1 mi-access fall 2012 webcast september 11, 2012
TRANSCRIPT
11
MI-Access Fall 2012 Webcast
MI-Access Fall 2012 Webcast
September 11, 2012September 11, 2012
22
Welcomeand Introductions
Welcomeand Introductions
Dan Evans Analyst, Assessment Administration
and Reporting
Office of Standards & Assessment
33
Our Presenters are…Our Presenters are…
Dan Evans – BAAAnalyst, Administration and Reporting
Tina Foote– BAAAnalyst, Secure Site
Alison Place – Questar Assessment, Inc.MI-Access Senior Program Manager
Dan Evans – BAAAnalyst, Administration and Reporting
Tina Foote– BAAAnalyst, Secure Site
Alison Place – Questar Assessment, Inc.MI-Access Senior Program Manager
44
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
55
Webcast AgendaWebcast Agenda
●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported
Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes
●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported
Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes
66
MI-Access Top 10 ListMI-Access Top 10 List
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the Educational
Entity Master (EEM)14. Security Compliance Form stays in
district
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the Educational
Entity Master (EEM)14. Security Compliance Form stays in
district
77
MI-Access Top 10 ListMI-Access Top 10 List
5. MSDS entries are very important6. Inventory Materials when
received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
5. MSDS entries are very important6. Inventory Materials when
received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
88
MI-Access Assessment Basics
MI-Access Assessment Basics
99
Fall Assessment WindowFall Assessment Window
MI-Access Grades 3-8
October 1 - November 9, 2012
This is one week earlier than last year
MI-Access Grades 3-8
October 1 - November 9, 2012
This is one week earlier than last year
1010
What’s Being Assessed?What’s Being Assessed?
Populations assessed:● Participation● Supported Independence ● Functional Independence
Populations assessed:● Participation● Supported Independence ● Functional Independence
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What’s Being Assessed?What’s Being Assessed?Content areas assessed for each population:
● English Language Arts (Grades 3-8)− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)
● Mathematics (Grades 3-8)● Science (Grades 5 and 8)
NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used
Content areas assessed for each population:● English Language Arts (Grades 3-8)
− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)
● Mathematics (Grades 3-8)● Science (Grades 5 and 8)
NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used
1212
Key DatesKey Dates
Arrival of Materials: September 26
Additional Orders: Sept. 26 – Nov. 2
Return Materials: NO LATER THAN NOV. 14
Arrival of Materials: September 26
Additional Orders: Sept. 26 – Nov. 2
Return Materials: NO LATER THAN NOV. 14
1313
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
1414
Participation and Supported Independence (P/SI)
Participation and Supported Independence (P/SI)
1515
Participation and Supported IndependenceParticipation and Supported Independence
Student Populations
Content Areas
Assessment Booklets
Item Formats
Scoring Rubrics
Student Populations
Content Areas
Assessment Booklets
Item Formats
Scoring Rubrics
1616
ParticipationParticipation
Students who have, or function as if they have, severe or profound cognitive impairment
Students who have, or function as if they have, severe or profound cognitive impairment
1717
ParticipationParticipation
Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Dependent on others for most, if not all, daily living needs
Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Dependent on others for most, if not all, daily living needs
1818
ParticipationParticipation
The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content
The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content
1919
Supported IndependenceSupported Independence
Students who have, or function as if they have, moderate cognitive impairment
Students who have, or function as if they have, moderate cognitive impairment
2020
Supported IndependenceSupported Independence
Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning
2121
Supported IndependenceSupported Independence
Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills
Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills
2222
Supported IndependenceSupported Independence
Working toward mastering daily living and employment routines and an acceptable level of independent living
Working toward mastering daily living and employment routines and an acceptable level of independent living
2323
Content Areas AssessedContent Areas Assessed
• MI-Access EGLCEs/EB (Grades 3-8)
• English Language Arts, Mathematics, Science
• MI-Access EGLCEs/EB (Grades 3-8)
• English Language Arts, Mathematics, Science
2424
P/SI Assessment BookletsP/SI Assessment Booklets
• ELA and Mathematics are combined into a single booklet
• Participation and Supported Independence are no longer combined into flip-style booklets
• Color coordinated
• ELA and Mathematics are combined into a single booklet
• Participation and Supported Independence are no longer combined into flip-style booklets
• Color coordinated
2525
ParticipationParticipation
ELA and Mathematics = Blue
ELA and Mathematics = Blue
2626
Science = PinkScience = Pink
ParticipationParticipation
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ELA and Mathematics = GreenGreen
ELA and Mathematics = GreenGreen
Supported IndependenceSupported Independence
2828
Science = RedScience = Red
Supported IndependenceSupported Independence
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Item DevelopmentItem Development
All items• aligned to
EGLCE/EB• coded to adult life contexts
All items• aligned to
EGLCE/EB• coded to adult life contexts
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Item DevelopmentItem Development
Core items count toward the student’s score
Embedded items are for field testing ONLY
Core items count toward the student’s score
Embedded items are for field testing ONLY
3131
Item Types and FormatsItem Types and Formats
Selected Response/Multiple Choice
• SI: 3 choices-graphics• P: 2 choices-graphics
Selected Response/Multiple Choice
• SI: 3 choices-graphics• P: 2 choices-graphics
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Item Types and FormatsItem Types and Formats
Observation/Activity• Many items use an activity-based
observation format
• Paper and pencil tests aren’t appropriate
Observation/Activity• Many items use an activity-based
observation format
• Paper and pencil tests aren’t appropriate
3333
Selected-responseSelected-response
ELA, mathematics, and science have
selected-response items
ALL selected-response items
administered the same way
ELA, mathematics, and science have
selected-response items
ALL selected-response items
administered the same way
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Selected-responseSelected-response
Selected-response picture cards will be provided by the MI-Access contractorSelected-response picture cards will be provided by the MI-Access contractor
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Selected-responseSelected-response
ONE set of picture cards will be shipped to each TEACHER based on:
•content area (P/SI ELA and Mathematics OR P/SI Science)
•grades being assessed
ONE set of picture cards will be shipped to each TEACHER based on:
•content area (P/SI ELA and Mathematics OR P/SI Science)
•grades being assessed
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Picture CardsPicture Cards
Picture cards are presented in very specific ways
• Read manual sections on the different presentation styles
• Watch presentation styles in online learning program
Picture cards are presented in very specific ways
• Read manual sections on the different presentation styles
• Watch presentation styles in online learning program
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Selected-responseSelected-response
Two reasons for picture cards:
1. Not practical for students to look at
pictures in an assessment booklet
Two reasons for picture cards:
1. Not practical for students to look at
pictures in an assessment booklet
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Selected-responseSelected-response
2. Selected-response items have to be presented twice – each time in a different order
2. Selected-response items have to be presented twice – each time in a different order
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Sample SI Item Sample SI Item
Which of these shows a pulley being used?Which of these shows a pulley being used?
A hammer and nailA hammer and nail
B raising a flagB raising a flag
C wheelchair on rampC wheelchair on ramp
4040
Picture CardsPicture Cards
The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.
The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.
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Sample Participation ItemSample Participation Item
Which one can go faster?Which one can go faster?
AA
BB
4242
Picture CardsPicture Cards
The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.
The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.
4343
Picture CardsPicture Cards
4444
Activity-based ObservationActivity-based Observation
Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student
Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student
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Activity-based ObservationActivity-based Observation
Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered
Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered
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Sample Participation ItemSample Participation Item
Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.
Scoring Focus: Responding to and/or communicating with a variety of audiences
Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.
Scoring Focus: Responding to and/or communicating with a variety of audiences
4747
Participation Scoring RubricParticipation Scoring Rubric
Score Point Definition
3Responds correctly with no assessment administrator assistance
2Responds correctly after assessment administrator provides verbal/physical cues
1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance
Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-
step directions
4848
SI Scoring RubricSI Scoring Rubric
Score Point Definition
2 Responds correctly with no assessment administrator assistance
1Responds correctly after assessment administrator provides verbal/physical cues
Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-step
directions
4949
Online LearningOnline Learning
MI-Access Participation and
Supported Independence Scoring
Rubrics Online Learning Program
www.michigan.gov/mi-access
MI-Access Participation and
Supported Independence Scoring
Rubrics Online Learning Program
www.michigan.gov/mi-access
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5151
5252
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
5353
Functional Independence
Functional Independence
5454
Functional IndependenceFunctional Independence
Student Population
Content Areas
Assessment Booklets
Item Format
Scoring Rubric
Administering Assessment
Student Population
Content Areas
Assessment Booklets
Item Format
Scoring Rubric
Administering Assessment
5555
Functional IndependenceFunctional Independence
For those students who have, or function as if they have mild cognitive impairment
For those students who have, or function as if they have mild cognitive impairment
5656
Functional IndependenceFunctional Independence
• Can typically assess their personal strengths and limitations
• Can access resources, strategies, and supports to help them maximize their independence
• Can typically assess their personal strengths and limitations
• Can access resources, strategies, and supports to help them maximize their independence
5757
Functional Independence Content AreasFunctional Independence Content Areas
Accessing Print
Expressing Ideas
Mathematics
Science
Accessing Print
Expressing Ideas
Mathematics
Science
5858
Grades 3, 5, 6, 8
Word Recognition
Grades 3, 5, 6, 8
Word Recognition
Text Comprehension Text Comprehension
FI Accessing Print - PurpleFI Accessing Print - Purple
5959
FI Accessing Print and Expressing Ideas - PurpleFI Accessing Print and Expressing Ideas - Purple
Grades 4 and 7
6060
Data and ProbabilityGeometryMeasurementNumbers and Operations
Data and ProbabilityGeometryMeasurementNumbers and OperationsAlgebraAlgebra
FI Math Assessments - GoldFI Math Assessments - Gold
6161
Sample FI Math item
6262
Constructing New Scientific Knowledge
Reflecting on Scientific Knowledge
Using Life Science Knowledge
Using Earth Science Knowledge
Using Physical Science Knowledge
Constructing New Scientific Knowledge
Reflecting on Scientific Knowledge
Using Life Science Knowledge
Using Earth Science Knowledge
Using Physical Science Knowledge
FI Science Assessments - OrangeFI Science Assessments - Orange
6363
Sample FI Science item Sample FI Science item
6464
Functional IndependenceFunctional Independence
Resemble paper/pencil test
Use multiple-choice item format ONLY, except for Expressing Ideas
Resemble paper/pencil test
Use multiple-choice item format ONLY, except for Expressing Ideas
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Functional IndependenceFunctional Independence
Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document
Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document
6666
6767
Administering FI AssessmentAdministering FI Assessment
Read the manual before administration
Scripts in the manual for each content area that MUST be followed during assessment administration
Read the manual before administration
Scripts in the manual for each content area that MUST be followed during assessment administration
6868
Administering FI AssessmentAdministering FI Assessment
Become familiar with scripts ahead of time
Need to fill in assessment booklet page numbers in the script
Become familiar with scripts ahead of time
Need to fill in assessment booklet page numbers in the script
6969
Functional IndependenceFunctional Independence
Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed
Most students should be able to read passages
Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed
Most students should be able to read passages
7070
Functional IndependenceFunctional Independence
If a student accesses print through a reader, it is considered a standard accommodation
If a student accesses print through a reader, it is considered a standard accommodation
7171
Administering FI AssessmentAdministering FI Assessment
Decide on a student-by-student basis if assessments will be administered individually or in a group
Decide on a student-by-student basis if assessments will be administered individually or in a group
7272
Administering FI AssessmentAdministering FI Assessment
There is NO time limit – use own judgment on time allowed and how much to administer in one sitting
There is NO time limit – use own judgment on time allowed and how much to administer in one sitting
7373
Administering FI AssessmentAdministering FI Assessment
Be familiar with each student’s IEP to make sure necessary assessment accommodations are available
Be familiar with each student’s IEP to make sure necessary assessment accommodations are available
7474
Optional MaterialsOptional Materials
Mathematics: coins, bills, clocks, calendars, meters, etc.
Science: sand, water, flashlight, musical instruments, etc.
Mathematics: coins, bills, clocks, calendars, meters, etc.
Science: sand, water, flashlight, musical instruments, etc.
7575
Administering FI AssessmentAdministering FI Assessment
Students are to mark responses in the test booklet (not the answer document).
Students are to mark responses in the test booklet (not the answer document).
7676
Administering FI AssessmentAdministering FI Assessment
The assessment administrator needs to fill in the students answer document when the test is complete.
• Make sure the bubble is completely filled in with a #2 pencil.
The assessment administrator needs to fill in the students answer document when the test is complete.
• Make sure the bubble is completely filled in with a #2 pencil.
7777
Do Not Read Aloud Items
Do Not Read Aloud Items
7878
Do Not Read Aloud ItemsDo Not Read Aloud Items
• “Do NOT Read Aloud” table included in front of EVERY assessment booklet
• Use table to mark booklets
• “Do NOT Read Aloud” table included in front of EVERY assessment booklet
• Use table to mark booklets
7979
Do Not Read Aloud ItemsDo Not Read Aloud Items
• Accessing Print Word Recognition
answer choices
• Pictures/graphics not accompanied by words or labels
• Accessing Print Word Recognition
answer choices
• Pictures/graphics not accompanied by words or labels
8080
Do Not Read Aloud ItemsDo Not Read Aloud Items
Mathematics items include:● Money items – where coins or bill
can’t be named
● Base 10 block items – can’t read keys and answer choices
Mathematics items include:● Money items – where coins or bill
can’t be named
● Base 10 block items – can’t read keys and answer choices
8181
Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table
8282
Do Not Read Aloud ItemDo Not Read Aloud Item
Science • Some picture answer choices
can’t be named because it would give answer away
Science • Some picture answer choices
can’t be named because it would give answer away
8383
Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item
8484
Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item
8585
Do Not Read Aloud ItemDo Not Read Aloud Item
Review Appendix B in manual describing types of items that shouldn’t be read aloud
Review Appendix B in manual describing types of items that shouldn’t be read aloud
8686
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
8787
Assessment Accommodations
Assessment Accommodations
8888
ALL MI-Access assessments
designed using universal design
principles to be as accessible as
possible to ALL students with
disabilities.
ALL MI-Access assessments
designed using universal design
principles to be as accessible as
possible to ALL students with
disabilities.
8989
Read Sections:Read Sections:
• “MI-Access Assessment Accommodations” in the manual
• “Assessment Accommodation Summary Table” on the
MI-Access web site
• “MI-Access Assessment Accommodations” in the manual
• “Assessment Accommodation Summary Table” on the
MI-Access web site
9090
Must be documented in a student’s IEP and routinely used during classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD)
Must be documented in a student’s IEP and routinely used during classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD)
Accommodated VersionsAccommodated Versions
9191
ResourcesResources
MI-Access information and materials−www.michigan.gov/mi-access
Administration manual
Guide to Reports
Extended Grade Level Content Expectations/Benchmarks
Artwork
Assessment Selection Guidelines
MI-Access information and materials−www.michigan.gov/mi-access
Administration manual
Guide to Reports
Extended Grade Level Content Expectations/Benchmarks
Artwork
Assessment Selection Guidelines
9292
9393
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
9494
BAASecure Site
BAASecure Site
Tina FooteSecure Site Analyst
Office of Psychometrics, Accountability, Research and Evaluation
9595
BAA Secure Site AddressBAA Secure Site Address
www.michigan.gov/baa-securewww.michigan.gov/baa-secure
Announcement page Announcement pageContains important messages in
relation to the BAA Secure SiteContains important deadlines and dates
in relation to tasks on the BAA Secure Site
Contains information for all assessments
Contains important messages in relation to the BAA Secure Site
Contains important deadlines and dates in relation to tasks on the BAA Secure Site
Contains information for all assessments
9696
Additional Material Orders Additional Material Orders
Additional material orders open September 26 – November 2●Don’t wait until the last minute to
ensure you have all materials needed to return the test on time
District coordinator will be sent overage materials
Additional material orders open September 26 – November 2●Don’t wait until the last minute to
ensure you have all materials needed to return the test on time
District coordinator will be sent overage materials
9797
Additional Material OrdersAdditional Material Orders
• Only district level users can place an order
• Click on Add’l Material Orders from the left
• All shipments will be sent to the district• Braille orders, call 877-560-8378 and
press option 4 for MI-Access
• Only district level users can place an order
• Click on Add’l Material Orders from the left
• All shipments will be sent to the district• Braille orders, call 877-560-8378 and
press option 4 for MI-Access
9898
Additional Material OrdersAdditional Material Orders
9999
Order Summary/Tracking Order Summary/TrackingClick on “Order Summary/Tracking” from
the left
List Initial Material and Add’l Material Orders
Report button creates a printable report of all orders displayed
You can view the Initial Material Order report and it will include overages and ancillary materials included in the order
Click on “Order Summary/Tracking” from the left
List Initial Material and Add’l Material Orders
Report button creates a printable report of all orders displayed
You can view the Initial Material Order report and it will include overages and ancillary materials included in the order
100100
Order Summary/Tracking Order Summary/TrackingAvailable to track your order/shipment:• Order Detail for each order • Separate order for answer documents from Initial Order
• Current status of orders• Date shipped (when shipped)• Shipment Detail – packing list• Tracking number with link to track the
package(s) through the shipping vendor i.e. UPS once shipped
Available to track your order/shipment:• Order Detail for each order • Separate order for answer documents from Initial Order
• Current status of orders• Date shipped (when shipped)• Shipment Detail – packing list• Tracking number with link to track the
package(s) through the shipping vendor i.e. UPS once shipped
101101
Order Summary/TrackingOrder Summary/Tracking
102102
Barcode LabelsBarcode Labels
All answer documents must have a barcode label• Must be the correct student • Must be the correct test cycle• Home school students must have a
barcode label
All answer documents must have a barcode label• Must be the correct student • Must be the correct test cycle• Home school students must have a
barcode label
103103
Students must be identified for testing first• Instructions to pre-ID are available in
BAA Secure Site User Manual.Click on Barcode Label from the menu at
the left
Students must be identified for testing first• Instructions to pre-ID are available in
BAA Secure Site User Manual.Click on Barcode Label from the menu at
the left
104104
Barcode LabelsBarcode Labels
What is the “After Date” field?
105105
Barcode LabelsBarcode Labels
106106
Barcode LabelsBarcode Labels
Print with a laser printer, not inkjetSpecific to student, school and test cycleCannot use previous yearsCannot use from other test cycles, i.e.
MEAP, MEAP-AccessReprint damaged labelsEnsure barcode label matches student’s
name at top
Print with a laser printer, not inkjetSpecific to student, school and test cycleCannot use previous yearsCannot use from other test cycles, i.e.
MEAP, MEAP-AccessReprint damaged labelsEnsure barcode label matches student’s
name at top
107107
Barcode LabelsBarcode Labels
All answer documents must have a barcode
label!
All answer documents must have a barcode
label!
108108
Barcode LabelsBarcode Labels
Student DemographicsStudent DemographicsDemographics such as ethnicity, special
education, economically disadvantaged, etc. will be loaded from MSDS by BAA• Full list of demographics to be pulled is in
the Student Demographic Updates section of the BAA Secure Site User Manual
Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow
Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA• Full list of demographics to be pulled is in
the Student Demographic Updates section of the BAA Secure Site User Manual
Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow
109109
BAA will use demographics with an “as of date” on or before October 26
Changes or corrections must be submitted in MSDS by December 4
Important to work with the district MSDS person to ensure demographics are accurate by deadlines
BAA will use demographics with an “as of date” on or before October 26
Changes or corrections must be submitted in MSDS by December 4
Important to work with the district MSDS person to ensure demographics are accurate by deadlines
110110
Student DemographicsStudent Demographics
If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes
Demographics cannot be updated or changed on the BAA Secure Site
UIC’s must be resolved
Students must be marked SE in MSDS or MI-Access test will be invalidated – no scores!
If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes
Demographics cannot be updated or changed on the BAA Secure Site
UIC’s must be resolved
Students must be marked SE in MSDS or MI-Access test will be invalidated – no scores!
111111
Student DemographicsStudent Demographics
Expected to TestExpected to Test
Enrollment list from MSDS provided on BAA Secure Site
List students enrolled and not exited in MSDS
List students tested, even if not enrolled in MSDS
Student demographics from MSDS
All data pulled with an “as of date” on or before October 26
Enrollment list from MSDS provided on BAA Secure Site
List students enrolled and not exited in MSDS
List students tested, even if not enrolled in MSDS
Student demographics from MSDS
All data pulled with an “as of date” on or before October 26
112112
Available November 28 along with Tested Roster
Includes all students, not just students taking the MEAP
Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics
Available November 28 along with Tested Roster
Includes all students, not just students taking the MEAP
Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics
113113
Expected to TestExpected to Test
Use the filters! • SE Discrepancy• Enrolled Discrepancy
The report can only be updated via MSDS using a student record maintenance file (SRM)• Expected to Test will be updated hourly with
new data
Data used for Accountability calculations and assessment reporting
Use the filters! • SE Discrepancy• Enrolled Discrepancy
The report can only be updated via MSDS using a student record maintenance file (SRM)• Expected to Test will be updated hourly with
new data
Data used for Accountability calculations and assessment reporting
114114
Expected to TestExpected to Test
115115
Expected to TestExpected to Test
Tested RosterTested RosterVery important!!
For the first time, BAA will provide the MI-Access Tested Roster at the same time as MEAP-Access and MEAP• Materials shipped on or before
November 6, full five day tested roster• Materials shipped on or before
November 14, will be available but shorter time period for tested roster−May be only one or two days to review
Very important!!For the first time, BAA will provide the MI-
Access Tested Roster at the same time as MEAP-Access and MEAP• Materials shipped on or before
November 6, full five day tested roster• Materials shipped on or before
November 14, will be available but shorter time period for tested roster−May be only one or two days to review
116116
What is the advantaged to ship materials back sooner for an earlier tested roster?
−Much easier for schools to identify students not marked SE and are in jeopardy of tests being invalidated. • Still time to fix
−Much easier for schools to identify students flagged out-of-level and in jeopardy of tests being invalidated• Still time to potentially fix
What is the advantaged to ship materials back sooner for an earlier tested roster?
−Much easier for schools to identify students not marked SE and are in jeopardy of tests being invalidated. • Still time to fix
−Much easier for schools to identify students flagged out-of-level and in jeopardy of tests being invalidated• Still time to potentially fix
117117
Tested RosterTested Roster
Last chance to identify errors and report them
Identify & fix out-of-level issues• If tested in the wrong grade level or
used the wrong grade level answer document, it cannot be corrected
• If grade is in incorrect in MSDS, it can be corrected in MSDS
Last chance to identify errors and report them
Identify & fix out-of-level issues• If tested in the wrong grade level or
used the wrong grade level answer document, it cannot be corrected
• If grade is in incorrect in MSDS, it can be corrected in MSDS
118118
Tested RosterTested Roster
Look for missing answer documents • If tested in MI-Access, report any
missingLook for duplicate records• If duplicate students listed, submit
combineVerify students are listed in building
where they tested• Students that did not test at the
building, submit a move
Look for missing answer documents • If tested in MI-Access, report any
missingLook for duplicate records• If duplicate students listed, submit
combineVerify students are listed in building
where they tested• Students that did not test at the
building, submit a move
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Tested RosterTested Roster
Look for students incorrectly marked PB or NS• If it is an error, submit an appeal• Required to submit a reason why the
student’s answer document was marked PB or NS
Student demographics pulled from MSDS and are same as on the Expected to Test screen
Use the filters!
Look for students incorrectly marked PB or NS• If it is an error, submit an appeal• Required to submit a reason why the
student’s answer document was marked PB or NS
Student demographics pulled from MSDS and are same as on the Expected to Test screen
Use the filters!
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Tested RosterTested Roster
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Tested RosterTested Roster
Not TestedNot TestedStart getting prepared now
BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access
Schools will be required to select a reason a student did not test
Start getting prepared now
BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access
Schools will be required to select a reason a student did not test
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Avoid most common mistakes now Administrative Errors• Students not exited in MSDS• Students not identified as special
education in MSDS
Avoid most common mistakes now Administrative Errors• Students not exited in MSDS• Students not identified as special
education in MSDS
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Not TestedNot Tested
Avoid most common mistakes now Administrative Errors• Students not identified correctly as home
school or nonpublic school students if receiving services
• Multiple or incorrect UIC number
Needed for federal reporting and accountability calculations
Avoid most common mistakes now Administrative Errors• Students not identified correctly as home
school or nonpublic school students if receiving services
• Multiple or incorrect UIC number
Needed for federal reporting and accountability calculations
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Not TestedNot Tested
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Not TestedNot Tested
Report Printing OptionsReport Printing Options
Selected at a district levelTwo options:• All reports• Green – individual student report,
student record labels and parent reports
Defaults to Green option
Selected at a district levelTwo options:• All reports• Green – individual student report,
student record labels and parent reports
Defaults to Green option
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Report Printing OptionsReport Printing Options
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BAA Secure SiteBAA Secure Site
Email [email protected] 877-560-8378, press option 2BAA Secure Site User Manual• Located on log in page before
logging in• Located at bottom of Announcement
page after logging in
Email [email protected] 877-560-8378, press option 2BAA Secure Site User Manual• Located on log in page before
logging in• Located at bottom of Announcement
page after logging in
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Receiving Your Assessment Materials From Questar Assessment, Inc.
Receiving Your Assessment Materials From Questar Assessment, Inc.
Alison Place Senior Program Manager
Questar Assessment, Inc.
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WHAT’S NEW FOR FALL 2012 WHAT’S NEW FOR FALL 2012
MI-Access Online Pilot●The BAA will be piloting an Online Answer
Document●The basic idea is to explore if the
traditional paper bubble answer document can be eliminated and efficiencies and cost savings can be gained from using the online method.
MI-Access Online Pilot●The BAA will be piloting an Online Answer
Document●The basic idea is to explore if the
traditional paper bubble answer document can be eliminated and efficiencies and cost savings can be gained from using the online method.
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WHAT’S NEW FOR FALL 2012 (cont’d)WHAT’S NEW FOR FALL 2012 (cont’d)
●If your district completed the MI-Access Online Pilot Sign-up Survey by September 7, you will receive additional information regarding the pilot via email.
●Districts that are participating in the pilot MUST complete pre-ID no later than 5 pm today, September 11.
●If your district completed the MI-Access Online Pilot Sign-up Survey by September 7, you will receive additional information regarding the pilot via email.
●Districts that are participating in the pilot MUST complete pre-ID no later than 5 pm today, September 11.
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Arrival of MaterialsArrival of Materials
• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.
• Materials to arrive in districts on September 26.
• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.
• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.
• Materials to arrive in districts on September 26.
• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.
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Shipment PackagingShipment Packaging
Materials will be shipped to districts, but will be packaged by school.
Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.
Materials will be shipped to districts, but will be packaged by school.
Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.
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Shipment ContentsShipment Contents
The district and school boxes will contain all materials needed to administer the assessments, including:
• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels
The district and school boxes will contain all materials needed to administer the assessments, including:
• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels
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Shipment ContentsShipment Contents
Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 11, 2012.
Districts must continue to pre-ID their students after this date and print student barcode labels locally.
Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 11, 2012.
Districts must continue to pre-ID their students after this date and print student barcode labels locally.
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Shipment ContentsShipment Contents
District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• OSA Security Compliance Form
District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• OSA Security Compliance Form
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Shipment ContentsShipment Contents
District boxes will contain:• Materials Return Kit that includes:
UPS RS labels, MI-Access Materials Return Labels, District Return Sheet, District Return Continuation Sheet (if applicable) packing checklist, and divider sheets.
District boxes will contain:• Materials Return Kit that includes:
UPS RS labels, MI-Access Materials Return Labels, District Return Sheet, District Return Continuation Sheet (if applicable) packing checklist, and divider sheets.
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Cover LetterCover Letter
Explains materials enclosedin each shipment
Explains materials enclosedin each shipment
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District and School Packing SlipsDistrict and School Packing Slips
Use to inventory materialsUse to inventory materials
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Shipment ContentsShipment Contents
School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers
School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers
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School boxes will contain:
• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms
*For students pre-identified in the BAA Secure Site by September 11, 2012.
School boxes will contain:
• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms
*For students pre-identified in the BAA Secure Site by September 11, 2012.
Shipment ContentsShipment Contents
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Shipment ContentsShipment Contents
IMPORTANT!!
School Coordinators should inventory materials using the school packing slip.
IMPORTANT!!
School Coordinators should inventory materials using the school packing slip.
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Shipment ContentsShipment Contents
• An overage of most materials has been included in the school box, which should reduce the need for additional materials.
• Contact the District Coordinator if any materials are missing and/or if additional materials are required.
• An overage of most materials has been included in the school box, which should reduce the need for additional materials.
• Contact the District Coordinator if any materials are missing and/or if additional materials are required.
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OSA Security Compliance FormsOSA Security Compliance Forms
OSA Security Compliance Forms are to be:• Completed by all coordinators, all
assessment administrators, and all others who will assist in the classroom with administering the assessments.
• Kept on file for one year by the MI-Access District Coordinator.
OSA Security Compliance Forms are to be:• Completed by all coordinators, all
assessment administrators, and all others who will assist in the classroom with administering the assessments.
• Kept on file for one year by the MI-Access District Coordinator.
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Returning MaterialsAfter Testing
Returning MaterialsAfter Testing
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No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!
All student answer documents returned for scanning and scoring must have pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.
All student answer documents returned for scanning and scoring must have pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.
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Don’t Be Late!Don’t Be Late!
• Please be sure to ship return materials by November 14, 2012 to ensure your students’ answer documents are processed and scored.
• Districts will be assessed financial and other penalties for late materials.
• Please be sure to ship return materials by November 14, 2012 to ensure your students’ answer documents are processed and scored.
• Districts will be assessed financial and other penalties for late materials.
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Return of Materials to QuestarReturn of Materials to Questar
• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.
• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.
• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.
• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.
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Return of Materials to QuestarReturn of Materials to Questar
• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.
• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.
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Return of Materials to QuestarReturn of Materials to Questar
● In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions.
● In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions.
return labels
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Avoidable Processing ErrorsAvoidable Processing Errors
• School Return Envelope returned without School Header Sheet.
• Total number of answer documents not bubbled on School Header Sheet.
• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.
• School Return Envelope returned without School Header Sheet.
• Total number of answer documents not bubbled on School Header Sheet.
• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.
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Avoidable Processing Errors (cont’d)Avoidable Processing Errors (cont’d)
• Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box).
• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).
• Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box).
• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).
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Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
154154
Fees2012-2013
Fees2012-2013
Dan Evans Assessment Analyst
for Students with DisabilitiesOffice of Standards & Assessment
155155
Fees for 2012-2013Fees for 2012-2013
• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.
• If a label cannot be affixed by the contractor, the document will not be scored.
• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.
• If a label cannot be affixed by the contractor, the document will not be scored.
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Fee ScheduleFee Schedule
157157
The Most CommonAdministration Errors
The Most CommonAdministration Errors
158158
Most Common Administration ErrorsMost Common Administration Errors
• Students NOT flagged as Special Education in MSDS
• Answer documents returned without barcode labels
• Answer documents returned with incorrect barcode labels (name on answer document does not match label)
• Students NOT flagged as Special Education in MSDS
• Answer documents returned without barcode labels
• Answer documents returned with incorrect barcode labels (name on answer document does not match label)
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• Students taking multiple assessment types
• Answer document: Does not have form number bubbled in
and/or written in Completed by students rather than by
assessment administrators
• Students taking multiple assessment types
• Answer document: Does not have form number bubbled in
and/or written in Completed by students rather than by
assessment administrators
Most Common Administration ErrorsMost Common Administration Errors
160160
• Students taking out-of-level assessments (test form grade does not match pre-ID grade)
• Test booklets returned with no Answer Documents and vice versa
• Students taking out-of-level assessments (test form grade does not match pre-ID grade)
• Test booklets returned with no Answer Documents and vice versa
Most Common Administration ErrorsMost Common Administration Errors
161161
• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction
• Answer documents not completed correctly
• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction
• Answer documents not completed correctly
Most Common Administration ErrorsMost Common Administration Errors
162162
• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)
• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)
Most Common Administration ErrorsMost Common Administration Errors
163163
• PAA and SAA scores not recorded for each student for each item for P/SI assessments
• Counts for AMO/first-time orders not entered by appropriate district level personnel
• PAA and SAA scores not recorded for each student for each item for P/SI assessments
• Counts for AMO/first-time orders not entered by appropriate district level personnel
Most Common Administration ErrorsMost Common Administration Errors
164164
• Counts for AMO/first-time orders not entered under appropriate schools
●Tested Roster not being reviewed by many districts
• Counts for AMO/first-time orders not entered under appropriate schools
●Tested Roster not being reviewed by many districts
Most Common Administration ErrorsMost Common Administration Errors
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IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS
• The BAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.
• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).
• The BAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.
• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).
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• Ensure your district’s IT professional confirms you can receive these emails and attachments.
• Ensure your district’s IT professional confirms you can receive these emails and attachments.
IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS
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QuestionsQuestions
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MI-Access Top 10 ListMI-Access Top 10 List
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the
Educational Entity Master (EEM)14. Security Compliance Form stays in
district
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the
Educational Entity Master (EEM)14. Security Compliance Form stays in
district
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MI-Access Top 10 ListMI-Access Top 10 List
5. MSDS entries very important6. Inventory Materials when received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
5. MSDS entries very important6. Inventory Materials when received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
Contact InformationContact Information
• Call 1-877-560-8378
•Select Option 4
• Call 1-877-560-8378
•Select Option 4
Thank You!Thank You!
Archived Event
VHS or DVD copy
●Brenda Hose at 734-334-1437 or
Archived Event
VHS or DVD copy
●Brenda Hose at 734-334-1437 or