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MARSHFIELD PUBLIC SCHOOLS

MARSHFIELD, MASSACHUSETTS

POLICIES & PROCEDURES FOR

CRISIS MANAGEMENT

Prepared by: Thomas J. Kelley, Superintendent of Schools

Voted and Approved by: Marshfield School Committee April 30, 2002

5/1/02

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CRISIS MANAGEMENT POLICY

I. INTRODUCTION Crises happen anywhere and anytime. A crisis is an occurrence out of the ordinary which presents an unforeseen problem. Examples include, but are not limited to, drug or alcohol death, terminally ill student/staff, natural disaster, rape, tragic accident, death by natural causes, shooting death, health emergency, violence, suicide, or drowning. In the event of a crisis, staff members need to know

• who will communicate with the family and, when appropriate, with the media; • how information will be communicated to students and staff; • what services will be provided to students, and, if necessary, to staff; • what resources are available to assist students, staff, or parents; • that students cannot be approached by media representatives on school

grounds; • who deals with phone calls.

This policy is established to be helpful to all staff members in knowing what their role is in a crisis and how the school will respond. II. EDUCATORS ARE INVOLVED IN STUDENT CRISES BECAUSE:

1. Schools are expected to meet the intellectual, social, emotional, and physical needs of the students.

2. Parents look to our schools for support. 3. Limited assistance is available for the extended family because of job

mobility. 4. Schools provide support services during and after the crisis to assist

students. They supplement the work of other agencies and professions. Schools do not compete with other agencies or assume responsibilities that are better left to medicine, social work, or law.

Ill. The Marshfield Public Schools recognize the need to provide support to

students, staff, and parents, as appropriate, in the time of crisis. Therefore, system-wide and individual school crisis teams will be established by the Superintendent or his/her designee. Each school will maintain a Crisis Management Plan and identify a Crisis Response Team.

The Crisis Response Team will:

• use the district/school handbook and organizational charts attached with this policy;

• have specific people named to the teams; • simulate a crisis no later than the first Monday of December each

year; • be familiar with the Crisis Resource List; • evaluate the Crisis Management Plan by the second Monday of April

each year.

The Marshfield School Department goals for an effective crisis response include:

• a written, organized, systematic, but flexible response to crisis; • providing education in the grief process; • offering consolation and a safe environment for the release of

emotions; • identifying Crisis Response Teams annually and reviewing procedures.

The Superintendent of Schools is the school department's official spokesperson.

Students cannot be approached by media representatives on school grounds. Media should be instructed by the principal to remain off school grounds and not photograph or interview students or staff without specific permission. A predetermined location for media to set up equipment (away from the school) is the best plan.

IV. The Policies & Procedures for Crisis Management will be made available to

the Selectmen, the Chiefs of the Fire and Police Departments and the EOC. V. After an event requiring activation of the district/school Crisis Team, the

leader of the team will review the event, the processes followed, and consider making recommendations to the Superintendent to improve the procedures.

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MARSHFIELD PUBLIC SCHOOLS Marshfield, MA 02050

CRISIS MANAGEMENT RESPONSE ACTIONS CHECKLIST

(use handbook for guidelines) Crisis Intervention Team School _________________________ Name:_______________________ Telephone_______________________ Nature of the Crisis (situation):

Verification of the Crisis Facts (if necessary) Superintendent of Schools: Principal: Police: Fire: School Committee: Parents:

EOC (if required):

Media Response

Spokesperson:

Alternate Spokesperson:

Telephone calls to: (to be logged)

Telephone message:

News Release: Media Conference:

Date: Time: Place: Spokesperson:

Parent Spokesperson:

Primary: Alternate:

Announcement to Staff

How: Meeting Telephone chain Need to know Where: When: Who: Principals_____ Secretaries_____

Counselors____ Custodians_____ Teachers______ Cafeteria ______ Asst. Prin_____ Therapists _____ Aides _____ C.O. Personnel____ Van Drivers____

What: Nature of crisis Announcement to Students

Who: School_____ Grade_____ Class______ Group_____

What: Nature of Crisis

When:

Where:

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Staff Assignments _______announce the nature of the crisis _______discuss the crisis _______notify counselors of students in need of counseling _______eliminate____ shorten ____structure assignments for __ days _______postpone scheduled testing _______prepare (coach?) students for funeral attendance Principal Assignments _______request additional counselors from other schools _______deceased student

______tell teachers not to send notifications, testing, ______grade reports, etc., to parents ______save personal items from desk/locker for the family ______rearrange seating as appropriate

_______reschedule classes, programs as appropriate _______notify staff and students of crisis counseling areas _______update staff with facts _______establish excused absences for those attending funeral _______contact parents of decreased student _______address all parents _______increase visibility Memorial Service

Date: Time: Location: Student Speakers:

School: Grade: Class:

MARSHFIELD PUBLIC SCHOOLS Marshfield, MA 02050

CRISIS RESOURCE LIST Central Office

Superintendent Assistant Superintendent Director of Business & Finance Director of Pupil Personnel Services Elementary Sped Team Chairperson

Community

Police Fire Health Selectmen Jordan Hospital/South Shore Hospital/Pembroke Hospital

Marshfield Support Staff

Daniel Webster School: Principal School Adjustment Counselor Nurse

Eames Way School: Principal School Adjustment Counselor Nurse Governor Winslow School: Principal School Adjustment Counselor Nurse Martinson Elementary School: Principal School Adjustment Counselor Nurse South River School: Principal School Adjustment Counselor Nurse Furnace Brooke Middle School: Principal School Adjustment Counselor Guidance Counselors Nurse

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Marshfield High School: Principal Assistant Principals School Adjustment Counselors Guidance Counselors Nurse

Transportation Coordinator: (781) 834-5042

Bus Company:

MARSHFIELD PUBLIC SCHOOLS

ORGANIZATIONAL CHART Prepared by: Thomas J. Kelly,

Superintendent of Schools Voted and Approved by: Marshfield School Committee

April 30, 2002

School Committee

Executive Secretary Superintendent of Schools Human Resources

Director of Special Ed, Assistant School Pupil Personnel Superintendent Business Services of Schools Administrator

Project REACH Transportation Coordinator Coordinator Building Principals Technology Business Office &

Technicians(s) Bookkeeping Early Childhood Coordinator Food Service Coordinator Art Coordinator Assistant Principals Elem. Team Music Director Teaching Asst. Principals Chairperson Data Proc. Director Department Chairpersons Director of Bldgs & Computer Science Middle School Coordinators Grounds Coordinator MS/HS Sped Team (vacant)

PE/Athletic Director Chairpersons Health Coordinator Head Guidance Counselor Head Nurse Guidance Counselor Elem. Health Teacher Supervision, Evaluation, and Programmatic Authority ________ Programmatic Authority - - - - - - - - Head Custodians

MARSHFIELD PUBLIC SCHOOLS

EVALUATIONS OF PROFESSIONAL STAFF 2001 -2003

Prepared by: Thomas J. Kelley, Superintendent of Schools

Voted and Approved by: Marshfield School Committee April 30, 2002

Marshfield Public Schools

76 South River Street -Marshfield, MA 02050 (781)834-5000 FAX(781)834-5070 www.mpsd.org Thomas J. Kelley Middleton K. McGoodwin Patrick W. Meagher Lorna C. Ibbitson Superintendent Assistant Superintendent School Business Administrator Director of Special Education

MARSHFIELD PUBLIC SCHOOLS

Evaluations of Professional Staff 2001 -2003

Superintendent of Schools

Assistant Superintendent of Schools School Business & Finance Administrator Director of Special Education, Pupil Personnel

High School Principal Furnace Brook Middle School Principal Governor Winslow Principal Daniel Webster Principal Eames Way Principal Martinson Elementary Principal South River Principal

Assistant Superintendent of Schools

Technology Technician Music Director Art Coordinator Health Coordinator

Director of Special Education, Pupil Personnel Primary Evaluator in consultation with appropriate building principals:

District-wide professional staff Early Childhood Coordinator Behavioral Class Teachers Language Based Teachers Elementary Team Chair Person District School Psychologist Hearing Impaired Specialist Physical Therapists

In consultation with Director of Special Education, Pupil Personnel:

School Adjustment Counselors Special Education staff Behavioral teacher Language Based teacher Developmentally Delayed teacher

Daniel Webster Principal All teachers who only teach at the Daniel Webster School In consultation with Director of Special Education, Pupil Personnel:

Special Education staff School Adjustment Counselors Speech Therapists Physical Therapists Occupational Therapists Nurse

Eames Way Principal All teachers who only teach at the Eames Way School In consultation with Director of Special Education, Pupil Personnel:

Special Education staff School Adjustment Counselors Speech Therapists Physical Therapists Occupational Therapists Nurse

Martinson Elementary School Principal All teachers who only teach at the Martinson Elementary School In consultation with Director of Special Education, Pupil Personnel:

Special Education staff School Adjustment Counselors Speech Therapists Physical Therapists Occupational Therapists Nurse Health Teacher

High School Principal

All staff who only teach at Marshfield High School Assistant Principals

In consultation with Assistant Superintendent of Schools:

English Department Chairperson Social Students Department Chairperson Math Department Chairperson Science Department Chairperson Business Department Chairperson World Language Department Chairperson Technology Education Department Chairperson Athletic & Physical Education Director Nurses Band teacher Instrumental Music teacher Music Vocal teacher Head Guidance Counselor Guidance Counselors

In consultation with Director of Special Education, Pupil Personnel:

School Psychologist School Adjustment Counselors Special Education staff Alternative High School teachers Developmentally Delayed teacher Behavioral teacher Language Based teacher

Middle School Principal

All staff who only teach at the Furnace Brook Middle School Assistant Principals Middle School Team Chairperson English Language Arts Coordinator World Language Coordinator Social Studies Coordinator Science Coordinator Mathematics Coordinator Nurse Guidance Counselors

Governor Winslow School Principal All teachers who only teach at the Governor Winslow School In consultation with Director of Special Education, Pupil Personnel:

Special Education staff School Adjustment Counselors Speech Therapists Physical Therapists Occupational Therapists Nurse Early Childhood Teacher

South River School Principal All teachers who only teach at the South River School In consultation with Director of Special Education, Pupil Personnel:

Special Education staff School Adjustment Counselors Speech Therapists Physical Therapists Occupational Therapists Nurse

School Business & Finance Administrator

Food Services Director Transportation Coordinator

In consultation with Building Principals:

Head Custodians

Approved by School Committee 04/30/02