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Introduction to RefWorks

Martin Hodgson Information specialist (Humanities)

martin.hodgson@kcl.ac.ukTel: 020 7848 2186

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What do we mean by citing in text & reference lists?

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Styles of reference

Author-date

Numeric

Footnotes

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Bibliographic management software – What is it?• Manages bibliographic records

• You can use it to create personal databases of references

• “Write-N-Cite” inserts citations into your text & creates bibliographies

• Styles of references can be changed at the click of the mouse!

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RefWorks• Is web-based

• Is accessible both on and off campus

• Is simpler to learn than some other bib. mgmt software

• Can buy a subscription to RefWorks when leave KCL

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Other bibliographic management packages?• Endnote / Reference Manager

• Available from PAWS machines

• Not web-based!

• Have more advanced features – aimed at researchers

• Can buy copy at reduced price for home use

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Where is RefWorks?

> On the ISS web-pages

IT services

Software

Bibliographic Software

Information Services & Systems : ISS : King's College London

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Step 1: Create a RefWorks account• Open

http://www.refworks.com/rwathens

• Or go via the ISS web pages

• The first time you log in there is a brief registration process

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Step 2. Create your databaseMethods:1. Import directly from online databases

2. Import a text file of database records

3. Search databases within RefWorks

4. Manually input

How do you know which method to do?See ISS RefWorks pages RefWorks : RefWorks : King's College London

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Direct Import method (CSA, OCLC FirstSearch…)

• Select records you want to use • Click Export• Select RefWorks• Click Export• Records will be put into Last

Imported folder• Move records to chosen folder – n.b.

must click on Select All first

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Import text file from online databases (WoS, Zetoc)

• After searching online databases and selecting records…

– Save references in a text file

– Import references

– Select folder to put them in

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Search databases from within RefWorks • Mainly useful for getting known

references

• Mostly library catalogues

• King’s Library catalogue

• Tip! Close window after importing

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Manual Import

• Type or cut & paste or copy previous entries

• See advice on how to enter authors on the RefWorks handout

• Required fields shown with red asterisk

• Fields required vary according to reference type ie whole book, book chapter, edited book

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Step 3. Inserting citations using Write N Cite• Separate programme• Needs Athens to log-in• Works with open Word document (file must

be saved first!)

• How? • Select where you want to insert the

reference in the document• Click on Cite button next to the reference in

Write-N-Cite window• Save your file when finished inserting

references

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Creating a bibliography using Write N CiteTwo methods:1. Click on Bibliography in Write-N-Cite• Choose style eg Harvard• Click on Create Bibliography• A new word document will be created – it will be

called Final & the original name • Save the file

2. Insert Ref ID in Word document using temporary citation markers eg {{39}}

• Click on Create Bibliography• Citations & bibliography done at same time

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Two versions of the word doc.?• The final version contains the

citations & bibliography

• Make any changes to the original file only

• Then insert citations & create the bibliography again.

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Further help…

• RefWorks pages on ISS website

• Enquiries/Help desk – ext. 2430 at Chancery Lane– issenquiry@kcla.c.uk

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Evalution

• Go to the following web page:http://www.kcl.ac.uk/iss/training/

• Click on ‘Evaluation form’• Enter the following code and tutor:DH-WRW-1-autumn07Martin Hodgson