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ND Topical Call Series: NDTAC Resources to Meet Technical Assistance Needs (Call 3)22 September 2015 – Katie Deal

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Call Series Overview

• A selection of NDTAC resources to meet technical assistance (TA) needs:

– Call 1: Consolidated State Performance Report (CSPR)

– Call 2: Annual count

– Call 3: Program administration and institutionwide projects (IWPs)

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Call Series Overview

• TA: Targeted support to address a need or problem

– Via information, expertise, instruction, etc

– Requires strong relationships, internal capacity, and effective methods (e.g. individual consultation, small group facilitation, web-based resources)

– Capacity Quality Effectiveness Change

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Introductions

Denis Buchel, nationalgeographic.com

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Call Outline

• Background

• Title I, Part D (Part D) administration

• Resources

• Program Administration Planning Toolkit

• Institutionwide Project Planning Toolkit

• Discussion

• TA

• Topical calls

• NDTAC events and resources

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Part D Administration

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Part D Structure

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• Planning and funding

– Annual count

– State plans

– Application development and review

– Developing and implementing IWPs

• Monitoring and compliance

– Federal and subgrantee monitoring

• Reporting and evaluation

– Data collection, reporting, and use

Part D Program Administration

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Program Administration Planning Toolkit

http://www.neglected-delinquent.org/sites/default/files/docs/programAdminPlanningToolkit.pdf (NDTAC > Administering TIPD > Planning and Funding > Introduction)

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Program Administration Planning Toolkit

• Comprehensive document on program planning

– All ED requirements and information from ED/NDTAC

• Presents an overview of steps in administration and provides resources and hands-on tools

– Description of each task involved

– Four related tools: (1) creating and reviewing applications, (2) approving proposed uses of funds, (3) conducting a needs assessment, (4) creating formal agreements between agencies

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Program Administration Planning Toolkit

TA examples:

• Developing applications

• Understanding the needs assessment process

• Aligning applications and formal agreements

• Looking for formal agreement template/sample

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Discussion:

• What are some related TA needs have you experienced at the SEA, SA, LEA, or facility level?

Program Administration Planning Toolkit

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Program Administration Planning Toolkit

• Tasks involved in program administration– Ensuring eligibility to receive funds

• Verify subgrantees’/facilities’ eligibility

– Deciding how to allocate funds• Formula and/or discretionary funding

– Developing subgrantee applications• Applications as a tool for developing and implementing a

statewide program focused on positive outcomes for youth

• Needs assessments and formal agreements

– Providing training and TA to applicants• Address applicants’ questions via calls, webinars, etc

– Reviewing submitted applications• Do they propose allowable and appropriate use of funds?

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Program Administration Planning Toolkit

• Hands-on tools

– Fund allocation resource index (p9-15)

– Four tools

• Checklists for creating and reviewing applications (p16-26)

• Steps to approve proposed uses of funds (p27-32)

• Conducting a needs assessment (p33-40)

• Formal agreement resources (p41-45)

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Program Administration Planning Toolkit

• Tool 1: Checklists for creating and reviewing applications

– Application checklists

• State Part D coordinators: Plan/update what subgrantee applications and/or training/TA materials should include; cross-check whether applications received are complete

• SA/LEA administrators: Cross-check whether application to be submitted is complete

– Additional considerations

• Resources and questions to help customize checklists

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Program Administration Planning Toolkit

• Tool 2: Steps to approve proposed use of funds

– Decision rules to help determine whether a proposed use of funds is allowable and appropriate

• State Part D coordinators: Reviewing applications

• SA/LEA administrators: Proposing uses of funds

– Six steps:

• Federal requirements state plan subgrantee application Federal regulations state/local laws additional areas

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Program Administration Planning Toolkit

• Tool 3: Conducting a needs assessment

– Tools/frameworks for states, subgrantees, or facilities to follow as needed

• Identifying the assessment’s scope and developing a team

• Developing questions and summarizing data for the program overview

• Identifying and using the data

• Identifying needs and setting priorities

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Program Administration Planning Toolkit

• Tool 4: Formal agreement resources

– Formal agreement checklist

• State Part D coordinators and LEA administrators: Help ensure that program requirements are included in agreements sent to facilities; when reviewing applications and agreements from facilities; and/or in training and TA

• Facility administrators: Help ensure their agreement has addressed Federal program requirements

– Components of a comprehensive agreement table

• Use as the basis for developing a formal agreement template or form

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Institutionwide Project Planning Toolkit

http://www.neglected-delinquent.org/resource/tool-institutionwide-project-planning-toolkit (NDTAC > Administering TIPD > Planning and Funding > Introduction)

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IWP Planning Toolkit

• Includes two tools for the development and approval of high-quality IWP plans:

– IWP Plan Review Form: Helps State Part D coordinators and SA administrators approve IWP plans that meet all facility eligibility criteria; are complete; and fulfill all statutory requirements

– IWP Plan Template: Provides guidance to facility administrators during development of IWP plans

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IWP Planning Toolkit

• Tool 1: IWP Plan Review Form

– Facility profile and review information

– Eligibility criteria (e.g. facility eligibility, funding period)

– IWP plan requirements (e.g. needs assessment, use of funds)

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IWP Planning Toolkit

• Tool 2: IWP Plan Template

– Section I: Facility profile

– Section II: Needs assessment

– Section III: Program description

– Section IV: Program evaluation

– Section V: Logic model (optional)

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IWP Planning Toolkit

• TA examples

– Filling out subgrantee applications

– Determining whether a program meets IWP eligibility criteria

– Looking for an IWP plan template/sample

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Discussion:

• What are some related TA needs have you experienced at the SEA, SA, LEA, or facility level?

IWP Planning Toolkit

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Discussion

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Discussion

• How could these tools support your TA needs and/or your future TA provision?

• What do you need to more effective with TA?

• Do you have any resources or tools that you’re willing to share with the ND community?

• Q&A

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NDTAC Events and Resources

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NDTAC Topical Call Series

• Improving Data Quality and Use– Data quality and use

– Collecting student outcome data after exit

– CSPR data collection

• NDTAC Resources to Meet TA Needs– CSPR

– Annual count

– Program administration and institutionwide projects

• Subgrantee Monitoring Tools– Meeting civil rights obligations

– Evaluating the conditions for learning in facilities

– Serving special populations

NDcommunities.org > Events

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NDTAC Webinars (N&D InFocus)

• Supporting Youth with Special Education Needs in Justice Settings (December 2014)

• Truly College and Career Ready: High-Quality Education in Juvenile Justice Settings (March 2015)

• Meeting the Educational and Related Needs of Youth with Disabilities in Juvenile Secure Care (July 2015)

• What’s Next for High-Quality Correctional Education for Youth in Juvenile Secure Care (September 2015)

NDTAC.org > Events

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NDTAC Resources

• Publication topics this year: – Annual count

– Annual performance overviews

– CSPR

– Data collection

– Data dashboards

– Education quality

– Fast Facts

– Inter/intra-agency leadership

– Logic models

– Pre/post-tests

– Relationships between juvenile justice and education agencies

NDTAC.org > Mailing List