1 community investment impact system (ciis) ciis 3.4 release cde tlr excel upload may 2006 community...

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Community Investment Impact System (CIIS)

CIIS 3.4 ReleaseCDE TLR Excel Upload

May 2006

Community Development Community Development Financial Institutions Financial Institutions

FundFund

US Department of the TreasuryUS Department of the Treasury

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IntroductionIntroduction

You should attend this session if you are a CDE with questions about:1.The Transaction Level Report (TLR) functionality

2.Completing the TLR

3.Certifying and submitting the TLR

Please feel free to ask questions throughout the presentation.

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TLR Introduction Who Should Use TLR Excel Upload? Prepare TLR Crosswalk Prepare Excel Template Submit Excel TLR Manage Submitted Transactions Pre-Certify Transactions Certify TLR FY 2006 Reports

Presentation OutlinePresentation Outline

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Who Should Use TLR Excel Upload?Who Should Use TLR Excel Upload?

Organizations with a large amount of data (more than 10 transactions).

Organizations with a lack of technical support. Organizations with a large amount of data &

technical support should consider using XML.

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TLR IntroductionTLR Introduction

Pending Transactions

Pre-Certified Transactions

Certified Transactions

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Organization’s Data

Submit Transactions to CIIS

Pre-Certify / Return to Pending

Certify

Users may generate a copy of Certified TLR to current Excel Template for reference and/or future reporting.

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Prepare TLRPrepare TLR

“As of Date”All data must be reported as of the reporting period end date unless otherwise noted.

Report Period

Include all loans and investments that were outstanding at any time during the reporting period.

The reporting period for the FY 2005 TLR is the Organization's fiscal year ending in 2005.

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B Originator Transaction ID Report the originator's unique identification for the transaction

MANDATORY DATA FIELD

Validations: • Each Originator Transaction ID may only be used for one transaction per submission year.• Organizations MUST use the same Originator Transaction ID for each submission year that a particular transaction is submitted.• The Originator Transaction ID may NOT exceed 20 characters in length.

Excel Data Format

Text

Excel Column

Double Box indicates “Mandatory Data Field”

Describes data format for Excel Template.

General Validation requirements


TLR Data Point Instructions (Example 1)

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TLR Data Point Instructions (Example 2)


AU Days DelinquentReport the number of days that a required loan payment is past due at the reporting period end. If a borrower made a partial payment on the due date but still owes any part of the payment, count that payment as past due.

CONDITIONALLY REQUIRED IF:

Transaction Type =• Term• Line of Credit OR• Other

COMPLIANCE

Validations: Transaction Type =• Term Loan• Line of Credit• Debt with Equity OR• Other

Excel Data Format

Numeric

Excel Column

Thick Box indicates “Conditionally Required”

Data field may be used to measure compliance with the Organization’s Assistance Agreement

Describes data format for Excel Template.

General Validation requirements

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FY 2005 Mandatory CDE Data Points• Originator Transaction ID• Investor TIN• QLICI Type / Investee Type• Date Originated• Original Loan/Investment Amount• Refinancing• Purpose• Transaction Type• Loan Status• Investee & Project Address(es)• Disbursements • Related Entity• QLICI Level• Better Rates & Terms• Areas of Higher Distress

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FY 2005 Conditionally Required CDE Data Points

• Investee TIN• Advance Purchase Commitment / Seller Organization• Financing - Constr or Perm / Take-out or Acq / Acq or Rehab• Rates & Terms• QALICB Type• Business Description• Principal Balance Outstanding• Projected Impacts

• Fair Value at End of Reporting Period• Jobs at Reporting Period End• Capacity of Community Facility• Square Feet – Office / Retail / Manufacturing• Housing – Rental / Sale• Affordable Housing - Rental Sale

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CrosswalkCrosswalk

The Crosswalk translates an Organization’s data entries into CIIS-defined values.

Entire Crosswalk must be complete to upload Excel spreadsheet in CIIS.

CIIS saves the Organization’s Crosswalk from year-to-year. Update for new data points annually. Update for changes to your system.

CIIS Crosswalk values: www.cdfifund.gov/what_we_do/ciis.asp CIIS website “Print” “Crosswalk” TLR Instructions

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Accessing Crosswalk: CIIS Homepage Select “TLR” “Crosswalk Setup”

Data Entry in Crosswalk:

It is critical that the Crosswalk entry represent the exact text being transmitted. All transmitted data must match the identified crosswalk option(s).

CrosswalkCrosswalk

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Prepare Excel TemplatePrepare Excel Template

Excel Template CIIS Homepage “TLR” menu

“Template Download” “CDE Excel”

www.cdfifund.gov/what_we_do/ciis.asp “CDE TLR - Excel Upload Template”

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HINT:

If you Certified a TLR in a previous Report Period, you should begin by downloading the previous report instead of a blank template.


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Users may retrieve Certified transactions for the selected Fiscal Year in an Excel Template.Simply start the retrieval process and

check back later to obtain the file. Users do not need to remain logged into CIIS while the file generates.

Users may retrieve Certified Transactions for a Prior Fiscal Year either in an Excel Template OR Online.


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Using the Excel Template Do NOT change, update, re-order, or

manipulate the Excel Template. Format Numeric Fields

Review “CIIS Values” in instructions. Do NOT use “Reserved Characters” Multiple Data Points for one

Transaction (Project Address) Each response on a separate row.

’ * ()

‘ < ^

“” > @

# = +

& % !

OriginatorTransactionID

DateOriginated

OriginalLoanInvestmentAmount Purpose

TransactionType

ProjectStreetAddressLine1 ProjectCity

ProjectState

ProjectZipCode5

Tran -1 1/1/2003 500000.00 RERHCOM EQTYINV 1500 Pennsylvania Avenue, NWWashington DC 20220Tran -1 601 13th St., NW Washington DC 20005Tran -1 601 13th St., NW Washington DC 20005Tran -1 4501 Ford Ave Alexandria VA 22302


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Submit Excel TLR Submit Excel TLR

On CIIS Home Page: Select “TLR” menu “Data

Entry”

On Data Entry screen: Select “Excel Upload”

Identify pathname. Select “Upload Excel data”.




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HINT:

The Fund recommends that users attempt to upload only 2-3 transactions on the first submission.

Once the user has successfully transmitted and validated the 2-3 transactions, successfully formatting, submitting, validating the entire portfolio should be simpler.


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“Uploaded file is not an ms excel file” Displays when Excel file is still OPEN on User’s Desktop

“Fatal Error: Missing Originator Transaction ID.”Displays when File is missing a ‘key’ data point.

“CIIS has received and is processing the uploaded file.” Successful Submission - CIIS has received file and begun Validation process


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Manage Submitted TLRManage Submitted TLR

1. General Validations CIIS will run General Validations, as noted in the

instructions. Error reports

Once submission is complete users may log off while CIIS validates TLR.

CIIS provides a report of any General Validation errors.

To make corrections: Re-Submit Excel OR Make corrections online.

Users may download an Excel file only “Error” transactions.

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2. Address Verification Address Verification tests for “geocodable”

(ability to map) Investee & Project Addresses. Address Verification occurs after transaction

“passes” all General Validations. Error report

CIIS provides a report of submitted addresses that are not “geocodable.”

To make corrections: Re-Submit Excel OR Make corrections online.


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Transaction Status (Pending List) Entry - Transaction is not validated. Error – Errors exist in General Validations Error: Address Verification Failed - Passed General

Validations & Failed Address Verification Address Verification Passed – Passed General

Validations & Address Verification. Ready to Pre-Certify.


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Display of Pending TransactionsPending Transactions List displays up to 200

transactions per page.Use “Next” & “Previous” buttons to view additional

pages of transactions.

Organize Pending Transactions “Filter” Pending Transactions by Transaction Status For example: View all transactions “Address

Verification Passed” status


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Pre-Certify Transactions Pre-Certify Transactions

Pre-Certify all Pending Transactions to be certified. Users may Pre-Certify transactions when Transactions

status = “Address Verification Passed”






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Users may view Pre-Certified transactions’ key data points online.

Users may Pre-Certify multiple times. Users may send Pre-Certified transactions back

to Pending in batch. Users may download Pre-Certified transactions to

Excel Template.

Pre-Certify Transactions Pre-Certify Transactions

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Certify TLRCertify TLR



Certified Transactions

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Certify

Users may generate a copy of Certified TLR to current Excel Template for reference and/or future reporting.

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CIIS has a single Certification for ILR and TLR.

Organizations may only Certify one time per Report Period.

Users may Certify TLR when:ILR is complete.TLR – There are one or more Pre-Certified

Transactions.TLR – There are no Transactions in the Pending List.

How to Certify: Select “Certify” from CIIS home page

Certify TLRCertify TLR

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FY 2006 ReportsFY 2006 Reports

Purpose

FY 2005 –Business Loans/Investments:

Business – Fixed Assets

Business – Working Capital

FY 2006 Update: Change to Business Loans/Investments:

Microenterprise

Business

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FY 2006 ReportsFY 2006 Reports

• FY 2005 - Projected Jobs• Projected Jobs to be Created

– if purpose = business, report business jobs– if purpose = real estate, report construction jobs

• FY 2006 Update: Additional Detail in Projected Jobs

• Projected Jobs to be Created – Business• Projected Jobs to be Created – Construction• Projected Jobs to be Created – Tenant Jobs

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Useful informationUseful information

Additional CIIS information is available at www.cdfifund.gov/what_we_do/ciis.asp

Contact the CIIS Help Desk at [email protected] or (703) 373 -1516

1 community investment impact system (ciis) ciis 3.4 release cde tlr excel upload may 2006 community...

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