1 ap automation · syteline (infor) credit card interface field service office integration quality...
TRANSCRIPT
![Page 1: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/1.jpg)
1
AP Automation Keith Worthington
IT Manager Linemaster Switch Corporation
![Page 2: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/2.jpg)
2
Go to https :/ / s ytelineps a.com The s lides are available there
now.
Want the Slides Early?
![Page 3: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/3.jpg)
3
Introduction
![Page 4: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/4.jpg)
4
Founded in 1952 Light manufacturing company Privately held Located in Woods tock, CT 200 employees 35 million dollar concern Shipped over 675,000 units in
2017
Linemaster Switch Corporation
![Page 5: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/5.jpg)
5 ERP Installation
![Page 6: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/6.jpg)
6
Database Server Multiple ins tances Demo, Dev, Pilot, Prod
EPAK Server Scheduling Server Utility Servers
Production Development
100% virtualized 85 us ers Thin clients / Des ktop PCs
Doc-Trak (Lake Co.) Smarts hip (Epicor) Shop-Trak (Lake Co.) SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control Sys tem Reques t For Quote Workbench
ERP Installation
![Page 7: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/7.jpg)
7
2011 2012 2013 2014 2015 2016 2017 2018 8.02.10 .11 9.00.20 9.01.01 .02
Installation History
8/2011 3/2015 7/2017
![Page 8: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/8.jpg)
8
Receive invoice from vendor Create and pos t voucher Data entry Reconcile receipts
Pay vendor Print check Stuff envelope Mail
File invoice
What is Accounts Payable?
![Page 9: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/9.jpg)
9
This Isn’t Your Father’s ERP Your Old System… Is Your Old System For A Reason
![Page 10: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/10.jpg)
10
Don’t expect it to look or work the s ame Review your bus ines s proces s Embrace the change
This Isn’t You Father’s ERP Software
![Page 11: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/11.jpg)
11
OP + NT = ENS Old Proces s + New Technology = Expens ive New Sys tem
Consider Changing the Process
![Page 12: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/12.jpg)
12
We have always done it this way. Is this truly the only way it can be done? Is your proces s a differentia tor? Does it make you money?
Consider Changing the Process
![Page 13: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/13.jpg)
13
Is this truly the only way it can be done? Is your AP proces s a differentia tor? Does your AP make you money? Here’s a hint…
The AP Process
![Page 14: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/14.jpg)
14
EFT Payments
![Page 15: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/15.jpg)
15
Configuration Sys tem Vendor
Limitations Generation proces s
EFT Setup
15
![Page 16: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/16.jpg)
16 File Servers form
![Page 17: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/17.jpg)
17 File Server Logical Folders form
![Page 18: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/18.jpg)
18 Authorizations
![Page 19: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/19.jpg)
19 Bank File Format form
![Page 20: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/20.jpg)
20 Accounts Payable Parameters form
![Page 21: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/21.jpg)
21 Bank Reconciliations form
![Page 22: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/22.jpg)
22 Bank Addresses form
![Page 23: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/23.jpg)
23 Vendors form - General tab
![Page 24: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/24.jpg)
24 Vendors form - Banking tab
![Page 25: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/25.jpg)
25 Vendor Document Profile form
![Page 26: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/26.jpg)
26 Doc-Trak Form Output Profile form
![Page 27: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/27.jpg)
27
Final Output Method Las t ditch catch all \\StorageX\Document Archive\Temp\AP-EFT-<<REQUESTINGUSER>>
Body With Doc-Trak this can be an html file \\StorageX\Doc-Trak\LSC_EmailHTML\RemittanceAdvice.html
Filename \\Storage01\Document Archive\LSC\Accounts Payable \EFT - Remittance Advice\<(select year(glbank.check_date))> \<check_date>_P-<check_num>_<<SITE>>
Doc-Trak Form Output Profile form
![Page 28: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/28.jpg)
28 EFT – Remittance Advice E-mail
![Page 29: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/29.jpg)
29 EFT – Remittance Advice Report
![Page 30: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/30.jpg)
30 Cost of Checks
$0
$50
$100
$150
$200
$250
$300
$350
$400
2016-11-302016-12-282017-01-272017-02-282017-03-242017-04-272017-05-232017-06-262017-07-262017-08-282017-09-262017-10-022017-11-302017-12-262018-01-252018-02-20
PostagePrinting
![Page 31: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/31.jpg)
31
Document Filing
![Page 32: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/32.jpg)
32 Doc-Trak Document Saving Rules
![Page 33: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/33.jpg)
33
Utilizes drag and drop Copy or move to a predefined folder Handles file naming Attaches file to the record Saving Rule:
\\Storage01\Document Archive\Vendor\Invoices \<(select year(aptrxp_all.inv_date))> \<inv_date>_I-<inv_num>_<vend_num>
Doc-Trak Document Saving Rules
![Page 34: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/34.jpg)
34
Voucher Creation
![Page 35: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/35.jpg)
35
-- SETSITE Snippet -- Required at the beginning of all code! DECLARE @SiteName SiteType , @Infobar InfobarType SELECT TOP 1 @SiteName = [site].[site] FROM [site] EXEC [dbo].[SetSiteSp] @SiteName, @Infobar OUTPUT -- Annual breakdown of vouchers. ;WITH Voucher_CTE (Year, Type)--Month, Type) AS ( SELECT DATEPART(YEAR, [aptrxp_all].[CreateDate]) AS [Year], --DATEPART(MONTH, [aptrxp_all].[CreateDate]) AS [Month], CASE WHEN [aptrxp_all].[po_num] IS NULL THEN 'E' ELSE 'PO' END AS [Type] FROM [aptrxp_all] WHERE [aptrxp_all].[type] = 'V' AND DATEPART(YEAR, [aptrxp_all].[CreateDate]) > 2011 ) SELECT [Quantity].[Year], --[Quantity].[Month], [Quantity].[E], [Quantity].[PO], [Quantity].[E] + [Quantity].[PO] AS [Total] FROM [Voucher_CTE] PIVOT (COUNT([Voucher_CTE].[Type]) FOR [Voucher_CTE].[Type] IN ([E], [PO]) ) AS [Quantity] ORDER BY [Year]--, [Month]
How Many Vouchers Are we Processing?
![Page 36: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/36.jpg)
36
0
200
400
600
800
1000
1200
1400
1600
1800
2000
1 2 3 4 5 6 7 8 9 10 11 12
201720162015201420132012
Vouchers/Month
![Page 37: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/37.jpg)
37
Accelerated Entry
![Page 38: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/38.jpg)
38
SyteLine is very flexible With flexibility comes complexity Generate A/ P Trans actions A/ P Vouchers and Adjus tments Requires data Lots of unus ed fields
Lookup of vendor information tedious
Accelerated Entry
![Page 39: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/39.jpg)
39 Purchasing Parameters form
![Page 40: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/40.jpg)
40
Created a simple form J us t enough data Takes data and pretends its human
Accelerated Entry
![Page 41: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/41.jpg)
41
Enter data using AP AccEnt form Vouchers have a s ta tus Match, Failed, Approved
Print Voucher Authorization Report Dis tribute for approval
Approve vouchers in batches Voucher Authorization form
Pos t vouchers in batches
Accelerated Entry Process
![Page 42: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/42.jpg)
42 AP AccEnt form
![Page 43: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/43.jpg)
43 Voucher Authorization Report
![Page 44: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/44.jpg)
44 Voucher Authorization form
![Page 45: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/45.jpg)
45
Automated Entry
![Page 46: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/46.jpg)
46
Capture data using OCR Opportunity for QC check Load into SyteLine Attach documents in SyteLine
Automated Entry
![Page 47: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/47.jpg)
47
Available commercial capture software Capture Workflow Storage Search
Document is n’t in SyteLine Data is n’t in SyteLine
Capture vs Loading
![Page 48: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/48.jpg)
48 EDI Transaction Flow
![Page 49: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/49.jpg)
49 OCR Transaction Flow
![Page 50: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/50.jpg)
50
Select an OCR software Write a trans lation routine Capture line level information Tune the review and approval proces s in SyteLine
Remaining Challenges
![Page 51: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/51.jpg)
51
Positive Pay
![Page 52: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/52.jpg)
52
Setup Pos itive Pay Format Sections Pos itive Pay Format Fields
File Generation Automation KB 1185444
Positive Pay
52
![Page 53: 1 AP Automation · SyteLine (infor) Credit Card Interface Field Service Office Integration Quality Control System Request For Quote Workbench ERP Installation . 7](https://reader031.vdocument.in/reader031/viewer/2022022523/5b376d9d7f8b9abd438c31bd/html5/thumbnails/53.jpg)
53
Questions? https:/ /sytelinepsa.com