1 getting free help: states’ experiences with the slds state support team stats-dc 2012 data...
TRANSCRIPT
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Getting Free Help: States’ Experiences with the SLDS
State Support Team
STATS-DC 2012 Data Conference July 11, 2012
Corey Chatis, State Support TeamPeg Votta and Mike Ferry, RI Department of EducationJan Kiehne, CT Board of Regents for Higher Education
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Session Overview
• State Support Team (SST) 101
• Revamped Technical Assistance Approach
• Rhode Island’s Experience with the SST
• Connecticut’s Experience with the SST
• Questions from Audience
SST101
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What is the State Support Team?
Free help: technical assistance initiative of the SLDS program
We are not the Feds
Available to all states, regardless of SLDS grant statusWho are we?
Experienced state data systems experts with expertise in early childhood, K12, postsecondary, and P-20W sectors
What do we do?
• Provide individual and group assistance to states addressing a host of SLDS-related issues
• Facilitate communication and collaboration across states working on similar issues; share best practices among states
• technical design
• P-20W data linkage
• collaboration with districts• data governance/quality
• privacy/security
• state/district relationships• master data management• indicator development
• project management
• data use
SST support can include areas such as:
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SST Services Overview
What are the SST Services?
More structured approach to technical assistance, focused on the foundational aspects of SLDS with the most common need among states.
• Clearly defined purpose and deliverables
• Set of associated resources (templates, presentations, guides) for use with SST assistance, or for states to use on their own
Current services Project Planning and Management Data Governance Stakeholder Outreach
RevampedTA Approach
Each state (and territory) has a primary SST contact.
Each state’s “go to” SST member:
•helps to identify needed resources
•works with you to develop & implement an individualized technical assistance plan
•engages other SST members as needed
•provides ongoing support
New Technical Assistance Approach
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Rhode Island’s Experience with the SST
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RI’s Experience with the SST
Identified Need
SLDS Support – One concrete exampleo Pre-SST – Research Assistanceo Too many projects – too many vendors o Scope Creep – Build or buy? A RI Crossroad
Assistance SST Provided
Jeff Sellers, Jim Campbello The Processo The Credibility
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RI’s Experience with the SST, cont.
Results of Assistance•RI regained control of its SLDS destiny•High level interaction with SLDS project•RI knows it has a credible, objective champion
Next Steps for State•Data Governance – new structure, handbook•Data Team•K-20 Research committee, governance and structure•Higher Education Data warehouse•Data Quality TrainingWHY WOULD ANYONE TURN DOWN INCREDIBLY CAPABLE FREE HELP?
Connecticut’sExperience with the SST
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CT’s Experience with the SST
Identified NeedNeeded neutral input on technical & political feasibility of 2 approaches for linking data
Assistance SST Provided
Two-day site visit to meet with each stakeholder group and production of Cost-Benefit Analysis
Results of Assistance
Cross-agency support for one model to link data
Next Steps for State
Currently working on contract with agency to implement the model
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CT’s Experience with the SST
Identified Need Cross-agency governance guidance & structure
Assistance SST Provided
- Conference call presentation
- Site visit presentation- Documentation
Results of Assistance
- Cross-agency support for governance model
- Restructuring of workgroups according to model
Next Steps for State
Formalize the governance structure through documentation
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CT’s Experience with the SST
Identified NeedRegroup and energize Early Childhood efforts to link data
Assistance SST Provided
Planning and facilitating an Early Childhood Data Conference
Results of Assistance
- Successful energizing event with old and new EC stakeholders
- Development of key EC policy questions
Next Steps for State
Being defined with assistance from SST
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CT’s Experience with the SST
Identified NeedUnderstand how to structure cross-agency agreements under the new FERPA guidelines
Assistance SST Provided
PTAC review of diagram, internal discussion and guidance
Results of Assistance
Information needed to develop a draft MOU
Next Steps for State
Draft MOU currently being reviewed by PTAC. Revise as necessary and move to signatures
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CT’s Experience with the SST
Identified Need
Intra-agency governance for State Department of Education (SDE) during significant political / managerial upheaval
Assistance SST Provided
- Sounding board / guidance- Neutral party to help plan and
facilitate meeting among co-departments given leadership transitions
Results of Assistance
SDE established an SLDS governance body that is providing vision and support for K-12 SLDS system
Next Steps for State
- Completing grant goals- Expanding SLDS to include data
from other departments and initiatives
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Questionsfrom
Participants
Contact Info and Resources:Corey Chatis: [email protected]
Mike Ferry: [email protected]
Jan Kiehne: [email protected]
SST general help: [email protected]
SLDS SST webpage:
http://nces.ed.gov/programs/slds/techassistance.asp
SLDS GRADS website:
http://nces.grads360.org
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State Support Team Update