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ACLA: An Overview and 2010 Proposed Budget

Topics to be Covered Overview of ACLA Program Services Outreach Services 2009 Focus 2010 Agenda and Budget

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Allegheny County Library Association

Our Mission:ACLA, a federated library system,

pursues, provides and promotes the highest quality public library service possible

for all residents of Allegheny County through collaboration, cooperation and

coordination.

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ACLA a federated library system

44 independent Member Libraries• 45 in 2010 (Robinson Township

Library) 70 service outlets• Plus bookmobile service

853.45 full time staff equivalents• 239.33 f.t.e. professional librarians

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ACLA Organizational Structure

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ACLA Internal Structure

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What ACLA Administration does:

1. Facilitates distribution of and reporting for funding to Member Libraries• Allegheny County Regional Asset District (RAD)

Formula DistributionRegional Use Reimbursement

• Commonwealth LibrariesState AidAccess PALSTA grants

2. Delivers strategic and operational countywide program services to Members

3. Delivers direct outreach service to underserved populations

4. Secures grants for countywide initiatives

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Program Services to Members:

Program Services to Members fall into three categories:

1. Library Development2. Consortium Services3. Marketing & Advocacy

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Program Services:Library Development

• Provide library management and operations consulting

• Generate targeted data for library operations• Support development of new service models• Facilitate communications to/from

Commonwealth Libraries• Provide grant writing consulting• Award and monitor incentive grants to

member libraries • Provide continuing education programs for

staff and trustees• Provide professional development

opportunities• Provide information and resources for library

staff and trustees• Provide collection management consulting

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Program Services:Consortium Services

• Procure and administer county and state funds for member libraries

• Coordinate countywide communication and dissemination of information

• Represent consortium interests on countywide committees

• Provide countywide programs in libraries

• Implement grant writing and development initiatives for countywide programs

• Generate and analyze data for countywide initiatives

• Fund consortium fees and licenses

• Support development of collection resources countywide

• Train and assist libraries with State and RAD reports

• Streamline processes and information for library operations

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Program Services:Marketing & Advocacy

• Educate state and county elected officials and library stakeholders

• Provide tools to support libraries with local funders

• Survey public regarding library service and awareness

• Increase public awareness regarding value of library services

• Develop community partnerships

• Implement countywide initiatives and services with community partners

• Provide tools to assist libraries in local marketing

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Key 2008 Accomplishments: Program Services

Managed transmittal of and reporting for $11.1 million (RAD & State) to Member libraries

Provided 66 hours of continuing education Secured $237,250 in grant funds for County

services Sponsored 763 adult programs in Member

Libraries Coordinated countywide Summer Reading

Club with 32,535 participants and training

Outreach Operations:

Outreach Operations fall into three categories:

Mobile Services Knowledge Connections Robinson Township Library

All outreach services are restricted programs

• Separate and restricted revenue

• Separate program accounting

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Key Accomplishments 2008: Outreach

Mobile Service

• Circulated 81,275 items to the public

• Lent 12,293 items to Member libraries

• Provided 1,266 hours of public service Knowledge Connections

• Initiated mobile lab technology

• Serving residents of public housing communities

Robinson Township Library

• Circulated 48,880 items

• Hosted 138 programs

• Progressed toward independent operations

* See more complete detail in written narrative14

Key 2008 Accomplishments: Grants

ACLA secured $237,250 in outside grants in 2008 including:• $17,500 for One Book, One Community

• $50,000 for Leadership Development work with library directors and trustees

• $5,000 for Summer Reading Club

• $10,750 for lifelong learning initiatives

• $27,000 for Mobile Services outreach

• $127,000 for Knowledge Connections

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2009 ACLA Focus:1. Support Formula Development Process2. Support Critical Issues discussion3. Continue leadership development• Leadership retreat for Library Directors• 23 Things

4. Communicate value of public library service5. Support eiNetwork transition6. Serve Member libraries• Provide workshops for Member library

trustees:• Understanding basic financials • How to establish an annual giving program

• Identify HR support for Member libraries• Develop substitute staff pool for Member

libraries

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2010 ACLA Agenda:

1. Implement Member-adopted funding formula2. Implement critical issues recommendations• Potential changes to governance structure• Assistance to libraries in distressed communities• Guidance for libraries meeting standards• Advocacy at State level concerning standards

3. Prepare for the future• Develop leadership in Member libraries• Benchmark best practice • Encourage use of new technologies and social

networking tools• Create score cards for ACLA services

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2010 Budget Assumptions:

Key Revenue Assumptions: Decreases in State Aid No increases in RAD 3 scenarios modeled:

1. Level RAD and -2.3% State2. -5% RAD & State3. -10% RAD & State

Key Expenditure Assumptions: eiNetwork funding continues through CLP Focus is on maintaining core services to Members Robinson Library will operate independently Knowledge Connection mobile service delivery is

discontinued

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2008-10 Resource Allocation: Direct Distributions to Members Program Services to Members Outreach Operations Administration eiNetwork (*CLP became fiscal host in 2009)

2008 2009 2010

2010 based on Scenario 12008 Actual 2009 Estimated

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2008-10 Labor Allocation:

ACLA staff for 2010 is projected at 12.9 FTE’s, 17 individuals

(in 2008 it was 23.9 FTE’s, in 2009 it is 18.4 FTE’s)

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Admin. Lib. Dev. Cons. Serv.

Mktg. & Adv.

Outreach

2008

2009

2010

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2008-2010 Expenditures:

*eiNetwork funding flows through CLP as fiscal agent in

2009 & 2010

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Allegheny County Library Association

Our Vision: To provide the citizens of Allegheny County with the premier library system in the Commonwealth.