1 best practice for preparing & responding to rfps
TRANSCRIPT
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Best Practice for Preparing & Responding
to RFPs
Request for Information
R F I
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Definition
A request for information (RFI) is a standard business process whose purpose is to collect
written information about the capabilities of various suppliers. Normally it follows a format that can be
used for comparative purposes
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Request for Proposal
R F P
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Ad Hoc – One OffStandard on rotation
Definition
A request for proposal (RFP) is a solicitation, often made through a bidding process, by an
agency or company interested in procurement of a commodity, service or valuable asset, to potential
suppliers to submit business proposals. It is submitted early in the procurement cycle, either at
the preliminary study, or procurement stage
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Source
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FORMAL INFORMAL
• Digital Platform • Conversation
• Proprietary• Viper, • Cvent, • Star Site
• Newspaper / Mag
• Verbal– Telephone call– Sales call
• Tender
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Opportunity to show your RELEVANT KNOWLEDGE
Leaving Cert
Key Points
• Read questions very carefully• Establish key elements• Key missing information
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DON’T ASSUME ASK QUESTIONS
Format
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Client As Requested
Your OwnStandard
Relevant Elements
Customisation Always
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Format
Rich Media
Online Print
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Attention to DetailNo Mistakes
Content
• Clear & understandable• Correct• Relevant• Customised• Conditions• Timely• Follow up
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Process with Creativity
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Exercise
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Clear & Correct & Conditions
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Timely & Relevant
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Customised & Creative
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Total Experience
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Competition
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Cooperation
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CO-OPETITION
COMPETITION COOPERATION
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Follow Up