12Lab 2:Organizing Your Work

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Competencies

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CompetenciesAfter completing this lab, you will know how to: 1. Use Explorer to manage files. 2. Copy files. 3. Use Send To. 4. Create and delete folders. 5. Delete, move and rename files.

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Competencies

After completing this lab, you will know how to: 6. Extend a selection. 7. Find files. 8. Use WordPad. 9. Open and edit a document.10. Format text.

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Competencies

After completing this lab, you will know how to:11. Save a file.12. Preview and print a document.13. Create a shortcut icon.14. Print a window.15. Use the Recycle Bin.

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Part 1

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Exploring Window

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The Exploring Window

Title BarMenu Bar

AddressBar

StandardButtons

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The Exploring Window Contents Frame

The Contents of My ComputerIn Large Icon View

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Using Explorer

Explorer provides a more efficient and powerful means of browsing and organizing files.

To load Explorer, either choose it from the Start/Programs menu, or

Choose: Explore from the My Computer shortcut menu.

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Using Explorer The left frame of the Exploring window

displays the All Folders Explorer Bar. This provides a means to scroll

through a list while the contents of the selected item are displayed in the right frame.

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Concept 1: Hierarchy

The graphic representation of folders is called a hierarchy.

The top-level folder is called the main folder. Folders are indented from the main folder

and subfolders are indented from folders. Because of the branching nature, it is

sometimes referred to as a tree.

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The Exploring WindowAll Folders Explorer Bar

Contents of DiskDisplayed as

Hierarchy

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The Exploring WindowAll Folders Explorer Bar

Main Folder

Subfolders UnderMy Computer

Folder

Selected Folder

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The Exploring Window All Folders Explorer Bar

Desktop IconsUnder Main

Desktop Folder

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Expanding a Folder A “+” symbol displayed to the left of a

folder or drive icon indicates that the drive or folder contains folders or subfolders. Clicking the “+” symbol displays them.

A “-” symbol the left of a drive or folder indicates that it is fully expanded. Clicking the “-” symbol closes it up.

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The Exploring Window All Folders Explorer Bar

Subfolders Displayed

Subfolders Hidden

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Concept 2:Copy and Move The Cut, Copy and Paste commands

allow you to move and copy selected items from one location to another.

The commands are available on the Edit menu.

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Concept 2:Copy and Move

The information you are cutting or copying is called the source, and the location where you are moving or copying it to is called the destination.

The Clipboard is temporary storage for the information until it is pasted.

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Copy and Paste

Select a file by pointing to it. The file will highlight, making the right

frame the active frame. Click: the Copy button. Select the destination (e.g., the A

drive icon). Click: the Paste button.

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Copying Message Box

The CopyingMessage BoxDisplays the

Copy Progress

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Using Send To Send To is a Copy and Paste

alternative. Select the files you are going to send.

(e.g., Edit/Select All) Choose: File/Send To Click: the destination (e.g., the A drive)

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Creating Folders

Select: the drive (or folder) where you are going to create the folder (or subfolder).

Choose: File/New/Folder Type: the text of the new folder,

replacing the “New Folder” text. Press: Enter

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Concept 4: Drag and Drop The drag and drop feature lets you move and

copy items by dragging them to their destination. Dragging a file to a folder on the same disk

will move it; dragging a file to a different disk will copy it.

To copy a file to a folder on the same disk, hold down Ctrl as you drag. To move a file to a different drive, hold down Shift as you drag.

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Up One Level

The Up One Level button moves up one level in the

hierarchy (from a subfolder to a folder or from a folder to the

main folder).

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Deleting Files The Delete button or the Delete key

deletes selected files from a disk. A Confirm message box will be

displayed so you can confirm the deletion or change your mind.

Files deleted from the C drive can be restored. Files deleted from any other drive are permanently deleted.

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The Undo Command

The Undo command can be used to reverse an action, such as moving a file.

The menu command is Edit/Undo.

The keyboard shortcut is Ctrl + Z.

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Extending a Selection To select several files in a list, hold

down Ctrl as you point to the files you want to select.

Pointing to a selected file while holding Ctrl deselects it.

You can select a set of adjacent files by dragging a box around them.

Once files are selected, they can be moved, copied or deleted.

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Renaming Files Display a selected file’s shortcut

menu. Choose: Rename The current file name appears

highlighted. Type: the new file name. Press: Enter

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Deleting Folders The Delete button or the Delete key

can be used to delete folders and subfolders.

When a folder is removed, all files and subfolders will be removed as well.

A Confirm message box will be displayed so you can confirm the deletion or change your mind.

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Searching Files and FolderPart 1

The Find command helps you locate misplaced files and folders.

use the Start/Search/for file and folder command.

Type: the file name or as much of the file name as you know.

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Finding FilesPart 2

Select: the drive you are searching from the Look In list box.

Click: the Find Now button. The Find command will locate all files

containing the text you type and display them in the dialog box.

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Search file and folder

Click All files and folders

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1-Write the keyword

2-Click Search

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Search Result

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Part 2

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Concept 5: Word Processor

Word Processing applications help you create, edit and print text documents, such as letters and memos.

The biggest advantage of a word processor over a typewriter is that you can view and correct text on the screen.

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The WordPad Title Bar

The WordPad title bar displays the name of the program and will display the name of the file when one is open or saved.

Initially, it displays “Document” as the default file name.

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The WordPad Menu Bar

The WordPad menu bar contains six items that help you create, edit,

format, print a document and obtain help.

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The WordPad Toolbar

The WordPad toolbar contains mouse

shortcuts to several commonly used WordPad

menu commands.

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The WordPad Format Bar

The WordPad Format Bar contains mouse

shortcuts to menu commands that let you change the appearance

of your document.

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The WordPad Ruler

The WordPad ruler shows the left and right margin

settings and the line length in inches.

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Opening a File Click: the Open button on the toolbar. The Open dialog box will be displayed. Click: the Look in list and select the

drive that contains your data disk. Click: the file you want to open. Click: the Open command button.

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The Workspace

The workspace is the large white area below the ruler that displays your work.

The insertion point marks your current location in the document.

The i-beam mouse pointer can be used to relocate the insertion point.

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Mouse Pointer

Inse

rtion

Poin

t

The WorkspaceThe Workspace

Status

Bar

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Editing a Document Editing is the process of modifying

existing text.

You can quickly remove any amount of text from and insert additional text into a document.

Delete will remove a character to the right of the insertion point and Backspace will remove the character to the left.

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Word Wrap When you type in a document, you only need to

press Enter to end a short line (such as a salutation), to insert a blank line, or to end a paragraph.

When the insertion point reaches the right margin, it automatically moves to the beginning of the next line.

This feature, called word wrap, makes in unnecessary to press Enter at the end of each line in a paragraph.

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Formatting a Document

The Format menu and the Format Bar contain commands

that let you enhance the appearance of your document.

This is known as formatting.

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Some DocumentFormatting Options

CommandCenter

Color

Font Size

Button

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Concept 6: Saving Files A document exists in memory until you

save it to disk. To save a document, either: Choose: File/Save to save a file for the

first time or to save an existing file with the same name, or

Choose: File/Save As to save a file for the first time or to save a file with a different name.

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The Save As Dialog Box

To save a file to a new location, Open the Save In list box and select the drive you want to use.

If necessary, replace the existing or default file name with the one you want to use.

Click: The Save command button.

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The Save As Dialog BoxWhere File

Will Be Saved

File Name

File Type

Saves the File

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Previewing and PrintingA Document

Click: the Preview button on the Standard toolbar.

The Preview window will display the document on a full page as it will appear when printed.

Click: the Print command button and click: OK.

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Creating A Shortcut IconFor the A Drive

Open My Computer and restore the window, if necessary.

Drag the A Drive Icon to the desktop. Click: Yes to create the icon. Display the shortcut icon’s shortcut

menu and rename it.

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Printing a Window Display and restore the window you

want to capture. Press: Alt + Print Screen. The image will be stored on the

Clipboard. Open WordPad. Use the Paste command to insert the

image into the document.

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Using the Recycle Bin Files and folders deleted from the C

drive and deleted desktop icons are moved to the Recycle Bin.

The contents of the Recycle Bin can be permanently deleted or restored.

Files deleted from any other drive will not be moved to the Recycle bin. They will be deleted.

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Using the Recycle Bin You can drag items to the recycle bin as

long as the item (file, icon) you want to delete is displayed on the same screen as the Recycle Bin.

You can also select the item you want to remove and press Delete or choose Delete from the item’s shortcut menu.

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Using the Recycle Bin A message box will be displayed so you

can confirm the deletion. Click: Yes to confirm. The Recycle Bin will appear to be filled

with trash when an item has been moved there.

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Using the Recycle Bin

Open the Recycle Bin. Select: the deleted item. Press: Delete or choose Delete from the

item’s shortcut menu. If you want to restore the item, you can

choose Restore from the item’s shortcut menu.

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The Contents of the Recycle Bin

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CAUTION!You cannot

undo afinal delete!

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End ofLab 2

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Appendix:Formatting a Disk

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Before you can use a disk, it must be formatted or set up to be used by your computer.

Most disk are already formatted, but others may be in an unformatted state so they can be used by either IBM-compatible or Macintosh-compatible systems.

Formatting a Disk: Theory

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Formatting a disk sets up concentric rings, known as tracks.

The tracks are then divided into divisions, called sectors.

The Format command also checks for bad spots on the disk and marks them so they will not be used.

Formatting erases any files that may be on a disk. For this reason, you should be careful not to format the hard drive.

Formatting a Disk: Theory

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Put a blank disk in the A drive. Open My Computer. Select the A drive icon. Choose: File/Format. Select: Full as the format type. Delect: No Label, if necessary. Type: a label (such as your name) Click: Start

To Format a Disk

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Format Dialog BoxChangeCapacity

Erases FilesFull Format

Label the Disk11 Characters Max

StartFormat

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Formatting Progress Bar

ProgressBar

Shows% of

Completion

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When the format is complete, the Format Results dialog box will display the total number of bytes on the disk and the total number of bytes available.

If no bad spots were located, these numbers will be the same (1,457,664). In addition, the number of allocation units and bytes within each allocation unit as well as a serial number will be displayed.

Close the Format Results and the Format dialog box. Then, close My Computer.

To Format a Disk

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Format Results

Total Space

Total SpaceAvailable

No Errors!

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End ofAppendix