1. adoption of agenda 2. minutes 2-5 2.1 3.1 4

Town of Vermilion Transportation & Utilities Committee

September 12, 2014 at 8:30 a.m. Town Hall

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1. ADOPTION OF AGENDA

2. MINUTES2.1 Minutes of August 15, 2014

3. FINANCIAL REPORT

3.1 Financial Statement - September 10, 2014

4. CAPITAL PROJECTS

4.1 Project Updates

5. TRANSPORTATION & UTILITIES

5.1 Water Consumption Concerns

5.2 Water Consumption Refund Policy

5.3 By-Law 17-2014 Water and Wastewater Management Utilities

5.4 County of Minburn Wastewater Treatment Facilities

5.5 Alberta Roadbuilders and Heavy Construction Association White Paper: Transportation Infrastructure Debt Report

6. ADDITIONAL ITEMS

7. NEXT MEETING

8. ADJOURNMENT

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TOWN OF VERMILION MINUTES OF TRANSPORTATION & UTILITIES COMMITTEE

HELD ON TUESDAY, AUGUST 15, 2014

Present Chairperson Councillor Richard Yaceyko Councillor Greg Barr Town Manager Dion Pollard Director of Transportation & Utilities David Brozuk Regrets Transportation & Utilities Foreman Keith Wilkinson

1.

The agenda was adopted as amended.

ADOPTION OF AGENDA

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2.1

MINUTES

Minutes – June 6, 2014

The minutes of June 6, 2014 were accepted as presented.

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3.1

FINANCIAL REPORT

Financial Statement of August 12, 2014

The financial statement was accepted as information. David Brozuk advised the Committee that the Street and Sidewalk Maintenance budget has $80,000.00 for miscellaneous concrete, asphalt patching and crack sealing work. David would like to carry-forward the crack sealing work to the 2015 budget and do more concrete work and asphalt paving and use the remaining funds to purchase a flashing crosswalk sign for 50 Avenue by the seniors centre. The committee discussed the future demands and requirements for additional employment.

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Agenda Item # 2.1

Minutes of August 15, 2014 of 39

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4.1

CAPITAL PROJECTS

Project Updates

Yellowhead Business Park

Atco Power is installing the power to each lot and the light standards for the subdivision. The work should be completed in mid September. A Final Acceptance Certificate (FAC) walkthrough with Grayson Excavating Ltd. for the underground improvements was completed on August 8, 2014.

Junction Sixteen/Hwy 41 – Phase 1

A preliminary completion walkthrough with BEL Contracting Ltd. for the underground improvements was completed on August 8, 2014. Pressure testing and CCTV camera inspections are complete and BEL is finishing up some deficiency work while they are waiting for the bacti test results from Alberta Environment. E-Construction is currently working on the intersection going into the subdivision. The work should be completed by the end of September.

2014 Street Improvement Program

The petition period for the pavement overlay on Railway Avenue from 49 A Street – 53 Street closes on August 17, 2014. Only one resident has voiced some concerns regarding the local improvement charges and will be writing a letter to the Transportation & Utilities Committee. There have been no inquires for a petition to date.

50 Avenue UST Monitoring Program

Alberta Environment may be requesting further monitoring on the excavated UST site on 50 Avenue. AMEC Earth and Environmental have been working on this project from the beginning and would be called upon again if Alberta Environment requests a monitoring program.

Salt Shed Exterior Replacement

The exterior walls, roof and doors to the salt shed has been scheduled for repair this year, with $12,000.00 budgeted from Roads Capital Reserve. The amount of work to be done is small in comparison with new building construction jobs so only one contractor has shown interest in taking on the project. The amount of repair needed on the structures doors is more than initially anticipated. Hammertime Contracting Ltd. has provided a quote of $16,963.00 to complete the shed's exterior. The additional $4,963.00 required to replace the exterior can be allocated from Roads Capital Reserve.

That the Council for the Town of Vermilion approve the increase to $16,963.00 to be allocated from Roads Capital Reserve 4-32-761-00 for the salt shed exterior replacement project.

Committee Recommendation:

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Agenda Item # 2.1


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4.2

Junction Sixteen/Hwy 41 – Phase 2 – Grading Engineering Proposal

Bar Engineering has submitted an engineering proposal for grading plan for Phase 2 of the Junction Sixteen/Hwy 41 subdivision. In order for commercial development to smoothly proceed into Phase 2, a grading plan must be into construction by summer 2015. This proposal includes engineering design for $21,000.00, tender preparation and administration for $6,500.00, construction services for $30,000 and $16,000.00 for geotechnical investigation and report. There are currently two possible borrow pits on town owned property being considered for a clay source. One south of the old landfill north of town and the other on airport land. In order to determine the best clay source Bar Engineering must conduct topographical surveys of the two pits locations and subcontract the geotechnical investigations. Design is anticipated to take 12-16 weeks and Bar Engineering is committed to tendering the project by March 2015 to allow for construction to begin in spring 2015.

That the Council for the Town of Vermilion accepts the engineering proposal from Bar Engineering Ltd. to administer the grading plan for Phase 2 of the Junction Sixteen/Hwy 41 subdivision for a total of $73,500.00 plus GST and a 15% contingency with the funding to come from Subdivision Land Reserves.

Committee Recommendation:

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5.1

TRANSPORTATION & UTILITIES

Pare Drive Drainage

There is a storm pipe that collects the storm water from the downtown core that travels down Pare Drive and drains into the drainage ditch adjacent to the property at 4-06-050-32-NW. There is water continuously trickling through this line even when there no water surface water in the downtown core, indicating that there may be a hole in the pipe where groundwater is infiltrating the line. A CCTV camera inspection has been scheduled for next week to determine where the water is coming in from and the line will be repaired based on the findings.

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6.1

CORRESPONDENCE

Orphan Well Association Community Forum

The Committee discussed the open forum that was held on August 13th to discuss the repair program on the abandoned well located between 63 and 64 Street in the Brennan subdivision. The work will commence early this fall. In conjunction with the safety plan of the project, the bus stops near the well site will be temporarily relocated during the construction period. In addition, the utility accounts for the three homes adjacent to the site will be suspended until the work is completed.

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Agenda Item # 2.1


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7.1

ADDITIONAL ITEMS

The Committee reviewed the year-to-data tonnage comparison for 2014.

Vermilion River Regional Waste Management Service Commission

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The next meeting is scheduled for September 12, 2014 at 8:30 a.m. at the Town Hall.

NEXT MEETING

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The meeting adjourned at approximately10:00 a.m.

ADJOURNMENT

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Agenda Item # 2.1


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Agenda Item # 3.1

Financial Statement - September 10, 2014

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Agenda Item # 5.5

Alberta Roadbuilders and Heavy Construction Association White

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1. adoption of agenda 2. minutes 2-5 2.1 3.1 4

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