Bibliographic control/metadata for reformatted books

Dawn Hale, Head of Technical Services

LaDonna Pierce, Content Management Librarian

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Damaged/Wounded Books

Circulation staff identify damaged/brittle books as they are returned from Circulation.

Books are forwarded on a daily basis to the Database Management Unit.

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Database Management Unit process bookDatabase Management Unit staff creates a linked circulating barcode; applies barcode to the front cover of the book or printout; and fill s in the header and left column of the ‘Condition Review & Decision Slip.’ Workflow source: Wounded books. Copy specific information: Call no.; barcode; copyright date; no. of circulations; last circulation date. Search catalog for: other copies; other editions; and other formats. Fill in information that triggers special digitization decisions/handling: multi-part work, etc. Notes whether volume should be considered as ‘protected’: medium rare, rare, or protected. Some Medium Rare criteria: Any volume published outside the United States between 1802-1830; Any books published prior to 1914 which have decorative covers and/or engravings or hand-colored plates and maps ... Some Rare criteria: Books printed before 1801; Books printed in the United States before 1820; Books printed in Maryland before 1870 …  Some Protected criteria: Any physical portfolio that contains loose materials (e.g. illustrations, portraits, maps, datasheets, voting records) … 

Condition Review & Decision Slip

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Physical volume sent to selector for review & decision

Selector annotates Decision Slip re desired conservation decision, i.e., Send to stacks Conserve Digitize

•Barcoded volume to be digitized sent to Digitization staff

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Associating Horizon bib record metadata with scanned image

Digitization staff scans barcode on volume front cover of single volume monographs NOTE: Workflow still being worked out for

multi-part works Kirtas script pulls Horizon print bib record

metadata into image JHU uses LC “MARC Slim”

<xsl:include href="http://www.loc.gov/marcxml/xslt/MARC21slimUtils.xsl"/>

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Horizon print record 000 00746cam 2200205 450 035 $a1221908005

20051005054800.0008 730103s1903 gw 000 0 ger

035 $aABM5156EI 035 $a(MdBJ)99023721035 040 $aOTU$bENG 049 0 0 $aJHE 100 1 $aTammann, Gustav,$d1861-1938. 245 1 0 $aKristallisieren und Schmelzen;$bein Beitrag zur Lehre

der Änderungen des Aggregatzustandes. 260 $aLeipzig,$bBarth,$c1903. 300 $ax, 348 p.650 0 $aCrystallography. 650 0 $aChange of state (Physics) 999 1 $loffs$nelc$s1$wi$aQE370$b.T15$mc.

1$61$4OFF$tnorm$112/08/1995$204/29/1996$704/29/1996$i31151014705671$5R12M16S16T03 21151005188699$zNCC:L$rR12M16S16T03$xemp$henorm$geoffs910 $a1221908$bHorizon bib#

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Horizon bib record information pulled

Bibliographic data pulled into scanned image from Horizon bib record: leader, 008 author (1xx) title (245) imprint (260) LC subjects & genre heading (6xx, 655)

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Digitization workflow

Scan volume, process images Batch ingest images into library IR

(Jscholarship) Digitization staff embed a MARC.xml file

with IR's static URI for each title Metadata &URL for each digitized volume

stored as print format XML in the JScholarship Batch Ingest Log

Embedded MARC.xml file sent to Cataloger

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JScholarship Batch Ingest Log

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MarcEdit – free MARC editing utility

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Converting print bib to electronic

1. Retrieve print version in MARCXML format with Institutional repository URL

2. Convert to electronic version using print2e script

3. Convert from MARCXML to MARC4. Use character conversion utility to

translate file from UTF-8 to MARC8 (diacritics)

5. Edit record to meet provider neutral standards

6. Import bib into Horizon ILS 11

PRINT Bib in XML + URL<?xml version="1.0" encoding="UTF-8" ?> - <collection xmlns="http://www.loc.gov/MARC21/slim" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd">- <record>  <leader>00788cam 2200217 4500</leader>   <controlfield tag="005">20051005054800.0</controlfield>   <controlfield tag="008">730103s1903 gw 000 0 ger</controlfield> - <datafield ind1="" ind2="" tag="035">  <subfield code="a">1221908</subfield>   </datafield>- <datafield ind1="" ind2="" tag="035">  <subfield code="a">ABM5156EI</subfield>   </datafield>- <datafield ind1="" ind2="" tag="035">  <subfield code="a">(MdBJ)99023721</subfield>   </datafield>- <datafield ind1="" ind2="" tag="035">  <subfield code="a">(CaOTULAS)02176023</subfield>   </datafield>- <datafield ind1="" ind2="" tag="040">  <subfield code="a">OTU</subfield>   <subfield code="b">ENG</subfield>   </datafield>- <datafield ind1="0" ind2="0" tag="049">  <subfield code="a">JHE</subfield>  </datafield>- <datafield ind1="1" ind2="" tag="100">  <subfield code="a">Tammann, Gustav,</subfield>   <subfield code="d">1861-1938.</subfield>   </datafield>- <datafield ind1="1" ind2="0" tag="245">  <subfield code="a">Kristallisieren und Schmelzen;</subfield>   <subfield code="b">ein Beitrag zur Lehre der Anderungen des Aggregatzustandes.</subfield>   </datafield> 12

- <datafield ind1="" ind2="" tag="260">  <subfield code="a">Leipzig,</subfield>   <subfield code="b">Barth,</subfield>   <subfield code="c">1903.</subfield>   </datafield>- <datafield ind1="" ind2="" tag="300">  <subfield code="a">x, 348 p.</subfield> </datafield><datafield ind1="" ind2="0" tag="650">  <subfield code="a">Crystallography.</subfield>   </datafield>- <datafield ind1="" ind2="0" tag="650">  <subfield code="a">Change of state (Physics)</subfield>   </datafield>- <datafield ind1="" ind2="" tag="910">  <subfield code="a">1221908</subfield>   <subfield code="b">Horizon bib#</subfield>   </datafield>- <datafield ind1="1" ind2="" tag="999">  <subfield code="l">offs</subfield>   <subfield code="n">elc</subfield>   <subfield code="s">1</subfield>   <subfield code="w">i</subfield>   <subfield code="a">QE370</subfield>   <subfield code="b">.T15</subfield>   <subfield code="m">c. 1</subfield>   <subfield code="6">1</subfield>   <subfield code="4">OFF</subfield>   <subfield code="t">norm</subfield>   <subfield code="1">12/08/1995</subfield>   <subfield code="2">04/29/1996</subfield>   <subfield code="7">04/29/1996</subfield>   <subfield code="i">31151014705671</subfield>   <subfield code="5">R12M16S16T03 21151005188699</subfield>   <subfield code="z">NCC:L</subfield>   <subfield code="r">R12M16S16T03</subfield>   <subfield code="x">emp</subfield>   <subfield code="h">enorm</subfield>   <subfield code="g">eoffs</subfield>   </datafield>- <datafield ind1="4" ind2="0" tag="856">  <subfield code="u">http://jhir.library.jhu.edu/handle/1774.2/35747</subfield>   </datafield>  </record>  </collection>

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Electronic bib in XML – after print2e<?xml version="1.0" encoding="UTF-8" ?>

- <marc:collection xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns:marc="http://www.loc.gov/MARC21/slim" xsi:schemaLocation="http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd">- <marc:record>  <leader>03104nam 2200529Ia 45 0</leader>   <marc:controlfield tag="008">120307s1903 gw s 000 0 ger</marc:controlfield>   <marc:controlfield tag="006">m d</marc:controlfield>   <marc:controlfield tag="007">cr\u\\\\\a\c\p</marc:controlfield>   <marc:controlfield tag="007">cr\u\\\\\a\c\a</marc:controlfield> - <marc:datafield tag="040" ind1="" ind2="">  <marc:subfield code="a">MdBJ</marc:subfield>   <marc:subfield code="c">MdBJ</marc:subfield>   </marc:datafield>- <marc:datafield tag="042" ind1="" ind2="">  <marc:subfield code="a">dlr</marc:subfield>   </marc:datafield>- <datafield xmlns="http://www.loc.gov/MARC21/slim" ind1="1" ind2="" tag="100">  <subfield code="a">Tammann, Gustav,</subfield>   <subfield code="d">1861-1938.</subfield>   </datafield>- <marc:datafield tag="245" ind1="1" ind2="0">  <marc:subfield code="a">Kristallisieren und Schmelzen</marc:subfield>   <marc:subfield code="h">[electronic resource] :</marc:subfield>   <subfield xmlns="http://www.loc.gov/MARC21/slim" code="b">ein Beitrag zur Lehre der Anderungen des Aggregatzustandes.</subfield>   </marc:datafield>- <datafield xmlns="http://www.loc.gov/MARC21/slim" ind1="" ind2="" tag="260">  <subfield code="a">Leipzig,</subfield>   <subfield code="b">Barth,</subfield>   <subfield code="c">1903.</subfield>   </datafield>- <datafield xmlns="http://www.loc.gov/MARC21/slim" ind1="" ind2="" tag="300">  <subfield code="a">x, 348 p.</subfield>    </datafield><marc:datafield tag="506" ind1="1" ind2="">  <marc:subfield code="3">Master copy</marc:subfield>   <marc:subfield code="a">preservation copy</marc:subfield>   <marc:subfield code="f">No online access</marc:subfield>   <marc:subfield code="2">star</marc:subfield>   </marc:datafield>

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- <marc:datafield tag="506" ind1="0" ind2="">  <marc:subfield code="3">Use copy</marc:subfield>   <marc:subfield code="f">Unrestricted online access</marc:subfield>   <marc:subfield code="2">star</marc:subfield>   </marc:datafield>- <marc:datafield tag="533" ind1="" ind2="">  <marc:subfield code="a">Electronic reproduction.</marc:subfield>   <marc:subfield code="b">Baltimore, Md. :</marc:subfield>   <marc:subfield code="c">Johns Hopkins University,</marc:subfield>   <marc:subfield code="d">2012.</marc:subfield>   </marc:datafield>- <marc:datafield tag="538" ind1="" ind2="">  <marc:subfield code="a">Mode of access: World Wide Web.</marc:subfield>   </marc:datafield>- <marc:datafield tag="538" ind1="" ind2="">  <marc:subfield code="a">Master and use copy. Digital master meets Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.</marc:subfield>   <marc:subfield code="u">http://purl.oclc.org/DLF/benchrepro0212</marc:subfield>   </marc:datafield>- <marc:datafield tag="583" ind1="" ind2="">  <marc:subfield code="a">digitized</marc:subfield>   <marc:subfield code="c">2012</marc:subfield>   <marc:subfield code="h">Johns Hopkins University</marc:subfield>   <marc:subfield code="2">pda</marc:subfield>   <marc:subfield code="5">MdBJ</marc:subfield>   </marc:datafield>- <datafield xmlns="http://www.loc.gov/MARC21/slim" ind1="" ind2="0" tag="650">  <subfield code="a">Crystallography.</subfield>   </datafield>- <datafield xmlns="http://www.loc.gov/MARC21/slim" ind1="" ind2="0" tag="650"><subfield code="a">Change of state (Physics)</subfield>   </datafield>- <marc:datafield tag="776" ind1="1" ind2="">  <marc:subfield code="w">(MdBJ)99023721</marc:subfield>   <marc:subfield code="w">(MdBJ)1221908</marc:subfield>   </marc:datafield>- <marc:datafield tag="856" ind1="4" ind2="0">  <marc:subfield code="3">Use copy</marc:subfield>   <marc:subfield code="u">http://jhir.library.jhu.edu/handle/1774.2/35747</marc:subfield>   </marc:datafield>- <marc:datafield tag="856" ind1="" ind2="0">  <marc:subfield code="3">Master copy</marc:subfield>   <marc:subfield code="n">Johns Hopkins University, Milton S. Eisenhower Library, Baltimore, Maryland</marc:subfield>   </marc:datafield>  </marc:record>  </marc:collection>

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After XML to MARC conversion

=LDR 01321nam 2200277 45e0=008 120307s1903\\\\gw\\\\\\s\\\\\000\0\ger\\=006 m\\\\\\\\d\\\\\\\\=007 cr\u\\\\\a\c\p=007 cr\u\\\\\a\c\a=040 \\$aMdBJ$cMdBJ=042 \\$adlr=100 1\$aTammann, Gustav,$d1861-1938.=245 10$aKristallisieren und Schmelzen$h[electronic resource] :$bein Beitrag zur Lehre der Änderungen des Aggregatzustandes.=260 \\$aLeipzig,$bBarth,$c1903.=300 \\$ax, 348 p.=506 1\$3Master copy$apreservation copy$fNo online access$2star=506 0\$3Use copy$fUnrestricted online access$2star=533 \\$aElectronic reproduction.$bBaltimore, Md. :$cJohns Hopkins University,$d2012.=538 \\$aMode of access: World Wide Web.=538 \\$aMaster and use copy. Digital master meets Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$uhttp://purl.oclc.org/DLF/benchrepro0212=583 \\$adigitized$c2012$hJohns Hopkins University$2pda$5MdBJ=650 \0$aCrystallography.=650 \0$aChange of state (Physics)=776 1\$w(MdBJ)99023721$w(MdBJ)1221908=856 40$3Use copy$uhttp://jhir.library.jhu.edu/handle/1774.2/35747=856 \0$3Master copy$nJohns Hopkins University, Milton S. Eisenhower Library, Baltimore, Maryland

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After UTF-8 to MARC8 conversion & provider neutral

edits=LDR 01570nam 2200289 a 45e0=008 120307s1903\\\\gw\a\\\\ob\\\\001\0\ger\\=006 m\\\\\\\\d\\\\\\\\=007 cr\u\\\\\a\c\p=007 cr\u\\\\\a\c\a=040 \\$aMdBJ$cMdBJ=042 \\$adlr=100 1\$aTammann, Gustav,$d1861-1938.=245 10$aKristallisieren und Schmelzen$h[electronic resource] :$bein Beitrag zur Lehre der {uml}Anderungen des Aggregatzust{uml}andes /$cvon Gustav Tammann.=260 \\$aLeipzig :$bBarth,$c1903.=300 \\$a1 online resource (x, 348 p.) :$bill.=504 \\$aIncludes bibliographical references and index.=506 1\$3Master copy$apreservation copy$fNo online access$2star$5MdBJ=506 0\$3Use copy$fUnrestricted online access$2star$5MdBJ=533 \\$aElectronic reproduction.$bBaltimore, Md. :$cJohns Hopkins University,$d2012.$5MdBJ=538 \\$aMaster and use copy. Digital master meets Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$uhttp://purl.oclc.org/DLF/benchrepro0212$5MdBJ=583 \\$adigitized$c2012$hJohns Hopkins University$2pda$5MdBJ=588 \\$aDescription based on print version record.=650 \0$aCrystallography.=650 \0$aChange of state (Physics)=776 08$iPrint version:$aTammann, Gustav, 1861-1938.$tKristallisieren und Schmelzen.$dLeipzig : Barth, 1903$w(MdBJ)99023721$w(MdBJ)1221908=856 40$3Use copy$uhttp://jhir.library.jhu.edu/handle/1774.2/35747=856 \0$3Master copy$nJohns Hopkins University, Milton S. Eisenhower Library, Baltimore, Maryland   17

Electronic bib in ILS

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Post scan processing

Reformatting staff send physical volume as indicated on slip: Volumes withdrawn go to Database

Management staff to withdraw print bib record

If original volume is to be retained, send volume to Database Management to add 583 Action Note reflecting that volume was digitized

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Adding 583 Action note if original volume retained

Macro used to create 583 data elements:

$3 volume and/or copy number of volume in-hand. Use when more than one copy/item is attached to the bibliographic record. From Item Record Copy Statement.

$a Action (e.g., Digitized) From third column of slip. $b Collection Code: Use when more than one copy/item is

attached to the bibliographic record. From Item Record Collection Code and Copy Statement.

$c Time/date of action (Macro supplies date of 583 creation) $f project name (From Workflow Source on slip) $l Status (Supplied from slip when subfield ‘a’ text is “Will

Digitize or Will Conserve” $2 pda (Supplied only when volume has been digitized) $5 MdBJ

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Paper acid free replacement copy requested

If paper copy was requested – Order from Commercial Binder Binder charge/volume based on color/BW;

foldouts, etc. Upon receipt of paper facsimile reprint,

follow normal replacement procedures & send original and replacement copy to Catalogers

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