1. agenda updates to emc 2012 objectives/targets – status and progress today’s task: annual...

LaRC Environmental Management Committee

October 11, 2012

Agenda

Updates to EMC2012 Objectives/Targets – Status and ProgressToday’s Task:

Annual review/update of environmental activities, aspects, priorities

Proposed Ranking of Environmental Priorities for FY 13

Discussion of Next Steps

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Environmental Management Committee Members

Kristen Poultney (Chairperson) Environmental Management Branch (D402C)Andrea Finley (Vice Chairperson) Environmental Management Branch (D402C)David Bowles (Management Sponsor) Associate DirectorIngrid Carlberg (Secretary) Environmental Management Branch (D402C)Jose Caraballo (Roger Johnston –Alt.) Safety and Mission Assurance Office (C2) Cheryl Allen Center Operations Directorate (D4) Alan Henderson Center Operations Directorate (D4) Bobby Charles Center Operations Directorate (D4) Ray Turcotte Strategic Relationships Office (H1) Tom McMurry - TEMP Office of Chief Counsel (B2) Kelley Miles ROMETony Mettert ROME Bobby Rice Office of Procurement (B1)Richard De Jesus - NEW Logistics Management Branch (D401B)Ruth Amundsen Engineering Directorate (D2)Dale Bowser Research Services Directorate (D1)Chuck Zeitman Research Directorate (D3) Lynn Curtis Research Directorate (D3)

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Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste

FY 2012 High Environmental Priorities

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Target Proposed Deadline Status Comments

1. Complete high bay lighting, occupancy sensor and EMCS upgrades.

9/30/2012Partially

Complete

Completed high bay lighting controls and EMCS upgrades. Occupancy sensor project is continuing with added scope of work. Anticipated

completion in Q2 of FY2013.

2. Implement competitive small energy project funding process for FC/FECs.

9/30/2012Complete

Implemented process and funded 12 small energy projects

3. Train 90% of FC/FECs in facility energy management.

9/30/2012Partially

Complete

6 training sessions offered in FY1271% of FECs trained, 47% of FCs81% of personnel serving as both.

4. Complete 25 walk-thru facility energy audits by the end 2012.

9/30/2012Complete

Completed walk-thru energy audits on June 29, 2012

Energy and Water Conservation

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Energy and Water Conservation

EMS public-facing pageOff-peak Demand StudyEmergency Energy Conservation PlanUESC Phase 2 Feasibility StudyHQ funded project for retro-commissioning

and HVAC replacementsFEMP award for “Trash Powered Research”

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1. Provide sustainable acquisition presentations to Office of Procurement (OP) and Contractor Steering Council (CSC).

2/29/2012Complete

Training provided to OP on 10/12/11 and 11/09/11.

Training presented to CSC on 01/19/12.

2. Insert environmental clause(s) into RFPs, SOWs & contracts.

5/31/2012Complete

LaRC Env. Management (LaRC 52.223-94) clause

finalized 4/30/12.

3. Submit 3 Sustainable Acquisition awareness articles to LaRC personnel via @LaRC/website.

9/30/2012Complete

Articles posted on @LaRC Environmental blog on

5/16/12, 8/28/12, and 9/26/12.

Sustainable AcquisitionOBJECTIVE:

Improve awareness and increase purchases of sustainable products

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Sustainable AcquisitionLaRC NF 1707 process finalized and in place 6/1/12.

EMB provided multiple training sessions on Section 2 – Environmental to LaRC personnel and OP.

P-Card System enhanced 5/2012 to include Environmental Options requirement for every new and modified order log. EMB created training charts for this update and provided

slides to OP for distribution.In addition to the regular training slides, EMB created one-

page “cheat sheets” for the environmental sections of the NF 1707 and P-Card system.

EMB participated in OP’s Vendor Day.

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Sustainable FacilitiesTarget Proposed

Deadline Status Comments

1. Designate Sustainable Lead in Engineering & Design (E&D) and modify performance evaluation plan to incorporate responsibilities.

5/1/2012Complete

COD Engineering Branch Head designated as Lead in E&D, performance plan modified

accordingly.

2. With Sustainable Lead, develop E&D sustainability implementation plan and/or revise existing specifications.

7/31/2012In progress

COD developing Engineering Standards and revising local specifications . Anticipated

completion in 1st quarter 2013.

3. Arrange training for key LaRC personnel. 9/30/2012

Complete

Purchased LEED webinar subscription from USGBC,

appropriate personnel given access.

4. Evaluate feasibility of New Town 2 cafeteria design modifications for green operations.

6/30/2012Complete

NT Team designed to LEED standards, including composting capability; cafeteria has started using compostable dinnerware.

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Sustainable FacilitiesSubmetering software for B2101Measurement and verification of energy

performance of B2101PER for B1194 Data Center/Office SpaceEMB staff reviewing projects for

energy/water/environmental impact through LF461 process

Water Quality

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OBJECTIVE: Improve water quality and reduce quantity of water discharged from Center


1. Complete Design for sanitary sewer improvement project

9/30/2012Complete

Design is complete. Awaiting implementation CoF funding from HQ.

2. Complete report on Chesapeake Bay Impact Baseline study

12/31/2011Complete

Completed a baseline sampling event of LaRC.

3. Complete rainfall vs. sanitary outflow analysis for CY 2011

12/31/2011Complete

Data shows significant issues.

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Water Quality• Sanitary PER indicated no “smoking gun”

• Cleanouts• Caps• Manhole covers

• MS4 Permit renewal this FY TMDLs• Implement EISA standards in designs• Climate change adaptation and mitigation

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Annual EMS Environmental Review Process

Assess Environmental

Aspects

Identify High Environmental

Priorities

Set Objectives Targets for

Upcoming Year

Complete Objectives and Target During Year

Cycle Repeats on Fiscal

Year Basis

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Environmental Planning ProcessIdentification of High Environmental Priorities and Goals for FY2013Environmental Management Branch (EMB) has gone through

the process of identifying, categorizing, and ranking LaRC’s environmental priorities, based on NPR 8553.1B process:

.

3. Group and Assign Aspect

Categories

5. Determine Impact

Severity Score

8. Set Objectives, Targets, and Programs

7. Determine Overall Risk

Ranking

6. Determine Risk

Probability Score

4. Categorize Environmental

Impacts

2. Identify Environmental Aspects and

Impacts

1. List Activities,

Products, and Services

EMB has “taken a stab” at identifying what WE think are the highest priorities, but now we need your input!

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Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste

Per NPR 8553.1, each Center is required to analyze and rank the above in terms of potential impact or benefit to determine which are HIGH ENVIRONMENTAL PRIORITIES.

Environmental Planning ProcessIdentification of High Environmental Priorities

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• Safety• Natural and Cultural Resources• Legal and Regulatory Implications • Performance • Reputation & Stakeholder Relationship• Cost• Schedule

Environmental Planning ProcessIdentification of High Environmental Priorities

Each Environmental Category is assessed based on potential impacts or benefit, including:

Also consider effectiveness of existing management controls

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Environmental Review ProcessProposed High Environmental Priorities for FY 2013

Aspect CategoryFY10Score

FY11Score

FY12Score

FY13Score

Air Emissions Low Low Low Low

Cultural Resources Med Low Low MedEfficient Fleet Management Low Low Low LowEnergy/Water Consumption High High High High

Environmental Impacts Review High High Med Med

Fuels, oil and lubricants High Med Med Med

Hazardous materials Med Med Med High

Regulated Waste Med Med Med High

Natural Resources Low Med Med MedRemediation/ restoration Med Med Med Med

Solid waste (non-hazardous) Med Med Med MedSustainable Acquisition High High High Med

Sustainable Facilities High Med High Med

Toxic substances Med Med Med Med

Water quality Med High High High

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Next 15 slides we will provide overviews of environmental categories, including: Details of Medium/High categoriesComparison with priority ranking from FY 2011 and 2012

Intent is to promote discussion as we go along. If time allows, we can also begin to brainstorm specific

Targets in High Priorities.

Assessment of Priorities

Assessment of PrioritiesCategory: Cultural Resources

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Including:• Archaeological resources • Historic resources

FY 2011 Ranking

FY 2012 Ranking

FY 2013 Ranking Comments

Low Low MediumAdditional demolitions (ViTAL) pose

challenges on records/artifact management; lack of staff to

identify/organize; storage issues

Environmental Priority Assessment

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Assessment of PrioritiesCategory: Energy/Water Consumption Including:

• Reduction in energy use• Reduction in water use• Use of renewable energy

FY 2011 Ranking

FY 2012 Ranking


High High High

Management attention to energy conservation. Meeting energy reduction goals of EO continues to be challenge. Key feature of sustainability efforts and

LEED facilities.


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Assessment of PrioritiesCategory: Energy/Water Consumption

Not meeting EO requirements for Energy Consumption reductionsUtility cost impact to COD budgetsAgency- and Fed-wide priority

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Assessment of PrioritiesCategory: Environmental Impacts Review Including:

• Project planning• National Environmental

Policy Act • Mitigate and Monitor

FY 2011 Ranking

FY 2012 Ranking


High Medium MediumWorking well on ROME/COD tasks; need

to engage/train other orgs to ensure review of their projects


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Assessment of PrioritiesCategory: Fuel, Oils, and Lubricants Including:

• Container storage• Storage tanks• Transformers• Hydraulic systems• Spill prevention, control and

countermeasures

FY 2011 Ranking

FY 2012 Ranking


Medium Medium MediumTank management and spill prevention

efforts continue to improve. Spill response continues to be challenge. EEFR findings related to Spill Plan.


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Assessment of PrioritiesCategory: Hazardous MaterialsIncluding:

• Acquisition, storage and use of hazardous materials

• Emergency planning and response

• Community right-to-know

FY 2011 Ranking

FY 2012 Ranking


Medium Medium High Concerns with inventory control, and CMTS inventory integrity.


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Assessment of PrioritiesCategory: Hazardous Materials

Problems encountered during facility audits: LabelingInaccurate inventoriesUnneeded chemicals - “Pack Rats” tendencies

Emergency Treatment Permits for disposing of mismanaged hazardous materials: 7 incidences since 2001Potential to raise ”red flags” to our regulators

Inaccurate inventories pose safety concerns with emergency response1,621 containers with non-PDF MSDS One-fourth of CMTS inventories were not certified quarterly in FY12

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Assessment of PrioritiesCategory: Regulated Waste

Including: Collection, storage, off-site shipment, recycling, disposal of

• Hazardous waste• Medical waste • Energetic waste• State regulated industrial or chemically

contaminated wastes• Universal and special waste

FY 2011 Ranking

FY 2012 Ranking


Medium Medium High Systemic issue with management of SAA’s.


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Assessment of PrioritiesCategory: Regulated Waste

Health and safety concernsNon-compliance with regulations could lead to enforcement action (civil &

criminal penalties)Reoccurring internal findings include:

Labeling of hazardous waste containers Failure to keep waste containers closed Failure to comply with Universal waste requirements

Environmental and Energy Functional Review (EEFR) 2011: 12 waste management findings / 7 related to SAA 2008: 22 waste management findings / 14 related to SAA

EMB multi-media environmental audits FY09: 23 SAA findings FY10: 34 SAA findings FY11: 30 SAA findings FY12: 23 SAA Findings

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Assessment of PrioritiesCategory: Natural resourcesIncluding:

• Land use and resources• Wetlands and floodplains• Threatened and endangered species• Wildlife• Ecosystems• Oceans and coastal zones

FY 2011 Ranking

FY 2012 Ranking


Medium Medium MediumNo established NRMP; EMB provides

guidance on individual projects through LF461; Low regulatory/legal risk


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Assessment of PrioritiesCategory: Remediation/RestorationIncluding:

• Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) sites

• Resource Conservation and Recovery Act sites

• Tank sites

FY 2011 Ranking

FY 2012 Ranking


Medium Medium Medium

LaRC is on NPL. EPA supports LaRC on plan to de-list from NPL. Demolition sites

raise concerns of discovery of contamination.


Assessment of PrioritiesCategory: Solid waste (non-hazardous)

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Including: • General trash• Construction waste• Solid waste landfills• Waste prevention and

recycling

FY 2011 Ranking

FY 2012 Ranking


Medium Medium Medium

Diversion rate is high (waste-to-energy steam plant); opportunities for increasing

recycling & composting (focus of new Fed Challenge goal); low regulatory/legal

risk


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Assessment of PrioritiesCategory: Sustainable acquisitionIncluding:

• Affirmative procurement/ Green purchasing (energy/water efficient products, biobased, etc.)

• Electronics stewardship

FY 2011 Ranking

FY 2012 Ranking


High High Medium

Sustainable acq. requirements included in contracts (LaRC-specific clauses), NF 1707 required for purchases, training provided for NF 1707 users, P-card

system upgraded to include environmental options, increased outreach


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Assessment of PrioritiesCategory: Sustainable facilitiesIncluding:

• High-performance and sustainable buildings

• Encroachment

FY 2011 Ranking

FY 2012 Ranking


Medium High Medium

ReVITALization focus and incorporated into Master Plan. Engineering Standards

and specifications include sustainable principles. Key personnel trained in

LEED.


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Assessment of PrioritiesCategory: Toxic substancesIncluding:

• Asbestos• Lead products (including paint)• Mercury• Polychlorinated biphenyls• Pesticides/herbicides• Radioactive materials

FY 2011 Ranking

FY 2012 Ranking


Medium Medium Medium High legal/regulatory scrutiny, but management controls are effective.


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Assessment of PrioritiesCategory: Water qualityIncluding:

• Drinking water• Groundwater• Storm water

• Erosion & Sediment Control• Sanitary or domestic wastewater• Industrial wastewater

FY 2011 Ranking

FY 2012 Ranking


High High High

Ongoing challenges with water quality: Administrative Order for I&I, EISA requirements, TMDLs, and climate

change impacts. EEFR focus. Increase in construction activities.


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Proposed Environmental High Priorities for FY 2013

Energy/Water ConsumptionHazardous MaterialsRegulated WasteWater Quality AGREE? DISAGREE?

THOUGHTS?

Discussion Topic

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Environmental High Priorities for FY 2013For each High Environmental Priority, LaRC must

develop: • An Objective (broad goal to ensure High Environmental

Priority will be addressed) • At least one Target (specific measurable goals that can be

achieved within the upcoming year) Specific personnel, tasks, activities, resources, and

timeline for achieving the Targets must also be identified.

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Potential Targets for FY 2013Energy/Water Consumption

Objective: Reduce energy in goal-subject facilities by 3% annually and water consumption by 2% annually as required by NECPA and EO

Hazardous MaterialsObjective: Improve conformity with LaRC haz material management

policies LPR

Regulated WasteObjective: Decrease internal audit findings associated with SAA

management

Water QualityObjective: Improve water quality and reduce quantity of water

discharged from Center

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Next steps

October: EMB develops Targets for High Priorities and sends to EMC for review

November: FY13 Objectives/Targets begin to be implemented

Fall 2012: EMB provides presentation to senior management at Executive Safety Council meeting.

December/January: Quarterly EMC Meeting to evaluate progress toward goals.

At any time, please feel free to contact Kristen Poultney or Andrea Finley regarding the EMC or any other environmental issue/topic.

Environmental Management Committee

Thank You! Your

participation is appreciated.

1. agenda updates to emc 2012 objectives/targets – status and progress today’s task: annual...

Documents

facility energy management

facility energy audits

small energy projects

complete high bay lighting

emcs upgrades

occupancy sensor project

complete completed walk

response devices