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1st Championships of the Small States of Europe, Malta

11th June 2016

Team Manual -07.06.2016

TEAM MANUAL

https://athleticsmalta.com/

1st Championships of the Small States of Europe

11 June 2016 Marsa/Malta

https://athleticsmalta.com/


11th June 2016



11th June 2016


1. GENERAL INFORMATION

Language: Maltese and English

Currency: Euro

Religion: Roman Catholic

Time zone: CET

Electricity specifications Voltage in buildings: 220 V (50 Hz)

Telephone instructions International access no: 00

International country code for Malta: 356

Emergency services Ambulance 112

Police 191

Fire 199

Overseas operator 1151

Shop opening hours Monday to Friday from 09.00-19.00

Saturday from 09.00 – 12.00

Banks Monday to Friday from 8.30-12.00

Saturday from 8.30 – 12.00

Post Office Monday to Friday from 8.00-13.00

Saturday from 8.00-13.00


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2. ORGANISATIONAL STRUCTURE

Council of the Malta Amateur Athletic Association

President Edwin Attard

General Secretary Roman Schwaiger

Treasurer Maurice Spiteri

Member Anthony Chircop

Member Antonella Chouhal

Member Alan Zammit

Member Anthony Fava

Member Mark Farrugia

Competition Organisation

Competition Director

Edwin Attard

Meeting Manager

Charles Pullicino

Technical Manager

Maurice Spiteri

Event Presentation Manager

Xandru Grech

Call Room Referee

Ingrid Cristiano

Chief Judge Track

Frederick Borg

Chief Judge Field Joseph Farrugia

Photo finish Operator

Albert Brimmer

Start coordinator

Roman Schwaiger

Competition Secretary

Anthony Fava

Medical Alan Zammit

Anti-Doping Lucienne Attard

Ceremonies Valerie Farrugia

TIC Mark Farrugia

European Athletics Delegate Salih Munir Yaras


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3. ARRIVALS

3.1 Arrival by Air

Malta International Airport is the official airport.

3.1.1 Welcome Service

Upon arrival, teams will be met by LOC representatives. Once luggage has been collected, team

members will be escorted to buses which will take them to their hotels.

Coach transport will operate for teams. Coaches will be allocated to teams and will be clearly

identified by signage. These coaches will be parked in front of the exit from the airport.

The transfer time from the airport to the official hotels is 20 minutes

3.2 Visa Requirements

Category 1: List of Countries whose Citizens do not need a Visa to enter Malta:

Andorra Liechtenstein Montenegro

Cyprus Luxembourg San Marino

Gibraltar Iceland

Iceland Monaco

Category 2: List of countries whose Citizens need a Visa to enter Malta:

Albania * Bosnia and Herzegovina* Kosovo

Armenia FYROM (Former Yugoslav Republic of Macedonia)* Moldova

Azerbaijan Georgia

Additional Notes:

A. Exemptions from the visa obligation

Nationals of Albania, Bosnia and Herzegovina and FYROM (Former Yugoslav Republic of

Macedonia) holding biometric passports are exempt from the visa obligation.

B. Malta's Current Representation Arrangements

Albania Tirana

FYROM Skopje

Bosnia and Herzegovina Sarajevo

C. Where Malta has no diplomatic mission or consular post

Where Malta has no diplomatic mission or consular post, third-country nationals are obliged to

apply for a visa at the following EU diplomatic missions and consular posts, who issue visas in

representation of Malta:

Armenia Embassy of Italy Yerevan

Azerbaijan Embassy of Italy Baku

Moldova Embassy of the Federal Republic of Germany Chisnau

Georgia Embassy of Italy Tbilisi

D. Further Information and Contacts

http://homeaffairs.gov.mt/en/MHAS-Information/Travelling%20to%20Malta/Pages/Travelling-to-

Malta.aspx

http://homeaffairs.gov.mt/en/MHAS-Information/Travelling%20to%20Malta/Pages/Travelling-to-Malta.aspx

http://homeaffairs.gov.mt/en/MHAS-Information/Travelling%20to%20Malta/Pages/Travelling-to-Malta.aspx


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4. TRANSPORT

4.1 Welcome Desk (Transport and Accommodation Desk)

The Welcome Desk will be located in the lobby of the Blu Bay Hotel and will be open as follows:

Thursday 9 June - 12:00 – 20:00

Friday 10 June – 8:00 -20:00

Sat 11 June – 10:00 – 16:00

Sun 12 June – 8:00 – 12:00

4.2 Bus Shuttle Service

A regular bus shuttle service will be provided between the team hotel, training venues and social

functions, the technical meeting and the competition venue.

Full details of the schedule will be displayed at the Information desk of each hotel. Transfer times

between the hotel and the competition venue will be between 15-20 minutes, depending on traffic

conditions.

The full schedule is featured in the Appendix of this Team Manual.

4.3 Return to Airport

Transport will be arranged according to the departure schedules submitted by the teams. Further

information will be available from the hotel information desks.


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5. ACCOMMODATION & HOTEL INFORMATION

5.1 General Information

Teams will be provided with full board accommodation at the BluBay Hotel in Gzira. This hotel has good

accessibility to the competition venue and to Sliema and Valletta.

5.2 Welcome Desk (Transport and Accommodation Desk)

The Welcome Desk will be located in the lobby of the Blu Bay Hotel and will be open as follows:

Thursday 9 June - 12:00 – 20:00

Friday 10 June – 8:00 -20:00

Sat 11 June – 10:00 – 16:00

Sun 12 June – 8:00 – 12:00

5.3 Team Hotel

Hotel Name Address, Telephone & Fax Facilities

ST BluBay Hotel 143, 50 F Sir Ponsomby, Gzira, Malta

http://www.blubayhotel.com/

5.4 Costs and European Athletics Quota

Quotas

A maximum of 16 athletes and 5 officials will be eligible to receive the European Athletics

accommodation subvention. Moreover, the accommodation ratio for officials will be worked out

according to the following ratio.

Number of Athletes

From - to

Number of Team Officials

Up to:

1 - 4 1

5 - 7 2

8 - 10 3

11 - 14 4

15 - 18 5

No contribution shall be made in respect of athletes and officials representing the host European

Athletics Member Federation.

Costs

The participating European Athletics Member Federations are responsible for the remaining costs

incurring from their participation in the event. Accommodation of out of quota athletes and officials

and additional nights with full board per person per night, will be:

EUR 90,00 in twin room

EUR 120,00 in single room

All prices include meals and VAT.

5.5. Single Rooms

Each participating team shall be allocated a minimum number of single rooms equal to 10 per cent of

the total number of in quota athletes and officials entered in the final entries. Special consideration will

be given to very small teams so that every team has at least one single room. Additional single rooms

(subject to availability) may be offered at the teams' cost.

http://www.blubayhotel.com/


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5.6 Payment Procedures

An invoice will be sent to each Federation detailing the amount they owe based on their preliminary

entries. Federations are kindly encouraged to make an advance payment of at least 50% by 6 June

2016. Advance Payments should be made in EUR by bank transfer to the following account:

Bank account name: MALTA AMATEUR ATHLETIC ASSOCIATION

Bank account number: 11502344017

Bank address: Bank of Valletta p.l.c.

St. Bartholomew Street,

Qormi

Swift No: VALLMTMT

IBAN: MT43VALL22013000000011502344017

Bank: BANK OF VALLETTA plc

Please note: A copy of the bank transfer will be required on arrival.

The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation

Centre (desk located in the lobby of the Preluna Hotel). Payment can be made by credit card (Visa

and MasterCard only) or by cash in Euros.

5.6 Meals

All meals will be served in the buffet style in the hotel.

The restaurant opening times are:

Breakfast from 7.00 until 8.30

Lunch from 12.00 until 13.30 Dinner from 19.00 until 20.30

Accreditation cards will allow access to meals.

For lunch and dinner, mineral water is available free of charge. All other drinks must be paid for.

5.7 Medical Services in the Hotels

The hotel will have a doctor on call.

5.8 Telephone Calls

The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation

officials requiring the use of the room phone for outgoing calls must make arrangements with the

information desk at the hotel. The service will be made available upon the presentation of a credit

card to cover all charges.

All delegations will receive a telephone contact list of important telephone numbers for the

2016 Championships of the Small States of Europe.


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6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times and should be

clearly visible. The accreditation is not transferable and does not allow the holder to take another

person beyond checkpoints. Photos are not required for the accreditation card system.

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance of the event, based on the information provided by

the Member Federation in the final entry. No changes will be accepted after the final entry deadline.

Accreditation cards will be distributed to each team at the information desk located in the lobby of the

Blu Bay Hotel upon arrival. Only Team Leaders are authorized to collect the cards.

6.3 Loss of an Accreditation Card

Any lost or damaged accreditation cards should be reported to the information desk at the

Blu Bay Hotel. Duplicate cards can be obtained where proof of identity can be established.

6.4 Access Areas for Teams

A description of the accreditation system is included on the back of the accreditation card, as well as

in the Appendix.

All team accreditation cards will allow access to the team seating area, warm up area, changing

facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the

call room and to the infield.

The Head of Delegation and Team Leader from each team is invited to the VIP Hospitality area.

Separate cards will be issued to Team Leaders, for access to the Mixed Zone and TIC.

Access to the Doping Control: A pass will be given to the athlete upon notification and an additional

pass for an accompanying person. Passes will be collected once they enter the Doping Control Station.

Coaches seating: Seating will be reserved for coaches adjacent to each field event. There will be one

seat per competing country at each event. Access passes will be issued.

Coaches must remain behind the barriers outside the track at each event site.


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7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

The main function of the centre is to ensure smooth communication between each Team

Delegation, the LOC and European Athletics Technical Delegates and the Competition Administration,

regarding technical matters.

The TIC is located at Marsa Stadium (see Appendix 4).

The TIC will be open at the following times:

Friday, 18 June 15.00-20.00

Saturday, 19 June 10.00-20.00

The TIC will be linked to all information desks set up for this event and shall be responsible for the

following:

· Competition information (Start Lists, Results, etc.)

· Liaison on points concerning technical matters between Team Delegate, Technical Delegate,

European Athletics and LOC

· Urgent notices – collection and delivery of any urgent written notices to the Team Delegations from

Technical Delegate, European Athletics and LOC

· Settlement of technical enquiries from delegation

· Applications for ‘national records’ (doping control and photo finish prints)

· Receipt of final declaration of members of relay teams

· Receipt of protests from the teams

· Official invitations and entrance tickets ordered by the teams

Access to the information in the teams’ pigeon boxes at the TIC will be controlled by separate entry

cards, not by the accreditation card (see point 6.4.).

In extreme circumstances, teams that were not able to attend the Technical Meeting can collect their

competition numbers from the TIC after the technical meeting.

7.2 Technical Meeting

The Technical Meeting will be held at the Blu Bay Hotel on Friday, 10 June at 16.00.

Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is

very important that all teams are represented at the Technical Meeting.

All questions related to the Technical Meeting must be presented in writing, preferably in English, to the

Information desks at team hotels on Friday 10 June latest by 16.00. The Technical Meeting will be

conducted in English.

The Technical Meeting will be attended by:

• European Athletics Delegates • Jury of Appeal • Representatives of the Local Organising Committee

• National Competition Officials • TIC Representatives • Competition Data processing representative


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7.2.1 Agenda

The preliminary agenda of the Technical Meeting includes:

Welcome by the President of the Local Organising Committee

Welcome by the European Athletics President or his representative

Presentation of the International Officials

Presentation of the Competition Officials

Presentation of the competition and warm up sites

Information briefing by the Technical Delegate(s)

Call-room procedures and schedule

Allocation of lanes and order of competition

Starting height and bar raising Increments

Scoring and ties

Doping Control

Victory Ceremonies, Opening and Closing Ceremonies

Answering of questions submitted in writing by federations

7.3 Competition Area

Marsa Stadium and its surroundings are shown in appendix 1 of this document. The stadium seats 2500.

The stadium has the following competition sites:

• 8 lanes

• 1 High Jump site

• 1 Pole Vault site

• 1 site for Long/Triple Jump

• 1 Shot Put Circle • 1 Combined Discus/Hammer Circle

• 2 Javelin sites

The Warm up area has the following sites:

• 8 lanes in straight

• 1 site for long/Triple Jump

• 1 Javelin site (on grass)

• 1 circle for shot

The maximum spike lengths in the various events are:

• Track, Long Jump, Triple Jump and Pole Vault: 9mm

• High Jump and Javelin: 12mm

7.4 Dressing Rooms

Dressing rooms with showers are located beneath the stands in the Warm-up area.

7.5. Physiotherapy

A space will be reserved in the Warm-up Area for physiotherapy, where tents and physiotherapy tables

will be available.

7.6 Training

On Thursday 9 and 10 June all athletes will have the possibility to train in the Marsa Stadium (main

Stadium) and warm-up area. The opening hours of this facility will be available to athletes as follows:

Time Athletes

10.00 -12.00 Hammer

16.30 -19.00 Sprints, Middle-Distance, Hurdles, High Jump, Long Jump, Shot.

17.30 - 18.30 Discus

Equipment and implements necessary for training will be available at the training venue(s). Officials will

be present to help in the case of problems or special requirements. Drinks will be available at the

training venue(s). Accreditation must be handed in when borrowing equipment, and will be returned to

the athlete when the equipment is handed back in.


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A Weight training room is situated at the Marsa Stadium only.

Details about transportation for training sessions are included in the transport section of this manual.

The transport schedule will be displayed at the information desks in each hotel.

7.7 Training with Official Starters

This will take place at the Marsa Athletic Track on Friday 10 June from 17.30 to 18.30.


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8. COMPETITION ENTRY PROCEDURES

8.1. Final Entries

Final entries indicating the names of the athletes and their performances in the current year, plus the

names of officials must be submitted by the deadline which is Saturday 28 May 2016 at 00.00CET .

All teams will receive a pdf report with a status of their entries after the deadline

8.2 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors already entered

who will actually take part in the competition.

Forms for the final declaration and confirmation will be distributed to each delegation during

accreditation.

The confirmations of athletes in each event must be completed and returned to the Information desk

at the Bayview Hotel until 11.30 on Friday 10 June.

After the Technical Meeting justified changes due to injury, illness (proved with doctor’s certification) or

other uncontrollable reasons will be possible until the beginning of the respective event, provided that

the Technical Delegate has been previously informed and has accepted the change submitted to the

TIC on the respective form.

The final relay team and the running order must be submitted to the TIC using the respective form not

later than one hour prior to the start of that event.

8.3 Withdrawal

Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official

withdrawal form.

8.4 INDIVIDUAL TITLES AND TEAM SCORING

The winner of each event shall be declared the “2016 Small States Champion.”

Further to the individual awards, there will be also a team scoring based on the following criteria:

- The winner of each event will receive 8 points, the 2nd 7points, the 3rd 6 points and so on;

- Only one athlete per country counts for the teams scoring;

- The team with the highest score will be declared “The 2016 Team Champions of the Small States

2016“;

The highest scoring female athlete and male, according to IAAF latest version of scoring table, shall be

awarded with a special recognition separately.

8.4 Bib Numbers

The LOC will provide the teams with bib numbers at the Technical Meeting.

Each competitor will receive 4 bibs. These must be pinned to the front and back of the competition

clothing, to the back of the tracksuit, and to the bag. Exceptions are made for High Jumpers: these

competitors are permitted to attach the bib only to the front or to the back of their competition

clothing (plus their tracksuit and bag). Bibs must not be cut, folded or covered in any way and must be

pinned at all four corners. Leg numbers for track events will be issued in the Call Room.

8.5 Competition Clothing

Competitors must wear the Federation’s official team clothing. IAAF Rule 8 &143 will be strictly applied.

Please make sure to follow the IAAF Advertising Regulations (version 01/01/2010). Clothing and items

not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at


11th June 2016


the call room. This rule applies both to competition clothing (vest, shorts and tights) as well as to

tracksuits.

8.6 Specific Competition Regulations

8.6.1 Participating Federations

The Event is open to the participation of the following 18 European Athletics Member Federations:

Albania, Andorra, Armenia, Azerbaijan, Bosnia and Herzegovina, Cyprus, Georgia, Gibraltar,

Iceland, Kosovo, Liechtenstein, Luxembourg, FYR Macedonia, Moldova, Malta, Monaco,

Montenegro and San Marino.

Only the selected European Athletics Members Federations may take part in this competition.

8.6.2 Entries

No athlete may take part in the Championships of the Small States of Europe unless entered by the

European Athletics Member Federation which he/she is eligible to represent in accordance with the

IAAF Rules.

8.6.3 Monaco

For Monaco, all athletes that at the date of the Event have been resident in the country or the border

communes (Roquebrune Cap Martin, Beausoleil, La Turbie e Cap d’Ail) for at least three years without

interruption, are assimilated to the nationals.

8.6.4 Minimum Age of Athletes

Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December

of the year of the competition may participate in the Championships of the Small States of Europe.

Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may

participate in the Shot Put and Hammer Throw.

8.6.5 Number of Athletes per Federation

a. Each selected European Athletics Member Federation may enter up to 2 (two) athletes in each

individual event provided all of them shall have achieved the qualifying standard for that event to a

maximum of 26 athletes in total (including the relays);

b. Alternatively those selected European Athletics Member Federations that have in total less than two

women and two men, having achieved the qualifying standard in any event, still have the right to

participate with up to 4 athletes (two women and two men).

c. Each participating member federation can enter a relay team. Up to 6 (six) athletes may be entered

for each relay. From these 6 (six) and from any other athletes entered for any event in the Championships of the Small States of Europe, the 4 (four) athletes to participate must be nominated at

the time specified for the Final Declaration.


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9. COMPETITION PROCEDURES

9.1 Timetable

Please refer to the Appendix for the competition timetable

9.2 Warming Up Before Events

Warming up will take place in Warm up area behind the stand of the Stadium (See appendix 4.).

9.3 Assembly and Call Room Procedures

The first call for the participants will be made in the warm-up area.

9.3.1 Call Room

The Call Room is located in a large tent at the end of the warm-up straight behind the main stadium. It

is the responsibility of the team managers to ensure that their athletes are aware of the last check-in

times for entry to the Call Room. Athletes arriving late may be excluded from participation in the

event.

Athletes must report to the Call Room before each event as follows:

• Running events (except hurdles) 15 min

• Hurdles 20 min

Horizontal Jumps 30min

• High Jump 40min

Throws 40 min

9.4 Event Presentation format

Officials will escort athletes to the stadium from the Call Room and then the athletes will presented to

the spectators as follows:

Running events: Athletes will be escorted to the start and they will be presented to the spectators in

lane order, before the race.

Field Events: Athletes will be escorted to the particular sector and will be lined up and introduced after

warm-up in competition order.

9.5 Competition Preparations

9.5.1 Field Events

Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if

time allows. The athletes will be called to the practice trials in the competition order. Only official

markers provided by the LOC will be allowed for marking the runways.

9.5.2. Measurements

All field events will be measured with certified devices.

• Long throws will be measured with electronic distance measuring devices.

• Horizontal jumps will be measured with certified metal tapes.

• Vertical jumps will be measured with certified steel bars.

9.5.3 Track Events

Tracksuits and outer clothing will be placed in baskets at the start, and these will be taken to the mixed

zone for collection after the race.

9.6 Starter’s Commands

The starter’s commands will be in English.

The starter’s command for the distances up to including 400m and relay are: On your marks – Set- Firing

of the gun


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For distances of 800m and over, the commands will be: On your marks- Firing of the gun

Alge starting blocks will be used. These blocks have a false start detection system and are linked to the

false start console. An Alge electronic gun will be used.

9.7 Timing

The official timing will be provided by Timing Team of the Malta Amateur Athletic Association who will

be assisted by Alge; the time will be displayed on the official electronic timing instrument provided by

Alge. For all races of 800m or more, the elapsed time will be displayed on the official electronic timing

instrument provided by Alge.

For all races of 800m or more, the elapsed time will be displayed on 2 electronic timers located at 200m

and finish.

9.8 Leaving the stadium during the competition

An athlete may only leave the competition area when accompanied by a judge. The intention has to

be communicated to the Referee.

9.9 Leaving the stadium after the competition

After the competition, athletes will be escorted from the arena through the mixed zone. The clothing

baskets will be brought to the end of the mixed zone.

9.10 Drinking Stations

Water will be provided in the infield, mixed zone and in the warm-up areas.

9.11 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a

responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an

event shall be made within 30 minutes of the official announcement of the result of that event (posted

on the TIC information board).

Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the

athlete and submitted to TIC within 30 minutes after the official announcement of the decision made

by the Referee.

When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is

unsuccessful, the deposit will not be returned.

The Jury’s decision will be provided in writing.

9.12 Doping Control

9.12.1 General Information

Doping control shall be conducted in accordance with IAAF Anti-doping Regulations under the

supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be

collected immediately before, and during, the Championships.

Athletes selected for doping control shall be informed by anti doping officers. Athletes will be required

to sign a confirmation of notification. Athletes who are to be tested may invite a team official to

accompany them to the Doping Control Centre (DCC).

A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All

selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the

time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can

render them liable to disqualification and may lead to further disciplinary action.


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Athletes who are required to use prescribed medication for the treatment of a medical condition

should ensure that they have registered their medication, where necessary, through the Therapeutic

Use Exemption system prior to attending the Championships.

9.12.2 Selection of Athletes

The selection of athletes for control will be made on a final position and/or random basis under the

supervision of the European Athletics Delegate. In addition, the selection of further athletes may be

ordered at the discretion of the European Athletics Delegate.

All athletes setting World or European records must report to the DCC to provide a sample.

Failure to provide a sample will result in the record not being ratified.

9.12.3 Additional Controls

Additional athletes, such as those achieving National Records who have not been selected for doping

control, may present themselves for testing. These athletes must report to the TIC where they will have

to complete the “Doping Control Request Form”. They will then be escorted to the DCC.

The cost of this control will be 350 Euro per test and will be paid by the National Federation on site.

9.12.4 Swedish Medley Relay at Small States Championships

In view of the fact that the Marsa Track does not have the markings which allow the Swedish

medley to be carried out in its original format, the Swedish Relay at the Small States

Championships will be conducted as 100, 300, 200, 400 metres. The rules that will apply are

therefore the following:

The Swedish Medley Relay is conducted over 1000 metres and involves legs of 100, 300, 200 & 400

metres.

Runner 1(100m) - The race begins at the 200 metres start, and the first runner runs 100m entirely in

their lane.

Runner 2 (300m) - The second runner receives the baton within the third 4x100 change over zone.

The second runner may use the acceleration zone. Once athletes enter the straight, they may

cut across to run on the inside.

Runner 3 (200m) - The third runner commences at the 200 metres start point within the unlaned

4x200 change zone. There is no acceleration zone. Athletes are lined up in the changeover

zone based on the order of their team’s position as they cross the finish line. Once placed in

order by the competition officials, they may not change order.

Runner 4 (400m) - The final change over occurs in the 4x400 change zone. There is no

acceleration zone. Athletes enter the changeover zone based on the order of their teams

position as they reach the 200m to go point. Once placed in order by the competition officials,

they may not change order.

NOTE: only the first leg is run in lanes. Thereafter, each athlete in entitled, (subject always to the

rules of obstruction and interference) to run in lane 1.


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10. MEDICAL SERVICES

10.1 General

The participating teams are responsible for taking out their own insurance to cover illness or injury to any

member of their team when travelling to and from European Athletics competitions and during the

event itself (European Athletics Regulation 610.12).

Visitors from EU member states should make sure that they have a European Health

Insurance card but it is advisable that all visitors, irrespective of their nationality, take out a personal

medical insurance policy.

10.2 Medical Assistance for Teams at Hotels:

Teams seeking medical assistance may contact Dr. Robert Chircop (Tel: +356 2137 4389;

Mob: +356 9949 4115).

In case of an emergency please contact:

Gzira Health Centre (from 08.00 to 17.00): Tel: +356 2133 7245 / 2134 4766 / 2133 7244

Mater Dei Hospital (24 hours): Tel: +356 2545 0000

10.3 Medical Care at the stadium

The stadium medical service is responsible for any problems concerning the athletes’ health.

On the day of competition a clinic will be set up close to the finish line. The team doctor has access to

the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical

attention. The stadium medical service is also responsible for first aid in the warming up area.

There will be first aid teams next to the infield, supervised by a doctor and marked with red crosses.


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11. INFORMATION

Stadium

Timing Boards

For all races of 800m or more, the elapsed time will be displayed on 2 electronic timers located at

200m, and finish.

Field Events Boards

The result of each trial in field events will be shown on manual scoreboards.

Final and intermediate results of the field events and the respective team points will be indicated on

the score boards next to the TIC.

The performances in field events will be shown by signs with the respective nation’s codes along the

sector lines. During the event the boards will be moved in accordance to the actual ranking.

Announcements

Official announcements will be made in English.

Start Lists

Preliminary start Lists will be available for Team Leaders immediately upon arrival.

Result Lists / Intermediate Scores

Results will be displayed on the notice boards near the TIC.

Complete Set of Result Lists

Copies of the results of the day’s events will be distributed to each Team Manager at their hotel /or at

the TIC team mailboxes on the evening of the competition. Completed results in the form of a booklet

will be issued to Team Managers at the Final Party.


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12. SECURITY

Instructions given by the LOC and security personnel must be followed in all areas, as well as during

transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported

immediately to any LOC information desk.

The emergency phone numbers are given in the General Information about Malta. The police can be

also contacted through the LOC information desk at your hotel.

13. OPENING & CLOSING CEREMONIES

13.1 Opening Ceremony

The Opening Ceremony will take place on Saturday 11 June 2016, commencing at 13:45 and shall

comprise:

· A march past in period costumes with volunteers holding boards

· Welcome Address by MAAA President

13.2 Victory Ceremonies

The victory ceremony for the teams will take place at predetermined times. Winning athletes should

assemble at Call Room. Athletes must wear the official team clothing for the ceremony.

13.3 Closing Ceremony The Closing Ceremony will take place on Saturday 11 June 2016, at 20:15.

13.4 Final Party

After the event a Final Party will be held outside the Athletics Stadium. All athlete and officials are

invited. Kindly note that there will be no dinner at the hotel. Transport back to the hotel will leave at

approximately 9:30.

14. Delegates’ Dinner

On the occasion of the 2016 Championships of the Small States of Europe, the Malta Amateur Athletic

Association will organise a dinner for Team Delegates. The dinner will be held at the Paparazzi

Restaurant, Manoel Island, Gzira on Friday 10th June at 7:30 p.m.

All Teams will receive an invitation for two delegates (or team members). The Paparazzi Restaurant is

within walking distance of the Blu Bay Hotel. Invited team delegates should meet in the Blu Bay Hotel

Foyer at 7:15 p.m. and will be escorted to the restaurant.


11th June 2016


14. DEPARTURE

Teams will be asked to provide full travel details in the final entry system. Teams will also receive a

departure form, which should be completed and returned to the LOC Information Desk in the hotel, at

least 24 hours before departure, especially if there are any changes to the preliminary confirmed

details.

Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel

Information Desk.

All outstanding fees, charges and possible other expenses must be settled with the cashier.

On the day of departure the rooms will be checked together with the team leaders.

After the competitions, the poles will be transported from the stadium to the airport according to the

time schedule of the teams.


11th June 2016


Appendix 1 – Timetable

CHAMPIONSHIPS OF THE SMALL STATES OF EUROPE - MALTA 2016

PROVISIONAL TIMETABLE - 11th June 2016 (version 4: 4 June 2016)

TIME TRACK JUMPS THROWS

12.30 Hammer w

13.00 110m hurdles m

13.15 100m hurdles (1) w

13.25 100m hurdles (2) w

13.45 OPENING CEREMONY

14:30 Long Jump m Discus m

14.45 100m (1) m

14.50 100m (2) m

15:00 High Jump w Shot m

15.05 100m (1) w

15.10 100m (2) w

15.25 800m (1) m

15.30 800m (2) m

15.40 800m (1) w

15.45 800m (2) w

16:00 AWARDS

16.40 200m (1) m

16.45 200m (2) m Long Jump w

17.00 200m (1) w Discus w

17.05 200m (2) w

17.25 400m (1) m

17.30 400m (2) m High Jump m

17.35 400m (3) m

17.45 400m (1) w

17.50 400m (2) w

18.10 3000m m

18.30 3000m w

18:45 AWARDS

19:25 Swedish relay m

19:35 Swedish relay w

19:40 AWARDS


11th June 2016


VICTORY CEREMONIES TIMETABLE

1 A Hammer Throw Women 16:00

2 A 110m Hurdles Men 16:05

3 A 100m Hurdles Women 16:10

4 A 100m Men 16:15

5 A 100m Women 16:20

6 A 800m Men 16:25

7 A 800m Women 16:30

8 B Long Jump Men 18:45

9 B Discus Throw Men 18:50

10 B High Jump Women 18:55

11 B Shot Put Men 19:00

12 B 200m Men 19:05

13 B 200m Women 19:10

14 B 400m Men 19:15

15 B 400m Women 19:40

16 C Long Jump Women 19:45

17 C Discus Women 19:50

18 C High Jump Men 19:55

19 C 3000m Men 20:00

20 C 3000m Women 20:05

21 C Swedish Relay Men 20:10

22 C Swedish Relay Women 20:15


11th June 2016


Appendix 2 – Map of Stadium, Competition facilities


11th June 2016


Appendix 3 – Accreditation System


11th June 2016


Appendix 4 – Transport Schedule

TRANSPORT TIMETABLE

Thu 09-Jun Hotel 16:00 Marsa Stadium 16:30






Fri 10-Jun Hotel 09:30 Marsa Stadium 10:00










Sat 11-Jun Hotel 10:00 Marsa Stadium 10:30

















Sat 11-Jun Hotel Marsa Stadium 21:30






On Sat 11 athletes / officials are expected and encouraged to leave the hotel on the buses leaving at

12:30 or 13:00.

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