1

DON’T GO IT ALONE

411 Academy

A Bridge to Success

“411” AcademyCIOs Open the Golden GateOctober, 2008

Dona BoatrightInterim VP, Berkeley City CollegeCCCC Vice Chancellor, Emeritus

3

Overview

• Understanding Insider Language

• The Hierarchy of Rules

• Key Regulations• Managing at the

College• Hot Issues• Resources and Tips

4

• No good dictionary or Grammar available– But check out the glossary of terms on the CIO website

• Sometimes we don’t call things by their “real” names:Prop 98BOG75/25AB 1725SLO

Understanding the Language

5

Some Words are Charged…

• They have multiple meanings

• The evoke different responses from different constituencies

6

For Example, depending on who is talking and in what context:

• Enrollment Management

• “Side of the House”

• Categorical

• Economic Development

• Total Quality Management

• Student Learning Outcomes

7

Some Issues Have Been Canonized…

8

AB 1725

• Represents the 10 Commandments?

– OR

• Work of the Devil?

9

• And then there is the unrelenting use of abbreviations…….

10

Peralta Community College District

• PPSI• VVSS• PPIT• SPPAC• DAS• PRC• SMT• IEC

• BCC• DMC• PAAA• CIC• IEC• BSMC• VPI/D• DWEMPC

11

Abbreviations Can Make or Break You

• WSCH• FTEF• FTES• SACC• TBA• FTO

12

• Know who is talking

13

The hierarchy of rules

• Statute: state law—the Education Code• Title 5 (of the California Code of Regulations):

regulations adopted by the Board of Governors• Local board policy: local implementation of

regulations

Statute

Title 5 regulations

Local board policy

14

• Regulations - who cares!!!

15

Regulations—who cares?You Should!!!

• Ethical commitments made by those who sign off on compliance

• Economic implications for failure to adhere to regs that have apportionment sanctions attached

• Political implications of flouting of regulations

16

Statute: Education Code

• Section 70901: – (a) The Board of Governors of the California

Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges.

– 70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.

17

Ed Code, cont’d

• 70902. (a) Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

18

Title 5 regulations

• Minimum conditions for receipt of state support– Standards of scholarship (§51002)– Remedial coursework limit (§55765.5)– Grade changes (§55760)– Award of degrees and certificates (§51004)– Minimum requirements for the Associate Degree

(§55806)– Open courses (§51006)– Equal employment opportunity (§51010)– Student fees (§51012)– Curriculum (§51021)

19

Title 5

• Revised and Reorganized

• Curriculum and Instruction

• CIO Bible

20

Local board policy

• Policy implementing title 5 regulations – Per Ed Code 70902 above– Be aware of your own district’s policies

21

Minimum Conditions Compliance

• Be aware of all the elements

• Know which ones are your responsibility

• Pay attention to deadlines on reporting

22

Minimum Conditions Compliance Advice

• Some topics “involve greater likelihood of violations and will be monitored more closely”

• “Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive PlansApproval of new colleges and educational centersAccreditationCounseling programsObjectivesFaculty, staff and student participation in governance

• or through the complaint process

23

Managing at the College

You cannot know all the information all the time.

Key is to be AWARE of:• your areas of responsibility• where to find information quickly when

you need it • who you can call when you cannot find it!

24

Managing at the College

• Hiring• Evaluation• Assignment/Load• Contract

Negotiations• Contract

Management• Conflict Resolution

25

F/T Faculty Hiring/Evaluation

– Use CIO network for “real” reference checks

– Keep department culture in mind (good fit or change agent?)

– Be advocate for students– Be vigilant during first year– Be bold

26

P/T Faculty Hiring/Evaluation

– Avoid Crisis or Convenience Hiring– Create Part-Time Faculty Pools– Pay attention to Evaluation process– Monitor Re-hire process

• Student evals & complaints• Grading practices• Student retention

– Avoid “owning” mediocre PT faculty– Be Advocate for Student Needs

27

Collective Bargaining

• Be involved whether at the table or not

• Pay attention in your practices

• Avoid setting unwanted precedents

• Train your Deans and Chairs

28

Faculty Assignment and Load/Contract Enforcement

• Quest for Perfect Schedule for STUDENT needs as opposed to faculty

• Be strict, consistent but not inflexible

• Create an ethos of fair process so you do not have to overrule your dept. chairs

• KNOW the contract

29

Conflict Management

• Maintain communication with deans/chairs

• Follow college processes

• Document conversations

• Be creative

• Use resources: HR, Medical, Legal

30

Awareness of Statewide Issues

– Know the System Office Structure & Staff

– Use the tools: • websites • Read the memos• Meet the deadlines• Ask questions• Engage with the

Consultation Process

31

32

Recent and Continuing Issues

• Concurrent enrollment• Basic Skills• 50% law• FTO-full-time faculty obligation (75/25)• Accreditation• Student Learning Outcomes• TBA hours

33

Remember - We’re all in this together…

34

Resources and tips

• Course and Program Approval Handbook• Tutoring and Learning Assistance Guidelines• Basic Skills Report (“Poppy Copy”) • Legal Affairs site at www.cccco.edu• The roles of the “O’s”: CIOs, CSSOs, CHROs,

CBOs, and others

35

Where Can I find this Stuff? www.cccco.edu

36

Chief Instructional Officers www.ccccio.org

37

Chief Student Services Officers:www.coc.cc.ca.us/host/csso/

38

RP Group website: www.rpgroup.org

39

Community College League of California

www.ccleague.org

40

Q & A