1 i ntroduction to grant writing dr. teresa gammillms. sandy williamson assistant vp for research...
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INTRODUCTION TOGRANT WRITING
Dr. Teresa Gammill Ms. Sandy WilliamsonAssistant VP for Research Director, Research Fiscal Affairs
September 19, 2013
IDEA FIRST OR OPPORTUNITY FIRST?
OpportunityFind funding opportunityDevelop project in response to opportunity
OR
IdeaHaving an idea for a projectFind funding source to match idea
“There is no grantsmanship that will turn a bad idea into a good one, but there are many ways to disguise a good one.” -William Raub, former deputy director, NIH
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FINDING FUNDING OPPORTUNITIES
Agency web sites Electronic resources Contact with agencies and foundations Networking with colleagues Developing relationships with other
institutions
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FINDING FOUNDATION FUNDING
Identify companies in state and region that have foundations
Identify foundations funding research presented at state, regional, and national meetings
Search journals for research in your area funded by foundations
The Foundation Center http://www.fdncenter.org
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RESEARCHING A FOUNDATION
What is the mission of the foundation?
What has the foundation funded previously?
What are they interested in funding now?
Are there geographic limitations?
What is their normal level of funding?
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RESEARCHING A FOUNDATION
Are proposals solicited?
What is the submission process?
How are funding decisions made?
Who are the key contacts?
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RESEARCHING A FOUNDATION
Contact the MSU Foundation◦ Has the foundation funded anything at MSU?
◦ Is the foundation being solicited?
◦ What is the appropriate funding level?
◦ Does the MSU Foundation have a relationship with someone at the foundation?
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NEXT STEPS…
Develop white paper.◦ Brief description of proposed research◦ Rationale◦ Qualifications of proposal and research team◦ Budget
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LOCAL FUNDING SOURCES
ORED Website
External Funding Listings
Grant Writing Newsletter
Fuller Grant Updates
FEDERAL SOURCES Forecast of Funding Opportunities
Department of Education http://www.ed.gov
FirstGov http://www.firstgov.gov
FirstGov for Nonprofits http://www.firstgov.gov/Business/Nonprofit.shtml
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FEDERAL SOURCES Catalog of Federal Domestic Assistance
http://www.cfda.gov
Federal government procurement opportunities http://www.fedbizopps.gov
Key government web sites SciTechResources.gov http://www.sciencecentral.com
The Grantmanship Center Library of winning proposals Daily Federal Register announcements http://www.tgci.com 15
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FEDERAL SOURCES
Granting Agencies Grants.gov - http://grants.govElectronic alertsAnnouncements in last seven daysGrant writing resources
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CALL FOR PROPOSALSDifferent for different agencies and foundations
Request for Application (RFA)… USDA
http://www.csrees.usda.gov/fo/agriculturalandfoodresearchinitiativeafri.cfm
Funding Opportunity Announcement (FOA)… NIH
http://grants.nih.gov/grants/guide/rfa-files/RFA-HG-13-012.html
Program Solicitation (PS)… National Science Foundation
http://nsf.gov/pubs/2013/nsf13587/nsf13587.htm
http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=504708
Broad Agency Announcement (BAA)… Army/Dept. of Defense
http://www.grants.gov/view-opportunity.html?oppId=24225317
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CALL FOR PROPOSALS Read and re-read solicitation CAREFULLY! Highlight important components
Number Funded Cost Share
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RFP/FOA/BAA INFORMATION Purpose of program Priorities of program Eligibility requirements Funding mechanism
Grant Contract Cooperative Agreement
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RFP/FOA/BAA INFORMATION Cognizant Program Officer Total funds available Projected number of awards Cost sharing requirements Evaluation criteria for review process Review process mechanism
Peer reviewAgency review
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RFP/FOA/BAA INFORMATION Preproposal/letter of intent
Required or suggestedDeadline
Deadline for proposal submission (local time?) Submission process Deadline for review completion Sponsor’s award history
Who has received funding for what types of activitiesFunding range
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CONTACT WITH AGENCY/FOUNDATION
“The number one factor that leads to funding of proposals is contact with the program officer.”
Dr. Kathie Olsen, Former Deputy Director
The National Science Foundation
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CONTACT WITH AGENCY
Contact appropriate program officerSet time for telephone appointment orSchedule a visitSend copy of concept paper prior to
appointment (no more than two pages)
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CONTACT WITH AGENCY
Listen carefully and take notes during the appointment.
Take only as much time as necessary (A program officer’s time is valuable.)
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PROJECT TEAM
Select project team carefully!Determine expertise neededConsider personalitiesAgree to roles early on
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SPONSORED PROGRAMS Contact Sponsored Programs administrators at the beginning
of the proposal process.RFP and submission deadlineSpecial rules and regulations, allowable costs Internal approval sheet (IAS)
IAS should document departmental/unit distribution of F & A (Facilities & Administrative cost or indirect) and cost sharing commitments
Budget for preliminary reviewSubcontracts
Final submission of proposalhttp://www.research.msstate.edu/rresources/seminar_12.php
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REGULATORY COMPLIANCE Contact regulatory compliance to determine procedure for
involving human subjects or animals in research.
Approval is required with submission in most cases118 Designation
http://orc.msstate.edu/humansubjects/sops/develop_app.php
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EXPORT CONTROL
Contact Neil Lewis in the Research Security Office for information Example: An issue when traveling to foreign country and taking
a laptop Can be an issue with doing collaborative research with other
countries Can be an issue when using foreign nationals including graduate
students on projects
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THE PROPOSAL Determine content of proposal from RFP Typical proposal content
Abstract/Project SummaryProject descriptionQualifications of personnelCurrent and pending supportBudgetBudget explanationReferences
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ELEMENTS OF AN NSF PROPOSAL
Newer requirements:
Data Management PlanPostdoctoral Mentoring PlanResponsible Conduct of Research (RCR) training
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DATA MANAGEMENT PLAN RESOURCES NSF Data Management Plan FAQhttp://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp
Guide to DMP preparation for NSF proposalshttp://www.lib.berkeley.edu/CHEM/data/nsf/nsf_dmp.pdf
Examples of DMPshttp://www.dataone.org/data-management-planning
http://rci.ucsd.edu/dmp/examples.html
Templates for creating DMPshttps://dmp.cdlib.org/
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POSTDOC MENTORING PLAN RESOURCES NSF Grant Proposal Guidehttp://www.nsf.gov/pubs/policydocs/pappguide/nsf11001/gpg_2.jsp
Guidelines for enhancing the postdoctoral experiencehttp://www.faseb.org/portals/0/pdfs/opa/idp.pdf
http://books.nap.edu/catalog.php?record_id=9831
http://www.grad.illinois.edu/sites/default/files/pdfs/postdocmentoringactivities.pdf
Examplehttp://research.ucmerced.edu/docs/Example%20Postdoctoral%20Researcher.doc
Sample annual reviewhttp://www.faseb.org/LinkClick.aspx?fileticket=rMC0xG9JIH0%3d&tabid=433
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RESPONSIBLE CONDUCT OF RESEARCH
Training in the Responsible Conduct of Research Ethics is required by federal funding agencies of project personnel who are being supported by the federal funding. Project personnel must choose and complete at least one of the training options to be a participating member of the funded project.
1. CITI
2. Credit Courses
3. Supplemental Training + CITI
http://www.research.msstate.edu/rconduct/
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THE PROPOSAL
Budget Develop from project narrative. Do not include costs that do not
directly benefit the completion of the statement of work. Request funds allowed under various categories and in amounts
required by the scope of work Usually requires a budget for each year and a cumulative
budget
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EXAMPLE OF PROPOSAL BUDGET
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Effective Dates: August 16, 2013 to August 15, 2014
Salaries and Wages
Title
Annual Salary (12
months)1% of Effort Year 1 Year 2 Total
Jones, Bobbie Professor 120,000$ 10% $12,000 $12,600 $24,600Doe, John Retired Prof 100,000$ 50% $50,000 $52,500 $102,500Adams, Carla GRA 30,000$ 50% $60,000 $60,000 $120,000
Total salaries and wages: $122,000 $125,100 $247,100
Fringe Benefits2
Faculty 36.04% $4,325 $4,541 $8,866Retirees 24.39% $12,195 $12,805 $25,000
Students30.09% $54 $54 $108
Total fringe benefits: $16,574 $17,400 $33,974
Tuition $524.00 $6,288 $6,602 $12,890
per GRA per month4
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EXAMPLE OF PROPOSAL BUDGET –
CONT’D
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Year 1 Year 2 TotalTravel (see below for details) $2,360 $2,360 $4,720
Contractual $1,000 $1,000 $2,000
Commodities (chemicals, parts, etc.) $2,000 $1,000 $3,000
Subcontracts: University of Hawaii $30,000 $30,000 $60,000
Aloha University $25,000 $0 $25,000Total subcontracts: $55,000 $30,000 $85,000
Equipment $12,000 $0 $12,0002 equipment items at $6000 each (special purpose - not general purpose)
Total Direct Costs $217,222 $183,462 $400,684
F&A at 44.5% (on-campus research rate) on MTDC5 $86,301 $65,353 $151,653
Total Project Cost $303,522 $248,815 $552,337
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EXAMPLE OF PROPOSAL BUDGET – CONT’D
Travel Details:Year 1 Year 2 Total
Annual travel by PI, Dr. Bobbie Jones, to visit with NSF Program Officerconcerning research project. 1 night, 2 day trip to Washington D.C.
Daily rateHotel 1 night $175 $175Meal per diem 2 days $40 $80Rental Car 2 days $50 $100Airfare $850Taxi, etc. $50
$1,255 $1,255 $1,255 $2,510
Annual travel by GRA, Carla Adams, to visit with NSF Program Officerconcerning research project. 1 night, 2 day trip to Washington D.C.
Daily rateHotel 1 night $175 $175Meal per diem 2 days $40 $80Rental Car $0Airfare $850Taxi, etc. $0
$1,105 $1,105 $1,105 $2,210
Total travel in support of project: $2,360 $2,360 $4,720
PROPOSAL BUDGET CONTINUED
- 9 month vs. 12 month- Raises- Fringe rates- “Student” workers during periods of non-enrollment- Tuition increases- Travel – include details. http://www.travel.msstate.edu/- Equipment – items costing $5K or more- F&A rates- MTDC- http://spa.msstate.edu/- Cost sharing budget
BEFORE SUBMITTING Get advice
Ask someone who has served on a review panel to assess the proposal
Have someone unfamiliar with the project to review the proposal
Proof carefully
Read and re-read
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SUBMITTING THE PROPOSAL
Only Sponsored Programs Administration has the authority to submit the proposal on behalf of the university.
Communicate with SPA program administrator to determine deadline for submission to SPA.
Method of submission Paper copies
Date - postmark or arrival Number of copies Include correct delivery address (not post office box)
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SUBMITTING THE PROPOSAL Method of submission
Electronic submission Register with agency well in advance of deadline Sponsored Programs must have access to submit
Giving SPA access well in advance of deadline allows administrator to check budget, review allowable costs, review subcontracts, review checklist for missing items
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SUBMITTING THE PROPOSAL Method of submission
Electronic submission When proposal is completed, request that Sponsored
Programs submit the proposal Call administrator and follow with e-mail request for
written confirmation from PI that proposal is ready to be submitted
WHAT IF YOU ARE FUNDED? Read the award letter carefully
Pay attention to requirements for continuation funding or renewal
Pay close attention to the terms and conditions related to re-budgeting and changes in effort
Conduct the project as closely to the stated proposal as possible.
Consult program officer about changes. Produce - your reputation for future
funding depends on it.
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WHAT IF YOU ARE NOT FUNDED?
Do not be discouraged if not funded on the first submission
Study reviewers’ comments carefully Consult with program officer Resubmit after discussions with program officer
about reviewers’ comments
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