1 conflict of interest paul clarke nonprofit resource center 4 series ~ april 23, 2010
DESCRIPTION
3 The IRS on Conflict of Interest “Apart from any appearance of impropriety, organizations will lose their tax-exempt status unless they operate in a manner consistent with their charitable purposes.” Updated Sept. 2, 2009TRANSCRIPT
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ConflictConflict of of InterestInterest
Paul Clarke Nonprofit Resource Paul Clarke Nonprofit Resource CenterCenter
23 @ 4 Series ~ 23 @ 4 Series ~ April 23, 2010April 23, 2010
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Today’s ObjectivesToday’s Objectives Need for a COI policyNeed for a COI policy Types of Types of Conflicts of InterestConflicts of Interest What should be includedWhat should be included Preventing COIsPreventing COIs ScenariosScenarios
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The IRS on The IRS on ConflictConflict of of InterestInterest
““Apart from any appearance Apart from any appearance of impropriety, of impropriety, organizations organizations will lose their will lose their tax-exempt statustax-exempt status unless unless they operate in a manner they operate in a manner consistent with their consistent with their charitable purposes.”charitable purposes.”
Updated Sept. 2, 2009Updated Sept. 2, 2009
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Types of Conflict of Types of Conflict of InterestInterest
1.1. PotentialPotential2.2. ActualActual3.3. Self-dealingSelf-dealing4.4. CompetitiveCompetitive
Source: Governing Boards: Their Nature and Nurture by Cyril O.HouleSource: Governing Boards: Their Nature and Nurture by Cyril O.Houle
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A COI Policy should A COI Policy should havehave
Educational component Educational component Defines COIDefines COI How to disclose a COIHow to disclose a COI How to address COIHow to address COI
ProtocolsProtocols Annual COI signed StatementsAnnual COI signed Statements
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What goes in a COI What goes in a COI Policy?Policy?
PurposePurpose Direct or Indirect Financial InterestDirect or Indirect Financial Interest Employees coveredEmployees covered Disclosure of InterestDisclosure of Interest MinutesMinutes Failure to discloseFailure to disclose Annual Disclosure statementAnnual Disclosure statement
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Troublesome areas = Troublesome areas = FraudFraud??
Expense Expense accounts & accounts & Travel claimsTravel claims
Loans, gifts, Loans, gifts, bonuses, & bonuses, & perks to E.D.perks to E.D.
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Troublesome areas = Troublesome areas = FraudFraud??
Excessive Excessive compensatiocompensation & Benefitsn & Benefits
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What is Excess Benefit?What is Excess Benefit?Any transactionAny transactionthat exceeds fairthat exceeds fairmarket value formarket value forthe benefitthe benefitreceived. received.
Such as…Such as…~Financial~Financial~Severance~Severance~Transfer of ~Transfer of
propertyproperty
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Lack of enforceable Lack of enforceable COI policyCOI policy
Lack of enforceable Lack of enforceable code of ethicscode of ethics
Financially illiterate Financially illiterate board membersboard members
Other Troublesome areasOther Troublesome areas
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Part IX & X of the 990Part IX & X of the 990
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So who’s Disqualified?So who’s Disqualified?
Any person in aAny person in aposition to exerciseposition to exercisesubstantial substantial
influenceinfluenceduring the Look-during the Look-back period.back period.
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ScenariosScenariosIs it?Is it?
Is it Not?Is it Not?
Or…Or…
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Is it or Is it Not?Is it or Is it Not?
A board A board member offers member offers his legal his legal expertise to expertise to draft a contractdraft a contract
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Is it or Is it Not?Is it or Is it Not?
A staff member is elected to A staff member is elected to serve on the board of the serve on the board of the organization where she worksorganization where she works
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Is it or Is it Not?Is it or Is it Not?
An organization An organization makes a large makes a large purchase from a purchase from a local firm owned local firm owned by a board by a board member’s relativemember’s relative
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Is it or Is it Not?Is it or Is it Not? The executive The executive
director uses director uses the agency’s the agency’s postage meter postage meter to mail invoices to mail invoices to his private, to his private, personal clients.personal clients.
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Is it or Is it Not?Is it or Is it Not? A board member A board member
serves on two serves on two similar boards similar boards and knows about and knows about a competitive a competitive grant, for which grant, for which both boards could both boards could and should apply. and should apply.
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Is it or Is it Not?Is it or Is it Not? A board A board
member also member also serves on the serves on the board of a local board of a local foundation foundation which funds which funds this agency.this agency.
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Bottom Line: Legal Bottom Line: Legal ObligationsObligations
Legal standard of Legal standard of Loyalty requires Loyalty requires agency’s financial agency’s financial interests ahead interests ahead of personal gain.of personal gain.
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Does it Does it smell smell
funny?funny?Does is it get Does is it get
a thumbs a thumbs up?up?
Ask this…Ask this…
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Resources - BooksResources - Books Managing Conflicts of Interest by Daniel Managing Conflicts of Interest by Daniel
Kurtz & Sarah Paul 361.70681 K96M (2006)Kurtz & Sarah Paul 361.70681 K96M (2006) Nonprofit Board Answer Book by Robert Nonprofit Board Answer Book by Robert
Andringa 658.422 AN2NAndringa 658.422 AN2N The Ultimate Board Member’s Book by Kay The Ultimate Board Member’s Book by Kay
Sprinkel Grace 658.422G75USprinkel Grace 658.422G75U Sarbanes-Oxley for Nonprofit Boards by Sarbanes-Oxley for Nonprofit Boards by
Peggy Jackson 657.98 J13SPeggy Jackson 657.98 J13S Guide to Nonprofit Corporate Governance in Guide to Nonprofit Corporate Governance in
the Wake of Sarbanes-Oxley 346.73064 G94the Wake of Sarbanes-Oxley 346.73064 G94
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Resources - OnlineResources - Online http://www.councilofnonprofits.org/?http://www.councilofnonprofits.org/?
q=conflict-of-interestq=conflict-of-interest http://www.boardsource.org/http://www.boardsource.org/
Knowledge.asp?ID=3.389Knowledge.asp?ID=3.389 http://www.irs.gov/charities/charitable/http://www.irs.gov/charities/charitable/
article/0,,id=154667,00.htmlarticle/0,,id=154667,00.html http://www.nonprofitrisk.org/advice/http://www.nonprofitrisk.org/advice/
samples/ConflictPolicy.docsamples/ConflictPolicy.doc+ http://www.lawmart.com/forms/fnp-+ http://www.lawmart.com/forms/fnp-
tt09.htmtt09.htm