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GSA Expo 2009

Promoting the Buying Green Program at the IRS

LaTonya Richardson

Procurement Analyst, IRS

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Getting Started

• Resource Conservation & Recovery Act (RCRA)

1) Does your Agency have a formal, written, documented green purchasing plan, policy or procedure?

2) Does the Agency policy or green purchasing plan define responsibility for: Conducting awareness training?

3) Is your Agency using or planning to use model solicitation and/or contract language to promote its preference for green products?

• Federal Procurement Data System – Next Generation (FPDS-NG) Reporting

1) EPA Designated Product(s)2) Recovered Material Clauses

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RESEARCH

• What we did have:Policy on Buying Green

using the Purchase Card

• What we didn’t have:Formal, written policy implementing

the requirement to purchase Green.

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IRS GREEN PROCUREMENT PLAN

• Recycled Content Products & Services;• Environmentally Preferable Purchasing;• Biobased Products;• Energy Star & Energy Efficient Products• Water Use Efficiency Program;• Vehicles;• Non-ozone depleting Substances;• Priority Chemicals;• Environmentally & Economically Beneficial

Landscaping

IRS

GPP

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• Legal Basis: Executive Order 13423– Strengthening Federal Environmental,

Energy, & Transportation

Management

— Former President George W. Bush

“The Federal government can be a good steward of our resources,

and we fully intend to be.”

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TRAINING

EO 13423 REQUIRED:“Each agency shall ensure that all personnel whose actions are affected by the E.O. receive initial awareness training as well as necessary refresher training on the goals of the E.O...”

1. Classroom Training

2. On-Line Training (ELMS – Enterprise Learning Management System)

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Training, Con’t.IRS Green Slogan:“Buying Green is not Taxing! It’s easier than

you think!”Promotional items:

Ruler with IRS Slogan made from recycled material Ink pen made out of recycled cardboard BioPreferred lip balm – compliments of USDA

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HGTV LAUNCHES 2009 “GREEN” HOME GIVEAWAY

2008 GREEN HOME

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• Establishes guidance for buying green http://awss.procurement.irs.gov/policy/pandp/pp23-1.pdf

• IRS Green Procurement Planhttp://awss.procurement.irs.gov/policy/docs/irs_green_procurement_plan.doc

provides a detailed description of the

Federal Green Procurement Program describes personnel roles and

responsibilities

P&P 23.1

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• RCRA – Resource Conservation and Recovery Act requires:

•Purchase of EPA designatedproducts

Comprehensive Procurement Guidelines

(CPG)Recycling System: Collection –Manufacturing – Purchasing.

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• WHAT TO BUY GREEN: Construction Products (carpet, floor tiles); Landscaping Products (garden hoses, mulch); Non Paper Office Products (file folders, toner cartridges); Paper Products (printing paper, sanitary tissue); Park and Recreation Products (benches, playground

equipment); Transportation Products (traffic cones & barricades); Vehicular Products (Re-refined oil, Retread tires); and Miscellaneous Products (Awards and Plaques)

(Continued)

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SAMPLE LANGUAGE:

The Contractor will indicate how, at a minimum, it will conform to the Comprehensive Procurement Guidelines (CPG) published by EPA with respect to recovered material products. The Contractor must update its Program to accommodate all revisions.

(Continued)

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1941 picture of Henry Ford showing the toughness of his trunk made of soy beans

15www.sewp.nasa.gov

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GSA “GREEN” SCHEDULES

PRODUCT CATEGORY GSA SCHEDULE

Recycled Content Products Schedule 75 – Office Products/Supplies and Services and New Products/Technology

Energy Efficient (ENERGY STAR) Schedule 70 – General Purpose Commercial IT Equipment, Software and Services

Energy Efficient (FEMP) Schedule 56 – Buildings and Building Materials/Industrial Services and Supplies

Environmentally Preferable Products Schedule 71 I – Furniture and Furnishings

Biobased Products Schedule 72 I A – Floor Coverings

Priority Chemicals Schedule 66 – Scientific Equipment and Services

Non-Ozone Depleting Substances Schedule 51 V – Hardware Superstore

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GSA Advantage Environmental Aisle

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CLASS EXERCISE: CORPORATE AMERICA AND THE ENVIRNOMENT

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JOKE OF THE DAY:

"Scientists say because of global warming they expect the world's oceans to rise four and a half feet. The scientists say this can mean only one thing:

Gary Coleman is going to drown.”-- Conan O'Brien

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FAR CLAUSES/LANGUAGE MATRIX (IRS GPP, Attachment D)

CLAUSE/PROVISIONNo.

TITLE INC. BY REFERENCE

SOLICITATION CONTRACT/DELIVERY ORDER/TASK ORDER < 100K

CONTRACT/DELIVERY ORDER/TASK ORDER > 100K

FAR CITE PRESCRIPTION

52.204-4 Printed or Copied Double Sided on Recycled Paper

YES X X 4.303 Insert in solicitations and contracts that exceed the simplified

acquisition threshold.

52.223-1 Biobased Product Certification

X 23.406(a) Insert in solicitations that (1) require the delivery or specify the use of USDA-designated items; or (2) Include 52.223-2

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

X X X 23.406(b) Insert in service or construction solicitations and contracts unless the contract will not involve the use of USDA-designated items at www.usda.gov/biopreferred or 7 CFR Part 2902

52.223-3 Hazardous Material Identification and Material Data

FULL TEXT, FILL-IN

X X X 23.303 Insert if the contract will require the delivery of hazardous materials.

52.223-4 Recovered Material Certification

YES X 23.406(c) Insert in solicitations that (1) require the use of EPA-designated items; or (2) include the clause 52.223-17, Affirmative Procurement of EPA-designated items in Service & Construction Contracts

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Working Groups

• Safety and Environmental Stakeholders Work Group - IRS Real Estate and Facilities Management Division– Monthly Meetings– Coordinate efforts to ensure compliance with

EO 13423 at the various area territory sites– Coordinate efforts to promote green practices

in leased spaces

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Taking Responsibility

• Most IRS facilities are in leased spaces Recycle bins in

Break Rooms

Saving Energy with reminders to turn off lights

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Taking Responsibility, Con’t.

Celebrate Earth Day – sent electronic Tips of the Day for one week leading up to Earth Day.

Tips for BUYING greenTips for BEING greenGreen tips were for work and home

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Procurement Policy

Tip of the day:

KEEP IT COOL – CAR POOL!

Fewer cars could reduce the demand for new or wider roads, which use up land and natural

resources.

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HAVE YOU TAKEN YOUR ANNUAL GREEN TRAINING

AS REQUIRED BY THE OFFICE OF PROCUREMENT

POLICY P&P 23.1???

IT’S AVAILABLE IN ELMS, AND DUE ANNUALLY BY

JUNE 30th

Remember, awareness is the key to protecting our environment & meeting

your Procurement requirements.

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Procurement Policy

Tip of the day:

TAKE 15 MINUTES – PLANT A TREE!

Head to a nursery and pick up a sapling for your yard.

Trees reduce carbon dioxide in the atmosphere, so planting one protects

the environment.

Being Green is not taxing, It’s easier than you think!

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CAOC Chief Acquisition Excellence Award Winner

Paul Denett, OFPP, LaTonya Richardson, IRS, Tom Sharpe, Dept. of Treasury

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