1 more on building a powerpoint presentation paul lee october 14, 1999
TRANSCRIPT
![Page 1: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/1.jpg)
1
More on Building a PowerPoint Presentation
Paul LeeOctober 14, 1999.
![Page 2: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/2.jpg)
2
Today’s Goals
Recap: How to Build a PowerPoint Presentation.What PowerPoint can and cannot do for you.Basic presentation design guidelines.Choice of template, background and color.The PowerPoint Help Tool.How to develop an animated slide show.The exercise.
![Page 3: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/3.jpg)
3
Last time…
How to get PowerPoint up and runningA 30 minute demonstration on how to prepare a
PowerPoint presentation using the Institute’s template.
Covers the basic elements of a PowerPoint Presentation.
How to deliver an interactive presentation.How to convert the presentation to a HTML web
presentation.
![Page 4: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/4.jpg)
4
![Page 5: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/5.jpg)
5
What PowerPoint can do for you…
A tool to develop interactive presentation.A presentation tool (vs. transparencies).Help organize information and thoughts.A way to share information.A tool to help illustrate ideas and
concepts.
![Page 6: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/6.jpg)
6
What PowerPoint cannot do for you…
PowerPoint…… does not develop a presentation for you!… is not a word processor.… is not a database.… is not a web authoring program.… is not an information manager.
![Page 7: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/7.jpg)
7
![Page 8: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/8.jpg)
8
6 Tips for developing a good presentation
The content should be center stage Remember that you are presenting your ideas
and concepts, and not PowerPoint’s. Efforts should be spent on developing the content, rather than the special effects.
The tools you use — such as animations and transitions — should emphasize your points and not to draw the audience’s attention to special effects.
![Page 9: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/9.jpg)
9
Tips #2
80% of the time should be spent on content development. 20% of the time should be spent on creating the PowerPoint presentation. PowerPoint is for simplifying your work
Content should capture key ideas, elements and concepts.
![Page 10: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/10.jpg)
10
Tips #3
If your audience reads from left to right, you might design your animated slides so that your points fly in from the left. Then to emphasize a particular point, try bringing it in from the right. The change will grab the audience’s attention and reinforce your point.
—from the PowerPoint Help
![Page 11: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/11.jpg)
11
Tips #4
The same principle works with sound. An occasional burst of music or sound during a transition or animation will focus the audience on the slide show. However, frequent use of sound effects can draw attention away from your main points.
—from the PowerPoint Help
![Page 12: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/12.jpg)
12
Tips #5
The pace of your presentation also affects audience response — going too fast exhausts audience members, and going too slow puts them to sleep. You can use PowerPoint features to rehearse your pace before you give a presentation.
—from the PowerPoint Help
![Page 13: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/13.jpg)
13
Tips #6
Check your slides’ visual impact. Too many words or pictures can distract the audience. If you find yourself using too much text, try turning one slide into two or three, and then increase the font size.
—from the PowerPoint Help
![Page 14: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/14.jpg)
14
Choice of template, background and color
PowerPoint has many different templates you can select from.
![Page 15: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/15.jpg)
15
Some template examples
![Page 16: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/16.jpg)
16
Some considerations
Light background vs. Dark textDark background vs. Light textAmbient light condition of the presentation
location affects the choice Light background and dark text resemble
what we use to read. Dark background and light text might be easy
to the eye in a dim environment.
![Page 17: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/17.jpg)
17
Learning PowerPoint
There are several ways to learn how to use PowerPoint Read a book on PowerPoint. Take a course on PowerPoint. Have someone show you how to use
PowerPoint.
Look at other people’s PowerPoint presentation!
![Page 18: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/18.jpg)
18
The PowerPoint Help Tool
Another way to learn how to use PowerPoint is by using the PowerPoint Help Tool. The Help Tool contains lots of searchable
information. Step-by-step guides are provided.
![Page 19: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/19.jpg)
19
The PowerPoint Screen
Standard ToolbarStandard Toolbar
Common Tasks ToolbarCommon Tasks Toolbar
SlideSlide
View ButtonsView Buttons
Drawing ToolbarDrawing Toolbar
![Page 20: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/20.jpg)
20
The PowerPoint Help Tool
To start the PowerPoint Help Tool, go under the Help menu, and select Microsoft PowerPoint Help
![Page 21: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/21.jpg)
21
The Help Tool Window
The Help Tool window looks like this, and you can type in the word(s) associated with your question or problem.
![Page 22: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/22.jpg)
22
An Example
Example: You would like to email your presentation to a friend, and when your friend opens the file, you want the file to go straight to the Slide Show mode.
Type in slide show and select the topic below, and then click Display
![Page 23: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/23.jpg)
23
An Example — continue
The Help Tool will then display the step-by-step guide on the topic you selected.
![Page 24: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/24.jpg)
24
How to develop an animated slide show — a quick demo
First, develop the content In this example, we will create a simplified
version of the organization chart animation presented by the director.
Just like any animation project, you will have to first develop a story board for the content you would like to animate.
![Page 25: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/25.jpg)
25
The story board
![Page 26: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/26.jpg)
26
Step #2
Create the animation components, and overlay them together. You will have to create separate objects and then group them together.
DirectorOffice
DirectorOffice
ScienceOffice
ScienceOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
Public OutreachPublic Outreach
Science PolicyScience Policy
![Page 27: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/27.jpg)
27
Step #2 cont’d
It will look like this after you overlay them.
DirectorOffice
DirectorOffice
ScienceOffice
ScienceOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
ScienceOffice
ScienceOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
Public OutreachPublic Outreach
Science PolicyScience Policy
![Page 28: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/28.jpg)
28
Step #3a — Setup animation sequence
To set up the animation sequence, go to the slides where the animation components are.
Go to the Slide Show menu and select Custom Animation.
![Page 29: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/29.jpg)
29
Step #3b — Design your animation transitions
Decide your objects’ animation order.
Decide the effects. Timing Effects
![Page 30: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/30.jpg)
30
STScI Organization Chart
DirectorOffice
DirectorOffice
ScienceOffice
ScienceOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
ScienceOffice
ScienceOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
Public OutreachPublic Outreach
Science PolicyScience Policy
![Page 31: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/31.jpg)
31
The Exercise
Create the following 2 slides with the associated effects. You can modify the effects according to your taste.
A hands-on session will be arranged.
Nemesis Computer Room, N409October 28, 1999
10-11:15am
![Page 32: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/32.jpg)
32
STScI Reorganization Plan
My vision of it, anyway…
By Edwin Hubble
![Page 33: 1 More on Building a PowerPoint Presentation Paul Lee October 14, 1999](https://reader030.vdocument.in/reader030/viewer/2022032804/56649e4e5503460f94b4422a/html5/thumbnails/33.jpg)
33
STScI Organization Chart
DirectorOffice
DirectorOffice
ScienceOffice
ScienceOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
ScienceOffice
ScienceOffice
HSTOffice
HSTOffice
NGSTOffice
NGSTOffice
Public OutreachPublic Outreach
Science PolicyScience Policy
Do you think this will work?