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General Fund Contracts

Request for Proposals (RFP)

Vendors’ Conference

November 8, 2007

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Agenda

Welcome and Introductions RFP Highlights Submission Requirements Workshops Questions

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RFP Highlights

General Information Eligibility Requirements Funding Priorities and Service

Objectives and Target Populations by Funding Subject Areas

Selection Process County Rights and Privileges Program Standards and Specifications

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General Information

Term of Contract – July 1, 2008 – June 30, 2009 (Optional two additional one-year renewals based on performance and availability of funding)

Amount and Availability of Funds – Will be determined during the County Budget process

Minimum Grant Requests $25,000 Maximum grant request accepted for a single

Proposal is $150,000. Multiple Proposals

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Eligibility Requirements

Must be on of the following: Community-based Organizations

(501c(3)), Public Educational Institutions, or Government Jurisdictions

For at least one year at the time the RFP is due.

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Eligibility Requirements, Continued

Independently Audited Financial Statement

Program Monitoring Report Must not be Suspended or Debarred

from receiving federal funds 10% Matching Requirement Priority to Referrals from SSA and/or

SSA’s referring Agents and Partners

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Funding Priorities

Funding Priorities

Service Objectives and Target Populations by Funding Subject Areas

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Funding Priorities , Continued

• Enable self-sufficiency or provide protection to seniors, dependent or disabled adults, emancipating foster youth, or CalWORKs families.

• Preserve the safely net for the most vulnerable of our residents.

• Provide prevention and early intervention strategies that have demonstrated effectiveness and reduce long-term costs to the County.

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Service Objectives and Target Populations by Funding Subject Areas

Funding Subject Areas Objective of Services Target Population

Aged, Disabled, or Dependent Adults Services

Increase self-sufficiencyIncrease healthy functioning

Low-income aged, disabled, or dependent adults,Adults at-risk of abuse and neglect,Special needs adults, orGay/Lesbian/Bisexual/ Transgendered/Questioning adults, And their families.

Children and Families Services

Increase self-sufficiencyIncrease healthy functioning

Low-income families,Families at-risk of child abuse and neglect,Special needs youth, orGay/Lesbian/Bisexual/ Transgendered/Questioning youth,And their families.

Homeless and Transitional Housing Services

Increase independent livingProvide stabilization of housing

Low-income families with children,Low-income adults, orSpecial needs populations.

Victims of Domestic Violence and Their Families Services

Increase the attainment of violence-free families,Increase self-sufficiency,Increase healthy functioning,Provide emergency shelter

Victims of domestic violence and their families.

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Selection Process

Review Panel Members – Would you like to participate?

Rating Criteria – Different Criteria and Ratings for Outcome Based and Emergency Assistance

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Selection Process, Continued

Evaluation Criteria Definitions:Excellent – Proposal is Outstanding in this area

Good – Proposal is of high-quality in this area

Adequate – Proposal is sufficient in addressing this area but nothing more

Marginal – Proposal could be acceptable under certain circumstances

Poor – Unacceptable under most circumstances

Unacceptable – Proposal is lacking in this area

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Selection Process, Continued

Special Considerations – Besides the Rating Criteria the County can consider services that are currently under funded, service gaps, geographical, and services to minority population

Vendor Review of Proposals - New Court Ruling

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County Rights and Privileges

Reject any and all proposals, as well as may cancel this procurement prior to the execution of a contract.

Sole discretion on the award of funds in any amount. No obligation to award a contract at the amount the vendors request in their proposal.

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Program Standards and Specifications

Emergency Assistance Proposals: Short term or immediate effect or impact in the lives of individuals or families

Outcome Based or Non-emergency Assistance Proposals: Relates to changes in the lives of individuals or families as a result of program or other interventions

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Submission Requirements

Proposals due by Thursday, Proposals due by Thursday, December 13, 2007, 3:00 pmDecember 13, 2007, 3:00 pm

No late Proposals will be acceptedNarrative Sections 2 -4a limited to

7 pages

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RFP Workshop Agenda

RFP Fundamentals• Funding Priorities

• Funding Subject Areas

• Objective of Services

• Target Population

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RFP Workshop Agenda, Continued

RFP Rating Criteria• Organization’s Financial Capability and Responsible

and Responsible to Requirements of the RFP

• Target Population

• Services

• Agency and Staffing Qualifications

• Service Delivery Goals

• Outcomes Measurement

• Budget and Resources

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RFP Workshop

Tuesday, November 13, 2007 9:30 to 12:00 Noon Santa Clara County Training and

Conference Center• 2310 North First Street, Suite 102 (Entrance

faces Charcot)

• San Jose, CA 95131

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Questions

Besides this Vendors’ Conference, all questions must be submitted through RFPDepot.

Friday, November 30th due date for questions.