1 · created by chris knowles, christina d’sylva and steve ware parent initial login to compass...

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Hampton Park Secondary College - Compass 2015 Created by Chris Knowles, Christina D’Sylva and Steve Ware

Table of Contents

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What is Compass? 3 Accessing and logging into Compass 4 Parent Initial login 5 Compass Homepage 6 Student Profile 7 Student Schedule 8 Student Events 9 Providing consent and paying online 10 Student Attendance 11 Approving Absence and Lateness 12 Parent Authorising Future Absence 15 How to Email your students teachers 16 Learning Tasks 17 Forgotten Password 18 Booking parent-teacher conferences 19 Accessing reports 21 Ordering school photos 23 Frequently Asked Question’s 25

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What is Compass?

Hampton Park Secondary College utilises Compass School Manager as a

communication tool. This portal is used by our school community – teachers, student’s

families, administrators and staff; and provides real time information.

Parents/guardians will have their own unique username and password. These details

should not be shared with your child as permission for absences can only be given by

parents/guardians.

Benefits of Compass:

Improved communication throughout the school community by way of a single

point of contact that can be accessed via computer, tablets and smartphones

Improved attendance management

Access convenience

Classroom efficiency

Improved security

Improved event management

Timetable accessibility

And more…..

Currently, as parents/guardians using Compass you are able to:

Access your child’s Semester Reports

Access your child’s Progress Reports (GPA’s)

View a newsfeed relevant to your child or children

Book your Parent/Student/Teacher conferences

Access information regarding upcoming events, calendars and school news,

relevant to your child

Update your contact details (be sure to update your details so we can contact

you if needed)

View up-to-date class and school attendance information

Approve or enter upcoming or past absences for your child

See outstanding classwork and what has been submitted through learning tasks

Each family requires a Username and Password. New families will receive a letter

containing a Username and Password.

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Accessing and Logging in to

Compass

1. Compass can be accessed via two means

2. The first is by entering the following URL into your browser:

https://hpsc.vic.jdlf.com.au/Login.aspx

3. The second is by going to the Hampton Park Secondary College website, scrolling

over the general information tab and clicking on the Compass School Manager

option:

http://hpsc.vic.edu.au/

https://hpsc.vic.jdlf.com.au/Login.aspx

http://hpsc.vic.edu.au/

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Parent Initial Login to Compass

1. Once you have entered the Compass URL or gone through the College website the

image below will appear where you can enter your unique username and password and

click Sign in

2. After you have logged on to Compass for the first time, you will be prompted to update

your details. Follow the on-screen instructions before proceeding

3. Please ensure that your mobile number and email address are correct, then click

“Update my details”

4. After verifying your details, you will then be required to change your password to log

into Compass.

If you forget your pin, you can reset it using the “forgot password” link on the login page

5. After completing these steps you will be shown the Compass homepage

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Compass Homepage

1. The Compass Homepage contains information regarding your child at Hampton Park

Secondary College.

2. The image below gives you an overview of what the icons and tabs do.

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Student Profile

1. In this section, you will see information regarding your child(ren)

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Student Schedule

1. In this section you will see information regarding your child’s timetable for the week and

any events or activities they may have on that week.

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Student Events

Compass allows you to give consent, and pay, for most of the events which the College runs as

part of the normal curriculum as well as extra-curricular activities, including camps, excursions,

incursions and interschool sport.

1. On your child’s homepage, click on the alert under My News advising you of an

upcoming event requiring consent or payment

OR

2. You can click on the Organisation square and clicking on events

3. You will then see a brief summary of all events relating to your child(ren).

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Providing Consent and paying online

1. While this electronic option does exist and is being used by most families, it will always

be possible to pay for an event in person at the College’s main office. Students may

need to request a hard copy permission slip from a teacher as permission forms may no

longer be printed for each event. You can also print your own slip through Compass by

clicking on the GREY “Print Form (Offline)” option above and following the prompts

2. If you are happy to pay and provide consent online you can click on the RED “Process

Now (Online)” option above.

3. If you select the Process Now (Online) option then you will be shown the following

which you need to follow

4. If there is a cost associated with the event or activity, you will be prompted to enter

your credit card details. Hampton Park Secondary College never sees your credit card

details

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Student Attendance

1. To view your child’s attendance click on your child’s profile on the Compass homepage

2. Once in your child’s homepage you can click on the Attendance tab

3. You can see all the information on the image below

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Approving absence and lateness

Approving absence and lateness can be done in multiple ways

1. Click on the link (as shown below) under the My News heading on the Compass

Homepage

2. This will take you to the unapproved absence screen for your child.

3. You can then see any unapproved absences for your child

4. If you see an unapproved absence that you know about then you can click on the

checkbox next to the absence (see image below)

5. Once you have click on the absence click on Parent approve (see below)

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6. You will then be shown the image below where you can enter the relevant absence

details and click “SAVE” once complete.

YOU CAN ALSO CALL 03 8795 9444 IF YOU DON’T HAVE COMPASS TO NOTIFY THE COLLEGE OF

A CHILD/S ABSENCE

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1. From the Compass Homepage click on the hyperlink “Add Parent Approval (Approved

Absence/Late)

2. The following pop-up box will appear where you need to enter the appropriate

information and click save once complete

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Parent Authorising Future Absence

1. Follow the steps above to click on the attendance tab.

2. Click on “Approvals”

3. Click “Add parent approval”

4. The following image will be displayed

5. Click on the “Reason” dropdown tab to find the reason for the child’s absence

6. Enter any other details

7. Select the start and finishing dates that the child will be absent. You can also select the

number of periods or time that the child will be absence if it is not a full day

8. On the right hand side you can see the affected classes due to absence

9. Click “Save” once completed

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How to Email your Child’s

Teachers

1. Return to the Compass Homepage by selecting the home button

2. Go to your child and click on the “Send email to your child’s teachers” hyperlink.

3. The image below will appear.

4. Enter the topic you would like to discuss in the Email Subject

5. Enter relevant details of what you would like your child’s teacher(s) to know or ask in

the open space.

6. On the right hand side you get to pick which teacher(s) you would like to send the email

to. If you want to remove any teachers click on the red X next to that staff members

name. If you would like to add any other teachers you can also click on the Add

Recipients option

7. Once all information is entered click on the Send button

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Learning Tasks

1. Return to the Compass Homepage by clicking on the Home button

2. Click on the pen

3. Click on the Learning Tasks option

4. A full page of learning tasks will appear for your child(ren)

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Forgotten Password

1. If you forget your password to Compass…. Don’t panic!!!

2. On the Compass login screen click on the “Can’t Access your account” hyperlink

3. You will be shown one of the following 3 options where you will be asked for either: -

- Your Username

- Your Email Address

- Your Mobile Phone Number

4. If you can answer any of those questions you will be able to access Compass

IF YOU STILL EXPERIENCE DIFFICULTY CONTACT THE COLLEGE ON 8795 9400 FOR FURTHER

ASSISTANCE

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Booking Parent-Teacher Conferences

Compass School Manager allows you to book Parent-Teacher Conferences with your child’s

teachers when they are enabled by the College. Because Compass knows who your child’s

teachers are, it will allow you to make bookings with them.

To make a Parent-Teacher Conference with your child’s teachers follow either set of the

instructions below.

1. Click on the Home button where it will show your child(ren) attending Hampton Park

Secondary College.

OR

2. Scroll over the Community tab and click on Parent/Student/Teacher Conferences

3. Under the child you intend to book a Parent-Teacher Conference with click on the Book

Parent Teacher Interviews option

4. A list of all available Parent-Teacher conferences will be displayed.

5. Click on the upcoming Parent-Teacher conferences that should have “Open for Booking”

under the status

6. A list of teachers who are available for you to make bookings with will be displayed

including the subject that they teach

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7. Click on the time you wish to make a booking for.

8. From the drop-down menu, select the teacher you are hoping to make a Parent-Teacher

Conference with.

9. Click “Update”

10. Your booking will now be shown by a red square with the teacher’s name

11. Repeat this process for each appointment you wish to make

NOTE THAT CHANGES WILL BE SAVED AUTOMATICALLY AND THERE IS NO SUBMIT OR SAVE

BUTTON

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Accessing Reports

All student reports are now only available through Compass for parents to access at home.

Paper copies of reports will not be provided to parents.

To access your child(rens) report follow the steps outlined below.

1. Click on the Home button where it will show your child(ren) attending Hampton Park

Secondary College.

2. Under the child’s report you wish to view click on the “View Academic Reports”

hyperlink

OR

3. Click on the “Profile (Attendance, Schedule, Reports) hyperlink

4. Then click on the reports tab

5. The below shows you how to access the Semester Reports. Just click on the report you

wish to view.

6. Click either Open or Save from the pop-up box that is displayed

7. The Semester Report will then be displayed

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8. The below shows you how to access the Progress Reports (GPA’s).

Note that this is displayed on the same page as the Semester reports but you will need to

scroll down to view it

9. Click on the Progress/GPA report you wish to view

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Ordering School Photos

Each year the College participates in School Photos. Too make the process easier for you, you

can now view and order these photos through Compass School Manager.

1. Go to the Compass Homepage

2. Click on the Community tab and click “Photos”

3. You will then be shown a page with any children you have attending Hampton Park

Secondary College.

4. Click on “Order CompassPhotos pack” under the child you are ordering photos for.

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5. You can now view all the options available for you to order as well as the information

contained in each pack

6. Click on the quantity of that pack you would like to order

7. Click “Add to Cart”

8. The following pop-up box will appear

9. Click Add to Cart

10. You can also view the items you have added to the cart as well as the “Total Cost”

11. Once you have finalized your order click “Proceed to Checkout”.

12. You will then be shown a “Compass Photos: Shopping Cart” which outlines your

purchase and Postage Details. Review your information including postage details. You

need to click the “I have verified that these delivery details are correct”. Once you have

ticked the box you will be able to select the “proceed to payment” option where you

enter your payment details

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Frequently Asked Questions (FAQ’s)

Who should I contact for technical support? During business hours, contact Hampton Park Secondary College on 8795 9400

How do I log on? Your username and system generated password are included in the information given to you by the

College (you can also refer to page 18 of this document)

I am unable to see any menu bars or the page is not showing correctly? Please ensure you are using a supported software browser like Google Chrome, Firefox, Apple Safari,

Safari on iPad and Internet Explorer.

How do I ensure that my account remains secure? Change your password as soon as you log on, and ensure that it is a password that nobody will be likely

to guess. Note that your password must include only numbers and be at least 4 numbers in length.

Never share your password with anyone, including your own child. Should you suspect that your

account has been compromised, it is essential that you reset your password immediately, and then

report it to Hampton Park Secondary College as soon as possible.

Who should I contact for queries regarding my child’s attendance? If you believe that there has been an error on your child’s attendance record, please contact the front

office on 8795 9400 and ask to speak to the attendance officer. If you believe that your child has missed

classes without authorization, contact the Year Level Manager or Year Level Coordinator of your child

and they will investigate it further.

Will I receive text messages for my child’s absence, and can I still approve my child’s absence

via text message? Please note that automated text messages for absences are still being sent to parent’s mobile phone

numbers each morning and you can still approve absences via a phone call to the College on 8795 9444

by 9am on the morning of intended absence. It is important that you logon to Compass to ensure you

are able to approve an absence. Compass enables parent’s easy access to approve absences online, at

their convenience.

What are the privacy arrangements regarding my child’s data? Compass School Manager is a Victorian School Management System. Information stored within this

system is managed in accordance with Victorian Privacy Principles and is stored on servers located

within the Department of Education and Early Childhood Development Facilities. All data remains the

property of the school. A copy of the Compass privacy policy is available at

www.jdlf.com.au/policy/privacy

http://www.jdlf.com.au/policy/privacy

1 · created by chris knowles, christina d’sylva and steve ware parent initial login to compass...

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