue more pinned down and know if the Township may or may not have

a problem. Mr. Van Meter commented the Township is spending 2 million dollars when it may

not have a problem.

Mr. Layman commented from a real estate point of view once there is a problem it is too late. If

the Granville Golf Course owners enter into an agreement with MI Homes, it would be too late.

Mr. Van Meter commented Mr. Layman has said the golf course is worth $10,000 per acre as a

golf course. There was discussion concerning the cost per acre. Mr. Van Meter commented

farmland is being sold for $5,000 per acre. Mr. Van Meter indicated Mr. Layman said the

Granville Golf Course, which is one of the finest around is only worth $10,000 per acre. Mr.

Van Meter commented his father-in-law had a Golf Course in the 1970s and it took $100,000 to

build one hole. Mr. Van Meter commented he is, therefore, questioning the figures being

reported.

Mr. Van Meter figured 138 acres divided into $500,000 equals $40,000 per acre. 138 houses on

the acreage precludes having roads, etc. Mr. Van Meter reported he was involved with the PUD

when it was developed in the 1980s. Mr. Van Meter advised Green Space had to be a certain

percentage of a PUD. Houses could be clustered, but there also had to be a percentage of Green

Space. Mr. Van Meter questioned what percentage of a PUD currently has to be Green Space.

Mr. Layman replied it is reasonable to expect there would be 1 house per acre like Bryn Du. Mr.

Layman suggested the issue could go through the court system, etc. Mrs. Van Meter questioned

who the court case would be. Mrs. Van Meter commented the Village is getting off light by only

having to spend $200,000 and having the problem go away.

Trustee Jenks reported 52% of the Open Space/ Green Space Levy money comes from Village

residents. Mrs. Van Meter commented she does not have a problem with the issue if it is

endorsed by all of the Township and Village residents who have put money into the Green Space

fund. Mrs. Van Meter commented she believes the issue is being rammed through.

Trustee VanNess commented if the Township accepts the assignment tonight there will be two

contingencies. The first contingency is the Township needs to agree with the seller and the

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buyer agrees to the conservation easement language. Trustee VanNess reported the second

contingency is the language must be approved by legal counsel. Mr. Layman agreed.

Trustee VanNess reported he received the appraisal yesterday. Trustee VanNess stated the offer

from the Granville Golf Course is 53% of the appraisal value. Trustee VanNess commented he

reviewed the appraisal and saw some discrepancies and arguing points, but factoring the offer is

only 53% of the appraisal mutes the arguing points. Trustee VanNess commented with the offer

he is not going to nitpick the appraisal.

Mr. Van Meter commented he is not arguing the appraisal, but if the Township is going to invest

2 million dollars, if the property sold for 5 million, the Township could own 40 acres of the land

which would make a nice Green Space in the center of the town. It would be owned by the

Township. Mr. Van Meter commented now the Township will be spending 2 million dollars and

the majority of the taxpayers will not have access to the land. Mr. Van Meter indicated the

taxpayers will only see a small portion of the land. Mr. Van Meter commented there could be

more discussion concerning how to spend 2 million dollars.

Trustee Jenks commented the same is true of other Green Space land. Trustee Jenks reported

there are several farms being considered for Green Space. One farm is 215 acres and is very

expensive. The farm has been through the scoring process. Mr. Layman is working on the deal

and it is confidential as it is still in process. Trustee Jenks stated this deal may go through as the

owner is willing. Trustee Jenks reported no one will have access to the farm in question.

Trustee Jenks commented he thinks the argument is whether the Green Space program makes

sense. The Green Space program is set up to prevent development not to give people access to

the property.

Mr. Van Meter commented when the program began after Park Trails, it was to protect the

Township’s borders and prevent something like Park Trails from happening in the future. Mr.

Van Meter suggested it has morphed into farms, etc. Mr. Van Meter commented there is 4.5

million dollars in the account. Mr. Van Meter commented there is another side to people who

will question the Green Space Levy renewal if this is what happens.

Mr. Wilken commented the assumption in the conversation is the Trustees should think of

another way of acquiring rights to the property other than using Green Space money. Mr.

Wilken noted the recent levies in Granville such as the recreation levy for the pool which failed

and the narrow passage of the school levy. Mr. Wilken commented he did not think the voters

would approve a levy of additional taxes to purchase rights to the Golf Course when there is

already money in the bank.

Trustee VanNess commented Granville Township will be holding a conservation easement on

126 acres. If it decided there is a greater community need for the ground the conservation

easement could be sold and the money returned to the Green Space fund. Trustee VanNess

noted this is a remote possibility, but could be done if it was determined there was a community

need for the property. Trustee VanNess indicated the only way to completely prohibit that would

be if a third party held the conservation easement. Trustee VanNess reported this has not been

done before in Granville Township.

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Mr. Van Meter questioned if Trustee VanNess gave a correct scenario and commented he

thought the land could never come out of the Open Space program. Trustee Jenks commented it

is a correct scenario. Trustee Jenks reported there is a little known concept in the Green Space

law where Green Space property can be sold if the money is put back in the Green Space fund.

Trustee Jenks advised the Township does not talk about this provision as it has never wanted to

use that provision.

Trustee Jenks reported case law concerning the rule of perpetuity. Perpetuity is a long time.

Trustee Jenks commented the area may be circled by an industrial complex in the future and a

person could go to court as it does not make sense to still have property in Green Space, etc.

Trustee Jenks suggested the rule of perpetuity is 50-100 years.

Mr. Van Meter commented it is like people who bought land on the Granville Golf Course and

later found out they were not told the truth.

Trustee Jenks reported the Township has had people try to buy protected property and build a

home on it and will instead buy the Township an equal amount of acreage somewhere else.

Trustee Jenks reported the Township Trustees and Open Space Committee have taken the

position the day that is allowed is the day the Open Space Program ends. There was further

discussion concerning this issue.

Trustee Jenks reported the Township’s intent was to protect properties and there is a hierarchy

for how the money is spent. The first goal is to protect from annexation. The second is to

acquire large tracts of land which are visible from the roads and are developable.

Trustee Jenks indicated the Trustees have no intention of making a deal tonight. Mr. Layman

will ask the Board to vote on two pieces tonight. Trustee Jenks advised the Township will give

residents notice concerning any other decisions which will be made concerning this issue.

Trustee Jenks commented the Trustees are not driving the issue through, but have waited two

years for the Village to hold meetings and declare whether the land is developable or not.

Trustee Jenks noted the Township is last in line and has waited for the Village. Trustee Jenks

commented he read Village Manager Stilwell’s remarks with delight and has reviewed legal

cases. Trustee Jenks reported he was interested by those who would think the Village is willing

to spend money if they believed the property was already protected. Trustee Jenks suggested

maybe Manager Stilwell was softening the blow that someone made a mistake or did not do

everything they could have done back in 1981. Trustee Jenks commented it is not logical the

Village would dip into their general fund to do anything if it is not highly probable there was a

risk. Trustee Jenks reported the Village does not have a Green Space levy. Trustee Jenks

indicated Mr. and Mrs. Van Meter may be on vacation, but there should be enough time for them

to meet with Mr. Layman, Village, and with the Granville Township Trustees to discuss why this

is the best solution.

Mr. Van Meter commented he would like more than himself and his wife to hear the information

and would like the whole community to be informed. Trustee Jenks reported the Township will

announce Township Trustee meetings and have time for people to come and ask questions.

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Trustee Jenks reported the Township will not have specific meetings about this issue as the

Township is not a referendum form of government. Trustee Jenks reported the Township has put

together a hierarchy of needs and the importance of those needs. There was a scoring committee

which scored the properties and lawyers have reviewed the land to see if there were alternative

funding mechanisms, etc. Mr. Layman has looked at the issue, etc. Trustee Jenks commented

tonight’s meeting did not happen in a vacuum, but a conservation easement was determined to be

the best solution after two years of research. Trustee Jenks commented if the Village had said it

could protect the land from development, the Trustees would not be discussing the issue tonight.

Trustee Jenks stated the Trustees represent the residents, and no one has previously come

forward with a better idea. Trustee Jenks commented no one wants to spend money

unnecessarily. Trustee Jenks indicated it first was determined if the property needed to be

preserved, and then it was decided a conservation easement was the best way to do it. Trustee

Jenks advised the Van Meters the Village and Township would be willing to listen if they find a

better way to preserve the land from development. Trustee Jenks reported the deal will not be

moved far to the future, but people will be able to come and talk about the property. Trustee

Jenks reported the records from tonight will be made public, and records from the Village will be

made public.

Rich Gallagher, 761 Burg St., commented he does not live close to the Granville Golf Course,

but has spent a great deal of time there. Mr. Gallagher commented in his and many other

residents’ and out of town guests’ opinions the Granville Golf Course ought to be preserved. It

is a part of Granville, like the Granville and Buxton Inns. Mr. Gallagher reported the Granville

Golf Course was designed by Donald Ross, a famous golf course designer. Mr. Ross also

designed Pinehurst II where the U.S. Open will be held in 2014. Mr. Ross designed the

Columbus Country Club course, Scioto Country Club, etc.

Mr. Gallagher commented the Granville Golf Course should be preserved as it is a uniquely

designed course by a great golf designer. Mr. Gallagher reported there is a Donald Ross Society

whose objective is to maintain Donald Ross designed golf courses and keep them from being

obliterated. Mr. Gallagher hoped the Trustees would take these facts into account as many

golfers play the course, like the course, and it is known throughout the Midwest as a great golf

course. There was further discussion concerning this issue.

Trustee Jenks commented everyone has stated the Granville Golf Course should be preserved,

but the only discussion has been how to preserve it. Mrs. Van Meter commented the course

could be sold after the easement rights are bought and it could become something else such as an

apple orchard, farm, etc. Trustee Jenks advised it will depend on what the easement states. Mrs.

Van Meter questioned whether the easement could state the property must remain a golf course.

Trustee VanNess commented the easement could not include that statement, but could state it

cannot be developed. There was further discussion concerning this issue.

Mr. Van Meter commented concerning three aspects. One is to look at the income and Mr. Van

Meter reported the annual income for the Granville Golf Course is under $500,000. Mr. Van

Meter questioned how the course could be bought and remain a course due to the income. Mr.

Van Meter commented the current owners own the course, but a new owner would have a

difficult time paying for the course and making a profit. Trustee Jenks commented if the course

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goes up for sale, and someone makes an offer, the Village has the right to match the offer and

buy the property. There was further discussion concerning what would happen if the course is

put up for sale, the income from the course, and what the course is worth, etc.

Trustee Mason reported the appraisal will be made public tonight.

Trustee Jenks closed the Public Comment period at 8:20 p.m.

Board Action on Granville Golf Course:

Mr. Layman reported Trustee VanNess and Trustee Mason were e-mailed two resolutions. Mr.

Layman reported Assistant Prosecuting Attorney (APA) Lecklider has reviewed and approved

the first resolution. Mr. Layman read the first resolution into the record:

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Trustee Mason made a motion to accept the first resolution to adopt the Memorandum of

Understanding (MOU). Trustee VanNess seconded the motion and after no further discussion

the motion was passed by an affirmative vote with Mason-Yes, VanNess- Yes, and Jenks-

Abstaining.

1 2 / 1 1 / 2 0 1 3 1 3 - 4 8 2

Mr. Layman requested the Trustees accept receipt of the appraisal of the Granville Golf Course

and enter it into public record.

Trustee Mason made a motion to accept receipt of the appraisal of the Granville Golf Course and

enter it into public record. Trustee VanNess seconded the motion and after no further discussion

the motion was passed by an affirmative vote with Mason-Yes, VanNess- Yes, and Jenks-

Abstaining.

Mr. Layman reported the Village Council passed a resolution, 2013-60, which stipulates the

Village of Granville will join Granville Township to obtain a conservation easement for

approximately 12.6 acres. The resolution included a drawing of the property and acreage. Mr.

Layman provided the resolution and the drawing of what the Village wants to protect to the

Trustees. Mr. Layman requested the Trustees pass a resolution assigning the Township’s interest

in buildings and driving range to the Village. This will allow the Village’s resolution, 2013-60,

to preserve the 12.6 acres described. Mr. Layman commented when the Township’s

conservation easement is approved, the legal description will exclude the approximately 12.6

acres with the buildings and driving range. Mr. Layman indicated this will marry the Village and

Township regarding the easement. If the Township does not pass this resolution, the Village’s

resolution will die.

Resolution No. 2013-60 attached earlier in these minutes

Trustee VanNess made a motion for the Township to approve a resolution removing the

approximately 12.6 acres out of the 138 acre plot and assign them to the Village of Granville.

Trustee Mason seconded the motion and after no further discussion it was approved by an

affirmative vote after no further discussion with Mason-Yes, VanNess- Yes, and Jenks-

Abstaining.

Wolfe Property Status:

Mr. Layman reported concerning the progress of the conservation easement on the Wolfe

property. Mr. Layman reported there may be a solution to a problem which has arisen

concerning the easement on the Wolfe property.

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Mr. Layman reported a long time ago the property where Nancy Wolfe lives was reconfigured.

Trevor Wolfe owns two acres which Ms. Wolfe used to own. These two acres are encumbered

by the mortgage on Ms. Wolfe’s property. Due to FRPP guidelines, an easement cannot be done

on land with a mortgage. There is no way to release the mortgage, etc.

Mr. Layman reported he spoke to Matt Harbage, FRPP, to have the property reappraised without

those two acres. Mr. Layman reported Jim Murr said without those two acres, the property value

will be dramatically lower. Mr. Layman reported Mr. Murr has a solution. Mr. Murr valued the

front of the property as it could be split into two 50 acre lots which is worth more than one 100

acre lot. Mr. Murr advised if something could be obtained from the Zoning Board of Appeals

(ZBA), allowing the lot to be split, Murr could restore the value of the property. Mr. Harbage is

okay with this solution. Mr. Larimer advised there will need to be a hearing. Mr. Layman

reported he spoke to Gene Clark, the Wolfe’s attorney concerning the issue. The best solution is

for Ms. Wolfe to refinance and the problem would be resolved. Mr. Clark has spoken with Ms.

Wolfe, and she may agree to refinance. Mr. Clark will be in contact with Mr. Layman later in

the week.

Mr. Layman advised if Ms. Clark agrees to refinance, the problem will be solved. Mr. Layman

advised everything should be complete in January 2014. Mr. Layman reported the delay is with

FRPP as they have not completed their review.

Correspondence Received or Sent:

Oil Well Plan for the Bruce Farm:

FO Miller reported he provided Gene Clark a copy of the language which approved the oil and

gas well plan for the Bruce Farm.

Public Records Request:

FO Miller reported he received a call from Andy Merkel requesting a copy of the previous

Trustee meeting minutes. FO Miller advised Mr. Merkel when the minutes of the previous

Trustee meeting are approved by the Trustees, they will be posted on the Township’s website.

FO Miller reported as the Trustees did approve the minutes tonight, he will post them to the

Township’s website.

FO Miller reported he received a public records request concerning the Goss property appraisal

from Attorney Steve Mershon.

FO Miller reported he received a public records request from Dennis Cauchon for the Granville

Golf Course appraisal. FO Miller reported he will contact him as the appraisal is now public

record.

FO Miller reported he received an invitation for all the Trustees for the Licking County

Township Association 2014 organizational meeting which will be held January 4th

starting at

10:00 a.m. at Highwater Church. FO Miller reported he will respond on behalf of the Trustees.

Trustee Mason reported he has already responded by e-mail. Trustee Elect Schott advised FO

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Miller she will attend and he may respond on her behalf. Trustee Jenks advised he will attend

and FO Miller may respond on his behalf.

Elected Official Reports:

FO Miller:

Financial Matters:

FO Miller reported he attended the Rotary Bridge meeting on December 2, 2013, which will be

covered later in the agenda.

FO Miller reported he attended the Denison University business and industry breakfast which

was held on December 6, 2013. FO Miller reported it was an impressive event.

FO Miller reported he will be at the Fawcett Center December 12, 2013, for UAN end of year

training session.

Amended Certificate and Revised Revenue and Appropriation Amounts:

FO Miller presented and explained the following appropriations transfers to the Trustees.

Trustee Mason made a motion to approve the appropriation transfers. Trustee VanNess seconded

the motion and it was approved by a unanimous vote with no further discussion.

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FO Miller also provided a list of the warrants and payroll checks previously issued. FO Miller

requested approval for the warrants, withholding vouchers, debit memos, and EFT’s which were

issued.

On a motion by Trustee VanNess and a second by Trustee Mason, by a unanimous affirmative

vote the following warrants, withholding vouchers, debit memos, EFT’s and if applicable, then

and now purchase order certificates were approved for payment and processing:

E1212 Asselin 903.34 E1213 Bain 226.71

E1214 Barnhill 553.89 E1215 Bassetti 279.79

E1216 Baughman 371.39 E1217 Binckley 2513.59

E1218 Borden 1689.17 E1219 Bowman 3750.40

E1220 Bryan 1178.84 E1221 Butt 1291.43

E1222 Clemens 1496.40 E1223 Coyle 269.93

E1224 Curtis 3168.68 E1225 DeSimone 373.35

E1226 DuBeck 105.50 E1227 Duncan 300.45

E1228 Essick 1862.53 E1229 Gottfried 287.62

E1230 Hall 1934.28 N/A Hampton 0.00

E1231 Harrison 375.81 E1232 Henry 981.96

E1233 Hill 2484.57 E1234 Hussey 3039.10

N/A Jenks 0.00 E1235 Jones, A 135.10

N/A Jones,B 0.00 E1236 Kreager 171.26

E1237 Leckrone 273.86 E1238 Lynn 364.52

E1239 Martell 403.30 N/A Mason 0.00

E1240 May 167.46 E1241 Meisenhelder 1550.09

E1242 Melick 261.78 E1243 Mercer 430.35

N/A Miller 0.00 E1244 Poe 285.01

E1245 Reece 2639.25 N/A Riley 0.00

E1246 Saunders 378.17 E1247 Smith, D 1054.93

E1248 Smith, S 402.97 E1249 Theisen 541.17

E1250 Thompson 4108.78 N/A Tracy 0.00

N/A VanNess 0.00 WV1254 IRS 12197.68

WV1255 Deferred Comp 1525.00 WV1256 OCS-Knox Co 885.76

9664 B Dutton 106.86 9665 A Ebel 969.21

9666 C Evans 276.14 9667 T Ford 279.47

9668 B Hagstad 963.80 9669 R Hussey 2143.55

9670 D Kishler 490.43 9671 A Kuhnash 393.07

9672 M Newton 1596.37 9673 S Nicodem 435.65

9674 R Otter 1344.23 9675 L Scheiderer 591.81

9676 R Sidders 730.65 9677 M Wilkins 520.57

9678 B&C Communications 1224.82 9679 Certified 3035.08

9680 Fackler 5.59 9681 Finley Fire 774.00

9682 Fire House 598.00 9683 Granville Lumber 149.40

9684 Granville Milling 29.90 9685 J Hussey 600.00

9686 Muskingum Tractor 164.60 9687 Public Safety 12400.50

9688 Ross’ Market 19.72 9689 Springfield Auto 1560.60

9690 Verizon 320.44 9691 Wright Brothers 36.15

9692 Cintas 464.21 9693 CVS 91.72

9694 Elan 1099.71 WV1257 OPERS 8000.41

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I hereby certify the funds were on hand or in process of collection and properly appropriated for

payment of the aforementioned warrants.

________________________

Jerry A. Miller, Fiscal Officer

FO Miller reported everything else he has to report is covered later in the meeting.

Trustee Jenks:

Trustee Jenks reported he attended the Rotary Bridge meeting on December 2, 2013. This will

be covered later in the agenda.

Trustee Jenks reported he attended the holiday Chamber luncheon which featured thanking

Maggie Barno for her time as the Director. Trustee Jenks reported the luncheon was well

conducted.

Trustee Mason:

Trustee Mason reported he attended several meetings to review employee health insurance

options.

Trustee Mason reported he attended a meeting to make a video to salute Maggie Barno on

November 29, 2013. Trustee Jenks reported the video was shown at the luncheon.

Trustee Mason reported he and Trustee Elect Schott attended the Licking County Engineer’s

Annual meeting. Trustee Mason reported the meeting was informational.

Trustee Mason reported he attended the Denison University business and industry breakfast

which was held on December 6, 2013.

Trustee Mason reported he attended the Paul Hamilton art exhibit at Bryn Du.

Trustee Mason reported he spent this morning reviewing the Granville Golf Course appraisal.

Trustee VanNess:

Trustee VanNess reported everything he has is covered elsewhere in the agenda.

Roads District:

MS4 Training:

Superintendent Binckley reported all Road and cemetery employees attended the required annual

MS4 training held today at the County Highway Garage.

Weather:

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Superintendent Binckley reported the crews have been out five times to perform snow removal

duties using approx. 150 tons of salt and 50 tons of # 9 gravel. Superintendent Binckley reported

the Township is ahead of schedule concerning snow removal compared with last year. Trustee

VanNess questioned the projected salt usage. Superintendent Binckley reported the projected

amount is 500 tons which is the average amount used each year for the past 5 years.

Superintendent Binckley commented the Township has already used 30% of the 500 tons.

Superintendent Binckley reported the crews have mowed cornstalks in preparation of putting up

snow fences. Superintendent Binckley reported some residents have called with concerns

whether the snow fences would be installed. Superintendent Binckley advised they will be

installed soon.

ROW Permit Application:

Superintendent Binckley reported he received a ROW permit application for 2160 Cambria Mill

Rd. They are installing a culvert and an additional driveway to turn it into a circular driveway.

Superintendent Binckley reported Wills Construction is doing the work.

Cemetery Department:

Superintendent’s Report:

Superintendent Binckley reported there have been three funerals and they have sold four graves.

Superintendent Binckley presented two deeds to be signed.

Parks Department/ Granville Recreation District:

Spring Valley Lower Shelter House:

Superintendent Binckley reported roof for the lower shelter house at Spring Valley has been

completed. Trustee Jenks questioned whether Andy Wildman was informed the roof has been

completed. Superintendent Binckley will advise Director Wildman the roof has been completed.

Fire Department:

Fire Chief’s report:

Trustee Jenks reported Chief Hussey advised he did not have anything to report under the Fire

Department.

Trustee Jenks recommended Land Management/ Open Space be moved until Steve Layman

arrived. Trustee Jenks moved Land Management/ Open Space to the end of the agenda so Mr.

Layman will be able to make his public presentation.

Zoning:

Zoning Inspector and Compliance Officer:

Trustee VanNess reported he received correspondence indicating Zoning Inspector and

Compliance Officer Warren May will be present at the next Trustees’ meeting. Trustee Jenks

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reported he received confirmation Zoning Inspector and Compliance Officer Warren May will

attend the meeting.

Zoning Commission:

Trustee VanNess reported he checked with Zoning Commission Chairperson Chip Blanchard to

ensure everything was in order for the December 16, 2013, meeting. Mr. Blanchard reported

they realized they missed sending notices to the property owners within 500 feet of the property

concerning revisions to the Springview PUD. Trustee VanNess reported he contacted Brad

Mercer of the Licking County Planning Commission. Mr. Mercer consulted with APA Lecklider

who recommended the meeting be rescheduled to allow the proper notices to be sent. They will

then make a recommendation concerning the change. The recommendation will then be sent to

the Township Trustees for approval. The Trustees will also have to conduct a public hearing and

approve or disapprove the changes.

Trustee VanNess commented the Trustees will have to ensure the Zoning Commission completes

the proper steps. Trustee VanNess reported when the issue came up last year Mr. Blanchard,

Fiscal Officer Miller and he went through the timeline with Retired Fiscal Officer Kennedy.

Trustee VanNess reported the Zoning Commission thought everything required had been

completed, but the mailings were missed.

Trustee VanNess reported Mr. Blanchard and Mr. Mercer will get together to review what needs

to be done.

Zoning Appeal Board (ZBA):

There was nothing reported from the ZBA.

Old Business:

Rotary Bridge Project-status

Trustee Jenks reported he, Trustee Elect Schott, and FO Miller attended the Rotary Bridge

meeting on December 2, 2014. Trustee Jenks reported there should be money to build the

bridge. Trustee Jenks reported the bridge committee prepared an adjusted timeline. Trustee

Jenks provided the timeline. FO Miller commented the Rotary Bridge Committee was happy to

receive the grant.

Trustee VanNess questioned whether the Township will front money for the project. Trustee

Jenks responded this question has not been decided. Trustee VanNess indicated the money is

there, but is not in the Township’s hands, therefore, someone will need to front money, pay the

expenses, and ask for reimbursement.

FO Miller reported the long eared bats in the trees near the bridge were discussed. Trustee Jenks

added the trees will need to be marked and taken down before the end of March 2014 to ensure

the long eared bats are not impacted.

Kendal TIF:

Trustee Jenks reported there was nothing new concerning the Kendal TIF.

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Energy Aggregation:

Trustee VanNess reported there will be a public meeting concerning energy aggregation next

Wednesday, December 18, 2013. Two public meetings will be held on December 18, 2013. The

first set of meetings will start at 5:00 PM at the Village Council Chamber and the second set of

meetings will be held at the Township Service Complex starting at 6:30 p.m. Representatives

from Dayton Power and Lighting will attend the meetings. Trustee VanNess reported both

meetings will be combined Village and Township meetings as part of the required PUCO

certification process.

Trustee VanNess reported the governing plan has been sent to the Prosecutor’s office for review.

Trustee VanNess will request the Prosecutor’s office approve the plan before the public meeting.

Trustee VanNess reported he does not see any problems with the plan. Trustee VanNess

reported once the plan is approved; it, the original resolution, and a certified copy of the election

results will be sent to PUCO to acquire certification. FO Miller reported the governing plan will

be voted at the Trustee meeting on December 19, 2013.

Trustee Jenks reported the Township’s second meeting for December would have been on

Christmas Day and was therefore rescheduled. This would have put a vote on energy

aggregation off until January, therefore a special meeting on December 19, 2013, was instead

scheduled to vote on energy aggregation and year end issues. Trustee Jenks reported the meeting

will be advertised.

Home on Raccoon Valley:

Trustee Jenks reported the Licking County Treasurer, and Licking County Auditor has scheduled

the Sheriff’s sale on the home for January 3, 2014.

Employee Health Insurance:

FO Miller reported he has worked to obtain exact employee health insurance rates. FO Miller

provided the Trustees with a copy. FO Miller reported the Affordable Care Act (ACA), begins

January, 2014. FO Miller indicated the rates provided by Medical Mutual indicated they did not

include the rates required by the ACA. FO Miller reported there are three Federally Mandated

Fees each month.

1. Patient-Centered Outcome Research Institute (PCORI) fee of 18 cents per member

2. Reinsurance $5.25 per member

3. Market Share fee of 2.4% of the total monthly premium

The fees have to be paid on behalf of the employees on January 1, 2014.

FO Miller reported he asked the State Auditor’s Office (AOS) how he should account for the

fees. FO Miller questioned whether the fees are included as a part of the employees’ regular

health insurance rates or separately. FO Miller reported the AOS has not responded, but he will

ask the question during tomorrow’s year end conference. FO Miller indicated he will determine

if the fees will be part of the employees’ rates, etc. FO Miller reported if so, the employee will

pay 16% of the fees, and the Township will pay 84% of the fees.

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FO Miller requested a motion from the Trustees to accept this change which will be effective

January 1, 2014. FO Miller advised he will come back to the Trustees if he is told anything

different by the State Auditor.

Trustee VanNess made a motion to approve changing the employee health insurance rates to

include the 18 cent PCORI fee, the $5.25 reinsurance fee, and the 2.4% premium fee required by

the Affordable Care Act. Trustee Mason seconded the motion and with no further discussion the

motion was passed by a unanimous vote.

FO Miller reported after his conference with the State Auditor, he will know exactly what to do

and will publish the rates for the employees and advise how much will be deducted from their

paychecks. FO Miller indicated the regular rate will be paid for December, and there will be an

adjustment in January.

Board Appointments:

Trustee Jenks questioned if the Trustees would like to postpone voting on board appointments

for 2014. Trustee VanNess requested the appointments be voted this evening.

Zoning Commission appointments:

Trustee VanNess reported Greg Davis does not wish to continue to serve on the Zoning

Commission. Trustee Jenks reported the Township will advertise to replace Mr. Davis.

Zoning Commission Alternate appointments:

Trustee VanNess reported Judy Preston and Tara Parsley have agreed to continue to serve as

alternates to the Zoning Commission.

Trustee VanNess made a motion to appoint Judy Preston as first alternate to the Granville

Township Zoning Commission and to appoint Tara Parsley as second alternate to the Granville

Township Zoning Commission. Trustee Mason seconded the motion and it was approved by a

unanimous vote.

Zoning Board of Appeals appointments:

Trustee VanNess reported Jonathan Downes has agreed to serve on the Granville Township

Zoning Board of Appeals. His new 5 year term will end on December 31, 2018. Andy Crawford

has agreed to continue serving as first alternate to the Zoning Board of Appeals, and William

Brady has agreed to continue to serve as the second alternate to the Zoning Board of Appeals.

Trustee VanNess made a motion to reappoint Jonathan Downes to the Granville Township

Zoning Board of Appeals (term ending 12/31/2018), to reappoint Andy Crawford (term ending

12/31/2014) as first alternate to the Zoning Board of Appeals, and to reappoint William Brady

(term ending 12/31/2014) as the second alternate to the Zoning Board of Appeals. Trustee

Mason seconded the motion and it was approved by a unanimous vote.

Land Management Committee appointments:

Trustee VanNess reported Judy Preston, Grace Gordon, and Dick Kinsley have agreed to

continue to serve on the Granville Township Land Management Committee. Trustee VanNess

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made a motion to reappoint Judy Preston, Grace Gordon, and Dick Kinsley to the Granville

Township Land Management Committee (three year term ending 12/31/2016). Trustee Mason

seconded the motion and it was approved by a unanimous vote.

Open Space Committee appointments:

Trustee VanNess reported Doug Wagner’s term is up at the end of 2013, however he only wants

to be reappointed to a one year term. Trustee VanNess recommended Doug Wagner be

reappointed to the Granville Township Open Space Committee for a one year term to expire

December 31, 2014. Trustee VanNess reported Mr. Wagner is a key member and a founder of

the Open Space Committee.

Trustee VanNess moved to reappoint Doug Wagner to the Granville Township Open Space

Committee for a one year term to expire December 31, 2014. Trustee Mason seconded the

motion and it was approved by a unanimous vote.

Trustee VanNess reported Deb Tegtmeyer is no longer a resident of Granville Township. Ms.

Tegtmeyer had been permitted to remain on the Open Space Committee for the remainder of her

term, but may not be reappointed as she no longer lives in Granville Township.

Trustee VanNess reported Jackie O’Keefe is the Village’s appointee. Trustee VanNess reported

his records indicate Ms. O’Keefe was appointed last year and her term will expire 2015. FO

Miller recommended Trustee VanNess contact Ms. O’Keefe prior to the next Trustee meeting.

Trustee Jenks reported the reappointment of Ms. O’Keefe will be tabled until the next Trustee

meeting and a letter thanking Ms. Tegtmeyer for her service will be prepared.

Licking County Tax Incentive Council appointments:

Trustee VanNess requested the Licking County Tax Incentive Council appointments be tabled

until the next Township meeting.

Granville Recreation District appointments:

Trustee Jenks reported Justin Lodge’s term expires March, 2014, and will be tabled until March.

Granville Foundation appointment:

It was noted the agreement with Mary Lee Van Meter was she would be reappointed at the end

of the year.

Trustee VanNess made a motion to reappoint Mary Lee Van Meter to the Granville Foundation

for a three year period until December 31, 2016. Trustee Mason seconded the motion and it was

approved by a unanimous vote.

Granville Arts Council appointment:

Trustee VanNess reported there was a similar agreement with Mickey Smith.

Trustee VanNess made a motion to reappoint Mickey Smith to the Granville Arts Council for a

one year period until December 31, 2014. Trustee Mason seconded the motion and it was

approved by a unanimous vote.

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Rental Home/ Spring Valley Nature Preserve:

FO Miller reported the tenant vacated the home on December 1, 2013. FO Miller reported he

spoke to Dick Pinkerton who is looking for a new renter. One person went through the home,

but has decided not to lease the property.

FO Miller reported he changed the utilities into the Township’s name. FO Miller reported he is

going to go through the home with Mr. Pinkerton and Superintendent Binckley to see if any

repairs need made and to winterize the house.

New Business:

There was no new business to discuss.

Executive Session:

On a motion by Trustee Jenks, with, Jenks-Yes, Mason-Yes, and VanNess- Yes, the meeting was

moved into Executive Session under ORC section 121.22(G)(1) to discuss a personnel issue.

After a period of discussion on a motion by Trustee Jenks and a second by Trustee Mason, with

Mason-Yes, VanNess- Yes, and Jenks-Yes, the meeting was reconvened into regular session.

Trustee Jenks moved adjournment, and the meeting was adjourned at 9:20 PM.

Calendar Reminder:

Two Public Hearings on Energy Aggregation: 5 PM @ Village & 6:30 PM @ Twp.

Service Complex

Regular Board* meetings Thursday 12/19 and 1/8/2014 starting at 7:00 PM *The Board of Township Trustees of Granville Township, Licking County, Ohio, meet in their dual capacity as the

Board of Township Trustees of Granville Township and the Board of Granville Township Road District Trustees.