1 Department of Foreign Affairs Strategic Plan Presentation to the Select Committee on Economic and Foreign Affairs 4 June 2008 2 DFA STRATEGIC PLAN INTRODUCTION The Strategic Plan doc covers the strategic thrust of the work of the Department in the 2008 2011 MTEF Our work continues to be guided by the decision, priorities and policy guidelines emanating from the January Cabinet Lekgotla and the State of the Nation Address The Strategic Plan document has thus been developed guided by the amended Chapter 5 of the Treasury Regulations in terms of Section 76 of the PFMA Political guidance given by the Minister and Deputy Ministers has been invaluable in the development of the Plan 3 DFA STRATEGIC PLAN STRATEGIC THRUST OF DFA FOR The work of the DFA remains anchored on the following overarching priorities Consolidation of the African Agenda Strengthening of South-South Co-operation Strengthening of North-South Co-operation Participation in the Global System of Governance Strengthening of Bilateral and Economic Relations This work is supported by the following activities Organisational Strengthening Organisational Support Rendering of Professional Services 4 DFA STRATEGIC PLAN Consolidation of the African Agenda SAs work will continue to focus on the strengthening of African institutions both at regional and Continental level AU and its structures Implementation of NEPAD Strengthening of SADC Contribution to Post Conflict Reconstruction and Development (PCRD) Contribute towards peace, security and stability in Africa Strengthen Bilateral Relations with all African countries Support the hosting of the 2010 FIFA World Cup 5 DFA STRATEGIC PLAN Consolidation of the African Agenda On the strengthening of the AU and its structures- we will continue with efforts aimed at Harmonisation and rationalisation of RECS Consolidate support to PAP Construction of the Building set to start in the current financial year Need to also engage in evolving debate on the eventual role of PAP ( Advisory legislative) Operationalisation of AU Financial Institutions and African Courts Engagement of the African Diaspora SA to host Summit in October 08 Strengthen AU-EU Relations 6 DFA STRATEGIC PLAN Consolidation of the African Agenda Support the implementation of NEPAD Co-ordination internally in SA Manage the African Renaissance Fund Continue to advocate for the mobilisation of continental resources SADC SA is taking over as Chair of SADC in August 2008 This presents both opportunities and challenges as the region faces unique challenges as it advances regional integration It is clear that we have to focus on strengthening bilateral ties with each SADC country as a pre-requisite for the success of our efforts 7 DFA STRATEGIC PLAN Consolidation of the African Agenda SADC At a strategic level, SA has a vested interest in a successful integration agenda in the region Individual SADC member states have to confront a variety of challenges largely imposed by their objective economic situations which are currently impacting negatively on the need for singularity of purpose and action to advance regional development We also have a SADC that has residual areas of instability that require careful management as we move forward By far - the most immediate challenges are to engage and redirect the Integration agenda so that it truly advances regional development and Encourage peace and stability in the region 8 DFA STRATEGIC PLAN Consolidation of the African Agenda SADC Focus of SAs Chairship will thus be to contribute to the strengthening of SADC both in terms of capacity and implementation of its programmes The current integration debate coupled with the developments around the EU-EPA negotiations will also be a key area of focus Elections will also take place in several SADC countries in the MTSF with Angola and Zimbabwe set to have their elections in 2008 SA will send its observers to these elections as part of the SADC contingent 9 DFA STRATEGIC PLAN Strengthen South South Co-operation Our work in this area will focus on the strengthening of SAs engagement in multilateral organisations of the South such as the G-77 and China, and NAM We will also engage with other south-south groupings such as IBSA, NAASP, IOR, FOCAC, and Africa-South America Forum The growing interest amongst emerging developing countries to have structured engagements with the African continent has resulted to the formation of the Africa- India Forum which will be inaugurated in April 2008 in New Delhi, India 10 DFA STRATEGIC PLAN Strengthen South South Co-operation More on IBSA SA hosted 2 nd IBSA Summit last October and will host a Ministerial Meeting in March 08 in preparation for the 3 rd Summit to be hosted by India later this year Marked expansion of areas of co-operation People to people dimension include Womens Forum Parliamentary Forum Journalist Programme Social Development/ Civil Society Forum Also academia and Business 11 DFA STRATEGIC PLAN Strengthen North South Co-operation SAs engagement with the North is largely informed by the imperative of advancing the African Agenda as well as broader development interest of the South G-8 TICAD 12 DFA STRATEGIC PLAN Participate in the Global System of Governance SAs engagement in the global system of Governance will continue to cover the political, economic and social spheres of our work Whilst our engagement as non-permanent member of the UNSC will lapse at the end of 2008 We will continue to advance our engagements in other key areas of UN work One of the key areas will be advancing the reform of the UN Another key issue that is proving highly topical in multilateral debates especially due to its cross cutting nature and impact is Climate Change Govt is seized with the matter and necessary co-ordination with key Departments is done through the IRPS Cluster 13 DFA STRATEGIC PLAN Participate in the Global System of Governance Briefly on SAs focus in the 2 nd year of UNSC seat We will build on the achievements of 2007 which include inter alia:- Leadership on African and thematic issues (Sudan, Cte dIvoire and the DRC) Revitalisation of the debate on Chapter VIII institutions and the Council and the need for closer co-operation between the AU Peace and Security Council and the UN Security Council SA co-leadership of the Security Council Mission to Africa 2007 Focus on women in peace and security; small arms and light weapons Promoted African perspectives on Security Sector Reform Leadership on Timor-Leste Active engagement in UNSC subsidiary bodies: e.g. Counter- Terrorism Committee and 1540 Committee on weapons of mass destruction and non-State actors 14 DFA STRATEGIC PLAN Participate in the Global System of Governance UNSC seat 2008 Particular focus will be To further advance the theme of enhancing co-operation between the United Nations and regional organisations in particular the AU Under SAs Presidency of the UNSC in April 2008 a joint meeting of the UNSC and the AUPSC has been organised We will also continue to advocate for more transparent and democratic working methods and procedures in the UNSC We are also continuously conscious of the setbacks we experienced in our first year particularly the negative media coverage over SAs positions (Myanmar, Iran, listing of South Africans on UNSC terror list) A communications strategy has now been developed to address this challenge 15 DFA STRATEGIC PLAN Participate in the Global System of Governance Key Substance Issues in 2008 Kosovo Visit by Counter-Terrorism Committees expert support structure to South Africa (mid-2008) Renewal of 1540 mandate Iran; Middle East; Lebanon/Syria DRC; Sudan; Western Sahara 16 DFA STRATEGIC PLAN Disarmament, Non-Proliferation & Arms Control Active role in disarmament, non-proliferation and arms control in relation to both WMD and conventional weapons Promote and support non-proliferation of WMD, whilst guarding against controls becoming a means to deny countries access to advanced technologies Active engagement in fora (IAEA; UNSC) dealing with situations of concern, including Iran and the DPRK Promote principled positions on the inalienable right of all States to pursue advanced technologies for peaceful purposes; need to preserve the credibility of the relevant multilateral institutions (IAEA) and the UNSC; pursue peaceful, negotiated solutions to address security concerns 17 DFA STRATEGIC PLAN Middle East Peace Process South African profile increased over the last year as witnessed in: Hosting of the UN Africa Meeting on the Question of Palestine - May 2007 US invitation to attend the Annapolis Peace Conference November 2007 French invitation to attend the Paris Donors Conference in aid of Palestinian reconstruction and development December 2007 Hosting of PNA caretaker Foreign Minister and Palestinian Ambassadors serving in Africa- scheduled for April 2008 Moving Forward South Africa will remain involved in capacity and institution building in Palestine (On a bilateral basis as well as through the IBSA and NAASP forums) DFA maintains that Palestinian unity is a pre-requisite for progress in resolving the Arab-Israeli conflict. Will engage with Hamas/Fatah based on the principals of the Spier process South Africa will maintain pressure for Annapolis Process follow up Conference in Russia to take place and for the Israel-Syria negotiation track to be opened 18 DFA STRATEGIC PLAN Strengthen Political and Economic Relations Focus of SAs bilateral engagements has traditionally been on the consolidation of political relations With bilateral political relations largely solidified Key challenge is to leverage SAs extensive global diplomatic reach & international political standing to advance the countrys economic interests The focus during the MTSF will be on strengthening of economic diplomacy in order to respond the government's priority of growing the economy to address our socio-economic challenges Bilateral relations with partners both in developed and developing countries will continue to be utilised to identify opportunities for strengthening on co-operation 19 DFA STRATEGIC PLAN Strengthen Political and Economic Relations In order to advance this objective - it was imperative to harness our efforts across all spheres of govt A co-ordination mechanism has now been established which will pool our international engagement efforts in order to leverage resources better We have also developed a marketing strategy framework which amongst others seeks to improve the projection of SA abroad China has been identified as a first test case for country wide co- ordination of SAs international work 20 DFA STRATEGIC PLAN Strengthen Political and Economic Relations With the engagement with China, three events have been chosen:- 2008 Celebrations of 10 years of SA-China diplomatic relations 2010 Shanghai World Expo Partnership for Growth and Development (led by dti) 21 DFA STRATEGIC PLAN Strengthen Political and Economic Relations China Celebrations of 10 years of SA-China diplomatic relations Three phased approach Phase I : SA Weeks 07 to 29 April 2008 Cultural events in 4 cities (Beijing, Shanghai, Hong Kong, Guangzhou) ; Political Seminars; Celebrations of the South African National Day, Phase II : SA participation in Beijing Olympics during August 2008 Hosting of SA hospitality suite branded eKhaya, at one of the main venues (led by Sports and Recreation) eKhaya will serve to promote SA and sustain the momentum of the Celebrations Phase III : October November 2008 The final phase will take place in October to early November 2008 during President Mbekis State Visit The Presidents State Visit will coincide with Trade Expos, to be held in Beijing, Guangzhou, Hong Kong and Shanghai 22 DFA STRATEGIC PLAN Strengthen Political and Economic Relations Overall the focus of our bilateral engagements is on strengthening of political relations We will use the infrastructure of our Missions in every region In Africa (46 Missions in 43 countries) In Asia (18 Missions in 14 countries) In the Middle East (12 Missions in 10 countries) In Europe (26 Missions in 22 countries) In the Americas (17 Missions in 10 countries) We will also engage with representatives of these countries in SA 23 RESOURCE ALLOCATION 24 DFA STRATEGIC PLAN YEAR SPENDING PATTERN OF THE DEPARTMENT Financial Years Budget R000 Actual Expenditur e R000 Variance R000 % Spent 2005/2006 2, 693,7 66 2,644,34749, % 2006/20073,042,14 9 2,944,67997,47096,8% 2007/2008 (Projected expenditure) 4,119,06 3 4,036,68282,38198% 25 DFA STRATEGIC PLAN MTEF BUDGET ALLOCATIONS The approved MTEF budget allocations for the department is as follow: -2008/09R billion -2009/10R billion -2010/11R billion MTEF REQUESTS Budget proposals Amount requested R 000 Amount approved R 000 Variance R 000 Increased capacity in Missions- Asia and Africa 74,000 22,00052,000 Foreign Service Dispensation68,000 56,000 12,000 Strengthening of the department 100,0000 Chairing of SADC 35,000 18,000 17,000 Diaspora80,000 0 Inflation Adjustment 27 OVERVIEW OF 2008/09 BUDGET Budget proposals Amount requested R 000 Amount approved R 000 Variance R 000 African Renaissance Fund200,00033,000167,000 Infrastructure - Washington 70,00020,00050,000 TOTAL627,000286,000341,000 ADJUSTMENTS TO BASELINE Exchange rate gains 166,000 Baseline efficiency savings 23,333 TOTAL530,000 28 Schedule of proposed budget for 2008/09 cont.. Branch Compensation of Employees Goods and Services Cap Exp.Total Management 30,089 48, ,397 Human Resources MGT 47,521 67, ,934 FSI & PRAU 25,909 31, ,838 Corporate Services 103, , , ,971 TOTAL Programe 1 206, , , ,140 29 Schedule of proposed budget for 2008/09 cont... Branch Compensation of Employees Goods and Services Cap Exp.Total Americas HO16,2487, ,145 Americas Mission135, ,888 6, ,011 Europe HO 19,8856,125026,010 Europe Missions365,263226,7148,915600,895 Sub-total536,851364,62415,582917,061 30 Schedule of proposed budget for 2008/09 cont.. Branch Compensation of Employees Goods and ServicesCap Exp.Total Multilateral Missions48,16539,5812,22789,973 Multilateral HO 39,06018, ,181 Sub-Total87,22557,6692,259147,154 Africa Multilateral HO17,407188, ,022 Africa Multilateral Mission 14,05912,946027,005 Sub-Totals31,466201, ,027 31 Schedule of proposed budget for 2008/09 cont.. Branch Compensation of Employees Goods and Services Cap Exp.Total Africa Bilateral HO36,34833, ,151 Africa Bilateral Mission 288,043243,29727,971559,311 Sub-Total324,391276,80728,137629,462 Asia HO28,17815,100043,278 Asia Missions181,005197,44615,557394,009 Su-Total209,183212,54615,557437,287 32 Schedule of proposed budget for 2008/09 cont.. Branch Compensation of Employees Goods and Services Cap Exp.Total Public Diplomacy21,12913,7071,04535,881 State Protocol47,07956,4057,000110,484 Programme 368,20870,1118,045146,365 NAASP33,000 PAP-Building145,000 UNDP- Rentals10,348 Foreign Services Dispensation56,000 33 Schedule of proposed budget for 2008/09 cont.. Transfers and Subsidies2008/09 African Renaissance Fund 398,925 African Union 152,922 African, Caribbean and Pacific: Membership Fee 3,650 Bacterial and Toxic Weapons Convention 458 Bureau of International Exposition: Membership Fees 27 Commonwealth: Membership Fees 17,745 Comprehensive Test Ban Treaty 5,518 Group of 77 Countries 105 Humanitarian Aid 17,072 India Brazil South Africa Trust Fund 7,378 Indian Ocean Rim Research Centre 133 New Partnership for Africa's Development 31,620 34 Schedule of proposed budget for 2008/09 cont.. Transfers and Subsidies2008/09 Organization for Economic Co-operation and Development 216 Other International Organizations 1,032 Perrez-Guerrero Trust Fund 56 South Centre 1,107 Southern African Development Community: Membership Fees 30,789 United Nations Human Rights 316 United Nations Children's Fund 211 United Nations Convention on the Law of Sea 527 United Nations Development Programme 1,052 United Nations Development Programme: Local Office Costs 5,200 United Nations Technical Co-operation 105 United Nations Voluntary Fund for Disability 70 United Nations: Membership Fees 79,592 TOTAL 755,826 35 DFA STRATEGIC PLAN MTEF ALLOCATIONS The non granting of the requested amount by National Treasury will impact on the Departments ability to achieve its priority objective of strengthening and expand our representation in Asia and Africa Furthermore R100 million was requested because the department has over the years experienced significant expansion especially between the years 1994 and Consequently cabinet approved in 2001 an organisational structure reflective of the capacity needed to discharge on the departments mandate. The department has carefully analysed its baseline and realised that given the ongoing filling of vacant posts, the operational budget is insufficient to support the current establishment 36 DFA STRATEGIC PLAN PROPERTY AND FACILITIES MANAGEMENT The Department operates both in South Africa and in 105 countries and 121 diplomatic missions abroad The geographic spread and inherent complexities place high demands on the Department to provide accommodation, facilities, goods and services to enable staff to function optimally Two Chief Directorates were created to manage the processes around accommodation, facilities and the provision of goods and services: The Chief Directorate: Property and Facilities Management deals with all aspects relating to property management. The Chief Directorate: Supply Chain Management manages the sourcing and provisioning of goods and services and the management and safekeeping of these goods and services 37 DFA STRATEGIC PLAN PROPERTY AND FACILITIES MANAGEMENT Key focus areas of the Asset Management Plan New Head Office Department had obtained approval to construct HO under PPP Construction of the new Head Office commenced in September 2007 under an early works contract PPP contract negotiations are in the final stages TA III approval is expected at end of March 2008 Construction will be completed in March 2009 The facility will be occupied by the Department in March 2009 38 DFA STRATEGIC PLAN ASSET MANAGEMENT PLAN Challenges facing the Department with new HQ project Numerous issues raised by Treasury in December 2007 that impacted on finalisation of the PPP agreement The securing of adequate funding to continue with the early works until TA III approval and financial close is achieved 39 DFA STRATEGIC PLAN ASSET MANAGEMENT Key focus areas Acquisition of properties For missions abroad three types of accommodation are provided : Chanceries or office accommodation Official Residences for Heads of Missions Staff housing for all other transferred officials The majority of these properties are currently rented Current rental costs are considerably high and are expected to increase significantly in the future A strategy was approved to methodically purchase properties abroad 40 DFA STRATEGIC PLAN ASSET MANAGEMENT Focus of the property acquisition strategy P5 (UN Security Council), G8 Cities where multilateral organisations are located SADC and other strategic partners Strategic partners, e.g. IBSA In 2008/09 properties will be acquired in India, Kenya, USA and Japan. Refer to page 55 of the Strategic Plan for more details For details of acquisitions in 2009/10 and 2010/11 refer to pages 57 and 59 of the Strategic Plan 41 DFA STRATEGIC PLAN ASSET MANAGEMENT Maintenance of State-owned properties More resources have been allocated to address maintenance of state owned properties abroad. Refer to page 55 of the Strategic Plan for details Asset Disposals The Department of Public Works is authorised to dispose off State- owned properties abroad The following properties were identified for disposal in 2008/09 Chancery and official residence -Germany, Bonn, Official residence Switzerland, Zurich, Official residence Brazil, Sao Paulo, Staff housing - Namibia, Windhoek and Walvis Bay, Parking bay - France, Paris These properties were handed over to DPW for disposal 42 DFA STRATEGIC PLAN ASSET VALUATION Valuation Strategy and Project Plan : Project plan developed and discussed with National Treasury Asset Categories to be valuated - Phase 1 (2008/2009): Land and Buildings, Motor Vehicles, Paintings, Sculptures, Oriental Carpets, and any other works of Art Phase 2 and 3: (2009/2011): Computer Hardware, Furniture and Equipment (Office and Domestic), Audio Visual Equipment, Gardening Equipment, and other Equipment Valuation will be conducted according to regions in the following sequence: 2008/2009: Head Office together with Europe and Americas 2009/2010: Asia and Middle East 2010/2011: Africa 43 DFA STRATEGIC PLAN INFORMATION AND COMMUNICATIONS TECHNOLOGY PLAN The focus of the Department for will be: Voice over Internet Protocol (VOIP) Windows 2003 Advance Server Business Process Management (BPM) -CMS -Diplomatic Immunities and Privileges (DIAP) system Business Intelligence (BI) Modernise DFAs Information Technology (Refer to page of the Strat Plan document) 44 DFA STRATEGIC PLAN CONSULAR SERVICES Priority areas in the next 3 years To launch and roll-out the Consular Management System (CMS) to missions with VoIP; To launch the ROSA (Registration of South Africans Abroad) application as well as to market and promote the usage of ROSA by citizens travelling abroad; Establish and operationalise the Rapid Response Team (RRT) to deal with emergencies, involving SA citizens abroad; Continue to provide Consular Services to SA citizens; and Accredit the Consular Training to SAQA standards 45 DFA STRATEGIC PLAN SECURITY Continue to vet all departmental officials during the MTEF period Ensure the security of people, information and assets/facilities of the department Roll out of a security awareness programme to all departmental officials (MISS) 46 ORGANISATIONAL STRENGTHENING 47 DFA STRATEGIC PLAN REORGANISATION OF BRANCH HCM Expanding work of the Department Increasing International demands Increasing numbers in the Department +/ employees (including Locally Recruited Personnel in Missions) Increased scope of Training and Development In order to meet the above-mentioned challenges, the Branch: HCM was split into Branches namely, Human Resources; and Training and Research 48 DFA STRATEGIC PLAN Branch HCM (what was) People Management Effective and efficient processes Building Human Resource Capacity People Development Diplomatic and General Training Policy Research and Analysis Co-operation with other Diplomatic Academies Human Resources Branch (Current) Training and Research Branch (Current) 49 ORGANISATIONAL ESTABLISHMENT Establishment as at 31 December 2007 Head Office and Missions 50 ORGANISATIONAL ESTABLISHMENT Representivity: Employment Equity Table * The total number 2211 excludes 3 Political Office Bearers Occupational BandDataMALEFEMALEGRAND TOTAL AfricanColouredIndianWhiteAfricanColouredIndianWhite Top Management Count %60%0%30%0% 10%0% 100% Senior Management Count %41%4%6%15%24%1% 7%100% Prof qualified and experienced specialists and mid-management Count %29%3% 19%23%2%3%19%100% Skilled technical / academically qualified workers, junior management, supervisors, foremen, superintendents Count %26%2% 4%41%3% 19%100% Semi-skilled / discretionary decision- making Count %40%2%0%1%53%2%1% 100% Unskilled / defined decision-making Count %38%0% 60%0% 2%100% Total Count Total % 31%2%3%11%34%2% 14%100% 51 ORGANISATIONAL ESTABLISHMENT Occupational BandDataMALEFEMALEGRAND TOTAL AfricanColouredIndianWhiteAfricanColouredIndianWhite Top Management Count %60%0%30%0% 10%0% 100% Senior Management Count %41%5%6%15%24%1% 7%100% Middle management Count %29%3% 19%23%2%3%18%100% Below Assistant Director Count %32%2%1%3%47%2% 11%100% Total Count Total % 31%2%3%11%34%2%3%14%100% Disability DataMALEFEMALEGRAND TOTAL AfricanColouredIndianWhiteAfricanColouredIndianWhite Count %24%0%6%34%21%3%0%12%100% * The total number 2211 excludes 3 Political Office Bearers * The number of disabled people are included in the total number 2211 52 DFA STRATEGIC PLAN Employment Equity & Organisational Culture Implement and monitor the Employment Equity plan Share the survey results in Missions, for both transferred employees and the Locally Recruited Personnel. Develop and implement interventions to enhance the organisational culture of the Department. (Head Office and Missions) Facilitate the implementation of the Departmental Service Delivery improvement Plan 53 DFA STRATEGIC PLAN Talent Management Develop and implement the DFA HR Capacity Building project Flexible organisational arrangements e.g. specialised Units Succession plan Strategic Language Development Plan Implement the career management framework and establish a web- based Career Centre Design and implement the career paths for the first 5 years in DFA e.g. Cadets and Line function new entrants. Continue with Employer Branding activities 54 DFA STRATEGIC PLAN Employee Health and Wellness Implement a robust Employee Health and Wellness strategy Implement the pre and after posting debriefing sessions for families Improve processes and programmes to intensify support to transferred employees and their spouses Implement an on-line health and wellness programme called e-Care system Implement the results of the HIV and AIDS Knowledge, Attitudes and Practice (KAP) survey 55 DFA STRATEGIC PLAN TRAINING AND RESEARCH BRANCH Two Chief Directorates FSI and PRAU are in process of being reconstituted into a single Branch Proposed new name - Diplomatic Academy 56 DFA STRATEGIC PLAN TRAINING AND RESEARCH BRANCH The Branch will pursue the following two main objectives: Train and develop employees of the DFA to contribute to Governments priority programmes and to contribute to the enhancement of individual and organisational programmes; and To conduct research and analysis on issues pertaining to South Africas foreign policy These objectives are underpinned by the following strategic priorities for the next three years: Training and Development of competent diplomats; Research and Analysis on issues pertaining to South Africas foreign policy; Networking and Partnership with relevant stakeholders; Capacity Building and Development for SADC and the AU; and Retain intellectual capacity and develop mentoring and coaching mechanisms 57 DFA STRATEGIC PLAN Internal Audit Our work in the Dept is supported by a strong internal audit system Our Internal Audit Unit assists with facilitating Risk Assessment This work is supported by a very committed Audit Committee which plays a very critical monitoring and evaluation role in ensuring full compliance to the PFMA and other related performance obligations and requirements 58 DFA STRATEGIC PLAN CONCLUSION As indicated in pages The Department has also developed a Service Delivery Improvement Plan for 2008/9 which is meant to address implementation issues as we advance our work This presentation only lifted some key issues of our work and could not cover everything in the time allocated The DFA Team that has accompanied me will also be available to assist in responding to questions 59 Thank you