(1) application (2) committee approval (3) check and forms getting a uc grant
TRANSCRIPT
UC Financial Committee
(1) Application (2) Committee Approval
(3) Check and Forms
Getting a UC grant
Most important points:Our funding period is September 9th to
December 2nd. No shopping/reading period events.
The UC has a commitment to equal funding. We try not to make value judgments.
We fund only student groups, and all the grant money must be used directly for students. (i.e. not guest presents, accommodation, etc.)
Apply early, apply early, apply early!Get your Completed Project Forms to us
ASAP!
Two types of grants
Retroactive Upfront
You make the expense, we reimburse you.
Must apply and come to us before 21 days have passed since your event took place
Should bring Completed Project Form with you to the interview.
You tell us your budget, we give you a check.
Must reimburse the UC if you do not fully use the amount funded.
Should get us the Completed Project Form before 21 days have passed since your event took place.
UC website : uc.fas.harvard.edu
Click “Apply”
Common Grants Website
Pick “UC” Retroactive or Upfront
List Revenues and Expenditures *describe them clearly*
7-day TimelineApplications due: Sunday by
11:59pmInterview times assigned and
e-mailed to the given e-mail: on Monday
Interview: Wednesday assigned time
Final decisions: e-mailed by the following Monday morning
Check pick-up: usually the following meeting
Interviews: Wednesdays 7-9
CPFs?!
Completed Project Forms
Important points:
Fill the entire form out Do not worry about the
grant IDWrite down the ACTUAL
project expense, a.k.a “the amount that your receipts add up to”
Attach your receipts well – flimsy stuff causes problems
CPF deadline
If retroactive? bring it to the interview
If upfront? up to 21 days after the event before December 2nd
In all cases? ASAP
Q: Meh, why do I care?
A1: You want to get your checkA2: You don’t want to owe us moneyA3: You don’t want more stress
Where do I turn it in?
UC mailbox: Science Center, before you turn into the little hallway that leads to room 109
Wednesdays 7-9!!!
Remits
If you owe the UC from a past semester or a current grant:
write out a check to “Undergraduate Council”
(more than) absolute deadline
LAST MEETING:- last interviews- last chance to hand in CPFs- FiCom world ends
*LAST EVENT DAY
These dates do not exist.
Consult our policies Club Sports - $1000, $1500, $2000 Publications - $500 per semester Musicals and Theatre - $1000 per semester Fundraisers Ticketed events : must donate UC tix, cannot reach profit General Operations Costs – must be crucial to club mission Travel – round trip T-fare, $3.40 per person Food – from $2 to $4 Board retreats - $5 per person Disc Jockeys - $150 Competition fees - $25 A/V equipment – get it from MTS, or we will fund at MTS rates General meetings – we will fund a maximum of 3
Consult our policies Dishware – considered part of food allocationRepeated events – a maximum of 3Printing – 4 cents per sheetPublicity - $10Decorations- must be theme-orientedGuestsShippingAwareness campaigns - $250Fashion shows - $2500Conferences - $3000
Additional Programming and Support
Consider your options – and apply!
Questions?