1 After Installing SAP GUI

1 After Installing SAP GUI

1.1 Icons for SAP GUI

After you have installed SAP GUI, one or more of the icons for SAP Logon Pad and/or SAP Logon appears on your desktop.

SAP Logon

SAP Logon Pad

A new entry, SAP Configuration, is added to the Microsoft Windows Control Panel.

1.2 Start Menu: Entry for SAP GUI

In the Microsoft Windows menu Start -> All Programs, a new SAP Front End node appears.

1.3 User-Specific Automatic Update

If SAP GUI was installed from an installation server, every user can enable an automatic update of the local SAP GUI from this installation server. You can trigger a check for updates when you start SAP Logon (or SAP Logon Pad) by double-clicking the respective icon.To reduce network load, you can limit the frequency of this automatic update check so that it is not triggered every time SAP GUI is started.

To configure the automatic update:

Right-click the SAP Logon (or SAP Logon Pad) icon

Choose Configure Update Check from the context menu.

The following dialog box appears:

Using the checkbox Enable update check you can activate or deactivate the automatic update. Additionally you can configure the number of double-clicks on the SAP Logon (SAP Logon Pad) icon before the check for available updates on the installation server is performed in accordance with your needs.By default the automatic update is

Switched on if the installation of SAP GUI was run from an installation server. The default value for the number of double-clicks on the SAP Logon (SAP Logon Pad) icon required before the check for an update is performed is set to 5.

Switched off if the installation of SAP GUI was run from CD / DVD.

To activate the change(s) choose the OK button.

If an updated version of SAP GUI is available on the installation server, SAPSetup is launched to update the local SAP GUI before SAP Logon is started.

2 Using SAP GUI to Log On to SAP Systems

2.1. Logging On to a System and Logging Off

Before you log on for the first time, your system administrator will give you an initial password. During the logon process, you should create a new password, known only to you. After that, you use your own password whenever you log on. (These procedures may differ somewhat at your company; for more information, contact your system administrator.)

2.1.1 Logging On

When you connect to the SAP system, the first screen that appears is the logon screen.

To log on to the SAP system for the first time:

1. Enter the client number in the Client field. If a default client number appears in the field, keep it or change it if necessary.

2. Enter your user ID in the User field.

3. Enter the initial password provided by your system administrator in the Password field. As you type the initial password, the asterisks remain in the field, and only the cursor moves. As a security measure, the system does not display what you type.

4. Proceed to the Language field. You can change the language used to display screens, menus, and fields if necessary.

Note:If you choose the TAB key after you have entered data in a field, the cursor moves to the beginning of the next field.

5. Choose Enter.

6. The system automatically displays the new password dialog box requesting that you change your initial password:

If the new password dialog box does not appear, check the status bar for a system message. You may have entered an incorrect client number, password, user ID or language key. If this is the case, repeat steps 1 through 5.

7. Enter a new password and repeat it in the respective field below.

8. Choose (or the Enter key). If you have successfully changed your password, the Copyright dialog box appears.

9. In the Copyright dialog box, choose Continue. If there are system wide messages, the System Messages dialog box appears. After you have read the messages, choose Continue to close the dialog.

2.1.2 Logging Off

You can log off from the SAP system from any screen:

From the menu bar, choose System -> Log off.

Click the button at the upper right-hand corner of the screen (if you only have one session running).

The Log Off dialog box appears:

If you are not certain that you have saved all of your data and you do not want to log off after all, choose No. You return to the screen on which you were previously working.If you are certain that you have saved all of the data you want to save, choose Yes. All of your SAP system sessions close. You have successfully logged off.

2.2 Using SAP Logon

Note:If you want to use SAP Shortcut to logon to a system, refer to the section

SAP Shortcut

If you have only installed SAP Logon Pad, for information about logging on to the SAP System refer to the section

SAP Logon Pad

2.2.1 Starting SAP Logon

You can start SAP Logon as follows:

Double-click the icon for SAP Logon on your desktop:

Call the Microsoft Windows menu Start->Programs->SAP Front End->SAP Logon When SAP Logon starts, the main SAP Logon window appears (see below) and the SAP Logon icon now appears in both the toolbar (together with a title like SAP Logon 720) and the system tray (that is, the bottom right-hand corner of your desktop).

2.2.1.1 SAP Logon Main Window

After you have started SAP Logon, the main SAP Logon window with the title SAP Logon 720 appears as follows:

The main SAP Logon window is displayed using the Explorer View, which is selected by default:

The Explorer View contains three folders by default:

Favorites

Shortcuts

Connections

Within these three main folders, you can create your own folder structure adapted to your working priorities:

1. Select the respective folder

2. Open the context menu by right-clicking

3. Choose Add new subfolder The following dialog box appears:

4. Enter a name for the new subfolder and choose OK.

2.2.1.2 Main Window - List View

You can change the view of the main SAP Logon window by choosing the following buttons for the List View:

More information on how to use the entry's context menu: 2.2.2.4 Using the Entry's Context Menu.

2.2.1.3 Main Window - Tree View

You can change the view of the main SAP Logon window by choosing the following buttons for the Tree View:

More information on how to use the entry's context menu: 2.2.2.4 Using the Entry's Context Menu.

Try the different views to determine, which view best fits your requirements.

2.2.2 The Connections Folder

When you open the Connections folder for the very first time, it may be empty. If your system administrator has already created entries, you can immediately logon using these. Entries defined centrally on a server will be displayed as read-only. For more information about the server configuration file refer to note 1426178.You can change the content of the Connections folder in SAP Logon (not in SAP Logon Pad) by:

Adding new connections to the Connections folder or one of its subfolders (More information: section 2.2.2.1 Adding a New Entry)

Changing connection entries in the folder (only if they are not displayed deactivated; more information: section 2.2.2.2 Changing Entries)

Deleting connections (only if they are not displayed as deactivated. More information: section 2.2.2.3 Deleting Entries)

You can also use the connection entry's context menu, which exists both in SAP Logon and in SAP Logon Pad, to

Configure the way in which entries are displayed(More information: sections 2.2.2.4 Using the System Entry's Context Menu and 2.2.7 Viewing Entries in Each Folder),

Log on to an SAP system or to display the status of SAP systems(More information: section 2.2.2.4 Using the System Entry's Context Menu)

2.2.2.1 Adding a New Entry to the Connections Folder

To add a new entry to the system list,

choose the button or choose Add new entry from the folder's context menu.The first item in the list, User Specified System, is selected by default.All of the systems listed below the user Specified System option have been configured by your system adminstrator and are available to be chosen.

Note:Only proceed to section User Specified System if you do not find the system you need in this list.

Choosing a System from the List1. Select one of the systems shown in the system list.You can do this by typing the system ID or selecting the system's name in the list. Scroll the system list if necessary.

You can also filter the system list first and then select a system. Place the focus in the Search for field above the system list and enter a string for which you want to search. The search mechanism immediately starts a browse process over all system IDs and all description entries. You can use the following operators in the search string:

AND operator: To concatenate search terms this way, place a '+' directly before the relevant search term. Example: Basis +Development

OR operator: This is the default. This concatenation is used if a space or '|' is located directly before the relevant search term. Examples: 4.6D 46D, 4.6D |46D

NOT operator: In order to exclude systems matching a certain condition, place a '-' directly before the relevant search term Example: 46D -Support

Exact term search: Use this to search for complete strings containing spaces or other control characters. Example: "Support package"

Note that operators in front of the first search term are ignored with the exception of " for exact term search.The search can also contain system IDs.

The search starts automatically and all matching entries are listed:

Note:If the search fails, the following message appears:

To continue select one of the filtered entries in the list or you can start a new search by choosing Clear Filter and typing a new string. ( If you choose Clear Filter, all available systems are displayed in the list again.)

The last entry field, SAProuter allows you to configure a particular SAProuter for the new system connection. This field is usually empty by default because many systems do not require a particular SAProuter connection. Sometimes it contains a SAProuter configured as the default SAProuter for your local installation. If you need a certain SAProuter or need to change the local default configuration, select the respective entry from the SAProuter dropdown list:

Then choose Next.

2. It may take some time to connect to the message server and to get the groups/server list from it. You can define the maximum time to take, the Message Server Timeout, in the SAP Logon options (more information: section 6.9.1 SAP Logon Options - General) If there are groups and servers available they are listed. Choose the one to which you want to connect:

Note:If the group/server cannot be reached, the following error message appears in the list:

If necessary, change the selection and choose Next (or refer to the note box at the end of step 6.)

3. On the following screen, you can maintain the connection type:

Check all entries, change them if necessary and choose Next.

4. On this screen, you can maintain the Network settings:

Activate Secure Network Communication: This checkbox is active if the SNC name is defined in the SAP system to which you are going to connect. You can then choose this checkbox to turn on SNC mode and select the required SNC level (for example, Max. available) by selecting one of the radio buttons below the input field SNC name.

High speed connection (LAN):This is selected as default.Low speed connection (reduced network traffic):You can choose this checkbox to turn on the low speed connection (WAN mode).You find additional information regarding connection speed settings in SAP Note 161053

Check all entries, change them if necessary and choose Next.

5. The last screen offers the possibility of maintaining the language and encoding settings:

Language Settings:Choose the required language from the Language drop down list.

Upload/download Encoding:Choose the required encoding from the Encoding dropdown list. For more information regarding upload/download encoding, refer to SAP Note 765763Check all entries, change them if necessary and choose Finish.

6. The active wizard window closes and the new system entry is added to the Connections folder.

Note:You can skip steps 3, 4 and 5 by choosing Finish after selecting the Group/Server setting in

htm" step 2. In this case all further predefined settings are kept, the wizard is closed immediately and the new connection is added to the Connections folder.

User Specified System1. If the system you are looking for is not listed, keep the selection User Specified System:

If the system you need to connect to requires a SAProuter connection, select the appropriate router from the dropdown list:

Otherwise you can leave this field empty and choose Next.

2. The screen for configuring a Custom Application Server appears.

Enter the following required data:

DescriptionA short description of the system entry, leave the Description field empty to accept the suggested description.

Application ServerThe name of the host to which you want to connect.

Instance Number(Formerly: System Number)Specify the instance number (such as 00) of the SAP system to which you want to connect.

System IDSpecify the system ID of the SAP system to which you want to connect.

Enter the following optional data:

SAProuter StringAn SAProuter string if it is needed(More information: Route Strings).

Depending on the information you have about the system to which you need to connect, you can alternatively use the Group/Server Selection screen to define the connection. To do this, change the dropdown menu selection for the Connection Type field.

Enter the following data:

DescriptionEnter a short description (optional).

Message ServerEnter the name of the message server or its IP address. SAP Logon now attempts to connect to this server to load the available Group/Server selection.

Group/ServerIf SAP Logon could reach the specified message server you can now select an appropriate Group/Server entry for your connection.

3. Now

Either choose Next if you want to check and probably change the Network and Code Page settings

Or close the procedure by choosing Finish. The two dialogs are then skipped and their default selections are kept.

4. As a result, the new connection is listed in your Connections folder.

2.2.2.2 Changing Entries

Note:Entries can be changed only if they are not displayed as deactivated. Deactivation means, that they can be used to logon but their porperties cannot be changed. Deactivation can be configured

Centrally for single systems by your system administrator

By every user within the SAP Logon Options dialog. More information: 6.9.1 SAP Logon Options - General

You can change an entry by selecting it from the system list and choosing the button in the toolbar. Alternatively, you can open the context menu of the respective entry by right-clicking it in the list and choosing Properties...A dialog box with the title System Entry Properties appears. There are three tabs on this dialog.

1. The Connection Tab:

If the entry was created using the connection type Group/Server Selection, the dialog contains the following elements:

Change the data for the System Connection Parameters if necessary.

If the entry was created using the connection type Custom Application Server the dialog contains different elements:

Change the data for the System Connection Parameters if necessary (more nformation: Custom Application Server).

2. The Network Tab:

More information: Network Settings.

3. The Code Page Tab:

More information: Language and Encoding Settings.

4. Save the new settings.

Choose OK to confirm. Your modified settings are saved.

2.2.2.3 Deleting Entries

Note:Entries can be deleted only if they are not displayed as deactivated. Deactivation means, that they can be used to logon but their porperties cannot be changed. Deactivation can be configured

Centrally for single systems by your system administrator

By every user within the SAP Logon Options dialog. More information: 6.9.1 SAP Logon Options - General

1. Select the relevant item from the connection list.

2. Choose the button from the toolbar.

3. Confirm deletion by choosing Yes on the following dialog:

If you deselect the checkbox for "Confirmation of deletion of listbox entry" (More information: section 6.9.1 SAP Logon Options - General) the confirmation dialog no longer appears.

2.2.2.4 Using the Entry's Context Menu

If you select a system entry, you can open its context by right-clicking, pressing the context menu key, or the keys Shift+F10.

The system entry's context menu in SAP Logon contains the options Log On, Delete, System Status... (for prerequisites refer to 2.2.12 Showing SAP System Status), View, and Properties...:

Choose

Log On to log on to the selected SAP system

Delete to delete the selected item

System Status... to open a web page containing information about your SAP system status (if it is maintained)

View and one of its menu options to view your system entries in a different presentation mode

Properties... to change the definition of the selected item

Note:In SAP Logon Pad, the system entry's context menu contains only the options Log On, System Status..., and View (more information: section 2.4 SAP Logon Pad).

2.2.2.5 Using Subfolders to Structure the Connections Folder Content

Sometimes it may be necessary to structure the entries of the Connections folder due to their large number. Therefore it is possible to add new subfolders.

To add a new subfolder to the Connections folder

1. Open its context menu by right-clicking

2. Select Add new subfolder

3. Enter a name for the new subfolder

4. Confirm the dialog

The new subfolder is now displayed on the SAP Logon start screen:

You can

Drag and drop entries from the Connections folder into its new subfolder

Select the new subfolder in the SAP Logon start screen and create new connection entries in the same way as described in 2.2.2.1 Adding a New Entry to the Connections Folder.

2.2.3 The Shortcuts Folder

Shortcuts allow you to start SAP transactions, run reports or execute system commands directly after logging on to a certain system.

When you open the Connections folder for the very first time, it may be empty. If your system administrator has already created entries, you can immediately logon using these. Entries defined centrally on a server will be displayed as read-only. For more information about the server configuration file refer to note 1426178.

You can create and/or edit SAP shortcuts not only from your desktop (more information: section Creating an SAP Shortcut from your Desktop) or from a specific screen in the SAP system (more information: section Creating an SAP Shortcut from a Specific Screen in the SAP System), but also from the Shortcuts folder in SAP Logon.

You can change content of the Shortcuts folder (in SAP Logon but not in SAP Logon Pad) as follows:

Adding new items to the shortcut folder by choosing (more information: section 2.2.3.1 Adding a New Entry),

Changing items in the SAP shortcut list by choosing (more information: section 2.2.3.2 Changing Entries),

Deleting the selected SAP Shortcut entry by choosing (more information: section 2.2.3.3 Deleting Entries),

Alternatively, you can use the SAP shortcut entry's context menu for these operations, also

To view your SAP Shortcut entries in different presentations by choosing the context menu View and then one of its entries (more information: section 2.2.3.4 Using the SAP Shortcut Entry's Context Menu and 2.2.7 Viewing Entries in Each Folder) .

2.2.3.1 Adding a New Entry to the Shortcuts Folder

Note:Before you can create a shortcut to a certain system, you need to have created the respective connection in the Connections folder (more information: section 2.2.2.1 Adding a New Entry to the Connections Folder).

1. Select the folder Shortcuts

2. If there are already SAP shortcuts on your desktop (or in a folder in your file system), you can add each of them to the Shortcuts folder just by dragging and dropping their icon to the SAP Logon window.

3. To create a completely new entry choose the New button in the toolbar of the SAP Logon window or open the context menu of the Shortcuts folder and choose Add new entry.A dialog box with the title Create New SAP Shortcut appears.

After entering the required data (refer to the description of the General tab in section 2.3.1 Creating a SAP Shortcut), buttons Next and Finish are active.

Choose the Finish button if you want to use the default options for Trace Level, Window Size, Working Directory. Otherwise, choose the Next button. This options dialog box appears:

4. Change the options as required:

Select the required trace level using the dropdown list.

You can specify the required window size on startup in the field Window size.

Make changes in the field Working directory if necessary.

Turn off Reuse Connection When Launching SAP Shortcuts if necessary.If this setting is turned off, each time you use an SAP Shortcut to logon to an SAP system, a new connection is opened, regardless of whether connections already exist to this system.

5. The newly created shortcut appears in the shortcut list.

6. You can also drag and drop any entry in the shortcut list to the desktop.

2.2.3.2 Changing Entries

1. Select the required shortcut in the shortcut folder.

2. Choose the Edit button in the toolbar.

A dialog box with the title SAP Shortcut Properties appears.

3. Enter the necessary changes in the entry fields on both tabs.More information: section 2.2.3.1 Adding a New Entry to the Shortcuts Folder.

4. If necessary change the settings on the Options tab:

5. Confirm by choosing OK.

2.2.3.3 Deleting Entries

1. Select the required item from the shortcut list.

2. Choose the button and confirm deletion by choosing Yes on the following confirmation dialog box.

If you deselect the checkbox for "Confirmation of deletion of listbox entry" (more information: section 6.9.1 SAP Logon Options - General) the confirmation dialog no longer appears.

2.2.3.4 Using the Entry's Context Menu

If you select an SAP Shortcut entry, you can open its context menu by right-clicking, pressing the context menu key, or the keys Shift+F10.

The SAP Shortcut entry's context menu in SAP Logon contains the options Log On, Delete, System Status (if a web page containing information about the status of your SAP systems is maintained at your site), View, and Properties...:

Choose

Log On to log on to the SAP system defined by the selected SAP Shortcut entry

Delete to delete the selected item

System Status... to open a web page containing information about your SAP system status (if it is maintained)

View and one of its menu options to view your SAP Shortcut entries in a different presentation mode

Properties... to change the definition of the selected item.

Note:In SAP Logon Pad, the SAP Shortcut entry's context menu contains only the options Log On, System Status..., and View. (More information: section 2.4 SAP Logon Pad)

2.2.4 The Favorites Folder

The Favorites folder allows you to easily bundle a group of systems that you currently use frequently:

To add a system connection to your Favorites folder, select the Connections folder and drag and drop the system to the Favorites folder icon on the left:

Note:The newly-created favorites entry is not an additional system connection but only a link to the respective one listed in the Connections folder. Deleting the favorite does not lead to the deletion of the connection.

You can rename the favorites entry either by choosing the button or by opening the context menu for this entry and choosing Properties...:

2.2.5 Logging on Using a Folder Entry

Without Secure Network Communication

1. Select a system from the list of items in the Connections folder.

2. Choose from the toolbar. The logon window for the relevant system appears as follows:

3. Enter your user ID, your password and a language (optional, if you do not enter a language, the default language is selected), and press the Enter key.

With Secure Network Communication1. Select a system from the list of items in the Connections folder.

2. Choose from the toolbar:

If there is only one client associated with your user in the target system, you access the system directly.

If there are multiple clients associated with your user in the target system, the following screen appears:

Choose the client you need for your current task from the system's User Selection list by clicking it. You then access the system.

2.2.6 Variable Logon

Use this function to logon to an SAP system without adding an item to the Connections folder.

On the SAP Logon start screen, choose Variable Logon in the toolbar:

The following window, with the title Logon to System, appears:

To logon to a user specified system keep the default entry selected. The following steps are similar to the respective steps described in section Choosing a System from the List of the procedure 2.2.2.1 Adding a New Entry to the Connections Folder (no description entry is necessary).

Alternatively, you can select a connection entry from the list and choose the Next button.The following steps are similar to the respective steps described in section User Specified System of the procedure 2.2.2.1 Adding a New Entry to the Connections Folder (no description entry is necessary).

The result of this dialog is just a single logon to a system.

2.2.6.1 The Variable Logon Folder

After you have logged on to a system using variable logon, a new folder appears in the folder list of the main SAP Logon window:

All systems accessed by variable logon during the current session are listed here. The system name is extended by a number that indicates the chronological order of the system accesses.

Note:The Variable Logon folder and all its entries are deleted when you close the SAP Logon session.

The Variable Logon is not available in SAP Logon Pad.

2.2.7 Viewing Entries in Each Folder

You can view the entries in each folder in different presentation modes by right-clicking the entry area and calling one of the menus of View: Large Icons, Small Icons, List, Details.

2.2.8 Configuring SAP Logon

Refer to section 6 Adjusting the Local Layout for details.

Note:Administrative Configuration:You need to have access to the registry key HKEY_LOCAL_MACHINE. More information: SAP note 38119.

2.2.9 Showing SAP Logon Version

To call up information about the SAP Logon version proceed as follows:

1. Click the icon in the top left-hand corner of the SAP Logon window.

2. Choose About SAP Logon....The following screen appears:

3. To display the information, choose Client Environment.

The Current Directory field in the Additional Information section is particularly important because this folder contains trace files and log files.To close this box, choose OK .

4. To see the files loaded by SAP GUI, choose Loaded DLLs.

To close this box, choose OK.

5. To save version information to your local machine, choose Save Version Information.A standard save dialog appears. A specific name and a saving path for the file to be created is proposed. Change it only if necessary and choose Save.

2.2.10 Closing and Canceling SAP Logon

To close SAP Logon if no SAP GUI session is running:

Choose the cross in the top right of the SAP Logon window

Click the icon in the top left of the SAP Logon dialog box and choose Close.

Open the context menu for the SAP Logon icon in the system tray (see 2.2.11 Accessing the System Tray Menu) and choose Close SAP Logon.

However, if you have some SAP GUI session(s) running, calling Close SAP Logon just minimizes the SAP Logon window. You can close SAP Logon if one or more SAP GUI session is running by:

Logging off from all the system(s) and then closing SAP Logon (as above)

Opening the context menu for the SAP Logon icon in the system tray and choosing Shut Down SAP Logon:

2.2.11 Accessing the System Tray Menu

The system tray consists of a series of icons in the bottom right of the desktop. To display the relevant context menu, right-click the icon in the system tray.

You can use the SAP Logon icon in the system tray to do the following:

Access an SAP system

Close sessions

Close SAP Logon

Shut down SAP Logon

Minimize all session windows

Restore all session windows

Note:The context menu for the SAP Logon icon in the system tray shows only the sessions started by the SAP Logon process (saplogon.exe or saplgpad.exe). Sessions started by other processes like sapgui.exe or sapshcut.exe are not shown in the sessions list and cannot be minimized by choosing the context menu entry Minimize all session windows. For details and the workaround, refer to SAP Note 515156 and related SAP Notes.

2.2.12 Showing SAP System Status

If a web page showing the status of SAP systems is maintained at your site (more information: SAP note 1087494), the Status button is also displayed on the main SAP Logon window as follows:

This opens the SAP system status web page.

2.3 Using SAP Shortcut

SAP shortcuts allow the user to start SAP transactions, run reports or execute system commands directly from the Microsoft Windows desktop. This means that you do not have to navigate through menus. To use SAP shortcuts you must be using a 32-bit Microsoft Windows operating system.

2.3.1 Creating an SAP Shortcut

2.3.1.1. Creating an SAP Shortcut from your Desktop

1. Place the cursor anywhere on the desktop (not on an open Microsoft Windows application), and right-click.

2. Choose New -> SAP GUI Shortcut.

3. Enter a name for the shortcut (keep the .SAP file extension if it is not hidden). Press Enter. The shortcut appears as an icon on your desktop, for example

You have now created a file for your shortcut. Next, you must define this file.

4. Right-click the newly created icon to open the context menu, and choose Edit.

The following dialog appears with its two tabs General and Options:

On the General tab, to make the following entries:

You need to enter a title for the shortcut in the upper area of the dialog box.

In the second area, you can configure a certain transaction, system command, or report that is automatically called when you start the system using this shortcut. Choose the respective type entry from the dropdown menu and enter the name of the transaction/system command/report you want to start. This entry is not mandatory. If you leave the transaction/command/report field empty, the system starts with its default start screen.

In the next area, you need to configure the target system. You have two options:

Choose a system description from the dropdown list. The list entries are provided by the logon dialog. In this case the two subsequent fields are not changeable because a system description from the logon dialog provides all information required to log on to a system.

Choose the entry (Other System) from the dropdown list. Now you have to enter the respective value for the system ID. The Start Parameters field is optional: If you start the system with a specific operation (transaction/command/report, see above), you can pass defined values for its input fields.

Within the last area of this dialog box you have to enter a user and a client used for the system logon. Be aware, that your current Microsoft Windows user is set as the default user value here. Change it if necessary. You can also change the logon language.

Note: For security reasons, we strongly recommend that you do not enter a password here. The password is stored in an encoded format, but with a stored password the shortcut file always allows direct system access. Since shortcut files can, for example, be sent by e-mail or copied to other destinations, the stored password is a significant security gap. Therefore this option is not available for use by default. More information: SAP Note 146173.

Choose OK and switch to the Options tab.

On the Options tab you can change some settings that are predefined with standard values:

You can define a trace level for your shortcut,

You can switch the size of the new window from normal size to maximum size

You can change the current working directory

Use the checkbox Reuse Connections when..., if you want to avoid too many open sessions (more information: 2.3.2 Logging on Using SAP Shortcuts).

2.3.1.2 Creating a SAP Shortcut from a Specific Screen in the SAP System

1. Go to the screen for the task you want to run, and choose Generate a Shortcut

or choose -> Create Shortcut ... The Create SAP GUI Shortcut dialog box appears (more information: section 2.2.3.1 Adding a New Entry to the Shortcuts Folder).

2. Check that the information in the dialog box (user name, language, type, title, command, and so on) is correct.

3. Choose OK. The shortcut appears on your desktop.

2.3.1.3 Creating a SAP Shortcut in SAP Logon

For details refer to 2.2.3 The Shortcuts Folder.

2.3.2 Logging on Using SAP Shortcuts

If you do not have an SAP session running in the system the shortcut is targeting to:

Double-click the SAP Shortcut for the task you want to execute. A logon dialog box appears.

Enter your password. Choose Logon, or press Enter. The SAP session starts.

To view or change your shortcut definition, display the context menu by right-clicking anywhere in the logon dialog box (except on the title bar, input fields, or pushbuttons). If you have not entered a password only the Edit option is activated. After you have entered the first character of your password, both the Open and Edit options are activated.

If you already have an SAP session running in the system the shortcut targets to:From the desktop double-click the SAP Shortcut for the task you want to run. If an application is already running in the system a new SAP session is started.Otherwise, the current SAP session starts the task you want to run if the same logon parameters defined in the shortcut properties are used in this session. If the SAP Shortcut was created for the system command /NTCD (/N + transaction code), the task is run only in the current SAP session, irrespective of whether an application is already running or not.

To start a shortcut from within an open SAP session, drag and drop the shortcut onto the open session. The system starts the task you want to run. The following functions are also available:

To edit the shortcut use SHIFT + Drag and Drop.

To open a new session and start the task you want to execute use CTRL + Drag and Drop.

2.4 Using SAP Logon Pad

Use the icon

to open SAP Logon Pad.

2.4.1 Logging on Using entries in SAP Logon Pad

To log on, open a folder on the left of the SAP Logon Pad main window and select an entry. Double-click it or open its context menu and choose Logon.

SAP Logon Pad looks very similar to SAP Logon (more information: 2.2 Using SAP Logon). The difference is that you cannot change the entries in the SAP Logon Pad. For example, you cannot add, change, or delete the logon entries; the respective buttons in the toolbar are not active:

In SAP Logon Pad, the entry's context menu contains only the Logon function and some display variants.

Note:In many cases employees use SAP Logon Pad to access the systems they have to work in. The necessary configurations are provided by a system administrator so that individual employees does not have to perform the configuration.

3 Elements of an SAP GUI Window

3.1 The Main Window

3.1.1 The Menu Bar

The bar shown in the screenshot below containing the menu options System, Edit, and so on, is called the Menu Bar.

The following menus are standard on every SAP screen:

MenuDescription

SystemContains functions that affect the system as a whole - such as Create session, User profile and Log off.

HelpProvides various forms of online help.

The following menus are standard in most SAP applications:

MenuDescription

Usually named after the object you are currently working with, for example, Material. Contains functions that affect the object as a whole such as Display, Change, Print, or Exit.

EditAllows you to edit components of the current object. Common functions include Select, Edit and Copy. The Cancel option lets you leave a task without saving the data you have entered.

GotoAllows you to move directly to other screens of the current task. Also contains the Back option, which takes you back one level in the session hierarchy. Before going back, the system checks the data you have entered on the current screen and displays a dialog box if it detects a problem.

The following menus may also appear:

MenuDescription

ExtrasContains additional functions you can choose to complete the current object or an object component, but which you do not need regularly.

EnvironmentContains functions to display additional information about the current object.

ViewAllows you to display the current object in different views, for example, switching between a single-line and double-line display of a table.

SettingsAllows you to set user-specific transaction parameters.

UtilitiesAllows you to do object-independent processing, such as deleting, copying, and printing functions.

Sometimes not all of the available menus fit on one line in the menu bar. In this case, they wrap to the next line. The dropdown principle remains the same.

3.1.2 The System Function Bar

The system function bar is placed below the menu bar. It consists of a range of icons with general GUI functions and the command field. The command field is used to enter a transaction code.

For more information about the meaning of the icons, refer to the standard icons document.

The layout menu, identified by the icon at the far right of the standard toolbar, allows you to customize certain SAP GUI for Windows settings (for example: cursor position and the TAB function).

3.1.3 The Title Bar

The title bar contains the name of the application currently being displayed:

When an SAP GUI window is inactive (the window does not have the mouse/keyboard focus)the title appears at the top and the menu is hidden. When the SAP GUI title is active the application menu is displayed.

3.1.4 The Application Bar

The application bar is located below the title bar. The application bar contains icons relevant to the specific application.

3.1.5 The Status Bar

The status bar provides general information on the SAP system and the transaction or task you are working on. System messages are displayed on the left of the status bar.

There are three fields on the right hand side of the status bar: one with server information, the other two with status information.

The status fields are described from left to right:

On the far left:

identifies an error message

identifies a warning message

identifies a success message

To hide (or show) the status fields, click the small white arrow icon .

To display the following system information, choose the icon in the first status field:

System

Client

User

Program

Transaction

Response time

The second status field displays the server to which you are connected.

The third status field specifies your data entry mode. By clicking this field, you can toggle between the Insert (INS) and Overwrite (OVR) modes.

If SAP Scripting is recording this is indicated by the icon

(Refer to section 6.4 Accessibility & Scripting for information about how to activate scripting on your local PC).

For keyboard access to the elements of the status bar refer to section 8.2.18 Status Bar.

3.1.6 The Dynpro Area

3.1.6.1 Fields

A field consists of

A field name

Field data

Field data is a single unit of information, such as a customer's name or account number.

Most of the tasks you perform in the SAP system involve data entry. Typically, you enter data in input fields.

Input fields vary in length. In some cases, the length of an input field determines how many characters you can enter in the field. In other cases, input fields are scrollable that is, you only see part of the entry in the field.

Using the keyboard for navigating and editing data in fieldsrefer to section 8 Keyboard Access in SAP GUI for Windows.

Insert and Overwrite Modes:

Insert: Any data to the right of the cursor moves to the right as you type.

Overwrite: You type over any data to the right of the cursor.

You use the Overwrite mode to overwrite data, and the Insert mode to insert data between existing data (for example, if you left out a letter in the middle of a word).

The default entry mode is Insert. However, you can to switch to Overwrite at any time.

The status bar shows which mode you are currently in. It displays INS when you are in the Insert mode and OVR when you are in the Overwrite mode.To switch entry modes, choose the INS key (insert).The current entry mode changes to the new entry mode.The INS key is a toggle between the two modes, that is, the entry mode changes each time you press INS.You can also toggle between modes by clicking the entry mode status field at the far right of the status bar.

Procedure for Insert mode:

1. Use the cursor to highlight the existing content of the field.

2. Type in the new data.

The entire content of the field is replaced by whatever you type.

Procedure for Overwrite mode:

1. Make sure you are in the Overwrite mode (OVR in the status bar). If you are not, choose the INS key to switch to this mode.

2. Place the cursor at the point in the data where you want to start overwriting.

3. Type over the old data. You can use the DEL key to delete data to the right of the cursor.

To change other input fields on the screen, repeat steps 2 and 3.

Entering data on a screen:

1. Enter data in all of the appropriate input fields on the screen.

2. To have the system check the entries and proceed to the next screen in the task, press Enter. The system checks your entries. If the system finds any errors, for example, entries for which the format is incorrect, it displays a message in the status bar and places the cursor in the field you need to correct. If the system does not find any errors, the next screen appears.

3. If the system found errors, change the incorrect entries. If you need help determining valid entries for an input field, call the Help on Possible Entries for the respective field.

4. When you have finished making changes, press Enter. The system checks your entries again. Repeat steps 3 and 4 until the system does not find any more errors and the next screen appears.

At this point, you can either save your data or cancel the task.

Typing data into an input field:

5. Click anywhere in the empty input field. The cursor jumps to the beginning of the field.

6. Type in the data.

Required input fields

If the screen you are working on contains any required input fields, you must enter data in these input fields before you can proceed to the next screen or to the next tab (if the screen contains tabs). Generally, if a screen has no required input fields, you can go to the next screen or tab without entering data in any field. Some screens, however, have required input fields that are not identified from the beginning. This situation can occur if

7. You enter data in an optional field that has required fields associated with it

8. You need to enter data in one of several input fields. For example, freight can be delivered on a specific day or week. Neither the Day field nor the Week field are identified as required input fields; however, you must complete one of the fields - not both.

If you have not completed all required input fields on a screen when you choose OK to proceed, the SAP system displays an error message in the status bar. At the same time, it places the cursor in the required input field so that you can enter the required data.

Some input fields contain data that is for display only; you cannot change or delete the data in these input fields. Input fields whose background is the same color as the background of the screen contain data that you cannot change.

3.1.6.2 Radio Buttons and Checkboxes

To enter information in the SAP system, you must sometimes choose between several options. In some cases, you can select only one option; in others, you can select more than one.When you can select only one, the options are identified by radio buttons.

When you can select more than one, the options are identified by checkboxes.

Selecting options with radio buttons

To select an option, click the radio button next to that option. The selected radio button is now filled in.

To change your selection, click a different radio button. The original button is now empty and the new selection is filled in.

Keyboard:Refer to sections 8 Keyboard Access in SAP GUI for Windows and 8.2.8 Radio Button.

Choosing options with checkboxes

To select one or more options, click the checkbox next to each required option. The selected checkboxes now contain a checkmark.

To deselect a checkbox containing a checkmark, click it again. The checkmark disappears.

Keyboard:Refer to sections 8 Keyboard Access in SAP GUI for Windows and 8.2.7 Check Box

3.1.6.3 Pushbuttons

Pushbuttons are used to execute various functions. The elements Details, Select another flight, and Cancel flight in the screenshot below are pushbuttons:

Keyboard:Refer to sections 8 Keyboard Access in SAP GUI for Windows and 8.2.3 Pushbutton.

3.1.6.4 Tabs

The elements Assignment, Control, Period Closing, and General Data in the screenshot below are tabs:

Tabs are used to switch between different screen content. In transactions containing multiple screens, they provide a clearer overview. In addition, tabs enable you to proceed from one tab page to the next without having completed all the data. To access a tab page, select the corresponding tab header.

In some cases, you must complete all required input fields on a tab page before you can move to the next tab page.

In the case of longer tabstrips, not all of the tabs appear on the screen. The left and right arrows at the top of the tabstrip allow you to scroll to all the tabs.

If you choose the button at the right of the tabstrip, the system displays a list of all the tabs on the tabstrip. If you select a tab from this list, the selected tab page moves to the foreground.

Tabs are arranged in order of importance or in the process order of the transaction.

Keyboard:Refer to sections 8 Keyboard Access in SAP GUI for Windows and 8.2.16 Tabstrip

3.1.6.5 Table Controls

The table control function enables you to modify the standard SAP table format as necessary. This is especially useful when standard SAP tables contain columns you do not use.

Table controls provide the following features:

Fixed and variable columns. Variable columns have a horizontal scrollbar at the bottom.

You can resize columns: When you move the cursor to the gridline between two columns, the cursor changes to a double-headed arrow. To change the column width, click the left mouse button, and move the gridline to the required width.

You can rearrange columns using drag and drop: Place the cursor in the header of the column you want to move, hold the left mouse button, and move the column to the required position.

If you move the cursor along the horizontal scrollbar, quick infos appear indicating the column that would jump to the first display position (after the fixed columns) if you click the scrollbar at that location.

You can set the optimal column width (as defined in the SAP system) by pressing and holding the Shift key, and clicking the left mouse button within any column header.

Icons at the bottom of a table are specific to that table. Some icons commonly used in tables are:

IconName of IconDescription

Choose detailDisplays all information currently available on the selected item

Create lineAdds a line

Delete lineDeletes a line

Select allSelects all table entries

Deselect allDeselects all table entries

Selecting a Line or a Column in a selectable Table Control using the keyboard:

Refer to sections 8 Keyboard Access in SAP GUI for Windows and 8.2.15 Table Control.

Note:The table control must be selectable, that means it must contain the selecting buttons.

3.1.6.6 List Controls

If large amounts of data are to be displayed clearly, they can be grouped into lists, which are structures set up like tables made up of columns and rows:

You find detailed information about how to work with the ALV control on the SAP Help Portal, within the chapter SAP List Viewer for SAP GUI

Keyboard control: Refer to sections 8 Keyboard Access in SAP GUI for Windows and 8.2.14 ALV Grid.

3.2 Dialog Boxes

The SAP system displays dialog boxes when it:

Requires more information before it can proceed

Is providing information, such as messages or specific information about your current task.

Before you can continue, you must choose an action from a dialog box. To choose an action, press one of the buttons at the bottom of the dialog box.

If you end a task without saving your data, or you choose a function that may cause you to lose data, the SAP system usually displays a dialog box in which you are asked to confirm or cancel your action.

3.3 Displaying the System Status

To display status information about a session choose System -> Status in the menu bar.

4 Working with Sessions

After you have logged on to an SAP system, you can work in multiple sessions. This may be useful if you want to run different tasks in the same system at the same time. For example, you can run a report in session one and use session two to display the contents of a database table.

Note:A set of data can only be edited by one user and in one session at a time. Multiple write accesses for multiple sessions to the same set of data is denied.

Each session is independent of the others. An operation on one session (for example, closing it) does not affect the other sessions.

Note:Too many open sessions can result in slower system performance. The system administrator specifies the maximum number of sessions you can have open at one time.

4.1 Creating a New Session

To create a new session from anywhere in the system, you can:

Choose System -> Create session from the menu bar

Choose

Enter /o as a prefix to a transaction code in the command field.

The system opens an additional window. The new session becomes the active session and remains the active session unless you click on a different one (open or new one).

Each session has a session number that is displayed in the status bar:

4.2 Displaying a List of All Sessions

To display a list of all sessions for a system, enter /o in the command field and confirm.

The following dialog box appears:

4.3 Closing Sessions

After you have finished using a session, close it. Each session uses system resources that can affect how fast the SAP system responds to your requests.If you have only one session open and you end it, you log off from the system. However, before logging you off, the system prompts you to save your data.

Note:Before you end one of multiple sessions, you have to save any data you want to keep. In this case the system does NOT prompt you to save your data.

You can close a session in the following ways:

Choose System -> End session

Click on in the right hand corner of the active session.

Enter /i in the command field of the session you want to close

To close a specific session enter /i followed by the number of the session you want to close in the command field of any of the sessions. For example, /i3 to close the third session.

You can close all the sessions at once in two ways:

Enter /nend in the command field.

Enter /nex in the command field.

In the menu bar choose System -> Log off

The difference between the two commands is that /nend prompts you to confirm that you want to close all the sessions whereas /nex closes all the sessions without prompting.

5 Working with the Clipboard

You can transfer field contents to and from the operating system clipboard using the operating system Clipboard Interface.

5.1 Operating on single fields

You can operate on single fields as follows:

1. To select a field or a text you want to copy or move, click and drag the cursor over the respective text. The selected text is highlighted.

To remove the information from an input field and place it onto the clipboard of your operating system, choose Cut ( CTRL + X ). The field is now blank.

To copy the selected information onto the clipboard, choose Copy ( CTRL + C ). Data remains in the field.

2. To paste the text, position the cursor where you want the information to be inserted and then choose Paste ( CTRL + V ). The text is pasted at the current cursor position. The transferred data remains in the clipboard until you use Cut or Copy again to move or copy new texts onto the clipboard. You can insert the texts into fields on another SAP screen or an external application.

5.2 Operating on multiple fields

To copy the data from several fields or different field types of the screen onto the clipboard, you must turn on selection mode:

1. Choose Clipboard -> Mark ( CTRL + Y ). The pointer changes into a crosshair cursor.

2. Click in one corner of the area you want to copy, keep the mouse button pressed and drag the cursor to the diagonally opposite corner (for example, from top left to bottom right). The system displays which characters have been selected.

3. Release the mouse button when the rectangle covers the entire text you want to copy.

4. Choose Copy ( CTRL + C ) or Cut ( CTRL + X ). The selected text is copied into the clipboard. When you choose Cut, the selected texts are deleted from the input fields.

The clipboard now contains all the information from the fields you have selected, including the field names and short descriptions. You can use this method to copy the content of all selected input fields into a screen with the same layout. Because the field names are appended to the previous input field, they are truncated.

Note:Be aware that in this mode you copy only the visible part of the fields; the non-visible part of scrollable input fields is also truncated.For an edit field this operation only transfers the displayed characters to the clipboard and does not add additional blanks. Thus when pasting the clipboard content into an edit field which already contains data the behavior depends on whether Insert Mode (INS) or Overwrite Mode (OVR) is used:

Overwrite Mode (OVR)The operation replaces the first characters in the edit field. The same amount of characters that was taken from the original edit field is replaced. This means that parts of the old content may remain depending on the amount of characters present.

Insert Mode (INS)The operation inserts the characters from the clipboard at the beginning of the edit field without overwriting the original content. If the length of the field is not sufficient for all the data from the clipboard only the characters that fit in are pasted. This means that the original content of the field will remain.

This feature can also be used for copying SAP information and pasting it into an external program, such as Microsoft Word.

You can also execute the clipboard functions by choosing -> Clipboard -> Mark/Cut/Copy/Paste.

6 Adjusting the Local Layout

You have three basic possibilities for configuring the look and feel of your SAP Logon dialog and your system access: You can open the Options... dialog using

The SAP Logon start screen

An SAP GUI window

The Microsoft Windows start menu -> Control Panel -> SAP GUI Configuration.

Note:The following documentation section describes the Options dialog primarily accessed using SAP Logon since this is the most important way. Several small differences to the dialog accessed using the system or the Control Panel are described in separate sections: 6.11 Calling the Options Dialog from a System 6.12 Calling the Options Dialog from the Control Panel

The Search Function Within the Options dialog you can use the function Search: All pages of the dialog are searched for the string you have entered. Pages with hits are marked in the tree on the left.

Note:Most of the configuration attributes that you can manipulate are global: that means, that changes affect not only the system you are working in, and from which you probably called the Options dialog, but also all other systems you access afterwards. Some changes even affect SAP Logon itself. Some changes take effect immediately after closing the Options dialog, others only in the next session opened. Some changes even require a SAP Logon restart. You can find details within the description of the respective attributes.

Note:The button Restore Defaults deletes all locally stored option settings and resets them to the default values delivered by SAP. Here you have the option to deal with your settings and security rules separately: You can either

Reset all presettings but leave those defined by your security rulesor

Delete only those security settings created by your without resetting all other settings back to defaultor

Reset both the settings made by you and the security rules created by you to the default values delivered by SAP.

6.1 Themes

Several SAP GUI options depend on which theme you have chosen for SAP GUI. Therefore selecting the right theme for your application is the first step of the configuration procedure.

By default, SAP Signature Design is selected.

Note:After having changed the SAP GUI theme, a restart of SAP Logon is required! The Theme selection affects all system accesses and SAP Logon itself.

6.2 Visual Design

After you have selected the right theme for your application, you are now able to adapt visual settings such as font settings or included applications:

6.2.1 Theme Preview

A preview of the selected theme is displayed on the right. If you change the Theme selection in the dropdown menu above, the displayed preview immediatly adapts to your latest selection. Be aware that, if you want to change your selection, you have to choose Apply and restart the SAP Logon before you proceed.

The following attributes are available only for the SAP Signature Theme:

Activate Animated FocusSmall red corners point to the field where the cursor is currently active, press Ctrl to highlight the current cursor position.

Show Shadow BorderIf necessary deselect this option to enhance the performance.

6.2.1.1 High Contrast Theme

This mode may be important for people with visual impairments. The displayed font colors are switched to white on a black background:

1. Mark the checkbox activate High Contrast Theme

2. Choose Apply

3. Restart SAP Logon

Note:Only the SAP Signature Theme and the Enjoy Theme offer the possibility of selecting a high contrast theme.

6.2.2 Font Settings

Select proportional font:The Proportional Font Settings are only active for selection if you check this option.

6.2.3 Color Settings

You can only define color settings for the themes Enjoy, Streamline, Tradeshow, and System Dependent. Therefore this function is only active, if you have currently selected one of these themes to display SAP GUI:

1. Choose the Configure Color Settings button.

2. Select one of the offered variants on the left or configure your personal settings for foreground and background colors:

To save your personal setting as a selectable variant choose Save as..., enter a name, and confirm the dialog. The new color setting variant is listed on the left side of the dialog box and can now be selected.

To delete a color setting variant that you had previously saved, choose Delete and confirm.

To reset the current configuration back to the default one, choose the Restore button. Your listed personal variants are not affected by this step.

3. Choose OK to close the dialog.

6.2.3.1 Time Settings

If you set the checkbox Activate Time Settings, the Color Settings dialog is extended. With the additional options you can configure a color gradient over a predefined period of a maximum of one day. The background and foreground colors will then start with the selected start colors and change slowly to the selected end colors.

6.2.4 Options, Color in Lists, Color in Forms

Only the Classic GUI theme offers additional options and the possibility to configure the colors in lists and forms:

EMBED PBrush

EMBED PBrush Check which configuration best fits your requirements.

6.3 Interaction Design

These pages contain a number of settings related to interacting with the system, such as notification sounds and behavior of screen elements.

6.3.1 Keyboard Settings

The Keyboard settings contain the following checkboxes:

Switch on access keys:See table 8.4 Other Hot Keys

Automatically move focus to next input field ... :If automatic tabbing is activated, the cursor automatically moves to the next input field when the maximum number of characters has been entered in a field. This function is useful if you are entering a large amount of data and you do not want to press the TAB key to move from field to field.AutoTAB only works at the end of an input field. For example, if the Material field can contain 12 characters, but the material number you enter is only 7 characters long, you must still press the TAB key to move to the next input field.

Automatically move mouse cursor to focused element (...) :This option means that the mouse pointer always moves automatically with the focus in a SAP GUI session (this does not apply to SAP Logon). If you jump from one UI element to the next using the keyboard then the mouse pointer is also placed on this element automatically. This option makes sense when using magnification tools, such as Microsoft Windows Magnifier, as the area displayed by these tools is not determined by the focus, but rather by the position of the mouse pointer.

Change the selections if necessary and confirm the dialog.

6.3.2 Visualization & Interaction

The Visualization & Interaction settings contain the following options:

Cursor Width

SettingFunction

Narrow Cursor Selected:A narrow cursor is used.

Wide CursorSelected:A wide cursor is used.

Block CursorChecked:A block cursor is used. It is wide or narrow depending on the other settings for the cursor width.

Controls

SettingFunction

Show keys within dropdown listsChecked:Keys are also displayed in dropdown lists. This setting is useful for experts who prefer working with keys rather than textual descriptions.Unchecked:Only texts are displayed in dropdown lists.

Sort by keys within dropdown lists...Checked:All items in the dropdown list are sorted by key.Unchecked:The items are sorted in accordance with the application settings.

6.3.3 Notifications

The Notifications settings contain the following checkboxes:

Change the selections if necessary and confirm the dialog.

6.3.4 Control Services

The Control Services settings contain the following checkbox:

More information about Control Services:Appendix A: Working with Control Services. Change the selection if necessary and confirm the dialog.

6.3.5 Sound Settings

The Sound settings contain the following checkbox:

Change the selection if necessary and confirm the dialog.

6.4 Accessibility & Scripting

It may be particularly important to configure the Accessibility settings for users with additional needs.

If you switch the accessibility mode, the following two options are available for selection:

Include read only and disabled elements in tab chain:Disabled and read only elements are not skipped when focus tabbing through the screen. Their content may also be important.

Display symbols in lists as letters:Unlike symbols, letters can be identified by a screen reader.

Hinweis:If you are using Classic Design or SAP Signature Design, have selected accessibility mode, and have started SAP Logon/SAP Logon Pad again, the tree structure on the left-hand side of the Options dialog box is now shown in a simplified way. Only this display is accessible by default for screenreaders. This display is also selected automatically if the Options dialog box is accessed using the screenreader JAWS. It is possible to activate accessibility mode in this way using the JAWS screenreader for every available design. The search function of the Options dialog box however does not apply in this case for technical reasons. By selecting accessibility mode, SAP Logon/SAP Logon Pad is also displayed in a simplified way that is accessible for screenreaders (by activating the List View).

Scripting:SAP GUI Scripting is an automation interface that enhances the capabilities of SAP GUI for Windows and Java. Using this interface, end users may automate repetitive tasks by recording and running macro-like scripts. Administrators and developers on the other hand may build tools for server-side application testing or client-side application integration.

You can only configure the relevant settings if scripting is installed. Change the selections if necessary and confirm the dialog.

6.5 Multilanguage Settings

Multilanguage functionalities are activated by default. You can configure the SAP GUI settings in accordance with your system environment using the following configuration pages:

6.5.1 IME

The attributes on this page affect the behavior of the Input Method Editor (IME) used to enter multilanguage characters.

Multiple Byte Input

SettingFunction

Continuous Input on 2 linesInput multi-byte texts on 2 lines (input fields) continuously.

Close IME automatically

SettingFunction

On numeric or right-justified fieldsClose IME on numeric or right-justified fields.

On one-byte fieldsClose IME on one-byte fields.

Alternative IME On/Off Key

SettingFunction

Shift + SpaceUse Shift + Space to turn IME On/Off.

Ctrl + SpaceUse CTRL + Space to turn IME On/Off.

NoneSpecifies no alternative IME On/Off key.

Change the selections if necessary and confirm the dialog.

6.5.2 Encoding

Text Encoding

SettingFunction

Auto-detect Latin1 charactersLatin1 characters are displayed even with a multi-byte character set.

Keyboard Layout

SettingFunction

Adjust font to the input languageAdjust the font and character set to the keyboard layout.

SAP Code-page

SettingFunction

Adjust font to SAP code-page at logonAdjust the font and character set to SAP code page sent from the server. Default is ON.

Change the selections if necessary and confirm the dialog.

6.5.3 Graphic

Text Font

SettingFunction

User settingSelect the fonts for SAP Graphics. Using this option overrides the internal settings of the graphic.

Local Texts

SettingFunction

Always use this languageDisplay local texts of SAP Graphics in this language (example: "EN") regardless of the logon language.

PostScript Font

SettingFunction

Font file to loadSpecify the file name of PostScript font to print SAP Graphics.

Font nameSpecify the font name of PostScript to print SAP Graphics.

Change the selections if necessary and confirm the dialog.

6.5.4 Others

Shortcut Key

SettingFunction

Hide shortcut key for multibyte menuDo not display shortcut keys for multibyte menus.

Function Key

SettingFunction

Do not send any function keys when IME is openSend no function key to the server when IME is open.

System Parameters

SettingFunction

Menu FontChange the menu font

Title FontChange the title font

Local Texts

SettingFunction

Use SAP Logon's language settingDisplay local menus and messages of SAP Front end in SAP Logon's language regardless of the logon language.

RTL/LTR Layout

SettingFunction

Set layout according to the logon languageSet RTL layout when the logon language is Arabic or Hebrew. Default is ON.

Change the selections if necessary and confirm the dialog.

6.6 Local Data

6.6.1 History

SettingFunction

OffNo input history is available.

OnInput history is available up to a maximum length of 59 (default - see below in this table). Your input is stored locally in the database. When you input data or press the backspace key, a list is shown for the input field with focus

ImmediatelyThe history list is shown immediately for the field with the focus before any entry is made.

Expire timeSpecifies when entries are considered obsolete and can be deleted.

Maximum permitted file sizeThe maximum file size of the database stored locally for history items. This size must be greater than 0, because otherwise no history is available.

Maximum number of entriesSpecifies how many values are stored. Numbers between 1 and 20 are allowed values.

Enable History for Fields up toSpecifies the length of input fields, up to which the system writes the history. The maximum possible field length is 255; the default is 59. Note that the change does not take effect until you restart SAP GUI.

Clear historyAll history items are deleted. This applies across all systems.

Field-selective Enabling of the Input HistoryYou can activate the history for individual input fields if their field length exceeds the general maximum length. To do this, place the cursor on the affected input field, press Ctrl, and then open the context menu of the input field with a single click of the right mouse button. The context menu also offers the entries the entries for the input history :

Using the Activate History you can permit all input histories, even if their field length exceeds the predefined length.Accordingly, you can also use the Deactivate History function to prevent those input histories whose field lengths lie within the predefined limit: The function of the input history is completely deactivated for this field.You can use function Use Default Setting to remove the field-selective setting again.

Directory of Input HistoryIf the Options dialog has been called from the SAP Logon window or from the control panel of your local computer you can redefine the path of the local directory where the input history information is stored.

Note:If you called the Options dialog from the control panel of your local computer, you can only change the path as long as you do not currently have a session open and no SAP Logon/Logon Pad is running.If you called the Options dialog from the SAP Logon window, you can only change the path as long as you do not currently have a session open.

Change the selections if necessary and confirm the dialog.

6.6.2 Cache

Within the local cache downloaded pictures will be stored as well as data contained in dropdown lists.

SettingFunction

Maximum cache sizeSpecifies the maximum total size of all cache files.

Maximum cache file sizeSpecifies the maximum size of one cache file.

Change the selections only if necessary and confirm the dialog.

6.6.3 File Lifetime

On this page you can find out for how long files stored in one of these two directories are to be saved. As long as you do not change the default setting, all documents that you have downloaded and all trace files are not deleted but kept for an unlimited period of time. However, you can also specify for both directories that the files which are stored there are deleted either

Every time SAP Logon (Pad) is ended

Or after a time period that you have specified (since last change for documents, since creation for trace files).

A third directory where temporary files can be stored by the SAP System is always emptied when the SAP Logon is ended.

6.7 Traces

Traces help to find errors in programs. While a traced process is running, a trace file is created with all relevant information. This trace file is stored within the Trace folder. You can only configure the Trace folder on the Session Traces page, but you can also access it from the SAP GUI Traces page and the SAP Logon Traces page.

6.7.1 Session Traces

You can use session traces to get information about errors of different components of the application running in the current SAP GUI session. You may select one or more of these listed components, such as ABAP Editor or Calendar for tracing.

When you enable the session trace mode, all errors and warnings will be displayed automatically. Sometimes, you are also asked to activate Timestamps for performance tracing or to select Memory for tracing the memory usage of SAP GUI.You then select one or more components to be traced. If you choose Select All, the whole list of traceable components is selected.The following example shows how you should proceed to execute an automation trace:

1. Choose Deselect All, if necessary.

2. Select the checkbox Automation from the components list.

3. To generate detailed output, select the checkbox Detailed output. If you activate the checkbox Show window, you see the generated text in a separate window. However, this has an adverse effect on performance.

4. Choose Enable.

5. Choose OK.

6. Try to reproduce the error.

Note:To get trace information about generic system functions check trace option General (formerly option Monitor) from the components list.

To turn off the trace settings, open the trace dialog box again and choose Disable. If View on Disable is checked, the trace file is opened automatically by choosing Disable. Otherwise you can open the trace file manually by choosing View Trace.To close the trace dialog box, choose OK.

6.7.2 SAP GUI Traces

The SAP GUI Trace checks the communication between the backend server and your locally installed SAP GUI. You can activate the SAP GUI trace by choosing an appropriate trace level and confirming the dialog. An alternative way to activate traces is described in section Error Analysis, 7.4 SAP GUI Trace6.7.3 SAP Logon Traces

SAP Logon Trace is used to analyze problems within the SAP Logon dialog itself.An alternative way to activate traces is described in section Error Analysis, 7.2 SAP Logon Trace.

6.8 Security

Security is a very important issue that always requires significant amount of attention. For example it is necessary to

Avoid dubious programs to be executed on the front-end PC

Prevent confidential documents from being accessed by unauthorized employees

Protect system-relevant configuration files against unwanted changes triggered by back end processes.

Note:You find more information on SDN:Security Guide SAP GUI for Windows.

SAP GUI provides a comprehensive tool for configuring a wide range of security settings:

6.8.1 Security Status

The security status defines the overall level of applied security rules.

Disabled:

No security checks are performed. The back end is able to execute any program the user has permissions for on the client PC.The listed security rules have no impact at all, all considered actions may be performed without any exceptions. The Default Action is not changeable and displayed as Allow.

Note:To avoid unexpected activities on the client PC we strongly recommend that you do not to use the security level Disabled.

Customized:

If you select the security status Customized, the security check is performed on every considered action. There are now two possibilities:

With Security RuleA rule for the respective file has been created (more information: section 6.8.2 Security Rules): SAP GUI now checks the predefined action (Allow, Ask or Deny) configured within this rule and acts accordingly.

Without Security RuleNo rule has been created for this file: SAP GUI performs the Default action (Allow, Ask or Deny) as customized in the overall security status.

Note:If you select security level Customized, you have to think carefully about the Default action defined in the overall security status: Choosing action Allow means abandoning the control over certain actions triggered by back end processes. If you choose Ask, the user is at least informed that a potenially critical action is attempting to be executed. He or she can decide whether or not to execute the action. In case of the selection Deny, the user is able to execute only those actions that are explicitly allowed in accordance with the configuration of their rules. Execution of unexpected actions, for which no rules exist, is denied by default.

Customized: What happens at runtime?Default Action Ask:Whenever an action-specific rule or the overall security status defines that the user has to decide whether or not the action is executed, a dialog box appears on the screen. For example:

The text within this dialog box varies, depending on the origin of the asking procedure (rule or overall status), and on the affected file.

The following table contains all possible options:

OptionEffect on the action mentioned on the popupEffect on security rules in SAP GUI options dialog

Allow this one timeAllows the execution of the action a single time. You will be asked again in the future if this action is to be executed. None

Always allowAllows the execution of the action this time and for all future occurrences. You will not be asked for this specific action again.Security rule is created

Always allow for this file type (available for example when downloading files from the SAP System)Allows the execution of the operation on the file this time and allows this operation on the same file type (file extension) for all future occurrences (potentially taking other conditions like the directory into account). You will not be asked for this specific action on this file type again.Security rule is created

Always allow in this context (available when logged on to an SAP System)Allows the execution of the action this time and for future occurrences of this action in the same Security Rule Context (i.e. in the same SAP System, transaction, screen). You will not be asked for this specific action in the same Security Rule Context again.Security rule is created

Always allow in this context for this file type (available for example when downloading files from the SAP System)Allows the execution of the operation on the file this time and as well allows this operation on the same file type (file extension) in the same Security Rule Context (i.e. in the same SAP System, transaction, screen) for all future occurrences (potentially taking other conditions like the directory into account). You will not be asked for this specific action on this file type in the same Security Rule Context again.Security rule and Security Rule Context are created

Deny this one time Denies the execution of the action triggered by the SAP System a single time without creating a security rule. Denying an action triggered by the SAP System may generally lead to the application failing in case the action in question was required by the application.None

Always deny Denies the execution of the action this time and for all future occurrences. Whenever this specific action occurs again a popup will inform you that the action has been automatically denied based on a rule. Security rule is created

Always deny for this file type (available for example when downloading files from the SAP System) Denies the execution of the operation on the file this time and as well denies this operation on the same file type (file extension) for all future occurrences (potentially taking other conditions like the directory into account). Whenever this specific action on this file type occurs again a popup will inform you that the action has been automatically denied based on a rule.Security rule is created

Always deny in this context (available when logged on to an SAP System) Denies the execution of the action this time and for future occurrences of this action in the same Security Rule Context (i.e. in the same SAP System, transaction, screen). Whenever this specific action occurs again in the same Security Rule Context a popup will inform you that the action has been automatically denied based on a rule.Security rule is created

Always deny in this context for this file type (available for example when downloading files from the SAP System) Denies the execution of the operation on the file this time and as well denies this operation on the same file type (file extension) in the same Security Rule Context (i.e. in the same SAP System, transaction, screen) for all future occurrences (potentially taking other conditions like the directory into account). Whenever this specific action occurs again on this file type in the same Security Rule Context a popup will inform you that the action has been automatically denied based on a rule.Security rule and Security Rule Context are created

Your administrator should add rules to the existing default SAP GUI Security settings so that the standard applications your are using can be executed with no or very limited effect on the user (keeping the number of requests to the user to the required minimum). If you are using an application that generates a lot of SAP GUI Security popups you should consider contacting your administrator so that an appropriate set of security rules can be deployed.

If you have accidentally created a security rule you can delete this rule in the SAP GUI Options dialog (see chapter 6.8.2.3 Rules defined by the User).

Default Action Deny:Whenever an action was denied due to the overall security status or an application-specific rule has "Deny" as its default action, the user will be informed with the following dialog box:

To get more information about the denied request the user can click the "Yes" button. This will lead the the following dialog box:

Click the "Details..." button to display all relevant details for a selected request. It is also possible to save the details to a local file without displaying them first. The dialog box "Request Details" will offer again the possibility to save the details information.

Contact your administrator if a certain request was denied unexpectedly due to a rule created by the administrator or due to a rule created by SAP. Check your own rule settings if it was denied due to a rule created by yourself.

Strict Deny:

All incoming requests to execute a certain file or to open a certain document are denied without exception. Only rules specified by SAP are checked. User defined and administrator defined rules are not checked and therefore have no impact. The Default action is set to Deny and is not changeable.

6.8.2 Security Rules

In the following table Security Rules you find all rules that currently exist for particular objects like executable programs, files, or registry values that have to be checked before being run, opened, or changed. The table contains various information about each rule:

ColumnContent

ObjectObject to be checked, including its local file path

TypeObject type (such as folder, file)

Access TypeDescribes whether a file is read, written or executed

ActionAction that is predefined for this object within the rule (Allow, Ask, Deny or Context-Dependent)

StateWhether this rule is enabled or disabled

OriginOrigin of the rule (for example, delivered by SAP, created by the system administrator or created by the user)

Number of contextsA rule can be defined explicitly affecting only a certain back end system or system-client combination. If you need to limit a rule in this way, you can declare one or more contexts for this rule. As long as the number is 0, a rule is not limited regarding a certain back end constellation.

The object types can also be recognized by a small icon put in front of the object entry:

IconObject Type

File

File extension

Directory

Registry keyRegistry value

Environment variable

ActiveX control

SAP Shortcut file

Command line

Note:The rule semantics within the security module follow a Windows-like inheritance model: Rules for parent objects will apply to the child objects as well, e.g. rules for a directory will apply to all the files contained in the folder and all its subfolders.

6.8.2.1 Rules delivered by SAP

A number of existing rules, defined by SAP, are delivered with every SAP GUI. These rules are not changeable at all. You cannot edit or disable them. Rules defined by SAP cannot be restricted to certain systems so they have no contexts. Their number of contexts is therefore always 0. You can select a rule delivered by SAP and choose the View button but in this case the following screen Rule Properties does not show any more details than the Rules table itself.

6.8.2.2 Rules defined by the Administrator

The system administrator is able to define rules that cannot be changed or enabled/disabled by a single user. He or she can add one or more contexts to a rule so that it only affects certain back end systems or certain system/client combinations.Select a rule created by the system administrator and choose the View button to see any existing contexts.

6.8.2.3 Rules defined by the User

Every user can create security rules:

1. Scroll down the Rules list and select the empty row.

2. Choose the Insert button.

3. On the following screen, define the object type, the object you want to be checked, and the action to be performed. The screenshot below shows an example:

Applying this rule means that every time a back end process tries to execute the file notepad.exe, the user is asked if he or she will allow it in this case. Leaving the Security Rule Context table empty means that this rule will be applied to all back end systems.

Note:Use '/' as path separator in directory, file, registry key and registry value names.Use '\' to escape the characters '[' , ']' and '\' in the names.

4. Choose OK to save the rule and close the dialog or define certain contexts.

5. To define a context, select the upper row of