1 limpopo provincial treasury presentation to the ncop 20 november 2006

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Limpopo Provincial Treasury

Presentation to the NCOP20 November 2006

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Table of Contents• Conditional Grants spending as at 30 September 2006

• Observations on Conditional Grants

• Capital & Provincial Infrastructure Grant spending as at 30 September 2006

• Observations on Capital & Provincial Infrastructure Grant

• Reasons for under spending

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Conditional Grants spending at 30 September 2006

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000Education HIV and AIDS (Life skills Education) 21,594 10,798 10,798 0 50% 20,371 10,186 3,332 6,854 16%Further Educ.and Training coll. Sector Recap 43,000 21,500 21,500 0 50% 0 0 0National School Nutrition Programme 202,039 101,020 103,101 -2,081 51% 167,836 83,918 65,837 18,081 39%

266,633 133,318 135,399 -2,081 51% 188,207 94,104 69,169 24,935 37%HealthComprehensive HIV and AIDS 175,861 87,930 92,134 -4,204 52% 125,899 57,522 10,334 47,188 8%Hospital Revitalization 48,247 24,121 61,895 -37,774 128% 212,918 106,460 44,815 61,645 21%Integrated Nutrition Programme 0 0 0 22,344 11,172 6,702 4,470 30%Health Prof essions Training and Dev elopment 72,411 36,204 29,594 6,610 41% 72,411 36,204 36,082 122 50%National Tertiary Services 71,579 35,790 22,630 13,160 32% 71,182 36,911 14,863 22,048 21%Forensic Pathology Services Grant 38,385 19,192 16,884 2,308 44% 0 0 0 0

406,483 203,237 223,137 -19,900 55% 504,754 248,269 112,796 135,473 22%HousingHousing subsidy/Intergrated 521,331 286,733 194,790 91,943 37% 397,650 164,283 133,070 31,213 33%

521,331 286,733 194,790 91,943 37% 397,650 164,283 133,070 31,213 33%Sport 0Mass Sport and Recreation Participation Programme 14,820 7,428 2,571 4,857 17% 2,670 1,720 0 1,720 0%AgricultureComprehensive Agriculture Support Prog 50,143 22,565 13,841 8,724 28% 41,786 18,804 13,510 5,294 32%Land Care Programme Grant 7,565 3,405 3,954 -549 52% 5,000 2,750 370 0 7%Agric Disaster Management Grant 0 0 0 0 0 0 0 0

57,708 25,970 17,795 8,175 31% 46,786 21,554 13,880 5,294 30%

Totals 1,266,975 656,686 573,692 82,994 45% 1,140,067 529,930 328,915 198,635 29%

Spent as a % of budget

Transferred from National

Provincial actual

payments

Under/Over

Transfer

Under/Over

Transfer

Spent as a % of budget

DoRA 05/06Department DoRA 06/07


Provincial actual

payments

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Conditional Grants spending at 30 September 2006

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000Education HIV and AIDS (Life skills Education) 21,594 24,061 45,655 10,798 10,798 0 24% 20,371 20,371 10,186 3,332 6,854 16%Further Educ.and Training coll. Sector Recap 43,000 43,000 21,500 21,500 0 50%National School Nutrition Programme 202,039 13,397 215,436 101,020 103,101 -2,081 48% 167,836 167,836 83,918 65,837 18,081 39%

266,633 37,458 304,091 133,318 135,399 -2,081 45% 188,207 188,207 94,104 69,169 24,935 37%

HealthComprehensive HIV and AIDS 175,861 35,684 211,545 87,930 92,134 -4,204 44% 125,899 8,103 134,002 57,522 10,334 47,188 8%Hospital Revitalization 48,247 59,415 107,662 24,121 61,895 -37,774 57% 212,918 8,666 221,584 106,460 44,815 61,645 20%Integrated Nutrition Programme 22,344 6,269 28,613 11,172 6,702 4,470 23%Health Professions Training and Development 72,411 400 72,811 36,204 29,594 6,610 41% 72,411 72,411 36,204 36,082 122 50%National Tertiary Services 71,579 9,370 80,949 35,790 22,630 13,160 28% 71,182 4,222 75,404 36,911 14,863 22,048 20%Forensic Pathology Services Grant 38,385 6,858 45,243 19,192 16,884 2,308 37%

406,483 111,727 518,210 203,237 223,137 -19,900 43% 504,754 27,260 532,014 248,269 112,796 135,473 21%

HousingIntegrated Housing & Human Settlement Development 521,331 100,236 621,567 286,733 194,790 91,943 31% 397,650 59,265 456,915 164,283 133,070 31,213 29%Human Settlement and Redev elopment 1,418 19,844 21,262 1,418 4,246 -2,828 20%

521,331 100,236 621,567 286,733 194,790 91,943 31% 399,068 79,109 478,177 165,701 137,316 28,385 29%

SportMass Sport and Recreation Participation Programme 14,820 14,820 7,428 2,571 4,857 17% 2,670 2,670 1,720 0 1,720 0%

AgricultureComprehensiv e Agriculture Support Prog 50,143 50,143 22,565 13,841 8,724 28% 41,786 41,786 18,804 13,510 5,294 32%Land Care Programme Grant 7,565 385 7,950 3,405 3,954 -549 50% 5,000 5,000 2,750 370 0 7%

57,708 385 58,093 25,970 17,795 8,175 31% 46,786 46,786 21,554 13,880 5,294 30%

0Totals 1,266,975 249,806 1,516,781 656,686 573,692 82,994 38% 1,141,485 106,369 1,247,854 531,348 333,161 195,807 27%

(Under)/Over

Transfer

Spent as a % of Total Available

DoRA 05/06Department DoRA 06/07


Provincial actual

paymentsRoll OverTotal

Available Roll OverTotal

Available

Spent as a % of Total Available


Provincial actual

payments

(Under)/Over

Transfer

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Observations• The capacity to spend has improved as

department spent 11% more as compared to the same period of the previous financial year.

• The area of concern is on the following Grants

• Education– HIV/AIDS 24%

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Observations cont.• Health

– NTSG 28%– FPSG 37%

• Housing– IH&HSD 31%

• Sport– MSRPP 17%

• Agriculture– CASP 28%

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Observations cont.• The following conditional grants shows a healthy

spending trends• Education

– FET 50%• Health

– Hospital Revitalization 57%• Agriculture

– Land Care Programme 50%• The under spending clearly demonstrate that

departments approved poor business plans or there is lack of capacity to implement programmes and projects

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Corrective Action

• All Conditional Grants business plans for 2007/8 MTEF will be evaluated by treasury in consultation with departments to ensure that they are easy to implement and monitor

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Infrastructure Expenditure Trends

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Expenditure Sept 06

R'000s2006

Budget

Cash Flow Proj to Sep 06

Exp. To Sep 06

Rand Amount

Deviation VS CF

% Spent Actual VS CF Proj

% Spent VS Bud

2005/06 Budget

Exp. To Sep 05

% Spent VS

Budget

Department

Education (Note 1) 491,526 327,305 173,503 153,802 53% 35% 455,909 160,815 35.3%Roads & Transport 1,070,396 552,728 461,955 90,773 84% 43% 660,737 170,873 25.9%Health & Social Development 365,508 240,551 171,670 68,881 71% 47% 434,355 77,861 17.9%Agriculture 274,497 117,075 60,752 56,323 52% 22% 155,231 42,242 27.2%Local Government and Housing 521,331 262,300 195,342 66,958 74% 37% 399,068 133,070 33.3%Public Works 77,061 41,366 30,457 10,909 74% 40% 86,810 45,099 52.0%

Total 2,800,319 1,541,325 1,093,679 447,646 71% 39% 2,192,110 629,960 28.7%

Note 1: Incl. FET conditional grant of R23M

2006/07 2005/06

Sept 06 YTDTotal Infrastructure Expenditure

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Expenditure Sept 06 – incl. rollovers

R'000s

2006 Main Appropriat

ion

Other Adjustme

nts Rollovers

2006/07 Total

Available

Cash Flow Proj to Sep 06

Exp. To Sep 06

Rand Amount Deviation VS CF

% Spent Actual VS CF Proj

% Spent VS Total Available

2005/06 Adjusted Budget

Exp. To Sep. 05

% Spent VS Adj. Budget

Department

Education (Note 1) 491,526 29,934 521,460 327,305 173,503 153,802 53% 33% 455,912 160,815 35.3%Roads & Transport (Note 2) 1,070,396 273,998 1,344,394 552,728 461,955 90,773 84% 34% 830,737 170,873 20.6%Health & Social Development 365,508 66,157 66,273 497,938 240,551 171,670 68,881 71% 34% 424,960 77,861 18.3%Agriculture 274,497 (8,014) 4,978 271,461 117,075 60,752 56,323 52% 22% 234,869 42,242 18.0%Local Government and Housing 521,331 45,000 152,472 718,803 262,300 195,342 66,958 74% 27% 478,176 133,070 27.8%Public Works 77,061 (9,751) 15,466 82,776 41,366 30,457 10,909 74% 37% 105,810 45,099 42.6%

Total 2,800,319 397,324 239,189 3,436,832 1,541,325 1,093,679 447,646 71% 32% 2,530,464 629,960 24.9%

Note 1: Incl. FET conditional grant of R23MNote 2: Figure of R1,070M includes the routine maintenance budget.

Total Infrastructure Expenditure (VS Budget Incl. rollovers)Sept 06 YTD

2006/07 2005/06

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Provincial Infrastructure Grant

R'000s2006/07 Budget

Trfs from National Treasury

Amount Spent

% Spent

VS Budge

t2005/06 Budget


Amount Spent

% Spent VS Budget

Department

Education 291,786 72,947 100,883 34.6% 264,359 132,180 93,239 35.3%Roads & Transport 291,786 72,947 54,197 18.6% 264,359 132,180 39,206 14.8%Health & Social Development 102,125 25,531 53,619 52.5% 92,526 46,263 17,312 18.7%Agriculture 43,767 10,942 10,204 23.3% 39,654 19,827 7,253 18.3%

Total 729,464 182,366 218,903 30.0% 660,898 330,450 157,010 23.8%

2006/07 2005/06

Sep 06 YTD VS Sep 05 YTDProvincial Infrastructure Grant

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Provincial Infrastructure Grant – Incl. adjustments

R'000s2006/07 Budget Adjustments

Total Available


Amount Spent

% Spent VS Total Available

2005/06 Adj. Budget


Amount Spent

% Spent VS Adj. Budget

Department

Education 291,786 291,786 72,947 100,883 34.6% 264,359 132,180 93,239 35.3%Roads & Transport 291,786 168,882 460,668 72,947 54,197 18.6% 264,359 132,180 39,206 14.8%Health & Social Development 102,125 50,000 152,125 25,531 53,619 52.5% 92,526 46,263 17,312 18.7%Agriculture 43,767 43,767 10,942 10,204 23.3% 60,255 19,827 7,253 12.0%

Total 729,464 218,882 948,346 182,366 218,903 23.1% 681,499 330,450 157,010 23.0%

2006/07 2005/06

Sep 06 YTD - Expenditure VS Budget (Incl. Adjustments)Provincial Infrastructure Grant

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Cumm. Cash Flow Proj. 2006/07

-

500

1,000

1,500

2,000

2,500

3,000

APR MAY J UN J UL AUG SEP OCT NOV DEC J AN FEB MAR

Months

Public WorksEducationLocal Govt. & HousingHealth & Social DevelopmentAgricultureRoads & TransportTotal Exp - All DeptsTotal Available

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Observations• Expenditure has been slow to pick up across all sectors -

the momentum is been slow to build up due to late project starting times (expenditure in subsequent months is affected)

• Total expenditure at 39% (with 50% of the time gone) versus 28.7% for the same period last year

• Spending on PIG is at 30% versus 23.8% for the same period last year

• When rollovers and other adjustments are considered, picture changes for the worse

• With total spending going down to 32% (2005/06: 24.9%) and PIG to 23.1% (2005/06: 23.0%)

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Observations• Spending on capital continues to be a

challenge• Key hiccups identified are:

– Infrastructure planning (selection of the projects and business cases not done on time etc.)

– Delay in the procurement processes – Delays to handover sites due to geo-tech

assessment tests being performed just before construction as a result of poor planning

• Departments not meeting their own cash flow by projections

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Corrective action

• Multi-year planning processes need to be strengthened within departments (to avoid procurement of projects in year of implementation)

• Departments need to review their technical capacity requirements, i.e. staff

• Close monitoring and imposition of heavy penalties on underperforming contractors

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Corrective action cont.• Education• The department has procured the services of a short-term Technical

Assistant to support infrastructure delivery in the department • The department has also advertised (June 06) for the services of an

infrastructure operational support team (short-term). The bid was evaluated in October and an award will be made in due course.

• Health & Social Development• Close monitoring of implementing agents and contractors. • With hospital projects, these have been packaged in two lots to

speed up delivery.• Established developers are being encouraged to form joint ventures

with CIDB registered emerging contractors.

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Corrective action cont.• Agriculture• A work scheduled was drawn up proposing for the service providers

to do resource audit as well as drawing a Masterplan within 15 days on whose basis explicit permission would be given for final designs and actual physical implementation of projects. Again it took a long time for service providers to comply.

• Due to the above problems, a decision was taken to break the Masterplans into implementable elements without compromising the quality and integrity of the whole project. Items such as soil and land surveys, enlargement and lining of leydams, repairing of bulk water conveyance systems and repair or replacement of pumps is now done separately.

• The analysis of the unit costs submitted by Service Providers during tendering has been completed and one-to-one meetings have been arranged with Service Providers. Resolution of this matter will help expedite the submission of acceptable Bills of Quantity (BoQ) costs and speedy processing of invoices.

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Corrective action cont.

• Agriculture…• An additional engineer from ARDC (state-owned

entity within the department) has been drafted in to help with the processing of designs and related technical work.

• The Bid Committee has ratified the appointment of the Construction Supervision Service Provider in yet another effort to expedite projects implementation

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Corrective action cont.• Roads & Transport• Proactive management of projects, e.g. shifting of funds to fast-

moving multi-year projects that are already running when delays are encountered in new projects.

• The projects are outsourced to the private sector with the Roads Agency doing project management. This enables the department to deliver much quicker, despite the legal challenges experienced this year which delayed project implementation, the department projects to spend all its budget.

• The department has a very good project management capability within the Roads Agency.

• In the prior financial year, some districts in the province experienced very heavy rains and this affected certain projects, this was also compounded with the fact that most of the big contracts were awarded in September. The department was still able to spend 95% of its budget.

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Corrective action cont.• Infrastructure Delivery Improvement Programme (IDIP)• Phase II of IDIP has commenced (November 2006)• Two Technical Assistants (TAs) have been seconded to

the departments of Public Works and Education • The TAs will help the departments streamline planning

and delivery processes during the 12 month Technical Assistance programme

• This intervention is expected to have an impact on infrastructure expenditure and delivery in the medium to long-term as it seeks to address systemic shortcomings in departments’ infrastructure delivery mechanisms, e.g. planning processes, procurement planning, capacity issues, etc;

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Corrective action cont.• IDIP…..• A TA will be deployed to the department of Health in the

new year• The Department of Roads & Transport enjoys limited

support from a Technical Assistant stationed at National Treasury.

• IDIP also seeks to institutionalize multi-year planning processes in departments to prevent planning, procurement and implementation being done in the same year - this inevitably leads delays. IDIP extends planning horizons of departments.

• It is expected that once departments are fully aligned with IDIP principles (e.g. proactive multi-year planning), under-expenditure will be eliminated.

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ENDTHANK YOU!!!

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Conditional Grant reasons for under spending

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Reasons for underspending provided by the department

Education• HIV & AIDS• Programmes and workshops are run and conducted only

during school holidays thus hampering substantial progress as the same target group is trained on Revised National Curriculum Statement which is a national priority.

• National School Nutrition Programme• There is always delays in submission of supplier’s

invoices and some of those submitted are erroneous and have to be referred back for rectification thus causing delays in processing payments.

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Reasons for underspending provided by the department--contd

• Health• HIV and AIDS• Enormous exercise of verification and payment processes of 287

NGO’s at R 12,5million per quarter• Delay in filling of vacant posts for which interviews were conducted.

Recommended candidates had to serve notices at their previous workstations.

• Delay in completion of fixed structures (Buildings/Containers) intended to increase working space.

• 26 Buildings/Containers on construction. Payment progress certificates started in the second quarter.

• Shortage of qualified medical personnel in posts earmarked for ARV and Step Down Facilities

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• Health• Forensic/Pathology Services.• Delay in delivery of purchased vehicles due

to conversions required on same vehicles to suit mortuary specifications. These processes take longer than five months.

• Phased/stepped purchases of 19 mortuary vehicles to the total amount of R 3,2 million for the year is in progress. At the end of the quarter purchases orders for 12 vehicles amounting of R2,6 million were issued.

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• Health

• National Tertiary Services.• Shortage of qualified medical personnel in posts earmarked for

Specialists at the Tertiary Hospital.• Delay in drawing of Specialists Medical Equipments due to lack of

Specialists knowledge on type of equipments required for specific jobs. Overall amount involved is R 22 million, and list of equipments in question follows hereunder:- 2 Portable Ventilators , 2 Bispectral Index Systems, 4 Infusion pumps, 2 ICU Ventilators, 2 fibre-optic and light source.

• Delay in delivery of purchased equipments due to their extent of sophistication and buildings alterations needed on installation points. The statement is with regard to an amount of R7, 2 million on orders as at the end of the quarter. Another amount of R 3 million worth of equipments could not be processed for payment at the Tertiary Hospital due to alterations needed to be made on the building.

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• Health

• Health Professional Training and Development. • Delay encountered in recruitments and verifications for appointments of

Specialists in Tertiary and Regional Hospitals.• Delay in delivery of purchased equipments due to their extent of

sophistication and buildings alterations needed on installation points. This statement is with regard to the total amount of R 2, 3 million committed on purchases orders placed by Regional/Provincial and the Tertiary Hospitals. Lists of break down of commitments on these orders include amongst others: Anaesthetic Machines, Transport Incubators, Ventilator icu, Fluid warmers, x-ray machine, Craps, mobile x-ray units,

• Training and development process that follows specific schedules with external service providers.

• Sizable payments of bursaries for deserving students will be effected in January/February 2007

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Corrective measures• Appointment of staff done. Staff linked directly with the

Conditional Grants to avoid delays in expenditure posting.

• Suppliers are being contacted to provide invoices on completed work in order to allow a progressive payment that matches with the grant’s cash flow.

• Follow ups are constantly made with Suppliers of Vehicles. First trench delivery is expected in the third quarter.

• Specification process has been completed. Adjudication of Specialist Equipments Tender in progress. Purchases orders will be placed in the third quarter.

• Department has entered into partnership with United Nations Volunteers in order to intensify staff recruitment programmes through its program, UNDP.

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• Local Government and Housing• Integrated Housing and Human Settlement

Development• The under expenditure is mainly due to late

submission of Geo-tech reports, late identification of development areas, internal project management capacity, shortage of building material (bricks), late submission of beneficiary forms by municipalities and late pronouncement of subsidy quantum.

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Corrective measures

• Engineers and contractors are closely monitored to ensure adherence to project implementation time table.

• Creation of additional project management capacity, i.e. PMU establishment and hiring of more Project Managers.

• The department use trilateral agreement to purchase building materials for the Developers (Bricks).

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• AgricultureCASP

The underspending resulted from building of crush pens, auction pens, dipping tanks, piggery houses, and holding pens which require more than a month to be completed.

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Corrective measures• Due to the above problems, a decision was taken to break the Masterplans into

implementable elements without compromising the quality and integrity of the whole project. Items such as soil and land surveys, enlargement and lining of leydams, repairing of bulk water conveyance systems and repair or replacement of pumps is now done separately.

• Additional Capacity• Internal staff members have undergone training in Irrigation Design as well as Project

Management during July /September 2006.• An additional engineer from ARDC has been drafted in to help with the processing of designs

and related technical work.• Repriotization plans are in place to implement the Biofuels project for R6, 5mill in

Sekhukhune. Reprioritization to pressing Land reform project of Tea Estates in Vhembe• Engineering Companies have been contracted under the RESIS program to support other

programs on engineering related activities.• Project Management system - PS Next has been adopted acquired in September 2006 to

improve on the Database and Reporting.• A shift from micro projects to clustering, massification and mega projects to improve on the

resource use and impact visibility has been adopted. The numbers of projects are reduced in line with HR capacity to implement.

• The department has also embarked on the project massification approach which will also speed the processes in term of bulk management and spending

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Reasons for underspending provided by the department--cont

• Sport• Mass Sport and Recreation Participation

Programme– Underspending as a result of delay in the

advertisement and awarding of tender for sport equipment.

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Corrective measures• The tendering process will be finalized in

November and purchases will be done during the same month. Payments thereof will be done within the first two weeks of December 2006.

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Capital and Infrastructure reasons for underspending

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Reasons for under-spending

• Education• Late project starting times.• Schools under trees [95] – total cost R102, 3M

– 28 projects awarded and handover was delayed due to the completion of Geo-Tech assessments.

– 16 projects under construction– Award of 15 projects was only finalised at the end of

July 2006.

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Reasons for under-spending…contd

• Education…• Storm Damaged Schools [239] – total cost R272M• Adjudication of bids for 70 projects was only finalised

during the last week of June 2006. • Adjudication of bids for 67 projects was finalised during

the second week of July 2006.• Bids for 2 x 8 schools advertised on the 15 July 2006

and site hand over in August 2006. • Bids for 40 schools were advertised in the bulletin of 30

June 2006. Sites were handed over in August 2006.

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• Education…• New Schools [3] – total cost R47M• Contractors took sites in July 2006. surety

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• Roads & Transport• The department undertakes new capital projects through the Roads

Agency Limpopo (RAL), an agency within the department.• Late in the 2005/06 financial year, the agency was taken to court by

bidders who challenged its procurement policies and awards for certain projects. This forced the agency to refine its procurement policies and procedures and awards in line with the court decision.

• The projects that had been advertised in March 2006 were withdrawn/cancelled to enable the legal department to incorporate the new guidelines into the advertisements to avoid further legal challenges.

• The number of projects that had to be re-advertised is 52 projects with a value of R322, 5M.

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• Health & Social Development• Late appointment of contractors which led to

projects starting late.• Clinic Upgrade Programme [20]: 2006 - 2007 –

total cost R49, 6M• Bids for 10 clinic projects were advertised on 30

June 2006 and handed over in August 2006.• Bids for 6 projects were advertised on the 15

July 2006 and sites handed over in August 2006.

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Reasons for under-spending cont.

• Health & Social Development• Mortuaries • Site handed over for Tshilidzini project on

3rd July 2006 – cost R7, 6M.

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Reasons for under-spending cont.• Agriculture• Revitalisation of Smallholder Irrigation Schemes (RESIS) –total cost

R170M• R70 mil was budgeted for bulk infrastructure services at various

schemes. R100 mil was budgeted for installation of infield infrastructure. The plan envisaged the appointment of Turnkey Service Providers by 1st April 2006 to perform work on 57 schemes some of whom were work carried over from 2005.

• Due to the experience of 2005 where-in it was found that Service Providers were using dubious prices and unacceptable mark-ups, it was decided to include the provision of pre-approved unit prices by prospective bidders during the tendering stage. It took a longer time for bidders to comply with this requirement as it negatively impacted on their profit margins.

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Reasons for under-spending cont.• Agriculture…• Because of the new tender process as explained,

service providers were only officially appointed at the end of June 2006.

• Tenders for poultry houses were concluded and cancelled due to inability of the service provider to deliver.

• Some delays are caused by the hesitation from others to take-over work previously done by other service providers whose contracts were terminated by LDA in 2005. These service providers site such issues as professional liabilities for integrity of designs done by others, to lack of adequate information from previous reports, e.g. land surveys not being geo-referenced, etc

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Reasons for under-spending cont.

• Local Govt. & Housing• Review of all service providers contracts

led to delays in projects starting times

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Reasons for under-spending cont.• Public Works• R 1 million for land development has not been spent. Tenders for

the development of landscaping projects closed on 10th July 2006 and they are at adjudication stage. Expenditure is expected to start in October 2006.

• An amount of R3, 5 million for the refurbishment of the Parliamentary village was not spent because the projects are at tendering stage. Expenditure is expected to start in October 2006.

• Other projects linked to the construction of 11 MEC’s houses amounting to R2, 369 million, were started in July 2006, and planning & design of the relocation of Legislature to Polokwane is still continuing.

• Construction of 11 MEC houses only started in May 2006 with the first claim for the project submitted at the end of June 2006 for payment.

1 limpopo provincial treasury presentation to the ncop 20 november 2006

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